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16 results for Office Services Associate in San Diego, CA

Office Services Associate

Del Mar, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Services Associate to oversee daily workplace support in a quiet satellite office in California. This Long-term Contract position is ideal for someone who can work independently, keep shared spaces organized, and provide dependable service across office operations. The role will center on meeting space readiness, supply coordination, and incoming mail support while helping maintain a well-organized environment for onsite staff and visitors. Responsibilities: • Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use. • Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional. • Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed. • Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations. • Maintain orderly common areas and help uphold a neat office appearance throughout the workday. • Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests. • Handle document scanning and related administrative tasks to support office workflows and records management.
2026-07-24T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half is partnering with a growing construction company seeking an experienced and organized Office Manager to oversee daily office operations and support a fast-paced team. This is an excellent opportunity for a proactive professional who enjoys wearing multiple hats and helping keep projects and administrative functions running smoothly.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure an organized, efficient work environment.</li><li>Provide administrative support to leadership and project management teams.</li><li>Answer and direct incoming calls, greet visitors, and manage office correspondence.</li><li>Coordinate office supplies, equipment, vendors, and facility needs.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel as needed.</li><li>Process invoices, purchase orders, expense reports, and vendor documentation.</li><li>Maintain employee files and assist with onboarding new hires.</li><li>Support project teams with contract documentation, permits, insurance certificates, and other construction-related administrative tasks.</li><li>Prepare reports, spreadsheets, and presentations using Microsoft Office.</li><li>Maintain organized filing systems and ensure confidential information is handled appropriately.</li><li>Assist with additional administrative projects as assigned.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z

Litigation Associate

San Diego, CA
onsite
Permanent / Full Time
165000 - 215000 USD / Yearly
We are looking for a Litigation Associate to join a complex federal practice. This firm has multiple offices around the country, but is looking for an Associate onsite in San Diego, California. This opportunity is well suited for an attorney with at least a year of civil litigation experience in a high-end, writing intensive practice area. Those with clerkship experience are strongly encouraged to apply! The role offers meaningful exposure to sophisticated litigation work, regular collaboration with experienced partners, and a practice environment that values strong judgment, excellent writing, and high-quality advocacy. Perks of Company:<ul><li>San Diego office has almost 100 attorneys who all focus on this complex federal practice area.</li><li>Top plaintiff securities litigation firm. They take pride in helping shareholders and individuals.</li><li>Associates work with multiple managing partners (mentorship from multiple senior attorneys – you’re not set a practice group). You have a diverse team depending on case!</li><li>Training on the practice area: one of the managing partners that does a securities litigation crash course every year, for first years or people who want it. </li></ul>Responsibilities:• Craft litigation strategy• Preparing cases for trial• Write and appear on motions in federal courts• Correspond with clients and opposing counsel Profile that would be a fit:<ul><li>An accounting or finance background would be wonderful! Knowing about the stock market/economy is helpful.</li><li>Mass tort background is welcome.</li><li>No medical malpractice, family law, workers’ compensation, or criminal. Probably not employment law either (unless class action).</li><li>Strong schooling and academic performance and writing skills are important. </li></ul>
2026-07-10T00:00:00Z

Executive Legal Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 50 USD / Hourly
We are seeking a highly organized and detail-oriented Executive Legal Assistant/Secretary to join a growing start-up technology company in La Jolla, California. This role is ideal for a Corporate Legal Assistant, Executive Assistant, Legal Operations Professional, or startup operations professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and has experience supporting executive leadership, corporate governance, and business operations. This person will serve as a trusted partner to the COO, General Counsel, and company leadership team, helping manage corporate records, equity administration, financing activities, compliance matters, and key operational initiatives. Candidates with experience supporting founders, boards of directors, investors, or executive leadership in high-growth organizations and has demonstrated longevity and progression within prior companies are encouraged to apply. Responsibilities:• Support corporate governance activities, including maintaining corporate records, board materials, resolutions, meeting documentation, and compliance-related filings.• Administer equity programs through Carta, including cap table updates, option processing, and ongoing maintenance of ownership records.• Prepare and coordinate documents related to stock options, equity plans, and 83(b) election processes with careful attention to accuracy and deadlines.• Coordinate equity administration processes, including stock options, equity grants, ownership records, vesting schedules, and related documentation.• Assist with financing, fundraising, investor relations, due diligence requests, and virtual data room management.• Draft, organize, and manage a variety of corporate, legal, employment, and operational documents, including agreements, contracts, offer letters, and confidentiality documentation.• Partner with executive leadership, outside counsel, investors, auditors, and other stakeholders to support strategic initiatives and corporate transactions.• Manage and maintain organized systems for legal, corporate, HR, and operational records while ensuring accuracy, confidentiality, and accessibility.• Support HR and people operations activities, including onboarding, offboarding, policy administration, compliance tracking, recruiting coordination, and employee documentation.• Assist with financial operations, including invoice processing, vendor coordination, expense reporting, budget tracking, and corporate payment administration.• Manage multiple projects, deadlines, and executive priorities while maintaining exceptional attention to detail in a fast-paced, high-growth environment.
2026-08-03T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role will provide high-level administrative support to executive leadership and requires a professional who can manage confidential information, coordinate complex schedules, and help keep daily operations running smoothly. Key Responsibilities:<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and respond or route appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize board meetings, leadership meetings, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track deadlines, follow up on action items, and support ongoing projects</li><li>Serve as a liaison with internal teams, donors, community partners, and external stakeholders</li><li>Assist with general office coordination and special administrative projects as needed</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for an administrative professional who can provide high-level support to executive leadership, manage complex scheduling, and handle sensitive information with discretion. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and route them appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize meetings, take notes, and track follow-up items</li><li>Maintain confidential records and sensitive documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Assist with special projects and executive-level administrative tasks as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership for our client in San Diego, CA This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, exercises discretion with confidential information, and excels at managing multiple priorities. The ideal candidate is a strong communicator with exceptional organizational and problem-solving skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including itineraries and expense reports.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate meetings, conference calls, and company events.</li><li>Maintain confidential files and sensitive business information with discretion.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Serve as a liaison between executives, clients, vendors, and internal departments.</li><li>Perform additional administrative and project-related duties as assigned.</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and dependable Administrative Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for a professional who enjoys supporting daily office operations, coordinating administrative tasks, and contributing to a team focused on making a positive impact in the community. Key Responsibilities:<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Answer and route phone calls, emails, and general inquiries</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other administrative documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Assist with event coordination, meeting logistics, and special projects</li><li>Support internal teams with data entry, tracking, and follow-up tasks</li><li>Perform additional administrative duties as assigned</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.5 - 26 USD / Hourly
Our client in San Diego is seeking a detail-oriented and proactive Administrative Assistant for a contract to permanent opportunity. This role is ideal for a professional who thrives in a fast-paced office environment, enjoys supporting a team, and can manage multiple priorities with strong organizational skills. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, documents, and presentations</li><li>Maintain filing systems and ensure accurate recordkeeping</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

El Cajon, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a mission-driven nonprofit organization in El Cajon, CA, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who is passionate about making a difference, enjoys working in a collaborative environment, and excels at providing administrative support while helping the organization achieve its mission. Key Responsibilities<ul><li>Provide administrative support to leadership and program staff.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional and welcoming manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Assist with planning meetings, community events, and fundraising activities.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support volunteer and donor communications as needed.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to join our client's growing team in San Diego, CA. This is a contract-to-permanent opportunity for someone who enjoys providing administrative support, multitasking in a fast-paced environment, and delivering exceptional customer service. The ideal candidate is proactive, dependable, and possesses excellent communication and organizational skills. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails professionally.</li><li>Greet visitors and provide outstanding customer service.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Perform data entry and maintain accurate records.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Order office supplies and assist with general office operations.</li><li>Coordinate with internal departments to support daily business needs.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul>
2026-07-29T00:00:00Z

Front Office Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A luxury hospitality company in North County is expanding its guest services team and is searching for a Front Office Receptionist who genuinely enjoys creating memorable first impressions.As the first point of contact for guests, clients, and visitors, you'll help set the tone for the entire customer experience. This position is perfect for someone who enjoys interacting with people, staying organized, and working in a polished, professional environment where hospitality and service are top priorities.Responsibilities<ul><li>Welcome guests and visitors with a warm, professional demeanor</li><li>Answer and direct a multi-line phone system</li><li>Coordinate appointments, meetings, and conference room schedules</li><li>Assist with guest check-in procedures and visitor management</li><li>Receive deliveries and distribute incoming mail</li><li>Maintain office supplies and reception area organization</li><li>Support administrative projects for management</li><li>Assist multiple departments with clerical and customer service needs</li></ul>
2026-07-29T00:00:00Z