<p>Our client is in need of a detail-oriented and organized Receptionist to join their team on in the San Antonio, Texas area. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support across multiple departments. This role is vital to ensuring smooth day-to-day office operations and delivering exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients at the front desk, ensuring a welcoming and organized environment.</p><p>• Provide administrative support to various departments, including preparing reports and assisting with marketing material compilation.</p><p>• Manage office operations such as organizing and restocking supplies in kitchen and copy areas.</p><p>• Coordinate the purchase of office supplies and oversee front office activities.</p><p>• Assist in planning company events, meetings, and team-building activities.</p><p>• Arrange travel and hotel accommodations as needed.</p><p>• Handle incoming and outgoing mail, including distributing deliveries and preparing packages for shipment.</p><p>• Schedule appointments and maintain accurate records for staff and clients.</p><p>• Support senior leadership with administrative tasks and special projects.</p><p>• Perform other duties as assigned, using initiative and judgment to handle non-routine situations.</p>
We are looking for a highly organized and proactive Administrative Assistant to join our team on a Contract-to-Permanent basis in Austin, Texas. This role is essential in ensuring smooth day-to-day operations by managing administrative tasks and supporting office functions. If you thrive in a dynamic environment and enjoy providing exceptional support, this opportunity is for you.<br><br>Responsibilities:<br>• Manage calendars, schedule appointments, and send timely reminders to ensure efficient time management.<br>• Prepare accurate meeting minutes and assist in organizing board meeting logistics and materials.<br>• Maintain a well-organized documentation and filing system for easy access to records.<br>• Monitor office supply levels and place orders as needed to avoid shortages.<br>• Arrange for routine maintenance and servicing of office equipment.<br>• Handle incoming calls, directing them appropriately or addressing inquiries when possible.<br>• Respond to administrative requests and inquiries from staff, members, and external stakeholders.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Assist external auditors by gathering and providing required documentation promptly.<br>• Coordinate with vendors to resolve administrative support issues effectively.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Austin, Texas. This Contract-to-Permanent position offers a dynamic opportunity to contribute to financial operations and collaborate across departments. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks with precision and professionalism.<br><br>Responsibilities:<br>• Process departmental credit card transactions monthly, ensuring all entries are accurately coded and supported by appropriate documentation.<br>• Assist in the maintenance of the Microix AP invoice and requisition system, providing support to senior team members.<br>• Communicate effectively with staff members across departments, including nearly 40 credit card holders, to address inquiries and ensure smooth operations.<br>• Demonstrate respect and compassion while interacting with clients facing challenges such as homelessness, mental health concerns, and financial hardship, ensuring a client-focused approach.<br>• Perform monthly reconciliations of credit card statements and resolve discrepancies promptly.<br>• Handle invoice coding and processing with attention to detail and adherence to company policies.<br>• Support expense management activities, including allocation, reimbursement, and reporting.<br>• Facilitate check runs and ensure timely payments to vendors while maintaining accurate records.<br>• Utilize Microsoft Excel for data entry and financial analysis to improve operational efficiency.<br>• Collaborate with the finance team to streamline accounts payable processes and maintain compliance.
We are looking for an experienced Senior Accountant to join our team in San Antonio, Texas on a contract basis. This role involves performing complex accounting tasks and providing financial analysis to support organizational goals. The ideal candidate will bring expertise in general ledger accounting, reconciliations, and month-end closing processes, while thriving in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare detailed schedules, journal entries, budgets, and financial reports to ensure accurate and timely financial documentation.<br>• Reconcile general ledger accounts, employee leave balances, benefit balances, and other financial data to maintain precise records.<br>• Analyze budget variances, labor costs, revenue trends, and other operating statistics to identify areas for improvement.<br>• Assist in the implementation and compliance with new Governmental Accounting Standards Board (GASB) requirements.<br>• Handle reporting and reconciliation tasks related to lease agreements and subscription-based IT arrangements, ensuring accuracy and timeliness.<br>• Supervise department staff in the absence of the manager, ensuring smooth operations and adherence to policies.<br>• Support the preparation of audit work papers and financial statements, including detailed notes, tables, and exhibits.<br>• Maintain accounting support records for payroll, investments, budgets, revenue, leases, and general ledger activities.<br>• Provide input and recommendations for enhancing accounting systems and procedures, particularly during software implementations.<br>• Collaborate on the integration of new Enterprise Resource Planning (ERP) systems following best practices.
