We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.<br><br>Responsibilities:<br>• Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.<br>• Answer incoming calls, address inquiries, and direct callers to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.<br>• Ensure deadlines are met by effectively prioritizing and managing assigned tasks.<br>• Collaborate with team members to support office operations and improve efficiency.<br>• Maintain a clean and organized workspace and contribute to overall office organization.<br>• Assist in preparing reports, presentations, or other documents as needed.<br>• Demonstrate reliability and accountability in completing tasks and meeting expectations.
We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.<br><br>Responsibilities:<br>• Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.<br>• Accurately input and update training records and other relevant data into the organization's systems.<br>• Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.<br>• Keep training materials and resources well-organized and up-to-date for easy access.<br>• Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.<br>• Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.<br>• Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.<br>• Assist in creating and maintaining schedules for various administrative and training activities.<br>• Perform numeric and detailed data entry tasks with accuracy and efficiency.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Buda, Texas. In this role, you will be responsible for efficiently managing invoice processing, purchase orders, and data entry tasks while ensuring accuracy and compliance with company policies. This position is ideal for someone with strong organizational skills and experience in accounts payable processes.<br><br>Responsibilities:<br>• Process and code invoices accurately to maintain financial records and ensure timely payments.<br>• Manage purchase orders, verifying details and reconciling discrepancies.<br>• Perform data entry tasks with precision to support accounts payable operations.<br>• Utilize Microsoft Excel for tracking, organizing, and analyzing financial data.<br>• Collaborate with vendors and internal teams to resolve billing issues and discrepancies.<br>• Ensure compliance with company policies and procedures in all accounts payable activities.<br>• Maintain organized records of transactions for audit and reporting purposes.<br>• Leverage Tabware or similar systems to streamline invoice and purchase order management.<br>• Provide support for accounts payable-related inquiries and documentation.<br>• Assist with additional administrative tasks as needed to support the department.
