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6 results for Administrative Assistant in San Antonio, TX

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-09-04T15:53:38Z

Administrative Assistant

Bee Cave, TX
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily front desk operations and office coordination in Bee Cave, Texas. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes on track, and staying ahead of office needs in a busy workplace. The role combines receptionist duties, document preparation, inventory oversight, and event support while working on-site during standard business hours. Responsibilities: • Welcome guests, employees, and visitors with professionalism, answer incoming inquiries, and help direct people to the appropriate contact or area. • Keep the reception space, kitchen, and shared office areas presentable, stocked, and ready for daily use. • Prepare, edit, and organize business documents, spreadsheets, and correspondence using Microsoft Office applications. • Enter, categorize, and maintain receipt records in expense tracking tools while ensuring files are complete and accurate. • Upload documentation to Dropbox using consistent naming practices and organized folder structures for easy retrieval. • Design simple flyers in Canva and provide administrative coordination for meetings, catered functions, and workplace events. • Track supply levels for office materials, beverages, snacks, and cleaning items, and flag replenishment needs before shortages occur. • Arrange vendor visits, monitor completion of requested services, and communicate follow-up items to management as needed. • Partner with on-site support staff to assist with event setup, breakdown, catering logistics, and related office activities.
2026-08-31T15:48:48Z

Assistant General Counsel

Austin, TX
onsite
Permanent / Full Time
200000.00 - 300000.00 USD / Yearly
We are looking for an accomplished Assistant General Counsel to join a high-growth consumer technology and healthcare organization in Austin, Texas. In this role, you will partner closely with the General Counsel to strengthen the legal function, guide strategic decision-making, and support expansion across e-commerce, telehealth, and pharmacy operations. This opportunity is well suited for an attorney who combines strong regulatory knowledge with practical business judgment and thrives in a collaborative, onsite environment. Responsibilities: • Advise senior leadership on significant legal, regulatory, and governance matters that affect business strategy and operational growth. • Design and enhance legal policies, internal controls, and risk management frameworks that support scalable healthcare and consumer-facing operations. • Help direct the day-to-day work of the legal team, providing mentorship, setting priorities, and maintaining high standards of legal support. • Lead legal oversight for major business transactions and dispute matters, including coordination with external counsel and review of related budgets and strategy. • Interpret changing healthcare and consumer regulations and translate those developments into practical guidance for business stakeholders. • Support the administration of compliance programs tied to federal and state healthcare requirements across telehealth, pharmacy, and e-commerce services. • Monitor state-specific rules involving telemedicine, prescribing practices, and corporate practice restrictions to help maintain compliant operations. • Assist with the management of pharmacy licenses, accreditations, audits, inspections, and regulatory inquiries across multiple jurisdictions. • Provide counsel on privacy, data protection, prescription marketing, drug labeling, and other regulatory issues impacting patient and consumer platforms. • Partner with the General Counsel on legal department planning, new product initiatives, and market expansion efforts in additional territories.
2026-08-10T14:43:43Z

Legal Assistant

Austin, TX
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for an experienced Legal Assistant to support attorneys in a dynamic services environment in Austin, Texas. This role is ideal for someone who brings strong law firm experience, excellent judgment, and the ability to keep complex schedules, documents, and priorities moving efficiently. The successful candidate will play a key part in day-to-day practice support while handling sensitive information with a high level of professionalism and discretion. Responsibilities: • Manage attorney schedules, coordinate meetings, oversee travel arrangements, and help maintain organized communication across calendars and inboxes. • Track assignments, deadlines, and ongoing priorities to keep legal work progressing smoothly with limited oversight. • Draft, revise, format, and review legal documents, client correspondence, presentations, and other practice-related materials for accuracy and professionalism. • Support matter intake activities by coordinating conflict checks, opening files, and maintaining organized document records. • Assist with billing processes, budget tracking, client-related financial coordination, and alternative fee arrangement administration. • Serve as a liaison among attorneys, clients, and internal teams to ensure timely communication and efficient follow-through. • Contribute to business development efforts by helping prepare presentation materials, supporting client events, and updating relationship management databases. • Handle confidential information with discretion while applying sound judgment in daily administrative and legal support activities. • Use legal technology and productivity tools to streamline workflows, including support for filings and document management tasks. • Provide additional administrative assistance and project support as practice needs evolve.
2026-08-20T16:04:52Z

Assistant Controller

San Antonio, TX
onsite
Permanent / Full Time
100000.00 - 140000.00 USD / Yearly
We are looking for an Assistant Controller to help lead the accounting function and support accurate, timely financial reporting in San Antonio, Texas. This position works closely with the Controller and cross-functional leaders to strengthen internal controls, improve reporting processes, and provide reliable financial insight for business planning. The role is well suited for an accounting specialist who can balance technical expertise with operational leadership across a multi-entity environment. Responsibilities: • Direct daily oversight of the general ledger and supporting subledgers for multiple entities, business units, and investment structures. • Manage monthly and annual close activities, ensuring deadlines are met and financial data is complete, accurate, and properly controlled. • Coordinate the consolidation of results across entities and review financial reporting for compliance with applicable accounting standards. • Prepare and review recurring financial statements, executive reporting materials, and analysis used to support leadership decisions. • Act as the primary contact for external auditors and guide audit preparation, documentation, and issue resolution through completion. • Partner with the Controller and other business leaders to enhance accounting policies, strengthen internal controls, and support strategic finance initiatives. • Identify and implement process improvements and automation opportunities that increase efficiency, improve accuracy, and reinforce the control environment. • Support budgeting, regulatory reporting, and special projects involving technical accounting research, transaction review, capital activity, and debt-related matters. • Provide oversight and guidance on fixed asset and capital accounting, including project setup, capitalization, depreciation, disposals, and budget tracking.
2026-08-07T14:28:50Z

Legal Assistant

Austin, TX
onsite
Permanent / Full Time
- USD / Yearly
This prominent and well known law Firm in Austin, Texas, is looking for a highly organized Legal Assistant to support attorneys in a fast-moving litigation environment. This position is ideal for someone who can manage competing priorities, maintain accuracy under pressure, and keep critical deadlines on track. The successful candidate will bring strong calendar coordination, filing experience, and a detail-oriented approach to confidential legal matters. Responsibilities:• Coordinate attorney calendars, track court deadlines, and maintain accurate docket records to support timely case management.• Prepare, submit, and monitor electronic court filings while ensuring all documents meet jurisdictional requirements.• Review upcoming deadlines with attorneys and provide consistent follow-up to help keep matters progressing on schedule.• Organize legal documents, correspondence, and case materials with a high level of accuracy and attention to detail.• Support litigation workflow by handling multiple active matters at once and adjusting priorities as case demands shift.• Contribute to team operations by collaborating with colleagues and assisting with additional assignments or special projects as needed.• Protect sensitive legal and client information by exercising sound judgment and maintaining strict confidentiality at all times.If this firm in Austin sounds like you, email your resume to:rosemarie.jones< at >roberthalf.< com >
2026-08-18T23:48:44Z