<p>Our client, an Engineering company, are looking for a dedicated Administrative Assistant to join their team in Austin, Texas. This contract position plays a vital role in supporting the daily operations of our engineering team by handling communications, scheduling, and various administrative tasks. The ideal candidate will have strong organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries and efficiently direct calls to the appropriate team members.</p><p>• Schedule inspections and organize appointments for engineering staff to ensure smooth operations.</p><p>• Compile, prepare, and distribute reports, invoices, and other essential documentation.</p><p>• Maintain accurate records and oversee timely completion of administrative tasks.</p><p>• Provide office support through filing, data entry, and management of documents.</p><p>• Coordinate schedules and ensure appointments align with team priorities.</p><p>• Assist customers with inquiries and maintain a high level of attention to detail in service.</p><p>• Facilitate communication between clients, vendors, and team members.</p><p>• Collect and organize data for reporting purposes.</p><p>• Support team operations by addressing any immediate concerns or issues.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
<p>Our client, an investment management firm, is hiring an Executive Administrative Assistant on a contract to hire basis. </p><p>Location: San Antonio, TX </p><p>Summary</p><p>The Executive Administrative Assistant provides high-level administrative support to the CEO, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, scheduling meetings, handling correspondence, and maintaining confidentiality while supporting both professional and occasional personal tasks.</p><p><br></p><p>Essential Functions</p><p>Bill Pay</p><p>Expense Report Processing </p><p>Calendar Management</p><p>Maintain detailed executive schedules, book appointments, manage conflicts, and prioritize urgent matters.</p><p>Travel Arrangements</p><p>Coordinate complex travel plans, including flights, accommodations, and ground transportation, ensuring accuracy and efficiency.</p><p>Meeting Coordination</p><p>Schedule and organize virtual and in-person meetings, prepare agendas, and ensure timely communication among participants.</p><p>Office Administration</p><p>Maintain organized filing systems for correspondence and records; assist with administrative tasks as needed.</p><p>Correspondence Management</p><p>Screen emails, phone calls, and mail; respond to routine inquiries and route critical matters promptly.</p><p>Expense Reporting</p><p>Prepare and submit accurate expense reports with supporting documentation in a timely manner.</p><p>Qualifications</p><p>Education: Bachelor’s degree preferred or equivalent experience.</p><p>Experience: Minimum 3 years supporting C-level executives in a corporate environment.</p><p>Skills:</p><p>Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Strong organizational and time-management skills.</p><p>Excellent written and verbal communication abilities.</p><p>Ability to maintain confidentiality and exercise discretion.</p><p>Detail-oriented with strong problem-solving skills.</p><p><br></p><p>If you are extremely detailed oriented executive administrative assistant, please apply online or call your local Robert Half office at 210-696-8300</p>
<p>Our client is in need of a dedicated Project Administrative Assistant to join their team in Castroville, Texas. The right candidate will provide essential administrative support to a construction site project team, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to dynamic projects while fostering collaboration and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site project team, ensuring efficient workflows.</p><p>• Process expense reports and maintain accurate financial documentation for Project Executives and Managers.</p><p>• Organize and manage project-specific tools, calendars, conference rooms, and access materials.</p><p>• Maintain project organizational charts and seating arrangements, keeping records updated.</p><p>• Coordinate travel arrangements, including reservations, accommodations, and itineraries for team members.</p><p>• Schedule and organize project-related meetings, prepare agendas, and document minutes for distribution.</p><p>• Address office inquiries from staff, clients, and vendors, escalating issues when necessary.</p><p>• Facilitate project staff orientations and transitions, ensuring smooth integration into the team.</p><p>• Oversee the ordering and management of supplies to support project office operations.</p><p>• Assist with special projects and events, contributing to the overall effectiveness of administrative services.</p>
