17 results for Records Manager in Salinas, CA

Accounts Receivable Manager

Los Altos, CA
onsite
Temporary
50.00 - 70.00 USD / Hourly
We are looking for an experienced Accounts Receivable Manager to oversee and optimize all aspects of accounts receivable operations. This contract position requires a detail-oriented individual with a strong background in cash applications, commercial collections, and billing processes. The role is based in Los Altos, California, and offers an opportunity to contribute to financial accuracy and efficiency. Responsibilities: • Manage day-to-day accounts receivable operations, ensuring timely and accurate processing of transactions. • Oversee cash applications and reconcile discrepancies to maintain accurate financial records. • Lead commercial collections efforts to minimize outstanding balances and improve cash flow. • Supervise billing functions, ensuring invoices are issued promptly and accurately. • Monitor cash activity and provide detailed reports to support financial decision-making. • Perform balance sheet reconciliations to ensure data accuracy and compliance. • Utilize Sage Intacct to streamline processes and enhance reporting capabilities. • Develop and implement strategies to improve accounts receivable performance and reduce risks. • Collaborate with internal teams to resolve customer account issues and improve workflows.
2026-03-20T22:48:41Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
38.00 - 44.00 USD / Hourly
We are looking for a skilled Project Accountant - Accounts Payable (Construction) to join our team in Saratoga, California. This Contract-to-permanent position is ideal for someone with expertise in managing financial records for construction projects and ensuring compliance with accounting standards. The successful candidate will play a crucial role in overseeing project finances and collaborating with stakeholders to achieve financial objectives. Responsibilities:<ul><li>Manage full-cycle Accounts Payable for multiple construction projects, including invoice validation, coding, approvals, and payment processing.</li><li>Review and reconcile job cost reports, subcontractor billings, change orders, and purchase orders.</li><li>Ensure alignment between AP transactions and project budgets, commitments, and cost forecasts.</li><li>Maintain accurate and organized project documentation, including lien releases, compliance documents, and vendor agreements.</li><li>Work closely with Project Managers, Superintendents, and subcontractors to resolve financial discrepancies.</li><li>Assist with month-end close activities such as accruals, cost allocations, and project financial summaries.</li><li>Prepare weekly/monthly AP reports, cash flow updates, and project cost analyses.</li><li>Support audits by providing accurate records, AP documentation, and project financial history.</li><li>Help refine and maintain internal accounting workflows and AP process improvements.</li><li>Utilize ProCore (if applicable) for project financial management, invoice routing, and cost tracking.</li></ul>
2026-03-20T16:04:15Z

Accounting Manager/Supervisor

San Jose, CA
onsite
Permanent
100000.00 - 130000.00 USD / Yearly
We are looking for an experienced and detail-oriented Accounting Manager to lead our accounting operations and ensure the accuracy and integrity of financial processes. Based in San Jose, California, this role involves overseeing month-end close activities, managing general ledger functions, and supporting financial audits and account reconciliations. The ideal candidate will bring a strong background in accounting principles, leadership experience, and a proactive approach to process improvement. Responsibilities: • Supervise and mentor accounting staff, providing guidance on complex accounting issues and fostering growth and development. • Manage monthly, quarterly, and annual close processes to ensure timely and accurate financial reporting. • Oversee the preparation and review of general ledger entries, ensuring compliance with accounting standards. • Conduct and review account reconciliations to maintain the accuracy of financial records. • Coordinate and support financial audits, ensuring all necessary documentation and processes are in place. • Monitor and improve internal controls to enhance operational efficiency and compliance. • Collaborate with cross-functional teams on inventory accounting, including costing and variance analysis. • Drive process improvements and implement best practices for accounting and financial reporting. • Utilize advanced Excel and accounting systems to optimize reporting and data management. • Provide technical accounting expertise and guidance to address complex financial matters.
2026-03-10T22:28:44Z

Contract Administrator

Sunyvale, CA
onsite
Temporary
32.00 - 42.00 USD / Hourly
We are seeking an experienced Contract Administrator for a contract-only opportunity located in Sunnyvale, CA. The Contract Administrator will support contract lifecycle management activities, working closely with internal stakeholders to ensure contracts are accurate, compliant, and properly executed. This role is well-suited for a detail-oriented professional with mid-level administrative or contract support experience. Key Responsibilities<ul><li>Assist with contract review, drafting support, routing, and execution processes</li><li>Maintain contract records, files, and databases to ensure accuracy and compliance</li><li>Track contract terms, renewals, amendments, and key deadlines</li><li>Coordinate with legal, finance, procurement, and business stakeholders</li><li>Support contract intake, approvals, and internal workflows</li><li>Prepare reports and summaries related to contract status and obligations</li><li>Ensure adherence to internal policies and contract administration procedures</li></ul>
2026-03-20T23:48:42Z

Property Administrator

Watsonville, CA
onsite
Temporary
22.00 - 24.00 USD / Hourly
We are looking for a Property Administrator to join our team in Watsonville, California. This is a long-term contract position that offers an exciting opportunity to contribute to the management of affordable housing properties. The ideal candidate will play a key role in ensuring smooth operations, maintaining compliance, and assisting with tenant-related processes. Responsibilities: • Assist with rent collection and collaborate with the accounting department to manage financial data effectively. • Prepare and complete tenant recertifications while issuing notices for non-compliance as required. • Prioritize service requests for both residential and commercial units to ensure timely resolution. • Process invoices accurately and oversee the turnover of units to maintain occupancy rates. • Coordinate with maintenance teams and assist in sourcing vendors to address property needs. • Support affordable housing programs by ensuring compliance with tax credit requirements. • Utilize property management software, including Yardi, to streamline operations. • Maintain organized documentation and records related to tenants and property management. • Communicate professionally with tenants, vendors, and team members to foster positive relationships. • Ensure adherence to housing regulations and city program guidelines.
2026-03-13T20:53:43Z

VP/Director of Finance

Monterey, CA
onsite
Permanent
160000.00 - 170000.00 USD / Yearly
We are looking for an experienced Director of Finance to lead and oversee financial operations in Monterey, California. This role requires a strong background in budgeting, forecasting, and financial reporting, with a focus on driving strategic financial planning and decision-making. The ideal candidate will excel at managing diverse financial functions and guiding teams toward achieving organizational goals. Responsibilities:• Develop and manage annual budgets to ensure financial stability and alignment with organizational objectives.• Oversee month-end close processes, ensuring all financial records are accurate and compliant.• Lead the creation and execution of budget processes to optimize resource allocation.• Prepare detailed financial reports to support strategic decision-making and provide insights into company performance.• Monitor and forecast cash flow to maintain adequate liquidity and support operational needs.• Analyze sales forecasts and integrate them into overall financial planning.• Manage expense budgets to ensure cost-effective operations and adherence to financial goals.• Drive budgeting and forecasting initiatives to improve accuracy and predictability.• Provide leadership and guidance to the finance team, fostering growth and collaboration.• Collaborate with senior executives to align financial strategies with business objectives. Posted by Director of Recruiting Scott Moore (Apply here and connect via LinkedIn also: Scott G. Moore)
2026-03-10T22:23:48Z

VP/Director of Finance

Salinas, CA
onsite
Permanent
160000.00 - 180000.00 USD / Yearly
We are looking for an experienced and strategic VP/Director of Finance to join our team in Hybrid Schedule position based in Salinas, California. In this role, you will oversee financial operations, drive strategic planning, and ensure compliance with accounting standards and regulations. This position offers the opportunity to lead a dynamic team and contribute to the mission-driven goals of our organization. Responsibilities:• Develop and manage the organization's annual budget, aligning financial goals with strategic objectives.• Oversee month-end close processes to ensure timely and accurate accounting practices.• Lead the implementation and optimization of budgeting systems and financial automation tools.• Prepare and present detailed financial reports to stakeholders, ensuring transparency and accountability.• Monitor and forecast cash flow to support organizational sustainability and growth.• Analyze and allocate costs effectively to optimize resource utilization and operational efficiency.• Provide leadership and mentorship to the finance team, fostering a collaborative and high-performing environment.• Ensure compliance with federal and state tax regulations while maintaining adherence to accounting standards.• Collaborate across departments to align financial strategies with overall organizational goals.• Drive strategic decision-making by interpreting complex financial data and presenting actionable insights. Posted by Staffing Director Scott G. Moore (please apply here and connect on LinkedIn also)
2026-03-09T17:08:42Z

Staff Accountant (Accounting Specialist)

Salinas, CA
onsite
Permanent
68000.00 - 75000.00 USD / Yearly
We are looking for a skilled and detail-oriented Staff Accountant to join our team in Salinas, California. As part of a dynamic agricultural business, this role will focus on managing financial operations, ensuring compliance, and supporting the company’s growth objectives. The ideal candidate will have a strong foundation in accounting principles and thrive in a fast-paced, collaborative environment. Responsibilities:• Handle daily accounting tasks, including managing accounts payable, accounts receivable, and maintaining the general ledger.• Prepare accurate monthly financial statements and assist with month-end and year-end closing activities.• Reconcile bank accounts and swiftly address any discrepancies.• Maintain comprehensive records of company assets and inventory for fresh produce operations.• Collaborate with the Controller to ensure compliance with tax regulations and reporting requirements.• Contribute to the development of budgets and financial forecasts to support strategic planning.• Perform variance analysis and provide actionable insights to help guide management decisions.• Support external audits by preparing detailed documentation and financial reports.• Drive process improvements by implementing automation and streamlining workflows.• Partner with other departments to ensure accurate integration of financial data with overall business operations. Posted by Staffing Director Scott Moore
2026-03-11T16:28:46Z

AP / Payroll Accountant

Salinas, CA
onsite
Permanent
60000.00 - 73000.00 USD / Yearly
We are looking for a detail-oriented AP / Payroll Accountant to join our team in Salinas, California. This role is ideal for someone with a strong foundation in accounting and payroll processes, who thrives in a collaborative environment. You will play a key role in ensuring accurate financial operations, maintaining compliance, and supporting various accounting functions. Responsibilities:• Process daily invoices and credits by reviewing sales orders for accuracy and addressing outstanding issues to ensure timely completion.• Prepare payments, verify received amounts against invoices, and post transactions related to accounts receivable.• Generate and distribute monthly customer statements and investigate account discrepancies or inquiries to assist customers efficiently.• Maintain accurate customer account records and update billing instructions as needed.• Manage bi-weekly payroll processing, verify HR-related changes, and ensure compliance with payroll regulations.• Assist with creating and posting payroll and benefit-related general ledger entries, along with reconciling relevant accounts.• Support HR and other managers by preparing accounting reports, reconciling accounts, and assisting with audits.• Train as a backup for accounts payable functions and participate in cross-training opportunities within the accounting department.• Contribute to the reconciliation of weekly cash and credit card accounts and assist with customer and employee portal tasks. Posted by Director of Staffing Scott G. Moore (Also connect via LinkedIn)
2026-03-01T16:18:42Z

Bookkeeper

Sunnyvale, CA
onsite
Permanent
55000.00 - 60000.00 USD / Yearly
Colleen McAuliffe at Robert Half is looking for a detail-oriented Bookkeeper to manage daily financial transactions and ensure accuracy in accounting records for our valued long-term client. In this role, you will collaborate with store managers and vendors to maintain seamless financial operations. Responsibilities:• Record invoices and daily bookkeeping entries using accounting software • Maintain clear communication with store managers to address financial inquiries and updates.• Follow up with vendors regarding invoices, pricing, and promotional details to ensure accurate records.• Reconcile accounts regularly to identify and resolve discrepancies.• Prepare financial reports to assist in decision-making and budgeting processes.• Monitor and manage accounts payable and accounts receivable.• Ensure compliance with company policies and regulatory standards in all financial practices.• Support audits by organizing and providing accurate financial documentation.• Identify opportunities to improve bookkeeping processes for greater efficiency.• Assist in managing payroll and employee expense tracking.
2026-02-23T18:03:58Z

Project Accountant

Saratoga, CA
onsite
Permanent
100000.00 - 125000.00 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives. Responsibilities:• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.• Review and process invoices from contractors and vendors with accuracy and timeliness.• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.• Maintain accurate records of work-in-progress, retainage, and project accruals.• Collaborate on cash flow projections and funding requirements to support project operations.• Partner with Project Managers to identify financial risks and implement cost-control measures.• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.
2026-03-10T22:28:44Z

Accounting Specialist

Hollister, CA
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-02-27T16:23:41Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
42.75 - 49.50 USD / Hourly
We are looking for a skilled Project Accountant to join our team on a Contract to permanent basis in Saratoga, California. In this role, you will manage financial aspects of various construction projects, ensuring accurate reporting and compliance with industry standards. The ideal candidate will bring expertise in project accounting and construction accounting. Responsibilities:• Manage financial reporting and budgeting for construction projects, ensuring accuracy and compliance with company policies.• Utilize ProCore software to track project costs, revenue, and overall financial performance.• Prepare detailed accounting reports for stakeholders and provide insights into project profitability.• Collaborate with project managers to review budgets, forecasts, and financial data.• Oversee accounts payable and receivable for assigned projects, ensuring timely payments and collections.• Monitor project expenditures to ensure they align with approved budgets.• Conduct regular audits of financial data to identify discrepancies and implement corrective actions.• Support month-end and year-end financial closing processes related to project accounting.• Maintain organized and accurate records of all financial transactions associated with construction projects.
2026-03-20T16:04:15Z

Payroll Administrator

Morgan Hill, CA
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
Colleen McAuliffe from Robert Half is looking for a skilled Payroll Administrator to oversee and manage comprehensive payroll operations for our organization. This role involves ensuring accurate and timely payroll processing while adhering to compliance standards and regulations. The ideal candidate will possess strong attention to detail and the ability to collaborate across departments to optimize payroll systems and procedures. 100% onsite Responsibilities:• Process payroll efficiently and accurately, ensuring all payments comply with organizational policies and relevant regulations.• Monitor and apply updates to payroll laws, tax regulations, and compliance standards to maintain accuracy.• Validate payroll inputs such as employee time records, deductions, and compensation changes to ensure proper processing.• Collaborate with internal teams to identify and implement process improvements for payroll operations.• Administer statutory deductions, including garnishments and support orders, ensuring accurate calculations and timely remittance.• Generate detailed payroll reports and summaries, highlighting key findings and addressing discrepancies.• Provide support for employee inquiries related to payroll, resolving issues promptly and professionally.• Assist with annual payroll activities such as regulatory filings and year-end reporting.• Document and refine payroll procedures to strengthen internal controls and ensure consistency.• Take on additional payroll-related tasks as required to support evolving business needs.
2026-03-10T22:28:44Z

Human Resources Specialist

Hollister, CA
onsite
Permanent
70000.00 - 78000.00 USD / Yearly
We are looking for an experienced Human Resources Specialist to oversee and enhance HR operations in Hollister, California. This role involves managing employee relations, benefits administration, and HR processes, ensuring compliance and supporting workforce development. The ideal candidate will bring strong organizational skills and expertise in HR systems to foster a positive and productive workplace. Responsibilities:• Manage employee relations by addressing workplace concerns and fostering a positive work environment.• Oversee benefits administration, including the management of benefit packages and payroll systems.• Ensure accurate and efficient use of automated payroll systems to process employee compensation.• Administer onboarding processes to provide new hires with a seamless transition into the organization.• Maintain and update HR information systems (HRIS) for accurate record-keeping and reporting.• Collaborate with team leaders to support labor and employee relations initiatives.• Develop and implement HR policies to ensure compliance with regulations and company standards.• Coordinate benefits programs and communicate details effectively to employees.• Provide guidance and support to employees regarding policies and procedures.• Evaluate and improve HR processes to align with organizational goals. Posted by Director of Recruiting Scott G. Moore
2026-03-20T23:23:42Z

Bookkeeper Full Charge

Santa Cruz, CA
onsite
Permanent
65000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented and experienced Full Charge Bookkeeper to join our team in Santa Cruz, California. In this role, you will manage and oversee all aspects of accounting operations, ensuring accuracy and compliance with financial standards. This position offers an excellent opportunity to work in a dynamic environment and contribute directly to the organization's financial success. Responsibilities:• Handle full-cycle bookkeeping processes, including accounts payable (AP), accounts receivable (AR), and payroll.• Perform bank reconciliations to ensure financial records are accurate and up-to-date.• Prepare and post journal entries to maintain the general ledger.• Manage month-end close procedures and generate financial reports.• Ensure compliance with regulatory requirements and company policies in all financial operations.• Maintain and update accounting systems, including QuickBooks, to support efficient workflows.• Analyze financial data to identify discrepancies and resolve issues promptly.• Collaborate with other departments to provide accurate financial information and support decision-making.• Monitor cash flow and assist in budgeting processes.• Implement best practices to improve efficiency and accuracy in bookkeeping operations. Posted by Director of Staffing Scott G. Moore (Apply here and connect on LinkedIn also, thanks!)
2026-02-25T18:38:42Z

Accounts Payable Clerk

Santa Clara, CA
onsite
Permanent
70000.00 - 83000.00 USD / Yearly
Colleen McAuliffe at Robert Half is seeking an Accounts Payable Clerk to join our clients team in Santa Clara, California. In this role, you will manage vendor payments, ensure compliance with tax regulations, and support financial reporting. The ideal candidate will have strong organizational skills, a proactive approach to problem-solving, and proficiency with accounting software and Microsoft Excel. Responsibilities:• Process, review, and verify vendor invoices to ensure accuracy and timely payments.• Properly code expenses to the correct cost centers and general ledger accounts.• Build and maintain strong vendor relationships to address inquiries, disputes, and payment schedules.• Prepare and file sales tax reports across multiple jurisdictions while ensuring compliance with tax regulations.• Maintain updated tax-exempt records and prepare reports for projects exceeding $500K.• Participate in accounting software upgrades and process improvement initiatives to enhance efficiency.• Conduct research on industry trends, tax updates, and process enhancements, presenting actionable recommendations.• Utilize accounting software, such as Foundation Software, to manage payables and job-cost accounting functions.• Support internal and external audits by providing accurate documentation and reconciliation reports.• Collaborate with project managers and finance teams to ensure smooth accounts payable operations and communicate policy changes effectively.
2026-03-20T01:58:40Z