We are looking for an Accounts Payable Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for managing invoice processing, reconciling accounts, and ensuring the accurate and timely handling of payments. This position offers the opportunity to contribute to a dynamic department while advancing your career in accounting.<br><br>Responsibilities:<br>• Open, sort, and distribute incoming departmental mail on a daily basis.<br>• Validate, record, and mail checks while expediting requests requiring special handling.<br>• Organize and maintain records by sorting, logging, scanning, and filing invoices, checks, and related documents.<br>• Provide administrative support to the AP/Finance Department to ensure smooth operations.<br>• Address customer service inquiries from internal business partners in an attentive and precise manner.<br>• Assist in the preparation and execution of internal and external audits as required.<br>• Manage the full-cycle accounts payable process with accuracy and efficiency.<br>• Execute daily financial processes and controls to ensure compliance with company policies.<br>• Process payments in foreign currencies while adhering to established guidelines.
<p>Position Overview</p><p>The Full-Charge Bookkeeper will oversee daily accounting operations, including accounts payable, receivable, billing, collections, inventory accounting, reconciliations, and month-end closings. The ideal candidate is highly reliable, organized, and capable of working independently while ensuring accuracy, compliance, and timely reporting.</p><p><br></p><p>Key Responsibilities</p><p>General Accounting & Reporting</p><ul><li>Manage full-cycle accounting for two business entities (capital equipment and real estate).</li><li>Record and reconcile all financial transactions in accordance with accounting standards.</li><li>Prepare monthly, quarterly, and year-end financial statements for management and auditors.</li><li>Maintain fixed assets, accruals, and prepaid expenses as part of the monthly close.</li></ul><p>Accounts Payable</p><ul><li>Process vendor invoices, payments, and expense coding.</li><li>Maintain vendor records and reconcile statements, resolving discrepancies promptly.</li></ul><p>Accounts Receivable & Billing</p><ul><li>Generate invoices based on sales contracts and service agreements.</li><li>Monitor customer accounts, apply payments, and manage collections while maintaining strong client relationships.</li><li>Maintain accurate aging reports and execute collection efforts as needed.</li></ul><p>Banking & Reconciliations</p><ul><li>Perform monthly reconciliations for multiple bank and credit card accounts.</li><li>Manage cash flow and banking transactions across entities.</li></ul><p>Journal Entries & Month-End</p><ul><li>Prepare and post journal entries, including payroll allocations, depreciation, and adjustments.</li><li>Reconcile general ledger accounts and execute accurate month-end closings.</li><li>Assist with audit preparation and maintain adherence to internal controls.</li></ul><p>Inventory & Cost Accounting</p><ul><li>Maintain accurate inventory records for machinery parts and components.</li><li>Partner with operations to track usage, purchases, and valuation.</li><li>Investigate and resolve discrepancies.</li></ul><p>Systems & Reporting</p><ul><li>Utilize SAGE 300 for all accounting functions and reporting.</li><li>Generate ad hoc financial analysis using advanced Excel tools (Pivot Tables, VLOOKUP, formulas).</li><li>Ensure data integrity across accounting systems.</li></ul>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Monmouth County, New Jersey. In this role, you will play a critical part in managing financial transactions, maintaining records, and ensuring efficient payment processes for customers and vendors. This is a long-term contract position, offering an opportunity to contribute to the success of our accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and record customer payments while ensuring accuracy and compliance with company procedures.</p><p>• Generate and distribute invoices to customers in a timely manner.</p><p>• Maintain and update customer account information, including changes in addresses, mergers, or other updates.</p><p>• Prepare detailed reports on account statuses and outstanding balances as requested.</p><p>• Investigate discrepancies and overdue amounts by collaborating with team members and customers.</p><p>• Reconcile accounts receivable regularly to maintain accurate financial records.</p><p>• Assist senior accounting staff with monthly revenue account reconciliations.</p><p>• Verify expense reports and reconcile them with account balances and supporting documents.</p><p>• Facilitate vendor payments by reviewing purchase orders, verifying information, and resolving discrepancies.</p><p>• Support the accounting department by managing monthly statements and financial transactions.</p>
