We are looking for a detail-oriented Payroll Clerk to join our team in Brewster, New York. In this role, you will oversee payroll operations for a multi-location manufacturing company with a workforce of approximately 140 employees. Your responsibilities will include ensuring accurate payroll processing, maintaining personnel records, and assisting with HR-related tasks. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about delivering exceptional payroll services.<br><br>Responsibilities:<br>• Process weekly and biweekly payroll with precision for a multi-location manufacturing company, ensuring compliance with company policies and regulations.<br>• Enter, calculate, and reconcile payroll data within the Human Capital Management system, addressing discrepancies and ensuring accuracy in general ledger accounts.<br>• Respond to employee inquiries regarding payroll, providing guidance on timesheets, pay statements, and leave requests.<br>• Maintain and organize personnel records, including training documentation and health and safety files.<br>• Collaborate with third-party administrators to update and manage federal and state payroll tax requirements.<br>• Assist with benefits administration and handle account reconciliations, resolving any inconsistencies.<br>• Support the HR department with payroll-related tasks and contribute to the improvement of payroll processes.<br>• Train employees on payroll systems and procedures to enhance understanding and efficiency.<br>• Ensure compliance with all payroll laws and regulations, adapting to changes as needed.<br>• Provide additional support for HR and payroll projects as assigned.
<p>A busy company in the Flanders area is seeking a Payroll Administrator to join their team. This Payroll Administrator will get the change to join a growing company that offers work flexibility and career advancement. This Payroll Administrator will oversee payroll operations, ensuring accurate and timely processing while maintaining compliance with all applicable laws and regulations. The ideal Payroll Administrator will have high volume processing experience, proficiency in ADP Workforce Now (not required), and have processed Canadian payroll (not required). Other responsibilities of this Payroll Administrator will include but not be limited to: </p><p><br></p><p>Payroll Administrator Responsibilities:</p><p>• Manage bi-weekly and weekly payroll processes using ADP Workforce Now, ensuring accuracy and timeliness.</p><p>• Maintain and update employee records in payroll databases, adhering to organizational standards.</p><p>• Handle garnishments, deductions, and other payroll adjustments in compliance with regulations.</p><p>• Collaborate with finance team members on tax matters and payroll-related inquiries.</p><p>• Prepare and generate reports, including statistical data and ad-hoc analyses, using payroll systems and Excel.</p><p>• Assist in year-end payroll close processes and review W-2 forms for completeness.</p><p>• Develop and provide benefits-related data for insurance carriers, actuaries, and organizational leadership.</p><p>• Ensure compliance with ERISA, ACA, and other employment laws by supervising required filings and reports.</p><p>• Support the preparation of applications and documentation for federal and state agencies.</p><p>• Perform additional payroll or administrative tasks as assigned by management.</p><p><br></p><p>This Payroll Administrator position pays between $70,000 and $80,000 annually depending on experience. If interested in this Payroll Administrator role, apply today! </p>
We are looking for an experienced Payroll Administrator to join our team in Somerset, New Jersey. This is a contract position within the manufacturing industry, where you will play a key role in managing payroll operations for employees across multiple states. The ideal candidate will have a strong background in payroll processing and a keen attention to detail to ensure accuracy and compliance.<br><br>Responsibilities:<br>• Manage the full payroll cycle for employees, ensuring timely and accurate processing of payments.<br>• Administer multi-state payroll operations, adhering to state-specific regulations and compliance requirements.<br>• Utilize ADP Workforce Now to maintain payroll records and execute payroll tasks efficiently.<br>• Collaborate with HR and finance teams to address payroll discrepancies and resolve employee inquiries.<br>• Prepare and review payroll reports for audits, reconciliations, and management purposes.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Handle payroll for a workforce ranging from 101-500 employees, ensuring all records are up-to-date.<br>• Maintain confidentiality of payroll information and employee data.<br>• Support year-end payroll activities, including tax filings and W-2 preparation.<br>• Identify and implement process improvements to enhance payroll operations.
<p>We are looking for a skilled Payroll Administrator / Payroll Supervisor to join a growing and dynamic Long Island company. This role involves managing the weekly payroll for over 100 employees, including union and certified payroll processes. If you are hands-on in handling full-cycle payroll and are ready to contribute to a growing organization, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for a workforce of over 100 employees, ensuring accuracy and compliance.</p><p>• Handle union payroll procedures, including adherence to specific regulations, requirements and reporting.</p><p>• Manage certified payroll reporting and maintain documentation for prevailing wage projects.</p><p>• Ensure compliance with all federal, state, and local payroll regulations.</p><p>• Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies.</p><p>• Maintain detailed and organized payroll records for auditing and reporting purposes.</p><p>• Monitor and implement changes to payroll policies and procedures as needed.</p><p>• Prepare and submit payroll reports in a timely manner.</p><p>• Provide guidance on payroll matters to employees and management.</p><p>• Utilize inhouse payroll software to streamline and optimize payroll processes.</p>
<p><strong>Payroll Administrator in Mineola, Long Island, NY </strong></p><p>Are you a detail-oriented payroll administrator looking for your next opportunity? </p><p><strong>Anna Parson at Robert Half</strong> is seeking a Payroll Administrator to manage end-to-end weekly payroll processing and support a diverse range of employees, including administrators and hourly staff.</p><p><strong>As the Payroll Administrator, you will:</strong></p><ul><li>Process payroll, coordinate payroll workflows, new hires, changes, terminations, and special payments.</li><li>Audit time records and maintain payroll data accuracy.</li><li>Prepare payroll adjustments, manual checks, and reports in ADP and Excel.</li><li>Handle wage garnishments, direct deposits, and benefits deductions.</li><li>Respond to payroll-related employee inquiries.</li><li>Assist with quarterly reconciliations, IRS submissions, and special processes for international staff.</li></ul><p>Payroll Administrator role offers the opportunity to <strong><em>work with a friendly team with EXCELLENT BENEFITS & TIME OFF!</em></strong> </p><p><strong>Contact Anna Parson with Robert Half to learn more or apply now!</strong></p><p><br></p>
<p>We are looking for an experienced Payroll Manager to oversee payroll operations for a large workforce in Edison, New Jersey. This is a long-term contract position where you will play a pivotal role in ensuring accurate and timely payroll processing for over 3,000 employees. The position offers a hybrid work schedule, requiring three days on-site and two days remote each week. Please apply immediately to be considered!</p><p><br></p><p>Responsibilities:</p><p>• Manage bi-weekly and weekly payroll processing for a workforce of over 3,000 employees.</p><p>• Supervise and provide guidance to a team of two payroll staff members.</p><p>• Ensure compliance with multi-state payroll regulations and tax requirements.</p><p>• Reconcile general ledger accounts and payroll tax filings to maintain financial accuracy.</p><p>• Oversee timekeeping, attendance, and absence tracking systems to ensure data integrity.</p><p>• Collaborate with third-party payroll processors to guarantee seamless operations.</p><p>• Address ad hoc payroll-related inquiries and provide timely resolutions.</p><p>• Prepare and analyze payroll reports to support organizational decision-making.</p><p>• Maintain confidentiality and ensure adherence to company policies and regulations.</p>
<p>Rapidly expanding New York City firm is currently seeking a Payroll Manager to oversee payroll operations for a large workforce in New York, New York. This role requires a detail-oriented individual who can ensure compliance, accuracy, and efficiency across payroll processes while managing a team of payroll specialists. The ideal candidate will bring expertise in handling complex multi-state payroll systems and a proactive approach to process improvement.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee the complete payroll cycle for over 2,000 employees across multiple states, ensuring timely and accurate processing.</p><p>• Lead and develop a team of payroll specialists, fostering growth through training and mentorship.</p><p>• Ensure compliance with federal, state, and local regulations, maintaining up-to-date knowledge of wage and hour laws.</p><p>• Review and approve payroll calculations, deductions, and adjustments for accuracy and adherence to policies.</p><p>• Conduct audits and reconciliations of payroll data, addressing discrepancies to ensure precision.</p><p>• Act as the key expert for ADP Workforce Now, managing system improvements, report generation, and troubleshooting.</p><p>• Collaborate with HR, Finance, and external vendors to resolve payroll-related issues and implement enhancements.</p><p>• Maintain payroll records securely, ensuring data privacy and compliance with company policies.</p><p>• Drive payroll-related projects, such as system upgrades and automation initiatives, to optimize operations. </p>
<p>Payroll Manager opportunity available with well-respected LI service company. This role will have you responsible for processing weekly, multi-state, certified payroll with the support of a terrific team, with a company that offers a generous compensation and benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage end-to-end payroll processing & operations, ensuring timely and accurate processing for 200+ employees.</p><p>• Oversee multi-state payroll and ensure compliance with state and federal regulations.</p><p>• Administer prevailing wage and certified payroll processes, maintaining proper union documentation and reporting.</p><p>• Ensure accurate calculation and reporting of payroll taxes and deductions.</p><p>• Prepare and distribute W-2 forms and other year-end payroll documentation.</p><p>• Lead and mentor the payroll team, fostering growth and efficiency.</p><p>• Ensure compliance with all payroll-related laws and regulations, including tax filings and reporting.</p><p>• Collaborate with internal departments to address payroll inquiries and resolve discrepancies</p>
<p>130,000 -150,000</p><p><br></p><p>Benefits:</p><ul><li>Paid Time Off (PTO)</li><li>Health Insurance: Comprehensive medical, dental, and vision coverage</li><li>Retirement Plans:401(k)</li></ul><p>A client located in Middlesex County has an immediate opening for a Payroll Manager. The Payroll Manager will support the payroll implementation of the new system, covering a large volume of associates across the organization in 9+ states. This role ensures the integrity and efficiency of the payroll system and the standardization of payroll processing operations. The Payroll Manager will oversee the weekly payroll processing, ensuring accuracy and compliance with policies and regulations for the weekly payroll. This position demands comprehensive payroll management with a focus on systems and process enhancements/innovation. It requires deep expertise in payroll management, strong leadership skills, meticulous attention to detail, and the ability to innovate and streamline payroll systems and processes. The role combines the rigors of payroll management with the creativity and foresight needed for continuous improvement and efficiency in payroll operations.</p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
<p>We are looking for an Accounts Payable Clerk to join our team in Monmouth County, New Jersey. This Contract position is an excellent opportunity for someone with strong attention to detail to contribute to efficient financial operations and vendor management. The ideal candidate will play a key role in ensuring accurate payment processing, maintaining compliance, and supporting the company’s growth through streamlined accounts payable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices to ensure timely and accurate payment.</p><p>• Conduct regular check runs and manage vendor payments efficiently.</p><p>• Reconcile credit card accounts and address discrepancies promptly.</p><p>• Oversee international payments and payroll transfers with appropriate safety measures.</p><p>• Collaborate with department heads to gather necessary documentation for reconciliation.</p><p>• Manage accounts payable staff to maintain accurate entries in the accounting system.</p><p>• Prepare and review state tax reports to ensure compliance.</p><p>• Implement and maintain best practices for accounts payable processes and systems.</p><p>• Create and update standard operating procedures (SOPs) for the accounts payable division.</p><p>• Monitor year-to-date expenses to analyze spending trends and identify opportunities for cost optimization.</p>
We are looking for an experienced Payroll, HR & Benefits Administrator to join our team in Millstone Township, New Jersey. This role is essential in managing payroll, human resources, and benefits administration for both field and office staff, ensuring accurate processing and compliance with labor laws. As this is a Contract-to-permanent position, it offers a great opportunity for long-term growth within our organization.<br><br>Responsibilities:<br>• Process weekly payroll for field and office employees, ensuring accuracy and compliance.<br>• Review and reconcile timesheets to account for overtime, shift differentials, job codes, and project allocations.<br>• Generate certified payroll reports and maintain compliance with prevailing wage regulations such as Davis-Bacon and local requirements.<br>• Handle union payroll processes, including reporting, dues, and benefits remittances.<br>• Manage employee records, including onboarding, terminations, pay adjustments, and garnishments.<br>• Prepare detailed payroll reports for finance and leadership teams to support decision-making.<br>• Administer employee benefits including health, dental, vision, life insurance, disability plans, and 401(k) enrollments.<br>• Coordinate and assist with workers’ compensation claims and follow up on jobsite incidents.<br>• Support recruitment and onboarding processes for both field and office roles.<br>• Respond to employee inquiries regarding HR policies, payroll, and benefits, ensuring timely and accurate communication.
<p>Our client is looking for an experienced Senior Office Administrator to oversee financial operations and human resource processes for our organization in the Far Hills, New Jersey area. This role combines expertise in accounting, payroll management, and HR administration to ensure seamless operations and compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities effectively.</p><p><br></p><p>Salary is 70,000 - 75,000. </p><p><br></p><p>Benefits include medical & dental insurance, 401k, PTO, paid holidays, and NJ sick leave. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice review, coding, and entry into accounting systems, ensuring accuracy and timely payments.</p><p>• Reconcile vendor statements monthly, address discrepancies, and maintain strong vendor relationships.</p><p>• Oversee payroll processing across multiple departments, ensuring accuracy in timesheets, labor allocations, and deductions.</p><p>• Coordinate onboarding for new employees, including preparation of offer letters, required forms, and system setup.</p><p>• Administer employee benefits, including enrollments, changes, and terminations, while liaising with brokers and carriers.</p><p>• Maintain and update employee records and ensure compliance with company policies and legal requirements.</p><p>• Support month-end close activities by preparing accruals, reconciling general ledger accounts, and allocating credit card expenses.</p><p>• Utilize accounting software and tools like Sage 300, QuickBooks, and Microsoft Excel to process transactions and generate reports.</p><p>• Identify workflow inefficiencies in AP, payroll, or HR processes and implement solutions to improve efficiency.</p><p>• Assist with audits, special projects, and the development of standard operating procedures to support organizational growth.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team near Fair Lawn, New Jersey. In this Contract to permanent position, you will play a vital role in ensuring financial accuracy and supporting smooth operations within the accounts payable function. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining organized and efficient processes.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, expense reports, and check requests with precision and adherence to deadlines.</p><p>• Verify invoice approvals, coding, and supporting documentation for accuracy and compliance.</p><p>• Reconcile vendor statements and address billing discrepancies effectively.</p><p>• Maintain organized accounts payable files and ensure all records are audit-ready.</p><p>• Prepare weekly payment batches, including checks, ACH transfers, and wire payments.</p><p>• Assist with month-end close processes, such as accruals and financial reporting.</p><p>• Communicate professionally with vendors, internal teams, and other entities to resolve payment-related issues.</p><p>• Perform account reconciliations to ensure the accuracy of disbursements, advances, and refunds.</p><p>• Generate detailed reports on fee advances, aging accounts, and recovery progress.</p><p>• Support process improvement initiatives and contribute to financial projects as needed.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules.</p><p>• Develop and maintain monthly desk schedules and calendars for team operations.</p><p>• Create and manage work schedules for hourly employees to meet departmental needs.</p><p>• Send out agency interest forms and maintain updated records in Salesforce during placement processes.</p><p>• Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements.</p><p>• Organize and maintain statistical data after each semester, ensuring records are updated.</p><p>• Prepare training documents, payment memos, and materials for technical assistance programs.</p><p>• Facilitate the distribution of certificates, track attendance, and manage program procedures.</p><p>• Communicate with program participants using prepared templates and assist in developing outreach materials.</p><p>• Support purchasing and documentation processes for training initiatives.</p>
<p>benefits:</p><ul><li>paid time off</li></ul><p><br></p><p>We are looking for an experienced Office Manager to oversee Bookkeeping/payroll in the Red Bank, New Jersey area. This role requires a detail-oriented individual who can efficiently handle bookkeeping, payroll, and oversight of administrative team. The ideal candidate will bring strong organizational skills and a proactive approach to supporting the company’s daily operations. If you are already in contact with a Robert Half Recruiter, send them the reference # of this posting to apply. If you are not in contact with a Robert Half recruiter, please call Therese Grana at 609-252-9393.</p><p><br></p><p>Responsibilities:</p><p>• Record invoices from internal systems into QuickBooks with precision.</p><p>• Process vendor invoices, credit card charges, and incoming payments in both QuickBooks and company software.</p><p>• Maintain accurate and up-to-date insurance records, including annual renewals for general liability, disability, workers' compensation, and auto policies.</p><p>• Apply credits in QuickBooks for specific client invoices, ensuring accurate financial tracking.</p><p>• Issue checks and manage payroll reporting in a timely manner.</p><p>• Create and set up new jobs and client accounts in QuickBooks efficiently.</p><p>• Prepare and submit necessary paperwork for contract renewals, maintaining a schedule for timely submissions.</p><p>• Monitor deadlines and ensure all administrative tasks are completed accurately and on schedule.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Port Washington, New York. This Contract to permanent position offers the opportunity to contribute to the efficient operation of a dynamic organization. The ideal candidate will thrive in a fast-paced environment and ensure accurate and timely processing of financial transactions.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accuracy and proper coding.</p><p>• Conduct regular check runs and manage payment schedules.</p><p>• Maintain organized records of all accounts payable transactions.</p><p>• Utilize QuickBooks to manage financial data and reporting.</p><p>• Communicate with vendors to resolve discrepancies and address payment inquiries.</p><p>• Ensure compliance with company policies and procedures for financial operations.</p><p>• Prepare reports and reconcile accounts as needed.</p><p>• Collaborate with internal teams to support accounting functions.</p><p>• Identify opportunities to streamline accounts payable processes.</p><p>• Assist with month-end and year-end financial close activities.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Hillsborough, New Jersey. This long-term contract position offers an excellent opportunity for an individual skilled in data entry and invoice processing to contribute to the efficiency of our accounting operations. The ideal candidate will have experience working with high volumes of invoices and be proficient in utilizing accounting software.<br><br>Responsibilities:<br>• Process and enter a large volume of invoices with accuracy and efficiency.<br>• Assign appropriate codes to invoices and ensure proper categorization.<br>• Utilize Deltek Costpoint accounting software for data entry and invoice management.<br>• Verify invoice details to ensure compliance with company and vendor standards.<br>• Maintain organized records of processed invoices for auditing and reporting purposes.<br>• Collaborate with team members to resolve discrepancies or issues related to invoices.<br>• Assist in the preparation of financial reports by supplying accurate data.<br>• Follow established accounting protocols to ensure consistency and reliability.<br>• Provide support during audits by retrieving required documentation.<br>• Contribute to process improvements within the accounting department.
We are looking for a dedicated Payroll Specialist to join our team in Peekskill, New York. This Contract-to-permanent position is ideal for a bilingual candidate who is fluent in English and Spanish, with expertise in payroll processing and human resources. You will play a key role in managing weekly payroll for a unionized workforce of approximately 470 employees, while also supporting HR functions such as onboarding, terminations, benefits administration, and recruitment. The ideal candidate will bring strong attention to detail and the ability to handle sensitive information with confidentiality.<br><br>Responsibilities:<br>• Process weekly payroll accurately and efficiently for a workforce of approximately 470 employees, including unionized factory workers.<br>• Maintain and update electronic employee records and files in compliance with company policies.<br>• Support HR duties such as onboarding new hires, managing terminations, administering employee benefits, and assisting with recruitment efforts.<br>• Communicate effectively with employees, many of whom are Spanish-speaking, to address payroll and HR-related inquiries.<br>• Ensure compliance with union regulations and labor laws during payroll and HR processes.<br>• Utilize Paychex software to manage payroll operations and ensure timely payments.<br>• Collaborate with the HR Manager to execute daily human resources functions and resolve employee concerns.<br>• Assist with administrative tasks related to accounting and finance, including month-end and year-end procedures.<br>• Provide translation services as needed to facilitate communication between English and Spanish speakers.<br>• Uphold confidentiality and handle sensitive payroll and HR information with professionalism.
<p>If you want to join the ranks of a successful company, and are a detail-oriented individual, consider this Accounts Payable Clerk position. This position could take your career to the next level. Looking to match, batch and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks? This Accounts Payable (A/P) Clerk position at a dynamic organization with a growing team might be right for you! The opening for a permanent Accounts Payable Clerk is in the New York, New York area.</p><p><br></p><p>What you get to do every day</p><p><br></p><p>- Support the AP/Finance Department by completing administrative tasks</p><p><br></p><p>- Carry out additional projects as required</p><p><br></p><p>- Complete full-cycle A/P</p><p><br></p><p>- Perform daily processes and controls correctly and punctually, ensuring company policies are followed</p><p><br></p><p>- Validate, record and send checks, including expediting special handling</p><p><br></p><p>- Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed</p><p><br></p><p>- Open, sort, and distribute daily department mail</p><p><br></p><p>- Provide support during internal and external audits</p><p><br></p><p>- Provide customer service to internal business partners</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Garden City, New York. In this long-term contract role, you will play a vital part in managing invoice processing and ensuring the accuracy of financial transactions. This position offers an excellent opportunity to contribute to the efficiency of our accounts payable operations.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and code invoices to ensure proper documentation and compliance with company policies.</p><p>• Conduct regular check runs and verify payment details to facilitate timely vendor payments.</p><p>• Scan and organize invoices for digital record-keeping and easy access.</p><p>• Address and resolve discrepancies in invoices and payments through effective communication with vendors.</p><p>• Maintain detailed and organized records of transactions and payments for audit purposes.</p><p>• Collaborate with internal teams to ensure smooth processing of accounts payable tasks.</p><p>• Monitor accounts payable aging reports to prioritize and manage payment schedules.</p><p><br></p>
<p>We are looking for an experienced Accounts Payable Clerk to join our team in Clifton, New Jersey. This is a Contract to permanent position within the dynamic real estate industry. The role requires a detail-oriented individual with strong organizational skills to manage and process accounts payable tasks efficiently, ensuring accuracy and compliance with company standards.</p><p><br></p><p>Responsibilities:</p><p>• Verify invoices, payment packages, credit card payments, check requests, and employee expense reports for accuracy and compliance within established timeframes.</p><p>• Process and distribute checks according to department schedules, including preparing daily Positive Pay spreadsheets and managing credit card statements.</p><p>• Review monthly construction variance reports, coordinate corrections, and submit approved reports to senior management.</p><p>• Maintain the Accounts Payable cash spreadsheet for weekly check runs and share it with the Vice President of Construction Accounting for review.</p><p>• Manage online bill payments, including account setup and payment entries, ensuring accuracy and timely review by the Construction Bookkeeper.</p><p>• Investigate vendor and employee inquiries related to Accounts Payable, resolving issues collaboratively with internal teams and field personnel.</p><p>• Assist with preparing 1099 forms, development reimbursement packages, and construction cost certification schedules as needed.</p><p>• Provide supporting documentation to external accountants, such as bank statements, invoices, and checks.</p><p>• Send reminders to delinquent vendors periodically and collaborate on project insurance preparation with relevant departments.</p><p>• Contribute to departmental goals by writing reports, attending seminars, and managing office supplies.</p>
<p>We are looking for an organized and detail-oriented Accounting Clerk to join our team in Jericho, New York. In this role, you will play a key part in ensuring the accuracy of financial transactions and maintaining efficient accounting processes. The ideal candidate will have strong analytical skills and proficiency in managing various financial tasks.</p><p><br></p><p>Responsibilities:</p><p>• Conduct research and analysis to ensure the accuracy of financial data.</p><p>• Prepare detailed financial reports for internal and external use.</p><p>• Reconcile accounts to maintain consistency and accuracy in records.</p><p>• Manage accounts payable and accounts receivable processes.</p><p>• Process invoices and ensure timely payments.</p><p>• Perform accurate data entry to update financial systems.</p><p>• Collaborate with team members to address discrepancies and improve processes.</p><p>• Maintain organized documentation of all accounting transactions.</p><p>• Use Microsoft Excel for creating spreadsheets and analyzing data.</p>
<p><strong>Job Title: Entry-Level AR / Collections Clerk</strong></p><p><strong>Location:</strong> White Plains, NY</p><p><strong>Type:</strong> Contract-to-Hire</p><p><strong>Industry:</strong> Food Distribution</p><p><strong>About the Company</strong></p><p>A well‑established food distribution company in White Plains is seeking an energetic and motivated <strong>Entry-Level AR/Collections Clerk</strong> to join their team. This is an excellent opportunity for someone looking to begin or grow their career in accounting, collections, or customer account management within a fast‑paced, relationship‑driven environment.</p><p><strong>Position Overview</strong></p><p>The AR/Collections Clerk will play a key role in supporting the company’s sales team by contacting customers regarding outstanding balances, helping resolve account issues, and ensuring timely payment of invoices. This role involves frequent phone communication, follow‑up, and basic administrative AR tasks. The ideal candidate is comfortable making outbound calls, has professional phone manners, and enjoys working collaboratively with sales staff and customers.</p><p>This is a contract‑to‑hire position with strong long‑term potential for the right candidate.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Make outbound calls to customers to collect on outstanding invoices and past‑due balances.</li><li>Maintain professional, customer‑friendly communication while handling collection efforts.</li><li>Support sales representatives by providing updates on client payment status.</li><li>Work closely with customers to resolve billing discrepancies and payment issues.</li><li>Record notes, update account activity, and maintain accurate AR documentation.</li><li>Assist in achieving team goals related to cash flow, inventory movement, and timely order fulfillment.</li><li>Collaborate with internal departments (sales, billing, operations) to ensure account issues are resolved efficiently.</li><li>Perform general AR administrative tasks as needed.</li></ul>
<p>110,000 - 115,000</p><p><br></p><p>Benefits include:</p><ul><li>health insurance</li><li>paid time off</li><li>hybrid/remote</li></ul><p><br></p><p>We are looking for a motivated Outsourced Accounting Manager to join our dynamic CPA firm in East Brunswick, New Jersey. This role is ideal for professionals with a strong accounting background who excel at managing multiple client accounts and providing strategic financial insights. The position offers flexibility with hybrid or fully remote work arrangements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and approve payroll processing to ensure accuracy and compliance.</p><p>• Provide expert advice on general accounting and financial matters to clients.</p><p>• Manage employee expense reimbursement processes, ensuring timely and accurate handling.</p><p>• Build and maintain strong client relationships through regular communication and support.</p><p>• Conduct client meetings to present monthly financial reports and address any inquiries.</p><p>• Perform month-end close duties, including reviewing financial statements and reports.</p><p>• Reconcile accounts to ensure accurate financial records.</p><p>• Prepare and review journal entries to maintain the integrity of the general ledger.</p>
