<p>A construction company is seeking a detail-oriented Office Manager for a temp-to-possible-permanent position. In this role, you will:</p><ul><li>Manage day-to-day office operations, keeping the office organized, stocked, and efficient</li><li>Greet visitors and serve as the first point of contact for our team</li><li>Set up and maintain the office environment, manage supplies, and ensure common areas are presentable</li><li>Provide daily coordination and administrative support to leadership and project managers</li><li>Plan and support office meetings, events, and company activities</li><li>Create and maintain documents, reports, and presentations in Excel and PowerPoint</li></ul><p>Ideal candidates are proactive, organized, and have previous administrative experience, preferably in construction or a related industry.</p><p>Interested? Apply today to join our dynamic team!</p>
We are looking for a skilled Bookkeeper/Office Manager to join our team on a long-term contract basis in Rochester, New York. This position requires someone with strong organizational skills and a keen eye for detail to manage essential financial and administrative tasks. The ideal candidate will excel in managing accounts and maintaining accurate records to ensure smooth operations.<br><br>Responsibilities:<br>• Oversee and process accounts payable and accounts receivable transactions with accuracy.<br>• Perform account reconciliations to maintain up-to-date and precise financial records.<br>• Conduct regular bank reconciliations to ensure all transactions align with financial statements.<br>• Handle payroll processing and ensure timely and accurate payments to employees.<br>• Maintain comprehensive bookkeeping practices to support financial reporting and audits.<br>• Enter and manage data efficiently to support financial and administrative functions.<br>• Utilize Microsoft Excel for data analysis, reporting, and record-keeping.<br>• Collaborate with other departments to address financial inquiries and provide necessary support.<br>• Ensure compliance with financial policies and procedures in all bookkeeping activities.<br>• Prepare financial documentation and reports as needed for management review.
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
We are looking for an experienced Office Manager to join our team in Williamsville, New York. This long-term contract role requires someone who is detail-oriented and can efficiently handle complex transactions while supporting team operations with precision and tact. The ideal candidate will ensure seamless execution of customer and business-related functions while maintaining high standards of accuracy and data integrity.<br><br>Responsibilities:<br>• Manage and process intricate customer transactions, ensuring accuracy and adherence to service level agreements (SLAs).<br>• Address platform-related inquiries and concerns promptly while providing exceptional support to team members.<br>• Analyze and optimize business processes to enhance operational efficiency and platform usage.<br>• Collaborate with Account Managers and Business Owners to identify opportunities and drive outcomes.<br>• Generate detailed reports and metrics to monitor data quality and provide actionable insights.<br>• Ensure data integrity by reviewing and verifying transactional requests and entries.<br>• Support platform adoption and provide guidance on its effective utilization.<br>• Resolve issues with professionalism and urgency, maintaining a customer-focused approach.<br>• Perform order entry tasks with precision and compliance with organizational standards.<br>• Provide general administrative support to enhance team productivity and collaboration.
<p>Jenny Bour with Robert Half is working with a <strong>growing company</strong> that is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high‑level administrative and strategic support to senior leaders, including the CFO and executive team. This Executive Assistant role is ideal for someone who thrives in a fast‑paced environment, exercises sound judgment with confidential information, and enjoys being a true partner to leadership. The Executive Assistant will play a key role in coordinating priorities, facilitating communication across teams, and ensuring day‑to‑day operations run smoothly. This position offers competitive compensation and benefits package with a growing company in the Getzville, NY area!</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide direct support to members of the executive leadership team</li><li>Arrange international travel, manage visa requirements for travel, manage itineraries, and assist with expense tracking</li><li>Manage complex calendars, schedule meetings, and ensure leaders are fully prepared with agendas and materials</li><li>Draft, review, and manage internal and external communications including emails, memos, presentations, and reports</li><li>Act as a liaison between executives and internal teams including HR, operations, and leadership</li><li>Track projects and initiatives, follow up on action items, and help ensure deadlines are met</li><li>Support cross‑functional collaboration, planning efforts, and decision‑making processes</li><li>Handle sensitive and confidential information with discretion</li><li>Approve invoices related to office management activities</li><li>Represent executives in meetings when appropriate</li><li>Maintain organized records and provide accurate information to support executive decision‑making</li><li>Support the planning of off‑site meetings and conferences</li><li>Oversee office‑related needs such as ordering supplies, managing team lunches, mail coordination, and credit card programs</li><li>Maintain documentation related to office operations, including auto lease and invoice oversight</li></ul>
<p>Hannah Savage with Robert Half is looking for an Accounts Payable Manager to oversee and manage invoice processing and payment operations within a construction industry organization. This role involves ensuring the accuracy and efficiency of accounts payable procedures while maintaining compliance with company policies and industry standards. Based in Rochester, New York, this position offers an opportunity to contribute to a streamlined financial workflow. </p><p><br></p><p>*No supervisory duties required</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with accuracy and attention to detail.</p><p>• Prepare and execute check runs for timely payments.</p><p>• Match invoices to purchase orders and verify supporting documentation.</p><p>• Collaborate with the purchasing manager to ensure proper coding and entry of purchase orders.</p><p>• Monitor and maintain an organized accounts payable system.</p><p>• Handle ACH transactions for vendor payments when applicable.</p><p>• Address and resolve discrepancies in invoices or payments.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Assist with month-end closing tasks related to accounts payable.</p><p>• Communicate effectively with vendors and internal teams regarding payment inquiries.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today.</p>
<p>We’re seeking a hands-on IT Administrator to support a fast-paced manufacturing environment. This role is a mix of desk-side/plant-floor support, basic systems administration, and networking/physical infrastructure work (running cable, patch panels, switch work, troubleshooting connectivity). You’ll be the go-to person for keeping users productive and keeping the site’s IT environment stable and secure. This is an on-site role in Rochester, NY and requires US must be eligible to work in the U.S.</p><p> Description of duties: Provide on-site IT support for office and plant-floor users. Troubleshoot and resolve hardware/software/network issues. Handle user onboarding/offboarding, account provisioning, password resets, and access requests (Active Directory). Support and maintain network connectivity across the facility: switches, access points, patching, VLAN basics, connectivity troubleshooting. Perform structured cabling tasks: run/terminate CAT6, label cables, manage patch panels, maintain MDF/IDF closets, document drops. Assist with network and device installs/moves/adds/changes. Support manufacturing/warehouse technology. Support basic security best practices (patching awareness, MFA support, endpoint hygiene, phishing reporting).</p>
<p>Hannah Savage with Robert Half is seeking a detail-oriented Contract Administrator to join her client's team in Rochester, New York. This role involves supporting 3 project managers with critical administrative tasks, ensuring smooth contract management processes, and maintaining accurate documentation. The ideal candidate will bring expertise in contract administration and billing, along with strong organizational skills. Previous construction industry experience is a must have for this position.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to multiple project managers, ensuring timely completion of tasks.</p><p>• Prepare and manage documentation required for bids, ensuring accuracy and compliance.</p><p>• Handle contract billings, including creating and submitting invoices to clients.</p><p>• Submit certified payrolls in alignment with project requirements.</p><p>• Manage monthly billing processes and ensure deadlines are met efficiently.</p><p>• Coordinate pre-bid activities, including gathering necessary documents and details.</p><p>• Maintain organized records of contracts and client-related documentation.</p><p>• Communicate with clients to provide required documents and address inquiries.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!</p>
<p>Jenny Bour with Robert Half is working with a law firm that is looking for a dedicated Legal Billing Clerk to join the team! This Legal Billing Clerk role requires strong attention to detail, excellent organizational skills, and proficiency with accounting software and tools. The ideal Legal Billing candidate will thrive in a collaborative environment and have a passion for ensuring accuracy in financial processes. <strong>This role is a permanent position that offers a <u>hybrid/remote</u> schedule! </strong></p><p><br></p><p>Responsibilities:</p><ul><li>Prepare and issue client invoices in collaboration with the Accounting Manager.</li><li>Address client inquiries regarding billing issues and payment statuses promptly and professionally.</li><li>Support the Accounting Manager with various tasks to ensure smooth operations within the department.</li><li>Maintain accurate and organized billing records for audits and internal reviews.</li><li>Assist in resolving discrepancies related to invoices or payments efficiently.</li><li>Utilize accounting software such as QuickBooks to manage billing functions effectively.</li><li>Generate and distribute billing statements to clients in a timely manner.</li><li>Collaborate with team members to streamline billing processes and improve efficiency.</li><li>Monitor and follow up on overdue payments to ensure timely collections.</li><li>Uphold confidentiality and accuracy in all financial transactions and communications.</li></ul>
We are looking for a skilled HR Generalist to join our team in Rochester, New York. In this role, you will play a pivotal part in supporting our human resources operations, with a focus on employee engagement, benefits administration, and performance management. This position offers a hybrid work environment after an initial onboarding period, allowing for a balance of in-office and remote work.<br><br>Responsibilities:<br>• Take the lead on managing and executing various HR projects to ensure effective implementation.<br>• Oversee employee relations initiatives, fostering a positive and engaging workplace culture.<br>• Administer employee benefits programs, ensuring accurate and timely processing.<br>• Coordinate and support the performance review process, promoting continuous feedback and development.<br>• Act as a mentor and team lead to other HR team members, providing guidance and support.<br>• Ensure compliance with employment laws and company policies across HR functions.<br>• Collaborate with leadership to develop strategies that align HR practices with organizational goals.<br>• Utilize HR technology platforms to streamline processes and enhance efficiency.<br>• Address and resolve employee concerns with professionalism and confidentiality.
<p>We are looking for an experienced and detail-oriented Part-time Bookkeeper to join our team in Rochester, New York. In this role, you will play a key part in managing financial operations and ensuring the accuracy of accounting records. This position is roughly 20 hours a week with flexibility and a mostly on-site schedule, making it ideal for someone who thrives in an independent and adaptable work environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and approve checks, ensuring proper documentation and accuracy.</p><p>• Handle all accounting tasks, including accounts payable and receivable.</p><p>• Generate monthly financial reports to provide insights into the organization's financial health.</p><p>• Process invoices and ensure timely payments to vendors.</p><p>• Collaborate with the payroll company to ensure payroll is processed accurately and on time.</p><p>• Oversee rent collection and maintain accurate records of payments.</p><p>• Prepare and present financial updates to relevant committees and stakeholders.</p><p>• Utilize church management software to maintain organized financial data.</p><p>• Assist with bank reconciliations to verify account balances and transactions.</p>
We are looking for a dedicated Property Manager to oversee daily operations and ensure the efficient management of residential and commercial properties in Williamsville, New York. This Contract to permanent position requires strong organizational skills, vendor communication expertise, and the ability to maintain positive tenant relationships. If you are experienced in property administration and passionate about delivering exceptional service, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and communicate with vendors and contractors regarding scheduling, billing, and service delivery.<br>• Conduct interviews with residents to verify income and assess eligibility.<br>• Supervise maintenance staff, assign tasks, and ensure timely completion of work orders.<br>• Collaborate with contractors to resolve maintenance issues and uphold property standards.<br>• Monitor and manage property expenses and budgets to maintain financial efficiency.<br>• Ensure compliance with housing regulations and property management policies.<br>• Address tenant inquiries and concerns while fostering positive relationships.<br>• Utilize property management software such as OneSite to maintain accurate records and streamline operations.<br>• Conduct regular inspections to assess property conditions and identify necessary repairs.<br>• Prepare reports detailing property performance and operational updates.
We are looking for a dedicated 401k/S125 Service Associate I to join our team in Rochester, New York. This is a long-term contract position where you will play a vital role in providing exceptional customer service for Paychex products in the S125 Client Service Center. The ideal candidate will ensure client and participant inquiries are addressed efficiently, maintaining strong relationships and adhering to company policies.<br><br>Responsibilities:<br>• Respond to inbound calls from active and terminated employees participating in Paychex Insurance Agency plans.<br>• Offer assistance and guidance to client plan administrators regarding S125 products, policies, and procedures.<br>• Educate clients and participants on product features, company guidelines, and applicable regulations.<br>• Escalate complex tasks and necessary documentation to appropriate teams for resolution.<br>• Develop a foundational knowledge of Paychex products to better assist clients and participants.<br>• Utilize various systems and software platforms, including Salesforce and Adobe Flex, to manage client interactions.<br>• Record and document all communications accurately while performing essential data entry tasks.<br>• Prioritize and organize tasks to ensure timely and effective resolution of client issues.<br>• Address participant claims and complaints in alignment with company standards and policies.<br>• Assist in administrative tasks, including scanning and photocopying documents when necessary.
We are looking for an organized and welcoming receptionist to join our team in Rochester, New York. In this long-term contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and attentive service. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys interacting with people.<br><br>Responsibilities:<br>• Greet visitors and direct them to the appropriate person or department.<br>• Manage incoming calls using a multi-line phone system and transfer them efficiently.<br>• Operate a switchboard with up to 10 lines to ensure seamless communication.<br>• Handle inbound calls and provide accurate information to callers.<br>• Maintain a tidy and well-organized reception area.<br>• Assist with administrative tasks such as filing, data entry, and scheduling appointments.<br>• Ensure all inquiries are addressed promptly and courteously.<br>• Support team members with general office duties as needed.<br>• Monitor and manage the flow of visitors to ensure security and compliance.<br>• Communicate effectively with staff and external parties to coordinate activities.
We are looking for an HR Specialist to join our team in Rochester, New York. This position offers a unique opportunity to contribute to a dynamic team while supporting various human resources functions, including recruitment, compliance, and benefits administration. If you are passionate about HR and thrive in a collaborative environment, this role provides room for growth.<br><br>Responsibilities:<br>• Provide backup support for a wide range of human resources functions, ensuring smooth departmental operations.<br>• Assist with talent acquisition efforts, including recruitment activities and onboarding processes.<br>• Serve as a backup for benefits administration, ensuring timely management of employee benefits.<br>• Organize and schedule training sessions to support employee development.<br>• Ensure compliance with Department of Health regulations and other applicable standards.<br>• Conduct audits of employee files and maintain accurate, organized records.<br>• Handle administrative tasks related to HR operations, contributing to overall team efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will ensure the smooth operation of communal spaces and provide a welcoming environment for staff, families, and visitors. The position requires organizational skills and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Maintain the cleanliness and organization of front office, copy room, and other communal areas.<br>• Greet visitors, families, and staff in a courteous and friendly manner.<br>• Manage inventory of office supplies, ensuring items are stocked and stored appropriately.<br>• Oversee the maintenance of office equipment and coordinate repairs as needed.<br>• Handle mailbox management and distribution of correspondence.<br>• Ensure coffee, water, and other refreshments are adequately stocked and available.<br>• Support administrative tasks and assist with daily operational needs.<br>• Collaborate with team members to maintain a welcoming and efficient work environment.<br>• Address any concerns related to communal areas promptly and effectively.
We are looking for a detail-oriented and proactive Customer Service Representative-Funding (Tier II) to join our team in West Henrietta, New York. This role involves supporting accounts receivable processes, ensuring timely and accurate reporting, and delivering exceptional customer service. As part of a long-term contract position, you will play a key role in maintaining financial accuracy and fostering positive client relationships.<br><br>Responsibilities:<br>• Accurately enter data for invoiced purchases and prepare weekly accounts receivable packets, including reserve analysis.<br>• Monitor and analyze invoice activity to identify discrepancies or potential risks.<br>• Compile and share detailed reports with senior management, ensuring clarity and timeliness.<br>• Collaborate with customers and team members to meet satisfaction goals while adhering to company objectives.<br>• Manage and transmit accounting and payment reports, such as wires, aging reports, and subsidiary financial documents.<br>• Address customer inquiries promptly and professionally to maintain trust and satisfaction.<br>• Offer insights to management by analyzing client activity and providing feedback based on sound business principles.<br>• Ensure all tasks are completed in a timely, organized, and efficient manner to support company policies.<br>• Participate in occasional travel for required training and maintain a strong understanding of company dynamics.<br>• Uphold teamwork and contribute to a positive work environment through effective communication and collaboration.
<p>Tess Gilmore with Robert Half is seeking an experienced Buyer to join her client's team. The Buyer will be responsible for sourcing, negotiating, and purchasing materials and components to support production and operational needs. This role requires strong analytical skills, attention to detail, and the ability to build and maintain relationships with suppliers to ensure timely delivery and cost efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the procurement process for assigned categories, ensuring timely and accurate purchasing of materials.</li><li>Develop and maintain strong vendor relationships to secure favorable terms and reliable supply.</li><li>Monitor inventory levels and coordinate with production and planning teams to meet demand.</li><li>Analyze market trends and supplier performance to identify cost-saving opportunities.</li><li>Ensure compliance with company policies and industry standards throughout the purchasing process.</li><li>Resolve issues related to pricing, quality, or delivery with suppliers.</li><li>Prepare and maintain accurate purchasing records and reports.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<p>We are looking for an experienced Finance Director to join our team in Lancaster, New York. This long-term contract position offers an exciting opportunity to lead financial operations, drive process improvements, and collaborate closely with the operations team. The ideal candidate will possess strong expertise in cost accounting, manufacturing or industrial environments, and financial analysis, while demonstrating leadership capabilities to mentor and develop their team.</p><p><br></p><p>Responsibilities:</p><p>• Oversee financial operations including budgeting, forecasting, reporting, and month-end close processes.</p><p>• Lead and mentor a Finance team</p><p>• Collaborate with the operations team, including shop floor and production staff, to align financial strategies with business objectives.</p><p>• Identify and implement process improvements to enhance efficiency and accuracy in financial operations.</p><p>• Conduct detailed financial analyses to support strategic decision-making and business planning.</p><p>• Ensure compliance with quality control standards and maintain accurate cost accounting practices.</p><p>• Utilize advanced Excel skills to develop financial models and streamline reporting processes.</p><p>• Partner with multiple sites within the organization to ensure alignment and consistency in financial practices.</p><p>• Monitor and analyze key financial metrics to identify trends and opportunities for growth.</p><p>• Support organizational goals by participating in cross-functional initiatives and providing financial insights</p>
We are looking for an experienced Accounting Specialist to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in managing accounts receivable processes within an insurance agency setting. This is an excellent opportunity for professionals with a strong background in accounting and data management to contribute to a dynamic and detail-oriented work environment.<br><br>Responsibilities:<br>• Process and monitor accounts receivable transactions to ensure accuracy and timeliness.<br>• Perform detailed reconciliations of financial accounts to identify and resolve discrepancies.<br>• Utilize Microsoft Excel and Access to manage and analyze data effectively.<br>• Conduct thorough research to support financial operations and resolve outstanding issues.<br>• Maintain relational databases to organize and track financial information efficiently.<br>• Collaborate with team members to ensure compliance with accounting standards and company policies.<br>• Prepare regular financial reports and provide insights to support business decisions.<br>• Assist in the implementation of best practices for accounting functions within the insurance agency.<br>• Support audits by providing accurate documentation and detailed accounts.<br>• Communicate with clients or stakeholders to address inquiries related to accounts receivable.
<p>Tess Gilmore with Robert Half is looking for an experienced <strong>Payroll Specialist</strong> to join her client's team. This role is responsible for managing and processing payroll accurately and on time, ensuring compliance with all federal, state, and local regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced and growing environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll for all employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records and resolve discrepancies promptly.</li><li>Ensure compliance with tax laws and payroll regulations.</li><li>Prepare and submit payroll reports to management.</li><li>Collaborate with HR and Finance teams on payroll-related matters.</li><li>Assist with year-end reporting and audits.</li></ul><p><strong>What They Offer:</strong></p><ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow with a dynamic and expanding company.</li><li>Supportive and collaborative work environment.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<p>Tess Gilmore with Robert Half is seeking a detail-oriented and organized <strong>Medical Scheduler</strong> to join her client's team. This role is essential in ensuring smooth operations and timely scheduling of home care assignments. The ideal candidate will have strong administrative skills, a positive attitude, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Schedule and coordinate home care assignments for clients.</li><li>Assist with reception duties and triaging incoming calls.</li><li>Maintain and audit employee files for accuracy, completeness, and compliance (including verifying documentation and dates).</li><li>Perform filing and other administrative tasks as needed.</li><li>Collaborate with team members to ensure efficient workflow and client satisfaction.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
We are looking for a motivated and detail-oriented Accounts Payable Clerk to join our team in Rochester, New York. In this Contract to permanent position, you will play a key role in supporting the financial operations of a growing organization within the healthcare industry. This is an excellent opportunity for career advancement in a fast-paced and dynamic environment.<br><br>Responsibilities:<br>• Manage administrative and clerical tasks for the Accounts Payable and Finance Department to ensure smooth operations.<br>• Execute daily financial processes and controls with accuracy while adhering to company policies and compliance standards.<br>• Deliver excellent customer service to internal business partners and address inquiries in a timely manner.<br>• Assist with both internal and external audits by providing necessary documentation and support.<br>• Open, sort, and distribute department mail efficiently to maintain workflow.<br>• Organize, log, and file invoices, checks, and other financial documents for easy retrieval and record-keeping.<br>• Verify and process checks, including handling expedited requests when necessary.<br>• Contribute to special projects as assigned by management to support departmental goals.
<p>We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Seneca Falls, New York. This position is ideal for someone with strong financial management skills and a passion for organization. The role involves overseeing bookkeeping operations for a seasonal resort, managing payroll, and assisting with administrative and HR tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping, including accounts payable (AP) and accounts receivable (AR).</p><p>• Perform bank reconciliations and ensure accuracy for financial records.</p><p>• Prepare and post journal entries to maintain organized accounting data.</p><p>• Handle payroll processing for approximately 25 employees.</p><p>• Assist with month-end closing procedures and financial reporting.</p><p>• Provide support for HR functions, including administrative tasks related to employee management.</p><p>• Collaborate on organizational changes, such as merging park operations.</p><p>• Utilize QuickBooks Online and Excel to manage financial data efficiently.</p><p>• Ensure compliance with internal financial policies and procedures.</p><p>• Support other company divisions during the resort’s off-season with financial tasks.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. This role involves supporting daily office operations, managing communications, and ensuring smooth administrative processes. The ideal candidate will have excellent interpersonal skills and a strong ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing accurate information and redirecting inquiries as needed.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Support daily office functions, including scheduling, filing, and managing correspondence.<br>• Carry out receptionist duties, such as welcoming visitors and maintaining front desk operations.<br>• Coordinate meetings and appointments to ensure effective time management.<br>• Prepare and distribute internal and external communications, including memos and emails.<br>• Maintain an organized workspace by managing office supplies and inventory.<br>• Assist with documentation and record-keeping to ensure compliance and efficiency.<br>• Collaborate with team members to ensure smooth workflow and timely completion of tasks.
