9 results for Office Manager in Rochester, NY

Office Manager

Henrietta, NY
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations and ensure smooth office functionality. This Contract to permanent position is based in Henrietta, New York, and requires expertise in financial recordkeeping and administrative support. The ideal candidate will excel at managing office supplies, handling accounts payable and receivable, and maintaining a productive work environment. Responsibilities: • Manage day-to-day office operations to maintain an organized and efficient workplace. • Handle accounts payable and accounts receivable processes with accuracy and attention to detail. • Oversee procurement and inventory of office supplies to ensure availability when needed. • Perform receptionist duties, including greeting visitors and managing incoming calls. • Facilitate billing and financial transactions in compliance with company policies. • Act as a Notary Public to assist with document notarization as required. • Provide administrative support to team members and leadership. • Maintain accurate financial records and ensure timely reporting. • Coordinate office activities and resolve operational challenges to ensure smooth business operations. • Collaborate with other departments to improve efficiency and workflow.
2026-03-18T00:00:00Z

Office Manager

Henrietta, NY
onsite
Temporary
24 - 28 USD / Hourly
We are seeking an organized and detail-oriented Office Manager to oversee daily office operations while supporting basic transactional accounting functions. This role is ideal for someone who enjoys balancing administrative leadership with hands-on financial tasks and keeping operations running smoothly.
2026-02-24T00:00:00Z

Bookkeeper

East Bloomfield, NY
onsite
Temporary
22 - 25 USD / Hourly
We are looking for a dependable and detail-oriented Bookkeeper to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.
2026-03-20T00:00:00Z

Bookkeeper

Henrietta, NY
onsite
Permanent
55000 - 65000 USD / Yearly
Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes. Responsibilities:• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.• Oversee contract billing, including small time and material billings, while maintaining accurate records.• Perform job costing and coding for construction projects to ensure proper financial tracking.• Handle a high volume of invoices, processing between 600-700 per month efficiently.• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.• Conduct time and material billing for various projects and maintain vendor compliance.• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.• Collaborate with team members to maintain organized and up-to-date financial documentation.• Ensure monthly accounts payable processes are completed within the designated timeline.
2026-02-27T00:00:00Z

Legal Office Clerk

Rochester, NY
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you. Responsibilities:• Enter and update legal data into designated systems with precision and timeliness.• Review data for errors and verify its compliance with legal requirements.• Utilize and apply legal terminology accurately to ensure proper data entry.• Generate detailed reports and respond to inquiries related to stored data.• Create and maintain logs, records, and documentation of daily activities.• Follow data security and integrity policies to safeguard sensitive information.• Perform periodic backups to preserve critical data.• Conduct regular audits to verify the accuracy and completeness of data.• Collaborate with the legal team to collect and process required information.• Uphold the confidentiality of all legal files and information handled.
2026-03-20T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in ensuring smooth office operations by managing administrative tasks, supporting organizational goals, and providing excellent service to internal and external stakeholders. This is an excellent opportunity for individuals who thrive in a fast-paced, collaborative environment. Responsibilities: • Handle incoming calls with attention to detail, directing inquiries to the appropriate contacts and providing accurate information. • Perform data entry tasks with precision to maintain up-to-date and organized records. • Manage general office duties, including scheduling, filing, and correspondence. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive atmosphere. • Collaborate with team members to support daily operations and special projects. • Maintain office supplies and equipment, ensuring functionality and inventory management. • Assist in preparing documents, reports, and presentations as needed. • Coordinate and schedule meetings, including preparing agendas and taking minutes. • Support senior staff by handling confidential information with discretion. • Contribute to the overall efficiency of the office by identifying and implementing process improvements.
2026-03-18T00:00:00Z

Administrative Assistant

Fairport, NY
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York on a contract basis. This role involves supporting daily office operations, ensuring smooth communication, and maintaining organized workflows. The ideal candidate is proactive, well-organized, and capable of multitasking in a dynamic environment. Responsibilities: • Provide administrative support to ensure efficient day-to-day office operations. • Answer incoming calls professionally, directing inquiries to the appropriate team members. • Maintain organized records and documentation for easy accessibility. • Perform accurate data entry tasks, ensuring precision and attention to detail. • Greet and assist visitors or clients, creating a welcoming office environment. • Coordinate schedules and appointments to support team productivity. • Assist in preparing reports, presentations, and other materials as needed. • Manage office supplies and inventory to ensure availability. • Handle correspondence and communication on behalf of the team. • Support various administrative projects and tasks as required.
2026-03-18T00:00:00Z

Part-time Bookkeeper

Rochester, NY
onsite
Permanent
20800 - 25000 USD / Yearly
We are looking for an experienced and detail-oriented Part-time Bookkeeper to join our team in Rochester, New York. In this role, you will play a key part in managing financial operations and ensuring the accuracy of accounting records. This position is roughly 20 hours a week with flexibility and a mostly on-site schedule, making it ideal for someone who thrives in an independent and adaptable work environment. Responsibilities:• Review and approve checks, ensuring proper documentation and accuracy.• Handle all accounting tasks, including accounts payable and receivable.• Generate monthly financial reports to provide insights into the organization's financial health.• Process invoices and ensure timely payments to vendors.• Collaborate with the payroll company to ensure payroll is processed accurately and on time.• Oversee rent collection and maintain accurate records of payments.• Prepare and present financial updates to relevant committees and stakeholders.• Utilize church management software to maintain organized financial data.• Assist with bank reconciliations to verify account balances and transactions.
2026-03-06T00:00:00Z

Part-Time Bookkeeper

East Bloomfield, NY
onsite
Temporary
21 - 25 USD / Hourly
We are looking for a detail-oriented Part-Time Bookkeeper to join our team on a contract basis in East Bloomfield, New York. This position requires excellent organizational skills and a strong ability to manage financial records with accuracy. The ideal candidate will be proficient in QuickBooks and possess a solid understanding of accounts payable, accounts receivable, and bank reconciliations. Responsibilities:• Maintain accurate financial records and ensure proper organization of bookkeeping files.• Process accounts payable and accounts receivable transactions in a timely manner.• Perform regular bank reconciliations to ensure financial accuracy.• Utilize QuickBooks software to manage and record financial data effectively.• Prepare financial reports and summaries as required.• Monitor and track expenses to ensure adherence to budgets.• Collaborate with team members to resolve discrepancies and streamline processes.• Ensure compliance with financial regulations and company policies.• Assist with audits and provide necessary documentation when needed.• Identify opportunities to improve financial workflows and implement solutions.
2026-03-13T00:00:00Z