<p>We are looking for an experienced Accounting Manager to oversee the daily operations of our accounting department in Geneva, New York. This role involves managing financial reporting, implementing internal controls, and leading a team to achieve organizational goals. The ideal candidate will bring a strong background in accounting, leadership, and financial analysis to ensure accuracy and efficiency in all processes.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and develop the accounting team, including setting goals, planning workloads, and conducting performance evaluations.</p><p>• Manage general ledger activities, month-end close processes, and ensure timely and accurate financial records.</p><p>• Prepare detailed financial reports and projections, analyzing data to support organizational decision-making.</p><p>• Develop and enforce internal controls, policies, and procedures to ensure compliance with federal and state regulations.</p><p>• Coordinate with auditors, providing necessary documentation and addressing inquiries during audits.</p><p>• Oversee fiscal services department budgets and contribute to the annual health system budget process.</p><p>• Conduct in-depth financial data analysis to identify trends and recommend improvements.</p><p>• Utilize advanced accounting software and Microsoft Office tools to streamline processes and reporting.</p><p>• Promote a positive work environment that prioritizes integrity, collaboration, and high standards.</p><p>• Address and resolve any accounting-related issues to maintain operational efficiency.</p>
<p>We are looking for a Financial Planning & Analysis Manager to lead and enhance our financial planning and reporting efforts. In this role, you will work closely with senior leadership and business units to analyze financial results, identify growth opportunities, and ensure alignment with organizational goals. This position is pivotal in driving the annual budgeting process, monthly forecasting, and performance tracking to support long-term success.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a trusted financial advisor to business leaders, providing insights and support for strategic decision-making.</p><p>• Oversee the preparation and submission of the annual budget, ensuring accuracy and alignment with organizational objectives.</p><p>• Implement and manage a monthly forecasting process to deliver clear and actionable financial projections.</p><p>• Analyze financial data to create comprehensive reports and effectively communicate results to stakeholders.</p><p>• Develop tools to monitor branch and department performance against budget and forecast, identifying areas for improvement.</p><p>• Collaborate across departments to advise on margin optimization and operational expense efficiencies.</p><p>• Track and report on productivity, profitability, and key performance indicators to support organizational goals.</p><p>• Provide regular updates to senior leadership on financial risks and opportunities, promoting informed decision-making.</p><p>• Lead the financial close process by reviewing work-in-progress jobs and approving revenue postings.</p><p>• Build strong relationships with branch leaders to facilitate discussions on profitability and forecast optimization.</p>
• Maintain a documented system of accounting policies and procedures. <br>• Create an environment of controls to ensure the safeguarding of company assets, including, but not limited to cash, inventory, fixed assets, and investments. <br>• Understand the relationship of computer and process-driven systems, ensuring controls are in place. <br>• Consistently analyze financial data and present financial reports in an accurate and timely manner; communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep Group Leadership informed of the financial condition of Division. <br>• Perform month-end closing process, recording journal entries and preparing monthly financial statements. <br>• Review, analyze, and reconcile all balance sheet accounts and sub-ledgers on a timely basis. Ensuring accuracy and completeness. <br>• Maintain fixed asset ledger and generate depreciation entries. <br>• Prepare all supporting documents and requests for the completion of tax returns and owner distributions as required by an external CPA firm. <br>• Create cost accounting reports related to machine and spare parts pricing. <br>• Assist company leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate. <br>• Prepare reports to analyze vendor activity, salary, and benefits as part of the annual budget and forecasting. <br>• Conduct an inventory analysis, such as turnover, lead time, and profit margins for planning. <br>• Ensure timely processing of customer billing, an active collection of open accounts, recording and paying vendor debts. <br>• Monitor cash and manage payables to enhance cash flow and vendor relationships. <br>• Work with executive and sales staff to determine credit worthiness of potential and current customers. <br>• Perform analysis/review for reasonableness and accuracy to provide information to the Senior Management Team consisting of backlog, bookings, commissions, open purchase orders, and key performance indicators specific to the industry. <br>• Fiduciary responsibilities as it pertains to the company 401(K) and Pension Plans maintaining compliance with ERISA. <br>• Certification and filing annual 5500s. <br>• Continually strive to improve business processes by reviewing computer systems to evaluate current and potential functionality. <br>• Work with insurance broker/agent to determine acceptable coverage in all areas of insurance, not limited to property and casualty, umbrella, officer, etc. <br>• Provide leadership in strengthening internal communications, creating, and promoting a positive and supportive work environment with associates of all levels in the company. <br>• Coordinate all audit activity with banking and financial consultants. <br>• Comply with federal, state, and local legal requirements by filing financial reports and advising management on needed actions. <br>• Work with outside attorneys and consultants as needed.
<p>Our client, a small law firm, is looking for a Legal Administrative Assistant to join their firm in Rochester, New York. Your contributions will play a vital role in ensuring the smooth operation of legal processes and client services within business law, estate planning, Medicaid planning, and real estate practice areas. </p><p><br></p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Role: </strong>Legal Administrative Assistant</p><p><strong>Salary:</strong> $53,000 - $65,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (4 days in office, Fridays remote)</p><p><strong>Hours: </strong>Flexible (Can be 9-5, 7-3, 8-4, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, proofread, and format legal documents (wills, trusts, powers of attorney, business formation docs, real estate contracts, deeds, etc.)</li><li>Communicate professionally with clients.</li><li>Maintain organized client files (physical and digital) and ensure compliance with firm protocols</li><li>Assist with client intake, case tracking, and follow-up communications</li><li>Assist with real estate closings, prepare closing documentation, and liaise with title companies</li><li>Assist with Medicaid application preparation and documentation gathering</li><li>Maintain accurate timekeeping records for attorney billable hours</li><li>Generate and send client invoices; assist with billing cycle and accounts receivable follow-up</li><li>Perform basic bookkeeping functions, including recording expenses, reconciling accounts, and tracking trust account activity</li><li>Support calendar management, including appointments, deadlines, and court dates</li><li>Assist with legal research and case file organization as needed</li></ul>
<p>Our client, a successful law firm, is seeking a Litigation Attorney to join their team. If you have commercial litigation experience, construction litigation experience, or employment litigation experience, please apply!</p><p><br></p><p><strong>Role: </strong>Litigation Attorney</p><p><strong>Location: </strong>Rochester, NY</p><p><strong>Comp Package: </strong>$110,000 - $150,000 + bonuses + great benefits</p><p><strong>Schedule: </strong>In office but flexibility to work from home when needed</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Manage all phases of civil and commercial litigation, spanning from initial case evaluation to trial proceedings and potential appeals.</li><li>Perform comprehensive legal research and prepare litigation documents, including pleadings, motions, briefs, and related filings.</li><li>Formulate and implement case strategies tailored to achieve client goals.</li><li>Advocate for clients during court appearances, depositions, mediations, and settlement discussions.</li><li>Collaborate closely with partners and team members to ensure cohesive and effective case management.</li><li>Maintain clear, consistent communication with clients, opposing counsel, and the judiciary throughout the litigation process.</li><li>Stay updated on legal trends and changes to offer forward-thinking advice and representation.</li><li>Assist in advancing the firm's success by cultivating strong client relationships.</li><li>Guide and mentor junior attorneys by offering insights on legal strategy, case management, and client engagement.</li><li>Fulfill an annual billable hour target of 1,600 while adhering to the highest professional standards.</li></ul>
<p>We are looking for an experienced Senior Accountant to join our team in Rochester, New York. In this role, you will be responsible for overseeing financial processes, ensuring accuracy in reporting, and contributing to the development of budgets and audits. This position requires a strong analytical mindset and the ability to manage multiple tasks with precision and efficiency.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review monthly journal entries and reconcile accounts to ensure accuracy and compliance.</p><p>• Generate timely and detailed financial statements to support organizational decision-making.</p><p>• Collaborate in the development and monitoring of budgets, ensuring alignment with financial objectives.</p><p>• Maintain comprehensive records and reports while adhering to high standards of quality assurance.</p><p>• Analyze financial reports and data to identify trends and provide actionable recommendations.</p><p>• Act as the point of contact for auditors during annual audits, facilitating smooth communication and accurate reporting.</p><p>• Evaluate accounting reserves, assets, and expenditures to optimize financial performance.</p><p>• Utilize advanced software tools, including Microsoft Office Suite, to streamline accounting tasks and data management.</p><p>• Contribute to the team's success by working collaboratively and supporting colleagues when needed.</p>
<p>Our client, a high-growth enterprise software company, is seeking a strategic and execution-focused Chief Operating Officer (COO) to join its executive leadership team. This newly created role will be responsible for translating the company’s vision into disciplined, scalable operations—building the infrastructure, processes, and teams that support product innovation, customer success, and sustainable growth.</p><p>The COO will work closely with the CEO and executive team to lead day-to-day operations, drive cross-functional alignment, and ensure the company operates efficiently, profitably, and with excellence. This is a high-impact role for a seasoned operator with deep experience in enterprise software, SaaS, or platform-based businesses.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Strategic & Operational Leadership</strong></p><ul><li>Develop and implement operating plans that align with strategic goals and drive measurable outcomes.</li><li>Oversee core business functions including Product Delivery, Engineering Operations, Customer Success, and GTM execution.</li><li>Build and refine scalable systems, processes, and teams to support rapid growth and operational maturity.</li><li>Establish and maintain KPIs, dashboards, and business reviews to ensure accountability and performance.</li></ul><p><strong>Financial Oversight & Analytics</strong></p><ul><li>Partner with Finance to manage P& L, budgeting, forecasting, and resource planning.</li><li>Use data and analytics to identify opportunities for margin improvement, cost optimization, and ROI enhancement.</li><li>Provide clear operational insights to support executive and board-level decision-making.</li></ul><p><strong>Risk Management & Compliance</strong></p><ul><li>Ensure operational compliance with industry regulations, data privacy standards, and contractual obligations.</li><li>Collaborate with Legal, Finance, and Security to strengthen risk management and business continuity practices.</li></ul><p><strong>Culture & Talent Development</strong></p><ul><li>Foster a culture of accountability, collaboration, and innovation across all teams.</li><li>Support leadership development, succession planning, and organizational health in partnership with HR.</li><li>Champion company values and culture during periods of growth and transformation.</li></ul><p><strong>Cross-Functional Execution</strong></p><ul><li>Act as a connector across Product, Engineering, Sales, Marketing, HR, and Finance to ensure coordinated execution.</li><li>Partner with product and engineering leaders to align operational priorities with roadmap delivery.</li><li>Serve as a trusted advisor to the CEO, enabling focus on strategic growth, partnerships, and market expansion.</li></ul><p><strong>Board Engagement & Change Leadership</strong></p><ul><li>Present operational updates, risk assessments, and strategic recommendations to the Board.</li><li>Lead through industry shifts, organizational change, and scaling transitions with clarity and confidence.</li><li>Build trust across teams and stakeholders by maintaining transparency and reinforcing priorities.</li></ul>
<p>We are seeking a detail-oriented and highly organized Data Entry Clerk to join our team. The ideal candidate will be responsible for accurately inputting, updating, and maintaining data into various computer systems and databases. This role requires a high degree of focus, excellent typing skills, and the ability to meet deadlines while maintaining accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Data Input:</strong> Accurately enter, update, and verify information in company systems or databases.</li><li><strong>Data Maintenance:</strong> Review and correct errors in data to ensure complete accuracy and consistency.</li><li><strong>Documentation:</strong> Organize and maintain physical and digital records for easy retrieval.</li><li><strong>Reporting:</strong> Generate and distribute reports based on compiled data as required by supervisors or departments.</li><li><strong>Quality Assurance:</strong> Perform regular audits of data to ensure integrity and compliance with company standards.</li><li><strong>General Support:</strong> Provide administrative support to other departments as needed, including filing and organizing records.</li></ol><p><br></p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team on a contract basis. This role requires a proactive and adaptable individual who thrives in a fast-paced environment and can contribute effectively to various HR functions, including payroll management, benefits administration, compliance, and employee relations. The position involves working closely with the HR team to support organizational goals and ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee payroll processes for both union and non-union employees, ensuring accuracy and compliance with regulations.</p><p>• Administer benefits programs and assist employees with enrollment and inquiries.</p><p>• Handle employee relations matters, providing guidance and resolution to support a positive workplace environment.</p><p>• Manage recruitment efforts, particularly for sales positions, and facilitate onboarding for new hires.</p><p>• Ensure compliance with labor laws and company policies, conducting audits as necessary.</p><p>• Collaborate with the HR Director and team to streamline processes and improve overall efficiency.</p><p>• Utilize HRIS systems to maintain accurate records and generate reports.</p><p>• Assist with interim support for payroll and compliance-related tasks.</p><p>• Provide on-site HR presence daily, fostering strong communication and support for staff.</p><p>• Contribute to creating a hybrid work model while maintaining effective HR operations.</p>
<p>We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our executive leadership team. In this role, you will act as a reliable partner to ensure efficient day-to-day operations while managing schedules, communications, and project coordination. The ideal candidate will possess exceptional organizational, communication, and problem-solving skills, as well as the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Calendar Management:</strong> Manage and coordinate executive calendars, including scheduling meetings, appointments, and events while anticipating scheduling conflicts.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external communications, including emails, phone calls, and inquiries.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel, including flights, accommodations, and itineraries, while ensuring compliance with company policies and cost efficiency.</li><li><strong>Meeting and Event Support:</strong> Prepare meeting agendas, organize materials, record minutes, and ensure follow-ups are carried out. Support planning and execution of company events and functions.</li><li><strong>Project Assistance:</strong> Provide administrative support for cross-functional business initiatives, help with workflow automation efforts, and contribute to process improvement projects.</li><li><strong>Document Preparation:</strong> Draft, edit, and proof correspondence, reports, presentations, and other materials as required.</li><li><strong>Confidentiality:</strong> Manage sensitive and confidential information with discretion and professionalism.</li><li><strong>General Office Duties:</strong> Coordinate office supplies, assist with expense reporting, and perform other administrative tasks as needed to support the executive team.</li></ol><p><br></p>
We are looking for a detail-oriented and proactive Customer Service Representative-Funding (Tier II) to join our team in West Henrietta, New York. This role involves supporting accounts receivable processes, ensuring timely and accurate reporting, and delivering exceptional customer service. As part of a long-term contract position, you will play a key role in maintaining financial accuracy and fostering positive client relationships.<br><br>Responsibilities:<br>• Accurately enter data for invoiced purchases and prepare weekly accounts receivable packets, including reserve analysis.<br>• Monitor and analyze invoice activity to identify discrepancies or potential risks.<br>• Compile and share detailed reports with senior management, ensuring clarity and timeliness.<br>• Collaborate with customers and team members to meet satisfaction goals while adhering to company objectives.<br>• Manage and transmit accounting and payment reports, such as wires, aging reports, and subsidiary financial documents.<br>• Address customer inquiries promptly and professionally to maintain trust and satisfaction.<br>• Offer insights to management by analyzing client activity and providing feedback based on sound business principles.<br>• Ensure all tasks are completed in a timely, organized, and efficient manner to support company policies.<br>• Participate in occasional travel for required training and maintain a strong understanding of company dynamics.<br>• Uphold teamwork and contribute to a positive work environment through effective communication and collaboration.
<ol><li><strong>Front Desk Management</strong>: Greet and assist visitors, clients, and employees in a friendly and professional manner, ensuring a positive first impression.</li><li><strong>Telephone Operation</strong>: Answer and direct incoming calls, take messages, and provide information as necessary.</li><li><strong>Scheduling and Calendar Management</strong>: Coordinate and manage appointments, meetings, and conference room bookings.</li><li><strong>Administrative Support</strong>: Perform administrative duties, including filing, data entry, and maintaining office supplies inventory.</li><li><strong>Communication Assistance</strong>: Handle correspondence, including emails and memos, as assigned by management.</li><li><strong>Customer Service</strong>: Address inquiries and resolve issues promptly, providing excellent customer service to both internal and external stakeholders.</li><li><strong>Organizational Tasks</strong>: Assist with event planning, document preparation, and other organizational tasks as needed.</li></ol>
We are looking for an HR Specialist to join our team in Rochester, New York. This position offers a unique opportunity to contribute to a dynamic team while supporting various human resources functions, including recruitment, compliance, and benefits administration. If you are passionate about HR and thrive in a collaborative environment, this role provides room for growth.<br><br>Responsibilities:<br>• Provide backup support for a wide range of human resources functions, ensuring smooth departmental operations.<br>• Assist with talent acquisition efforts, including recruitment activities and onboarding processes.<br>• Serve as a backup for benefits administration, ensuring timely management of employee benefits.<br>• Organize and schedule training sessions to support employee development.<br>• Ensure compliance with Department of Health regulations and other applicable standards.<br>• Conduct audits of employee files and maintain accurate, organized records.<br>• Handle administrative tasks related to HR operations, contributing to overall team efficiency.
<p>We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. As the first point of contact for patients and visitors, you will play a pivotal role in creating a welcoming and professional atmosphere while ensuring smooth administrative operations at our medical facility. This position requires excellent communication skills, a strong ability to multitask, and a commitment to providing exceptional patient service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Patient Interaction:</strong> Welcome patients and visitors warmly, check them in for appointments, and provide information on clinic procedures or policies.</li><li><strong>Appointment Scheduling:</strong> Schedule and confirm appointments using the clinic’s scheduling software and manage an organized calendar for healthcare providers.</li><li><strong>Insurance Management:</strong> Verify insurance information, collect necessary documents, and assist patients with understanding their coverage.</li><li><strong>Administrative Support:</strong> Answer phone calls, respond to emails, and manage inquiries about medical services or patient accounts.</li><li><strong>Medical Records Management:</strong> Ensure accurate entry, updating, and maintaining of patient information in electronic health record (EHR) systems.</li><li><strong>Billing Assistance:</strong> Process payments, track invoices, and provide patients with clear billing information.</li><li><strong>Office Efficiency:</strong> Coordinate front desk activities, maintain waiting areas, and ensure office supplies are stocked and organized.</li></ol><p><br></p>
<p>Holly Perez at Robert Half has a client looking for a passionate and collaborative Senior Accountant. In this role, you will oversee complex accounting functions, including consolidation, reporting, and budgeting activities, while identifying opportunities to enhance processes through automation. The successful candidate for this role will have sharp analytical and technical accounting skills, excellent time management abilities, and strong written and verbal communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate financial data for internal and external reports, including monthly, quarterly, and year-end disclosures.</p><p>• Perform intercompany reconciliations to ensure accurate financial reporting across subsidiaries.</p><p>• Analyze and review financial submissions from subsidiaries, providing assistance and guidance on accounting matters.</p><p>• Lead the implementation of automated processes to streamline existing accounting workflows.</p><p>• Conduct technical research and analysis to support compliance with accounting standards and regulations.</p><p>• Play a key role in the annual budgeting process, including preparing and reviewing budget forecasts.</p><p>• Perform detailed budget-to-actual analyses to identify variances and provide actionable insights.</p><p>• Manage lease accounting activities in accordance with applicable standards.</p><p>• Prepare journal entries and reconcile general ledger accounts to maintain accurate financial records.</p><p>• Support internal and external audits by providing required documentation and addressing auditor inquiries.</p>
<p>We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Seneca Falls, New York. This position is ideal for someone with strong financial management skills and a passion for organization. The role involves overseeing bookkeeping operations for a seasonal resort, managing payroll, and assisting with administrative and HR tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping, including accounts payable (AP) and accounts receivable (AR).</p><p>• Perform bank reconciliations and ensure accuracy for financial records.</p><p>• Prepare and post journal entries to maintain organized accounting data.</p><p>• Handle payroll processing for approximately 25 employees.</p><p>• Assist with month-end closing procedures and financial reporting.</p><p>• Provide support for HR functions, including administrative tasks related to employee management.</p><p>• Collaborate on organizational changes, such as merging park operations.</p><p>• Utilize QuickBooks Online and Excel to manage financial data efficiently.</p><p>• Ensure compliance with internal financial policies and procedures.</p><p>• Support other company divisions during the resort’s off-season with financial tasks.</p>
<p>Hannah Savage with Robert Half is working with a renowned home builder in the Ontario, NY area, who is dedicated to crafting high-quality homes and delivering exceptional customer experiences. Their reputation is built on precision, integrity, and innovation in every project. This client is seeking a detail-oriented <strong>Construction Estimator</strong> to join their team. The ideal candidate will have prior experience in construction management and a strong understanding of home building estimation processes. This role requires excellent analytical skills, proficiency in reading blueprints, and comfort working with various software systems.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare accurate cost estimates for residential construction projects.</li><li>Analyze blueprints, specifications, and other documentation to prepare time, cost, materials, and labor estimates.</li><li>Collaborate with project managers and vendors to ensure accurate pricing and timelines.</li><li>Maintain and update cost databases and estimation tools.</li><li>Assist in budgeting and forecasting for upcoming projects.</li></ul><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch directly TODAY!</p>
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position, offering the opportunity to grow within the company after an initial contract period. The ideal candidate will bring strong accounting expertise, excellent problem-solving skills, and the ability to thrive in a dynamic work environment. If you are passionate about accounting and enjoy working on a variety of financial tasks, this role is for you.<br><br>Responsibilities:<br>• Perform month-end close activities, including reviewing and reconciling general ledger accounts.<br>• Prepare and maintain trial balances and general ledger chart of accounts.<br>• Post journal entries and accruals on a monthly, quarterly, and yearly basis.<br>• Conduct account analysis and reconciliation, including bank statements and intercompany accounts.<br>• Assist in preparing financial statements and fixed asset schedules.<br>• Support tax return preparation for various categories such as sales, payroll, and corporate taxes.<br>• Provide audit support by gathering and organizing necessary documentation.<br>• Perform variance analysis and generate ad-hoc financial reports as needed.<br>• Reconcile sub-ledgers to ensure alignment with general ledger balances.<br>• Collaborate with the team to assess and improve internal controls and risk management processes.
<p>We are seeking an experienced and highly organized <strong>Full Charge Bookkeeper</strong> to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.</p>
<p>We’re looking for a <strong>Platform Support Specialist</strong> to join our team in Williamsville, NY! This is a long-term contract role ideal for someone who enjoys working with systems, solving problems, and supporting internal teams. You’ll help with basic order tasks, respond to platform questions, and ensure smooth operations behind the scenes.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Enter and update customer orders</li><li>Provide estimated delivery times for existing orders</li><li>Assist team members with platform-related questions</li><li>Help maintain clean and accurate data</li><li>Support account managers with order and platform requests</li><li>Identify ways to improve platform usage and efficiency</li><li>Eventually assist with phone support after training</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Accounts Receivable Associate to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accuracy of financial transactions, processing cash receipts, and maintaining compliance with company standards. This position is based in West Henrietta, New York, and offers an opportunity to thrive in a fast-paced environment while contributing to the success of our payroll services operations.<br><br>Responsibilities:<br>• Process and accurately post daily incoming cash to appropriate client accounts and invoices based on provided remittance details.<br>• Ensure all cash transactions are completed and posted within the same business day to maintain timely processing.<br>• Verify invoices for appropriate backup documentation and address discrepancies with internal teams as needed.<br>• Collaborate with internal departments to resolve missing or incorrect information related to accounts receivable.<br>• Conduct research and reconciliation of financial data to ensure compliance with company policies and standards.<br>• Monitor transactions for potential fraudulent activity and report findings during verification processes.<br>• Maintain consistency and accuracy in financial records while adhering to internal controls and accounting policies.<br>• Support ad hoc financial reporting tasks and ensure proper documentation of all transactions.<br>• Build strong client relationships through effective communication and prompt resolution of payment issues.<br>• Utilize accounting systems and software to streamline processes and improve efficiency.
We are looking for an experienced Staff Accountant to join our team in Rochester, New York. In this Contract to permanent position, you will play a crucial role in managing financial records, ensuring compliance, and supporting overall accounting operations. This opportunity is ideal for professionals who thrive in a detail-oriented environment and have a passion for working within a nonprofit setting.<br><br>Responsibilities:<br>• Process and manage invoices, deposits, and billing transactions with accuracy and efficiency.<br>• Maintain and update financial records using QuickBooks, ensuring all data is organized and accessible.<br>• Handle insurance portal updates and assist with documentation related to contracts.<br>• Support the finance team with general bookkeeping tasks and ensure compliance with organizational policies.<br>• Prepare journal entries and reconcile accounts to support month-end and year-end financial processes.<br>• Manage sales tax and corporate tax return filings to meet regulatory requirements.<br>• Monitor the general ledger and ensure all entries are properly recorded.<br>• Collaborate with internal teams to address billing inquiries and resolve discrepancies.<br>• Provide detailed financial reports to assist in decision-making processes.<br>• Contribute to the continuous improvement of accounting procedures and practices.
We are looking for a skilled Full Charge Bookkeeper to handle the complete accounting operations of our organization in Romulus, New York. This Contract to permanent position is ideal for a detail-oriented individual who thrives in managing financial records, payroll, and reporting. The role requires someone with comprehensive knowledge of accounting practices and the ability to work independently while ensuring accuracy in all financial processes.<br><br>Responsibilities:<br>• Oversee daily accounting functions, including accounts payable, accounts receivable, and payroll processing.<br>• Maintain and reconcile general ledger accounts to ensure financial accuracy.<br>• Prepare monthly financial statements and reports, providing insights into the organization's financial health.<br>• Process bank deposits and reconcile bank and credit card statements regularly.<br>• Manage invoicing, billing, and collections to maintain smooth cash flow operations.<br>• File sales tax, payroll tax, and other regulatory reports in compliance with state and federal requirements.<br>• Organize and maintain financial records, ensuring documentation is easily accessible and up to date.<br>• Assist with budgeting, forecasting, and year-end closing tasks to support financial planning.<br>• Collaborate with external accountants and auditors to ensure compliance and accuracy in financial reporting.
