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9 results for Office Manager in Rochester, NY

Office Manager

Rochester, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are seeking an experienced Office Manager to join an established and growing professional services firm in the Rochester, NY area. In this role, you will oversee office operations and provide critical support to professional advisors and staff in a detail-oriented and fast-paced environment. This position is ideal for someone who excels at balancing administrative responsibilities with client-focused tasks while maintaining high standards of organization and confidentiality. Responsibilities:• Manage daily office operations, including supplies, mail handling, and vendor relationships.• Coordinate schedules and appointments, ensuring smooth meeting logistics.• Organize and support events such as client workshops, seminars, and team meetings.• Assist with processing accounts payable and receivable invoices, as needed• Maintain accurate and confidential documentation of office procedures and records.• Assist with technology tools and ensure efficient use of office systems.• Provide administrative support to financial advisors for client meetings and communications.• Prepare meeting materials, correspondence, and follow-up documentation for client interactions.• Facilitate client onboarding processes and ensure timely completion of reporting and record-keeping.• Oversee HR-related tasks, including onboarding and benefits coordination.• Collaborate with leadership to promote a productive and supportive work environment.
2026-04-24T00:00:00Z

Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment. Responsibilities:• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.• Help prepare financial statements, reports, and schedules needed for internal review and business operations.• Provide documentation and accounting support during audit activities and other financial reviews.• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.
2026-05-06T00:00:00Z

Office Manager

Rochester, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Office Manager (Public Accounting) – Rochester, NY | $80–85K + Bonus Hannah Savage with Robert Half is working with a highly respected, mid-sized public accounting firm in the Rochester area who is looking to bring on an Office Manager to support daily operations and partner-level coordination. This firm is consistently recognized as a great organization and is known for its strong culture, long employee tenure, and internal growth opportunities. Why This Opportunity Stands Out<ul><li>Consistently recognized, well-established CPA firm</li><li>Very low turnover and a genuinely family-oriented culture</li><li>Strong emphasis on promoting from within</li><li>Team-focused environment with busy season perks</li><li>Annual salary increases + bonuses </li><li>Structured performance reviews</li></ul>What You’ll Be Doing<ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage client billing and assist with occasional collections</li><li>Coordinate scheduling across multiple teams and partners</li><li>Support partners with calendar management and meeting coordination</li><li>Distribute financial statements (pre-prepared)</li><li>Handle e-filing of 1099s</li><li>Draft professional client correspondence</li><li>Supervise a small administrative team </li></ul>Compensation & Benefits<ul><li>Salary: $80,000 – $85,000</li><li>Bonuses</li><li>Annual raises </li><li>Competitive PTO and extra time given due to the overtime hours during busy season</li><li>401(k)</li><li>Medical, dental, vision </li><li>Life insurance + short/long-term disability</li></ul>Schedule & Work Environment<ul><li>Fully onsite </li><li>Flexible start time</li><li>40 hours/week outside of busy season</li><li>Busy season (mid-Jan through mid-April): extended hours + Saturdays</li></ul> For immediate and confidential consideration, apply today or please contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Permanent / Full Time
45500 - 50960 USD / Yearly
Our client, a well-respected and mission-driven nonprofit organization, is seeking an experienced Bookkeeper to manage the day-to-day accounting functions across multiple affiliated entities. This is a rewarding opportunity for a detail-oriented professional who enjoys keeping organizations financially organized while supporting meaningful community-focused work.This role offers an excellent work–life balance, including a 35-hour workweek with most Fridays off, and a stable, supportive environment where your work truly makes an impact. Key Responsibilities<ul><li>Maintain books for multiple nonprofit entities</li><li>Handle Accounts Payable and Accounts Receivable processes</li><li>Post and reconcile general ledger transactions</li><li>Prepare and record revenue entries, including grants, donations, and program income</li><li>Process payroll and related journal entries</li><li>Perform bank and credit card reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Support audit preparation and provide documentation as needed</li><li>Maintain organized financial records in accordance with nonprofit and fund accounting standards</li><li>Collaborate with internal stakeholders to ensure accurate financial reporting</li></ul>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-04-24T00:00:00Z

Legal Office Clerk

Rochester, NY
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you. Responsibilities:• Enter and update legal data into designated systems with precision and timeliness.• Review data for errors and verify its compliance with legal requirements.• Utilize and apply legal terminology accurately to ensure proper data entry.• Generate detailed reports and respond to inquiries related to stored data.• Create and maintain logs, records, and documentation of daily activities.• Follow data security and integrity policies to safeguard sensitive information.• Perform periodic backups to preserve critical data.• Conduct regular audits to verify the accuracy and completeness of data.• Collaborate with the legal team to collect and process required information.• Uphold the confidentiality of all legal files and information handled.
2026-05-05T00:00:00Z

HR Generalist/Office Manager

Rochester, NY
onsite
Temporary to Hire
33 - 37 USD / Hourly
We are looking for an HR Generalist to support a dental office and ensure operations are smooth running with a focus on employee relations. This contract opportunity is well suited for someone who combines strong administrative discipline with sound judgment in employee support matters. The person in this role will help maintain HR processes, coordinate onboarding activities, manage employee information systems, and contribute to a positive and compliant workplace environment. Responsibilities:• Guide employees and supervisors on workplace concerns, policy interpretation, and day-to-day employee relations matters.• Manage employee relations to keep up with a positive workplace environment. • Maintain and update HRIS records to support data accuracy, reporting needs, and smooth personnel administration.• Assist with performance and conduct matters by documenting issues, supporting corrective action processes, and helping managers address concerns consistently.• Handle routine HR administrative activities, including employee file management, status changes, and related compliance tracking.• Respond to employee questions with professionalism and discretion while helping resolve workplace issues in a timely manner.• Partner with internal stakeholders to support HR programs, reinforce company policies, and improve the employee experience.
2026-05-11T00:00:00Z

Accounting Manager

Rochester, NY
onsite
Temporary / Contract
45 - 55 USD / Hourly
The Accounting Manager oversees day-to-day accounting operations, ensures accurate financial reporting, and maintains compliance with GAAP. This role manages a small team, supervises month-end close, prepares financial statements, and supports budgeting and forecasting efforts.
2026-04-30T00:00:00Z

Accounting/Administrative Assistant

Holcomb, NY
onsite
Permanent / Full Time
62400 - 72800 USD / Yearly
Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient. Responsibilities:• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.• Arrange employee medical testing and assist with related scheduling and follow-up activities.• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

Part-Time Bookkeeper

Geneva, NY
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a detail-oriented part-time (20 hour a week) Bookkeeper to support day-to-day financial operations for a growing organization in Geneva, New York. This contract-to-hire opportunity with permanent potential is ideal for someone who is comfortable managing reconciliations, maintaining accurate records, and working confidently in QuickBooks. The right candidate will bring strong organizational skills, a careful approach to financial data, and the ability to help keep accounting processes running smoothly. Responsibilities:• Maintain accurate financial records by entering and reviewing daily bookkeeping transactions in QuickBooks.• Reconcile bank accounts and credit card activity to ensure balances are correct and discrepancies are resolved promptly.• Support accounts receivable tasks, including tracking incoming payments and following up on outstanding balances as needed.• Verify insurance-related information and document details accurately to support billing and payment processes.• Review financial entries for completeness and consistency, helping to keep accounting data organized and audit-ready.• Assist with routine reporting by preparing summaries of account activity and highlighting issues that require attention.• Investigate and correct transaction variances by coordinating with internal contacts and reviewing supporting documentation.
2026-05-07T00:00:00Z