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8 results for Office Manager in Rochester, NY

Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment. Responsibilities:• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.• Help prepare financial statements, reports, and schedules needed for internal review and business operations.• Provide documentation and accounting support during audit activities and other financial reviews.• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.
2026-06-25T00:00:00Z

Office Manager

Rochester, NY
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a business services environment. This long-term contract position is ideal for someone who can keep office functions running smoothly, coordinate vendors and schedules, and maintain accurate administrative records. The role requires an organized individual who can balance supply management, workflow coordination, and office support activities while contributing to an efficient workplace. Responsibilities: • Oversee day-to-day office operations to ensure administrative processes are completed accurately and on time. • Coordinate purchasing activities for office materials and replenish supplies to support uninterrupted business operations. • Track inventory levels and maintain organized records for office resources, vendor information, and administrative files. • Support accounts payable-related administrative tasks, including document handling, invoice coordination, and record maintenance. • Manage vendor relationships by communicating service needs, monitoring performance, and keeping vendor files current. • Organize work schedules and assist with planning office coverage to maintain efficient daily operations. • Help maintain structured data workflows and case-related documentation to support internal business processes. • Provide general administrative support across the office, ensuring records, correspondence, and operational details remain well organized.
2026-06-26T00:00:00Z

Office Manager

Rochester, NY
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in Rochester, New York. This Long-term Contract position is ideal for someone who can keep the office running smoothly, create a welcoming front-desk experience, and stay on top of supply coordination and financial support tasks. The right candidate will balance office administration, vendor communication, and accounts payable activities while maintaining an efficient and well-organized workplace. Responsibilities: • Oversee day-to-day office activities to ensure an orderly, efficient, and well-supported work environment. • Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed. • Track inventory levels and organize supply storage to prevent shortages and maintain workplace readiness. • Support accounts payable processes by reviewing invoices, preparing documentation, and assisting with timely payment coordination. • Maintain administrative records, update office documentation, and help ensure routine operational tasks are completed accurately. • Communicate with internal staff and external partners to address office-related needs and resolve routine issues promptly.
2026-06-16T00:00:00Z

Legal Office Manager

Rochester, NY
onsite
Temporary / Contract
24 - 28 USD / Hourly
<ul><li>Oversee daily office operations to ensure efficiency and professionalism</li><li>Supervise, train, and support administrative and legal support staff</li><li>Manage office schedules, workflows, and resource allocation</li><li>Coordinate onboarding for new employees and support HR-related administrative processes</li><li>Maintain office policies, procedures, and compliance standards</li><li>Monitor supplies, vendor relationships, equipment, and facility needs</li><li>Support attorneys with administrative operations, calendar coordination, and workflow management</li><li>Oversee file management systems, records retention, and document organization</li><li>Assist with budgeting, billing coordination, expense tracking, and invoice processing</li><li>Coordinate meetings, client events, and office communications</li><li>Ensure confidentiality of client, employee, and firm information</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-06-17T00:00:00Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-06-24T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
<ul><li>Answer and direct phone calls, emails, and other correspondence. </li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare reports, presentations, and other business documents.</li><li>Organize and maintain filing systems, records, and office supplies. </li><li>Greet visitors and provide general front-office support. </li><li>Assist with data entry, expense reporting, and invoice processing. </li><li>Coordinate travel arrangements and meeting logistics as needed. </li><li>Support managers and departments with special projects and administrative tasks.</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Temporary / Contract
24 - 30 USD / Hourly
<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments for senior executives. </li><li>Arrange domestic and international travel, including itineraries, lodging, and transportation. </li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Serve as a point of contact between executives and internal or external stakeholders while handling sensitive information with discretion.</li><li>Organize meetings, events, and conference calls, including agendas and follow-up actions. </li><li>Process expense reports and support other administrative tasks to maintain efficient executive operations. </li></ul>
2026-06-25T00:00:00Z

Part-Time Bookkeeper

Rochester, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a part-time Bookkeeper to support day-to-day financial operations for a long-term contract opportunity in Rochester, New York. This role will ideally be 5-10 hours a week.This role is ideal for someone who is confident managing core accounting activities, maintaining accurate records, and keeping financial data organized and current. The successful candidate will bring hands-on experience with QuickBooks and a strong understanding of payables, receivables, and account reconciliation. Responsibilities:• Maintain accurate financial records by recording daily transactions and keeping accounting data up to date in QuickBooks• Process vendor invoices, verify payment details, and support timely completion of accounts payable activities• Monitor incoming payments, apply receipts correctly, and follow up on outstanding balances through accounts receivable management• Reconcile bank statements and internal financial records to identify discrepancies and ensure reporting accuracy• Prepare routine financial summaries and supporting documentation for review by leadership or accounting partners• Organize bookkeeping files, account records, and transaction histories to support audits and internal reviews• Use Microsoft Excel to track financial activity, analyze balances, and maintain reporting worksheets
2026-06-30T00:00:00Z