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8 results for Office Manager in Rochester, NY

Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment. Responsibilities:• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.• Help prepare financial statements, reports, and schedules needed for internal review and business operations.• Provide documentation and accounting support during audit activities and other financial reviews.• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.
2026-08-03T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a dependable and detail-oriented Bookkeeper to join our team. This role is responsible for maintaining accurate financial records, managing daily transactions, and supporting accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic reporting. The ideal candidate will have solid organizational skills, attention to detail, and a good understanding of bookkeeping practices.
2026-08-21T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Permanent / Full Time
45500 - 50960 USD / Yearly
Our client, a well-respected and mission-driven nonprofit organization, is seeking an experienced Bookkeeper to manage the day-to-day accounting functions across multiple affiliated entities. This is a rewarding opportunity for a detail-oriented professional who enjoys keeping organizations financially organized while supporting meaningful community-focused work.This role offers an excellent work–life balance, including a 35-hour workweek with most Fridays off, and a stable, supportive environment where your work truly makes an impact. Key Responsibilities<ul><li>Maintain books for multiple nonprofit entities</li><li>Handle Accounts Payable and Accounts Receivable processes</li><li>Post and reconcile general ledger transactions</li><li>Prepare and record revenue entries, including grants, donations, and program income</li><li>Process payroll and related journal entries</li><li>Perform bank and credit card reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Support audit preparation and provide documentation as needed</li><li>Maintain organized financial records in accordance with nonprofit and fund accounting standards</li><li>Collaborate with internal stakeholders to ensure accurate financial reporting</li></ul>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-08-07T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Rochester, New York. This opportunity is ideal for someone who is comfortable managing administrative workflows, handling incoming calls, and maintaining organized documentation within a real estate and property environment. The role requires strong coordination skills, professionalism in communication, and the ability to keep records accurate and accessible while supporting leasing-related activities. Responsibilities: • Manage day-to-day administrative support tasks to keep office operations running efficiently. • Respond to inbound telephone calls professionally, direct inquiries appropriately, and relay messages in a timely manner. • Prepare, organize, and maintain physical and electronic files to ensure records are complete and easy to retrieve. • Assist with documentation related to commercial leasing activities, including compiling and tracking lease paperwork. • Review and process administrative records with a high level of accuracy, including data entry and document updates. • Support the preparation, handling, and filing of legal and lease-related documents in accordance with office procedures. • Coordinate general office tasks such as document management, correspondence, and follow-up on administrative requests.
2026-08-19T00:00:00Z

Administrative Assistant

West Henrietta, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a food and food processing environment in Macedon, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing front-desk communication while keeping administrative records accurate and up to date. The role will contribute to smooth business operations by handling calls, coordinating routine office tasks, and maintaining dependable documentation. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide prompt front-office support. • Perform a range of administrative tasks that help maintain efficient day-to-day office operations. • Enter and update information in company records with strong attention to accuracy and completeness. • Welcome visitors and handle reception activities in a courteous and organized manner. • Prepare, organize, and maintain files, documents, and general office materials for easy access and tracking. • Support internal teams with scheduling, correspondence, and other routine clerical needs as assigned.
2026-08-14T00:00:00Z

Administrative Assistant

Williamson, NY
onsite
Temporary / Contract
20 - 26 USD / Hourly
<ul><li>Greet and assist visitors, clients, and employees in a professional and friendly manner. </li><li>Answer and route incoming calls, emails, and general inquiries.</li><li>Manage front desk operations, including mail distribution, office supplies, and meeting room scheduling. </li><li>Support planning and execution of internal meetings, events, and employee activities. </li><li>Coordinate event logistics such as invitations, catering, room setup, materials, and vendor communication. </li><li>Enter, update, and maintain employee records and HR data in internal systems with a high level of accuracy. </li><li>Assist with onboarding paperwork, personnel file maintenance, and other HR administrative tasks. </li><li>Prepare reports, spreadsheets, and correspondence as needed. </li><li>Maintain confidentiality of sensitive employee and company information.</li><li>Provide general administrative support to office leadership, HR, and operations team</li></ul>
2026-08-11T00:00:00Z

Payroll and Accounting Manager

Pittsford, NY
onsite
Temporary / Contract
40 - 50 USD / Hourly
Seeking an experienced Payroll & Accounting Manager to provide hands-on support across payroll and general accounting. The role may lean more heavily toward payroll/prevailing wage or toward accounting, as long as the candidate has experience across both areas.Responsibilities may include:<ul><li>Weekly multi-state payroll for approximately 60 employees across 9 states</li><li>Prevailing wage and certified payroll compliance</li><li>Payroll reporting, timekeeping review, wage classifications and fringe calculations</li><li>General accounting, AP, billing, reconciliations and month-end support</li><li>Process improvements, documentation and SOP development</li><li>Supporting additional accounting and finance projects as needed</li></ul>
2026-08-21T00:00:00Z

Part-Time Bookkeeper

Rochester, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:We are seeking a dependable and detail-oriented Part-Time Bookkeeper to support our team with day-to-day financial operations. This role is responsible for maintaining accurate financial records, processing routine transactions, and assisting with core accounting functions such as accounts payable, accounts receivable, bank reconciliations, and basic financial reporting. The ideal candidate is organized, accurate, and comfortable managing bookkeeping tasks independently in a part-time capacity. Work Location: This role is in person.
2026-08-21T00:00:00Z