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6 results for Legal Administrative Assistant in Rochester, NY

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment. Responsibilities: • Manage incoming calls, respond to inquiries, and route calls to the appropriate departments. • Perform accurate data entry tasks, ensuring all records and databases are updated and maintained. • Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents. • Welcome and assist visitors, ensuring a courteous and friendly front-office experience. • Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized. • Maintain and update client and internal databases to ensure information is current and accessible. • Assist in creating reports, presentations, and other documents as needed. • Support internal teams with various administrative tasks to ensure operational efficiency. • Handle sensitive information with confidentiality and professionalism. • Collaborate with team members to streamline workflows and improve administrative processes.
2026-04-09T00:00:00Z

Accounting/Administrative Assistant

Holcomb, NY
onsite
Permanent / Full Time
62400 - 72800 USD / Yearly
Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient. Responsibilities:• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.• Arrange employee medical testing and assist with related scheduling and follow-up activities.• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

Part Time Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Brockport, New York. This is a long-term contract position designed for someone who thrives in an organized and collaborative environment. The ideal candidate will play a key role in supporting daily operations and ensuring smooth office functionality. Responsibilities: • Manage and organize administrative tasks to support office operations effectively. • Answer and direct inbound calls, providing excellent customer service and accurate information. • Maintain and update records, ensuring data accuracy and confidentiality. • Assist in preparing documents and presentations using tools like Canva. • Coordinate schedules, appointments, and meetings to streamline team activities. • Handle email correspondence and distribute information as needed. • Monitor office supplies and place orders to maintain inventory levels. • Provide general support to team members and assist in ad hoc projects as required.
2026-04-16T00:00:00Z

Legal Office Clerk

Rochester, NY
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you. Responsibilities:• Enter and update legal data into designated systems with precision and timeliness.• Review data for errors and verify its compliance with legal requirements.• Utilize and apply legal terminology accurately to ensure proper data entry.• Generate detailed reports and respond to inquiries related to stored data.• Create and maintain logs, records, and documentation of daily activities.• Follow data security and integrity policies to safeguard sensitive information.• Perform periodic backups to preserve critical data.• Conduct regular audits to verify the accuracy and completeness of data.• Collaborate with the legal team to collect and process required information.• Uphold the confidentiality of all legal files and information handled.
2026-05-05T00:00:00Z

Paralegal

Pittsford, NY
onsite
Permanent / Full Time
75000 - 105000 USD / Yearly
Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. Location: Pittsford, NYSalary: $75,000 - $105,000 (depending on experience)Schedule: Hybrid (some days in office, some days remote) Responsibilities: <ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and schedulin105</li></ul>
2026-04-28T00:00:00Z

Part Time Admin (Canva Experience Required)

Rochester, NY
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking an organized and proactive Part Time Administrative Assistant with proven experience using Canva to join our team. In this role, you will support day-to-day administrative tasks, coordinate office activities, and assist in creating visually compelling documents and presentations using Canva. This position is ideal for an individual who excels in a fast-paced environment and brings both administrative and creative skills.Key Responsibilities:<ul><li>Provide comprehensive administrative support to management and team members.</li><li>Schedule meetings, coordinate calendars, and handle correspondence.</li><li>Draft, edit, and format a variety of documents, reports, and presentations.</li><li>Design flyers, newsletters, social media graphics, and other professional materials using Canva.</li><li>Assist with event logistics, internal communication, and basic project coordination.</li><li>Maintain organized electronic and physical filing systems.</li><li>Screen and route phone calls, emails, and general inquiries.</li><li>Order office supplies and assist with vendor relationships as needed.</li><li>Support other administrative projects as assigned.</li></ul>
2026-04-13T00:00:00Z