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26 results for Human Resources Hr Assistant in Riverside, CA

Human Resources (HR) Assistant

Orange, California
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle. Responsibilities: • Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail. • Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards. • Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail. • Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests. • Assist with onboarding and general HR administrative activities to support employees and internal stakeholders. • Support pre-employment screening procedures and related documentation as part of employee record processes. • Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.
2026-09-22T00:00:00Z

Human Resources and Operations Assistant

Altadena, California
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources and Operations Assistant to support day-to-day people operations and administrative coordination for a growing team in California. This contract-to-permanent opportunity is ideal for someone who can balance HR support with operational follow-through while handling sensitive information with professionalism. The role calls for strong organization, accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: • Support the HR Director with a broad range of personnel-related activities, including benefits administration, retirement plan coordination, training support, compensation tracking, policy documentation, and workers’ compensation matters. • Handle confidential employee and company information with discretion, ensuring sensitive records and financial details are managed securely and appropriately. • Assist with recruiting efforts by preparing job postings, reviewing incoming applications, arranging interviews, and conducting initial outreach to candidates. • Coordinate onboarding activities by assembling materials for new team members, scheduling orientation sessions, and confirming completion of required employment documents. • Maintain accurate employee files and compliance records, including attendance details, training documentation, and other personnel-related updates. • Help monitor adherence to HR policies and employment regulations, and provide administrative support to keep workplace practices aligned with legal requirements. • Organize employee engagement initiatives and company events, supporting logistics and communication for team-building activities. • Process payroll-related information by entering data, validating timesheets, and partnering with accounting to support timely and accurate payroll administration. • Work with insurance providers and internal stakeholders to prepare and manage certificate-related requests, and assist with operational tracking needs such as weekly scorecard updates and vehicle fleet coordination with warehouse leadership.
2026-09-21T00:00:00Z

Human Resources (HR) Administrator

Long Beach, California
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an organized Human Resources (HR) Administrator to support workforce administration for a construction and contractor environment in Long Beach, California. This Long-term Contract position focuses on creating a smooth employee experience by coordinating onboarding, maintaining accurate personnel information, and serving as a dependable point of contact for HR-related questions. The ideal candidate brings strong attention to detail, a service-oriented mindset, and the ability to keep records, hiring steps, and employee requests moving efficiently. Responsibilities: • Serve as a first point of contact for employees by addressing HR-related questions, providing guidance, and helping maintain a well-organized workplace environment. • Coordinate onboarding activities for new hires and returning field employees, making sure required paperwork and hiring steps are completed correctly and on schedule. • Walk candidates through employment forms, compliance documents, and onboarding expectations to support a smooth start to work. • Maintain organized personnel files and employment records while ensuring documentation aligns with company practices and applicable labor regulations. • Review and update employee information to keep active and former worker records accurate, current, and easy to retrieve. • Manage workforce data in HR and payroll systems, including assignment details, employment status changes, and related administrative updates. • Work closely with operations and field leadership to anticipate hiring needs and prepare onboarding support for upcoming staffing demands. • Route employee concerns and service requests to the appropriate internal teams and follow up to help ensure timely resolution. • Contribute to team meetings, safety-related initiatives, training activities, and other general HR administrative duties as assigned.
2026-09-22T00:00:00Z

Human Resources (HR) Manager

Temecula, California
onsite
Permanent / Full Time
90000 - 96000 USD / Yearly
The HR Manager leads day-to-day Human Resources operations for multiple locations & entities.This is a hands-on HR leadership role in a multi-entity hospitality environment. The HR Manager works closely with managers and employees and oversees the HR team in recruiting, employee relations, investigations, compliance, benefits, leave administration, training, workers’ compensation, documentation, and HR systems.This is not a corporate desk role. The ideal candidate is visible, responsive, practical, and comfortable working directly with hospitality teams across hotel, restaurant, winery, tasting room, culinary, events, and administrative departments. Recruiting and Talent ManagementOversee recruiting for hourly, management, and key operational rolesSupport job postings, screening, interviews, offers, onboarding, and hiring paperworkPersonally recruit and interview management-level candidates Employee Relations and InvestigationsServe as the main HR contact for managers and employeesHandle employee concerns, workplace complaints, and policy issuesConduct fair, timely, and well-documented investigationsInterview employees and witnesses, review records, document findings, and recommend next steps Performance ManagementSupport managers with attendance, performance, conduct, and policy issuesEnsure issues are addressed and documented promptlyReview warnings, performance improvement plans, and termination documentation Compliance and Wage & HourMaintain strong knowledge of California employment law, especially in hospitalityMonitor compliance with meal and rest breaks, overtime, timekeeping, and off-the-clock rules Leaves, Benefits, and AccommodationsOversee leave administration, tracking, notices, and communicationManage compliance with FMLA, CFRA, Pregnancy Disability Leave, paid sick leave, workers’ compensation leave, and other protected leavesCoordinate benefit enrollment, changes, and employee questions Workers’ Compensation and SafetyOversee workers’ compensation claims from reporting through return to workEnsure injury reporting and documentation are completed on timeCommunicate with employees, managers, insurance carriers, and providers HR Systems and DocumentationMaintain organized, complete, and compliant HR recordsEnsure status changes, compensation changes, transfers, promotions, and terminations are documented accuratelyOversee ADP Workforce Now and related HR systemsEnsure consistent onboarding and offboarding processes
2026-08-31T00:00:00Z

Human Resources (HR) Manager

Fontana, California
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an experienced Human Resources team member to support day-to-day people operations and oversee accurate, compliant payroll administration in California. This position works closely with HR leadership to strengthen employee programs, address workforce concerns, and maintain consistent HR practices across the organization. The ideal candidate brings strong judgment, hands-on payroll knowledge, and the ability to manage confidential information with care. Please call Brigitte Mendez @ 909-717-4037 if interested otherwise call your Robert Half Recruiter directly. Responsibilities:• Partner with HR leadership to carry out human resources programs, policies, and procedures that align with organizational priorities.• Oversee end-to-end monthly payroll activities, including reviewing time records, validating attendance data, calculating pay, and coordinating required tax withholdings and filings.• Monitor payroll practices to ensure adherence to applicable federal, state, and local regulations and internal standards.• Respond to employee questions involving pay, benefits, and compensation matters with clear and timely guidance.• Coordinate onboarding and offboarding activities, including introducing employees to payroll processes and available benefits.• Maintain accurate and organized employee files and HR documentation while safeguarding sensitive information.• Support the administration of benefits programs and assist employees during enrollment and related updates.• Address employment-related inquiries by providing accurate interpretation of company policies and HR procedures.• Assist with payroll reviews, reconciliations, and reporting to help leadership evaluate accuracy and trends.
2026-08-28T00:00:00Z

Human Resources (HR) Manager

Long Beach, California
onsite
Temporary / Contract
40.375 - 46.75 USD / Hourly
We are looking for an experienced Workers Compensation Manager to support a dynamic operation in Long Beach, California. This Long-term Contract opportunity is ideal for someone who is detail oriented and can lead employee relations matters, oversee core HR administration, and manage benefits and workers’ compensation processes with strong attention to compliance. The role requires a hands-on partner who can balance day-to-day HR support with risk awareness and accurate documentation across sensitive employee matters. Responsibilities:• Guide managers and employees through workplace concerns, helping resolve issues fairly and in alignment with company policy and employment standards.• Oversee daily HR administrative activities, including maintaining personnel records, supporting documentation workflows, and ensuring data accuracy within HR systems.• Administer employee benefit programs by addressing inquiries, coordinating updates, and helping ensure timely and accurate processing.• Manage workers’ compensation activities from initial incident reporting through claim follow-up, maintaining complete records and supporting proper case handling.• Partner with internal stakeholders to assist injured employees, monitor claim status, and promote compliant return-to-work coordination when applicable. • Contribute to risk management efforts by identifying HR-related compliance concerns and helping implement practical corrective actions.• Prepare and maintain claim documentation, employee files, and other sensitive records with a high degree of confidentiality and accuracy.Review and coordinate newly reported injury claims, ensuring proper documentation, timely reporting, and adherence to state workers' compensation requirements.Oversee California claims activity, including compliance with applicable workers' compensation regulations, benefit administration guidelines, and medical treatment processes.Act as the primary liaison between employees, management, claims administrators, medical providers, nurse case managers, and other claim-related partners.Monitor claim investigations, medical treatment plans, disability benefits, and claim resolution strategies to ensure appropriate handling and outcomes.Coordinate return-to-work and modified duty programs by working with operational leadership and employees to accommodate work restrictions whenever possible.Maintain detailed and confidential claim records while ensuring all required documentation is accurate, complete, and properly tracked.Review incident reports, witness statements, medical records, surveillance footage, and other supporting materials to assist with claim investigations.Monitor claim activity and vendor performance, identifying service issues, trends, and opportunities for improvement.Provide guidance to managers and supervisors regarding injury reporting procedures, documentation requirements, workplace accommodations, and return-to-work practices.Partner with Human Resources, Risk Management, Safety, Legal, Payroll, and Operations teams on complex, litigated, catastrophic, or high-exposure claims.Analyze workers' compensation metrics and prepare reports highlighting claim trends, costs, compliance concerns, and program performance.Recommend process improvements that help reduce claim severity, improve employee outcomes, and control workers' compensation expenses.
2026-09-22T00:00:00Z

Human Resources Recruiter

Pasadena, California
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. For immediate consideration email your resume and then call 626.463.2031 to schedule an interview. · Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-09-17T00:00:00Z

Human Resources Generalist

Pasadena, California
onsite
Temporary / Contract
26 - 27 USD / Hourly
Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. · Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.· Conducts or acquires background checks and employee eligibility verifications.· Implements new hire orientation and employee recognition programs.· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call 626.463.2031 for additional information.
2026-09-17T00:00:00Z

Employment HR Attorney

Newport Beach, California
onsite
Permanent / Full Time
185000 - 250000 USD / Yearly
Highly Respected Orange County Firm Seeks Employment Attorney for Advice & Counsel Practice: 1560 Billables An established law firm is seeking an Employment Attorney to join and help grow its employment practice. The firm handles sophisticated matters across its practice groups and is known for maintaining a true lifestyle-oriented culture with exceptionally low turnover. This is a unique opportunity for an Employment Attorney who prefers preventative counseling and strategic HR work over litigation. Approximately 99% of the role is advice and counsel, as the firm has a separate litigation team that handles employment disputes. The firm is also open to attorneys coming from an in-house employment or HR counseling background. Employment Attorney Responsibilities:<ul><li>Advise employers on day-to-day California employment and HR matters.</li><li>Conduct workplace and employment compliance audits.</li><li>Draft and revise employee handbooks.</li><li>Develop and update workplace policies and procedures.</li><li>Counsel clients regarding preventative employment practices and compliance issues.</li><li>Work directly with clients on practical solutions to workplace and personnel matters.</li><li>Help support the long-term growth and development of the firm's employment practice.</li></ul>Billables: 1560/year PERKS:<ul><li>Exceptionally low billable requirement compared with traditional law firm employment practices.</li><li>Approximately 99% advice and counsel work with little to no employment litigation responsibility.</li><li>Sophisticated employment and HR counseling work.</li><li>Significant long-term growth potential and an opportunity to help grow the employment department.</li><li>True lifestyle-oriented firm with a fantastic work environment and almost nonexistent turnover.</li><li>We have placed more than 10 attorneys and legal support professionals with the firm over the past five years. They have consistently reported positive experiences, and nearly all remain with the firm.</li><li>Established and highly respected presence in the Orange County legal community.</li><li>Quarterly billable-hour bonus opportunities and a year-end discretionary bonus.</li></ul>Compensation: $185,000 - $250,000 base salary + bonuses Benefits: Medical coverage through Anthem or Kaiser with a $350/month firm contribution toward employee and dependent coverage, firm-paid employee dental, 401(k) with discretionary profit sharing. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-09-04T00:00:00Z

Administrative Assistant

Irvine, California
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-09-23T00:00:00Z

Administrative Assistant

Pasadena, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-17T00:00:00Z

Administrative Assistant

Altadena, California
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activities and help maintain an efficient workplace. This contract-to-permanent position is ideal for someone who enjoys balancing front-office interaction, administrative coordination, and operational support in a fast-paced environment. The right candidate will bring strong organizational skills, sound judgment, and a detail-oriented approach to communication, recordkeeping, and cross-functional support. Responsibilities: • Manage daily office operations by helping keep workspaces organized, functional, and ready to support employee productivity. • Coordinate service requests and routine upkeep for office equipment, facilities, and basic workplace technology needs. • Monitor inventory levels for office and kitchen supplies, submit purchase orders within budget guidelines, and follow through on deliveries. • Welcome visitors, answer inbound calls, and help ensure a courteous and responsive front-desk experience. • Process incoming mail, prepare outgoing correspondence, and coordinate package shipments and receipts with external carriers. • Assist with scheduling meetings, maintaining calendars, and organizing internal activities, travel logistics, and team events. • Maintain accurate physical and electronic files while preparing routine reports, letters, memos, and other administrative documents. • Support onboarding setup by organizing work areas, materials, and required paperwork for onboarding activities. • Provide administrative assistance for finance and human resources tasks, including data entry, expense tracking, invoice support, and confidential record handling.
2026-09-18T00:00:00Z

Administrative Assistant

Monrovia, California
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-17T00:00:00Z

Administrative Assistant

City of Industry, California
onsite
Temporary / Contract
20 - 23 USD / Hourly
Duties:• Support the day-to-day functions of assigned projects by meeting deadlines; responding to incoming requests for information, maintaining electronic records and files, etc.• Create and prepare correspondence• Schedule appointments and coordinate department meetings,• Coordinate department travel arrangements, ensuring the coordination of information within the department• Professional demeanor required with the ability to interact with colleagues; corporate/business representatives, elected and appointed officials, members of the Board of Directors, and the general public;• Adhere to attendance and punctuality standards of the organization.• Such other duties as may be assigned as needed.Qualifications:• Evidence of effective time management skills required with success in being accountable for specific outcomes.• Exceptional office skills with the ability to multi-task various priorities,• Highly detailed-oriented,• College degree preferred;• Minimum of two years’ experience in nonprofit development or prior experience in a non-profit or similar organization;• Excellent oral, written, and interpersonal communications skills;• Strong attention to detail with accuracy and organizational skills required;• Willingness to take initiative to make improvements, enhance departmental efficiency, solve problems, take direction from multiple management sources, and effectively handle change;• Ability to be flexible and balance competing priorities while supporting and executing an event;• Ability to exercise sound judgement and work effectively under pressure;• Ability to maintain professionalism, discretion and confidentiality in all situations;• Must be available for overtime/flexible scheduling and periodic travel • Ability to speak Spanish, a plus
2026-09-18T00:00:00Z

Administrative Assistant

Long Beach, California
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity with permanent potential is ideal for someone who is highly organized, comfortable in a busy housing environment, and confident managing administrative details with accuracy. The role focuses on leasing support, resident documentation, compliance coordination, and day-to-day office assistance while working closely with site teams and property management staff. Responsibilities:• Support daily office functions for property management and leasing teams, including phone coverage, document handling, and general administrative coordination.• Maintain organized resident and tenant records, ensuring lease files, compliance documents, and supporting paperwork remain current and complete.• Assist with leasing administration by processing applications, preparing move-in and move-out documentation, and responding to resident correspondence.• Enter, update, and review resident, leasing, and property information in Yardi with a high level of accuracy.• Monitor important timelines such as annual recertifications, lease renewals, and required compliance submissions to help keep operations on schedule.• Prepare reports, letters, notices, and other business documents needed to support site and property management activities.• Work with on-site staff, property managers, and outside partners to facilitate smooth communication and consistent administrative support.• Help ensure affordable housing documentation aligns with tax credit program requirements and applicable housing compliance standards.
2026-09-22T00:00:00Z

Administrative Assistant

Bonsall, California
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Bonsall, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming front-desk presence, and ensuring smooth communication across the office. The role calls for strong attention to detail, a detail-oriented approach, and the ability to manage a variety of clerical and customer-facing tasks with confidence. Responsibilities:• Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Receive and direct incoming phone calls in a courteous and attentive manner, ensuring messages and inquiries are handled promptly.• Perform accurate data entry and maintain office records, documents, and related information systems.• Coordinate routine office tasks such as filing, document preparation, and general clerical support for internal teams.• Monitor administrative workflows and assist with scheduling, communication, and other support duties as needed.
2026-09-22T00:00:00Z

Administrative Assistant

Alhambra, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-17T00:00:00Z

Administrative Assistant

Cudahy, California
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Cudahy, California. This is a Contract position suited for someone who can keep administrative tasks organized, communicate professionally with callers and visitors, and maintain accurate records. The ideal candidate will bring strong coordination skills, a service-focused approach, and the ability to handle a fast-paced office environment with efficiency. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Respond to incoming phone calls professionally, direct inquiries appropriately, and provide clear information to callers. • Welcome visitors and handle front desk responsibilities with a courteous and organized approach. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is easy to access when needed. • Coordinate routine office tasks such as scheduling, correspondence, and general clerical support. • Monitor administrative workflows and assist with process-related tasks as assigned by the team or leadership.
2026-09-22T00:00:00Z

Legal Assistant

Santa Ana, California
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-09-09T00:00:00Z

Legal Assistant

Irvine, California
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-09-11T00:00:00Z

Legal Assistant

Irvine, California
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Executive Assistant

Irvine, California
onsite
Temporary / Contract
28.538 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-22T00:00:00Z

Executive Assistant

Pasadena, California
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-09-17T00:00:00Z

Executive Assistant

Irvine, California
onsite
Temporary to Hire
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support in our office. This contract position with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, communicates proactively, and can manage competing priorities with minimal direction. The role combines executive support, coordination of travel and meetings, and assistance with recruiting-related activities while handling sensitive information with professionalism and discretion. Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and coordinate meetings across internal and external stakeholders. • Arrange business travel from start to finish, including flights, lodging, ground transportation, and detailed itineraries. • Prepare and submit expense reports, track invoices, and support vendor payment processing with accuracy and timeliness. • Provide day-to-day administrative support by anticipating needs, sharing regular updates, and escalating issues before they become urgent. • Assist with recruiting coordination by supporting candidate scheduling, sourcing activities, screening logistics, and applicant tracking system updates. • Draft, edit, and format correspondence, reports, and other business documents using a tone appropriate for both internal and external audiences. • Partner closely with leadership to keep priorities organized and ensure meetings, follow-ups, and action items stay on track. • Maintain confidentiality while handling sensitive business information and executive communications. • Support onsite office operations Monday through Friday and contribute to a responsive, high-accountability work environment.
2026-09-23T00:00:00Z

Executive Assistant

Azusa, California
onsite
Temporary to Hire
32 - 44 USD / Hourly
We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders. Responsibilities: • Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently. • Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule. • Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly. • Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups. • Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders. • Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized. • Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials. • Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned. • Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures. • Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
2026-09-18T00:00:00Z