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31 results for Administrative Assistantoffice Services in Riverside, CA

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Long Beach, California. This Long-term Contract position is ideal for someone who is comfortable managing front-office activities, handling incoming communications, and keeping administrative records accurate and up to date. The role calls for a dependable, detail-oriented individual who can balance multiple priorities, provide strong internal support, and contribute to an efficient workplace environment. Responsibilities: • Manage day-to-day administrative tasks to help maintain smooth office operations and timely completion of assigned work. • Serve as the first point of contact for incoming phone calls, directing inquiries appropriately and providing courteous assistance to callers. • Perform accurate data entry and maintain organized records, files, and documentation for administrative processes. • Support reception and front-desk coverage by greeting visitors, responding to routine requests, and ensuring a welcoming office presence. • Coordinate interview scheduling by arranging calendars, confirming meeting details, and communicating logistics with relevant participants. • Use Outlook and other office tools to manage correspondence, appointments, and general administrative communication. • Assist with broader office support activities as needed, helping teams stay organized and operational priorities on track.
2026-07-15T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations near Long Beach, California. This Long-term Contract position will focus on maintaining accurate records, coordinating reporting activities, and helping keep project-related administrative work organized and on schedule. The ideal candidate brings strong communication skills, confidence handling incoming calls, and a consistent approach to data accuracy and task follow-through. Responsibilities:• Prepare, organize, and maintain reports to ensure information is accurate, current, and easy to access.• Monitor reporting progress and follow up on outstanding items to support timely completion of administrative deliverables.• Process and track change order documentation while keeping records aligned with project updates.• Enter data into office systems with a high level of accuracy and attention to detail.• Compile and tabulate test-related information for reporting and documentation purposes.• Review report hours and unit counts against prebills to identify discrepancies and support billing accuracy.• Assist with project execution by coordinating administrative tasks, updating tracking information, and supporting documentation needs.• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members
2026-07-16T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-09T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a growing team in Orange, California. This contract opportunity with permanent potential is ideal for someone who enjoys supporting daily office operations, working closely with leadership, and handling a variety of administrative tasks in a fast-paced environment. The role offers strong exposure to project coordination, documentation, and office support while providing room to expand skills across multiple business functions. Responsibilities: • Identify potential bid opportunities through online research and evaluate request documents for relevance and completeness. • Track upcoming submissions and maintain organized bid timelines and supporting records using Excel and other office tools. • Assemble, format, and distribute bid-related materials and administrative documents with a high level of accuracy. • Manage filing systems, maintain orderly documentation, and handle routine clerical work that supports office efficiency. • Provide day-to-day administrative assistance to company leadership, including coordination of documents, communications, and general office support. • Assist with project and estimating-related administrative activities to help keep internal workflows moving smoothly. • Learn additional duties in contract administration and billing support to strengthen team coverage and operational flexibility. • Step in to provide backup support during employee absences and contribute to special assignments as business needs evolve.
2026-07-17T00:00:00Z

Administrative Assistant

Ontario, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Our company is seeking a detail-oriented and dependable Temporary Administrative Assistant to support daily office operations in our Ontario, California location. Based on general knowledge.This role is ideal for a professional who is organized, adaptable, and comfortable handling a variety of administrative tasks in a fast-paced environment. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to staff and management, including scheduling, filing, and document preparation. Based on general knowledge.</li><li>Answer and direct incoming phone calls and emails in a professional manner. Based on general knowledge.</li><li>Maintain office records, databases, and filing systems with accuracy. Based on general knowledge.</li><li>Assist with data entry, report generation, and correspondence. Based on general knowledge.</li><li>Coordinate meetings, prepare meeting materials, and manage calendars. Based on general knowledge.</li><li>Order office supplies and support overall office organization. Based on general knowledge.</li><li>Greet visitors and provide front-office support as needed. Based on general knowledge.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support homeowner service activities and day-to-day operational coordination for a contract position based in Seal Beach, California. This role combines customer-focused administrative work with construction and office support, requiring someone who can manage documentation, respond to requests, and keep records accurate and organized. The ideal candidate is detail-oriented, responsive, and comfortable working across multiple teams to help maintain efficient processes and a positive homeowner experience. Responsibilities: • Maintain accurate homeowner records by updating databases and keeping digital and physical files current and well organized. • Respond to incoming homeowner inquiries and service requests in a timely manner, ensuring issues are routed, tracked, and resolved appropriately. • Prepare and distribute monthly homeowner information to external survey platforms and assist with related reporting tasks. • Coordinate with utility providers and internal teams to confirm service-related updates and support homeowner transitions as needed. • Create and send department documents such as memos, letters, meeting materials, training resources, agendas, and follow-up notes. • Process field directives, contracts, change documentation, invoices, expense reports, and purchase receipts using designated company systems and electronic signature tools. • Provide operational support for meetings, training sessions, field trailer logistics, contract labor coordination, and job site posting requirements. • Partner with departments including Accounting, Human Resources, Legal, IT, Purchasing, Sales Processing, and Office Services to keep administrative and project activities moving forward. • Track supply needs, arrange routine team materials, and assist with inventory, rentals, dumpster scheduling, and other field support requests. • Manage schedules and produce project-related reports through project management platforms to support construction and homeowner satisfaction teams.
2026-07-13T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-07-14T00:00:00Z

Office Assistant

Moreno Valley, CA
onsite
Temporary / Contract
17.4135 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support a contract-based records project in Moreno Valley, California. This Contract position focuses on organizing physical documents, maintaining accurate file information, and converting records into digital format. The ideal candidate is comfortable working with large volumes of paperwork, follows established procedures carefully, and brings strong accuracy to routine administrative tasks. Responsibilities: • Receive and document incoming file boxes to maintain accurate tracking throughout the project. • Arrange records in the proper numeric sequence and preserve consistent file order during handling. • Build a complete inventory of documents after sorting activities are finished. • Enter file details into Excel spreadsheets with close attention to accuracy and completeness. • Scan paper records for electronic storage and confirm documents are captured clearly. • Review files for missing, duplicate, or incorrectly labeled items and report issues promptly. • Handle physical records carefully to protect document integrity during organization and digitization. • Keep the work area orderly and provide general administrative support that helps the project stay on schedule.
2026-07-16T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-07-09T00:00:00Z

Office Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Office Assistant to join a busy team in California. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping operations organized, handling administrative support with precision, and contributing to a collaborative workplace. The role offers hands-on exposure to office processes and day-to-day coordination while supporting both internal staff and field personnel. Responsibilities: • Maintain accurate records through consistent data entry, document updates, and file organization. • Support billing-related activities by entering invoices, reviewing payment details, and assisting with accounts payable and accounts receivable tasks. • Check proposals and other business documents for completeness, accuracy, and formatting before submission. • Serve as a communication link between office personnel and field employees to help keep information clear and timely. • Create, update, and track work orders in the system to support daily operations. • Compare work orders with timesheets and related documents to confirm that submitted information is correct. • Prepare verified records for handoff to the appropriate accounting contact for further processing. • Provide general clerical assistance such as printing, scanning, document preparation, answering inbound calls, and front-office support as needed.
2026-07-18T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-07-16T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to senior leadership in Ontario, California. This Long-term Contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently. Responsibilities: • Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date. • Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details. • Prepare and reconcile expense reports while maintaining accurate records and timely submissions. • Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance. • Serve as a dependable point of coordination for day-to-day executive operations in a small team setting. • Handle incoming mail distribution and assist with general administrative tasks that support office workflow. • Monitor and replenish shared office supplies such as coffee and other breakroom essentials. • Help maintain a welcoming and orderly office environment, including light coordination tasks such as caring for office plants. • Work onsite initially and adapt to a hybrid schedule if business needs allow after the first month.
2026-07-10T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Newport Beach, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support senior leadership while helping keep daily office operations running smoothly. This long-term contract position is well suited for someone who can balance executive-level coordination with hands-on administrative support in a fast-paced property management environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Coordinate complex calendars for two managing partners, arranging meetings, calls, and appointments while resolving scheduling conflicts efficiently. • Organize travel plans and detailed itineraries for leadership, including transportation, lodging, and related logistics as needed. • Support daily office operations by maintaining an orderly workplace, monitoring supplies, and working with vendors and service providers. • Prepare meeting agendas, presentation materials, and follow-up action items to help leadership stay aligned on priorities and deadlines. • Assist with onboarding logistics for new team members by arranging workspaces, office materials, and orientation support. • Track invoices, expense items, and administrative records with accuracy to support smooth internal operations. • Manage conference room schedules, coordinate internal gatherings, and help execute in-office events professionally. • Maintain organized files, records, and administrative systems while identifying opportunities to improve office procedures and workflow efficiency. • Provide additional administrative and project support to leadership as business needs evolve.
2026-07-18T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to a senior leader within an international banking environment in Pasadena, California. This onsite contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, handles sensitive information with discretion, and keeps daily operations running smoothly through strong organization and follow-through. The role calls for a bilingual Mandarin speaker who can confidently manage competing priorities, coordinate complex logistics, and contribute to a well-organized executive office. Responsibilities: • Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs. • Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook. • Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy. • Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making. • Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time. • Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner. • Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve.
2026-07-06T00:00:00Z

Part Time Office Admin

Cerritos, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
Schedule: M-F 12-4pmWe are seeking a reliable and professional Office Assistant to support daily administrative and front office operations in a fast-paced office environment. This role is ideal for someone who enjoys helping people, staying organized, and providing strong administrative support while maintaining a welcoming and professional office atmosphere.Responsibilities<ul><li>Greet visitors and serve as the first point of contact for walk-ins and incoming inquiries</li><li>Answer and direct phone calls, take messages, and respond to general questions</li><li>Schedule appointments and assist with calendar coordination</li><li>Perform data entry and maintain accurate records, files, and documentation</li><li>Assist with paperwork, forms, payments, and general clerical tasks</li><li>Maintain organized filing systems and ensure documents are properly stored</li><li>Support daily office operations and assist team members as needed</li><li>Keep the front office clean, organized, and professional</li></ul>
2026-07-02T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a part-time Office Assistant to support daily administrative operations in Cerritos, California. This contract opportunity with potential for a long-term role is ideal for someone who brings strong organization, professionalism, and a service-minded approach to a public-facing office environment. The person in this role will help keep records accurate, assist visitors with care and respect, and contribute to the smooth coordination of office and cemetery-related services. Responsibilities: • Welcome visitors, respond to phone and in-person questions, and provide courteous front-office support. • Help guests locate property areas and offer clear guidance during their visit. • Coordinate appointments and assist with arranging burial-related scheduling in collaboration with funeral homes. • Prepare routine documents such as customer agreements, daily work orders, and burial service paperwork. • Accept and process payments while supporting accurate billing and recordkeeping activities. • Enter customer and decedent information into office databases and maintain organized physical and electronic files. • Sort incoming mail, assist with proofreading documents, and complete general clerical assignments as needed. • Keep the lobby and office presentable, restock forms and supplies, and support overall workplace readiness. • Track headstone deliveries and placements, then communicate with customers regarding missing markers or status updates. • Participate in staff meetings and provide administrative assistance to colleagues and other departments when needed.
2026-07-17T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-07-14T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-07-13T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-07-09T00:00:00Z

Office Manager

Fallbrook, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Robert Half is currently recruiting for an Office Manager to oversee daily office operations for a thriving business in Fallbrook. This role is ideal for someone who enjoys leadership, process improvement, and creating an organized and productive workplace. The Office Manager will serve as the operational backbone of the office, supporting employees, vendors, and leadership teams alike.Key Responsibilities<ul><li>Supervise day-to-day office operations</li><li>Manage office budgets and vendor relationships</li><li>Coordinate facilities and office maintenance</li><li>Oversee office procedures and administrative processes</li><li>Assist with onboarding and employee support activities</li><li>Manage office supply procurement</li><li>Coordinate company events and meetings</li><li>Provide leadership to administrative staff</li></ul>
2026-07-10T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-07-09T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-07-17T00:00:00Z

Administrative Associate II

Pomona, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Associate II to provide essential operational support for Student Affairs and Academic Affairs within a university dental medicine setting in Pomona, California. This Long-term Contract position is ideal for a highly organized individual who enjoys coordinating complex schedules, assisting students and faculty, and delivering strong administrative service in a fast-paced academic environment. The role contributes to daily office efficiency, student-focused programming, and academic support activities while serving as a dependable point of contact for a wide range of campus stakeholders. Responsibilities: • Coordinate academic, clinic, faculty, and student schedules, ensuring calendars remain accurate and up to date across multiple departments. • Organize clinic session assignments and maintain scheduling records using designated academic and office systems. • Monitor attendance information, assist with absence documentation, and prepare reports that support student tracking and follow-up activities. • Support student organizations and campus programs by helping plan meetings, leadership activities, fundraisers, and other engagement events. • Manage event logistics such as room arrangements, catering, purchasing, setup, and post-event wrap-up for student and college functions. • Provide administrative assistance to academic leadership by preparing meeting materials, arranging appointments, and handling correspondence and travel coordination. • Assist faculty with exam-related processes, including preparation, administration support, grading coordination, and related documentation. • Maintain departmental records, shared resources, and digital collaboration tools while helping resolve basic technology issues during academic activities. • Serve as a reliable front-facing contact by answering calls, responding to inquiries, and offering responsive service to students, staff, faculty, and visitors. • Contribute to special projects and provide operational support for major institutional events, including commencement, convocation, and other college programs.
2026-07-16T00:00:00Z