We are looking for an experienced Accounts Payable Specialist to join our team in Richmond, Virginia. In this role, you will manage financial transactions related to firm expenses and client cost advances, ensuring accuracy and compliance with established procedures. This position is integral to maintaining the firm's financial operations and supporting internal and external stakeholders.<br><br>Responsibilities:<br>• Process vouchers and issue checks for firm expenses and client cost advances.<br>• Record payments, account debits, and outgoing wire transfers from operating accounts.<br>• Handle online payment transactions and ensure proper documentation.<br>• Manage employee expense reimbursements by verifying approvals and processing payments.<br>• Investigate overdue invoices and accounts, addressing vendor, staff, and attorney inquiries.<br>• Compile and analyze data for accurate tax reporting, including monthly consumer use tax returns.<br>• Prepare year-end 1099 forms, including gathering vendor information and generating reports.<br>• Support trust transactions as needed, ensuring compliance with guidelines.<br>• Create detailed spreadsheets to break down charges for invoices and conference calls.<br>• Collaborate with the Controller to distribute 1099s and ensure accurate reporting.
<p>We are looking for a detail-oriented Senior Accounts Payable Specialist to join our team in Richmond, Virginia. In this Contract-to-permanent position, you will play a key role in ensuring the accuracy and efficiency of financial operations within our retail food store industry. This role requires strong analytical skills and the ability to maintain precise records while adhering to internal controls.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts, ledgers, and financial statements to ensure accuracy.</p><p>• Review and validate invoices for completeness and proper coding.</p><p>• Monitor accounts payable processes to ensure timely and accurate transaction handling.</p><p>• Maintain thorough and organized transaction records in compliance with internal controls.</p><p>• Analyze financial data to identify variances and propose resolutions as needed.</p><p>• Compile statistical information and develop procedures to enhance operational efficiency.</p><p>• Prepare and distribute financial reports based on organizational requirements.</p><p>• Assist with audits by providing necessary documentation and support.</p><p>• Perform additional tasks as assigned to support the accounts payable function.</p>
We are looking for an Accounts Payable Specialist to oversee travel and business meal reimbursements, ensuring compliance with federal, state, and university policies. This position plays a key role in maintaining accuracy and timeliness in processing expense reimbursements for both domestic and international travel. Located in Williamsburg, Virginia, this is a long-term contract opportunity within the university education sector.<br><br>Responsibilities:<br>• Process travel and business meal reimbursement requests, ensuring compliance with relevant policies and procedures.<br>• Conduct audits and reviews of expense vouchers for local, nationwide, and international travel prior to payment.<br>• Verify account coding and invoice details to ensure accuracy and proper documentation.<br>• Facilitate timely payments through Automated Clearing House (ACH) transfers and check runs.<br>• Collaborate with university departments to address discrepancies or inquiries related to expense reimbursements.<br>• Maintain organized records of all processed payments and audits for reporting purposes.<br>• Monitor compliance with federal and state regulations related to travel expenditures.<br>• Provide clear communication and guidance to staff regarding reimbursement policies.<br>• Support continuous improvement initiatives to enhance efficiency in accounts payable processes.
We are looking for an experienced Accounts Payable Manager to join our team on a long-term contract basis in Glen Allen, Virginia. In this role, you will oversee critical processes related to accounts payable, ensuring accuracy and efficiency in financial transactions. This position offers an excellent opportunity to contribute to a leading chemicals manufacturing company.<br><br>Responsibilities:<br>• Manage the accounts payable processes, including invoice coding and approvals, to ensure compliance with company policies and procedures.<br>• Oversee check runs and Automated Clearing House (ACH) payments to guarantee timely and accurate disbursements.<br>• Collaborate with internal departments and vendors to resolve discrepancies and maintain strong working relationships.<br>• Ensure proper documentation and record-keeping of all payable transactions for audit and reporting purposes.<br>• Monitor and analyze accounts payable performance metrics to identify areas for improvement.<br>• Supervise and guide accounts payable staff to ensure adherence to deadlines and quality standards.<br>• Implement and maintain systems and tools to streamline accounts payable workflows.<br>• Conduct periodic reviews of payment schedules to optimize cash flow management.<br>• Stay updated on industry best practices and regulatory changes that may impact accounts payable processes.
<p>We are looking for a skilled and detail-focused Accounting Supervisor/Manager to oversee financial operations and ensure smooth office management in Gloucester, Virginia. The ideal candidate will handle various accounting functions, payroll processing, and compliance with regulatory standards. Proficiency in QuickBooks Enterprise is essential for success in this role.</p><p><br></p><p>Responsibilities:</p><p>• Supervise vendor accounts and ensure accurate and timely processing of payments.</p><p>• Manage vendor records and credit accounts using QuickBooks Enterprise.</p><p>• Track and collect receivables, preparing job lien waivers and client billings.</p><p>• Oversee payroll operations, ensuring compliance with filing requirements on weekly, monthly, quarterly, and annual bases.</p><p>• Administer employee benefits programs, including health insurance, retirement plans, and health savings accounts.</p><p>• Prepare and distribute annual tax documents such as W-2s and 1099s.</p><p>• Generate interim financial statements and manage cash flow through reconciliations and reporting.</p><p>• Maintain company insurance records and oversee annual audits for liability and workers' compensation policies.</p><p>• Ensure timely renewal of business licenses, contractor certifications, and compliance with state and local regulations.</p><p>• Safeguard company records, including personnel files and equipment inventories, while ensuring data backups are performed regularly.</p>
We are looking for an Accounts Payable Clerk to join a dynamic team in Newport News, Virginia. This contract position offers the opportunity to contribute to a well-established medical practice by managing invoice processing and ensuring accurate coding. If you have a keen eye for detail and a solid background in accounting software, we encourage you to apply.<br><br>Responsibilities:<br>• Process and input invoices into the accounting system with precision and efficiency.<br>• Verify proper coding of invoices to ensure accurate financial records.<br>• Organize and prepare medical files for storage by boxing and indexing them.<br>• Collaborate with team members to maintain seamless accounts payable operations.<br>• Utilize accounting software such as QuickBooks or Sage 100 for daily tasks.<br>• Assist with data entry duties to support financial operations.<br>• Perform Excel-based tasks, including cutting and pasting data, to streamline workflows.<br>• Adhere to company policies and procedures while handling sensitive financial information.
We are looking for a detail-oriented Accounting Clerk to join our team in Richmond, Virginia. This is a Contract-to-permanent position that requires a proactive individual with strong organizational and communication skills. The role involves handling a variety of accounting tasks, ensuring accuracy and efficiency in financial processes.<br><br>Responsibilities:<br>• Perform general accounting tasks, including managing accounts payable and receivable.<br>• Process daily bank deposits with precision and timeliness.<br>• Handle credit card payment transactions and ensure proper documentation.<br>• Reconcile financial discrepancies to maintain accurate records.<br>• Conduct data entry tasks with a high level of attention to detail.<br>• Communicate with clients or customers to process payment information effectively.<br>• Provide customer support related to financial inquiries and payment issues.<br>• Manage invoice processing and ensure timely payments.<br>• Facilitate payment handling for organizational transactions as required.
We are looking for a dedicated Accounting Clerk to join our team in Richmond, Virginia. This is a long-term contract position offering an excellent opportunity to contribute to financial operations and gain valuable experience in a detail-oriented environment. The ideal candidate will bring expertise in accounts payable, accounts receivable, and invoice processing, alongside proficiency in tools like QuickBooks.<br><br>Responsibilities:<br>• Process invoices and ensure accurate data entry into financial systems.<br>• Manage accounts payable and accounts receivable functions efficiently.<br>• Utilize QuickBooks to maintain accurate financial records and perform reconciliations.<br>• Verify and resolve discrepancies in financial documentation or transactions.<br>• Support the preparation of financial reports and summaries as required.<br>• Collaborate with team members to ensure compliance with company policies and procedures.<br>• Assist in maintaining organized and up-to-date account files.<br>• Communicate effectively with vendors and internal departments to address payment-related inquiries.<br>• Contribute to streamlining accounting processes for improved efficiency.
<p>We are looking for a Part-Time Bookkeeper to join our team and work 20 hours a week in Richmond, Virginia. This part-time role involves managing financial records, processing accounts, and supporting month-end close activities. If you have a strong attention to detail and a passion for maintaining accurate financial data, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and in a timely manner.</p><p>• Prepare and send billing statements to clients, ensuring all data is correct.</p><p>• Issue and process accounts payable checks, maintaining proper documentation.</p><p>• Assist in month-end closing tasks, including reconciling accounts and preparing reports.</p><p>• Perform bank reconciliations to ensure accuracy in financial records.</p><p>• Maintain organized and up-to-date financial documentation for audit and review purposes.</p><p>• Address discrepancies in financial data and resolve issues promptly.</p><p>• Collaborate with the team to ensure compliance with accounting policies and procedures</p>
<p>We are looking for a SR. Accounting Clerk to join our team in Richmond, Virginia. In this role, you will handle a variety of financial tasks, ensuring accuracy and efficiency while supporting our accounting operations. This position requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a service-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and review financial transactions, ensuring compliance with organizational standards.</p><p>• Enter and manage Accounts Payable vouchers while closing purchase orders.</p><p>• Scan, upload, and maintain invoices digitally to ensure organized recordkeeping.</p><p>• Post checks and lockbox receipts to customer accounts accurately.</p><p>• Assist in purchasing goods and services as needed.</p><p>• Input credit card information into Business Central with precision.</p><p>• Print, prepare, and mail checks on a weekly basis.</p><p>• Organize vendor invoices both digitally and physically.</p><p>• Review vendor statements to identify and address outstanding balances.</p><p>• Provide administrative support to the Director of Accounting when required.</p>
<p>We are looking for an experienced Accounting Manager to lead and oversee key financial processes at our client's office in Richmond, Virginia. The ideal candidate will bring strong accounting expertise, a proactive management style, and the ability to optimize departmental operations. This role offers the opportunity to work closely with leadership, ensuring the accuracy and efficiency of the company’s financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage the accounts payable and accounts receivable functions, including oversight of team two members.</p><p>• Lead the month-end close process, ensuring all financial transactions are accurately recorded.</p><p>• Prepare and present financial reports and budgets to the company president, providing insights and recommendations.</p><p>• Oversee tax preparation and external audit processes, ensuring compliance with regulations and deadlines.</p><p>• Reconcile accounts and maintain the integrity of the general ledger.</p><p>• Post and review journal entries to ensure accurate financial reporting.</p><p>• Collaborate with leadership to identify opportunities for process improvements within the accounting department.</p><p>• Utilize QuickBooks and Appfolio systems to manage accounting and property management operations effectively.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Yorktown, Virginia. This Contract-to-Permanent position is ideal for a detail-oriented individual with a strong background in managing financial transactions and ensuring the accuracy of billing and collections processes. The role requires collaboration across departments to maintain efficient cash flow and resolve discrepancies.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions accurately and in a timely manner.<br>• Manage cash applications and ensure proper allocation of payments.<br>• Oversee commercial collections, including following up on overdue accounts and negotiating payment arrangements.<br>• Prepare and review detailed aging reports to monitor outstanding balances.<br>• Handle billing functions using QuickBooks, ensuring invoices are issued correctly.<br>• Investigate and resolve discrepancies related to cash activity and account balances.<br>• Communicate effectively with clients and internal teams to address billing and payment inquiries.<br>• Maintain organized records of financial transactions and documentation for audits.<br>• Provide recommendations to improve accounts receivable processes and workflows.
We are looking for a skilled and organized Bookkeeper to join our team in Ashland, Virginia. This position is ideal for someone with a strong background in bookkeeping, tax preparation, and financial management who thrives in a collaborative environment. As a key member of our team, you will play a vital role in maintaining accurate financial records, supporting tax compliance, and delivering high-quality service to our clients.<br><br>Responsibilities:<br>• Maintain and reconcile general ledger accounts to ensure financial accuracy and completeness.<br>• Process accounts payable and receivable transactions, including timely preparation of financial reports.<br>• Assist with the preparation of federal, state, and local tax returns for individuals, partnerships, and small businesses.<br>• Generate monthly, quarterly, and annual financial statements, ensuring clarity and accuracy.<br>• Provide payroll support, including processing tax withholdings, disbursements, and related journal entries.<br>• Prepare necessary documentation and reports for audits and client reviews.<br>• Conduct research on tax regulations and evaluate their impact on client accounts.<br>• Utilize bookkeeping software such as QuickBooks to manage financial data efficiently.<br>• Collaborate with clients to address their bookkeeping and tax-related needs.<br>• Monitor compliance with tax laws and regulations, providing recommendations for improvements.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Richmond, Virginia. This role is PART TIME, 20 hours a week, and involves managing billing processes and supporting collections efforts to ensure accurate and timely financial transactions. The ideal candidate will be skilled in accounts receivable functions and able to handle a high-volume workload with precision.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage billing operations to ensure timely and accurate invoicing.</p><p>• Conduct collections activities to recover outstanding balances from commercial clients.</p><p>• Reconcile and apply cash payments while maintaining accurate records.</p><p>• Monitor accounts receivable aging reports and address overdue accounts.</p><p>• Collaborate with team members to streamline accounts receivable workflows.</p><p>• Utilize NetSuite and HubSpot CRM systems to support billing and collection functions.</p><p>• Investigate and resolve discrepancies in invoices and payments.</p><p>• Provide regular updates and reports on collections status and accounts receivable metrics.</p><p>• Support the transition and integration of financial systems as needed.</p><p>• Maintain compliance with company policies and procedures in all accounts receivable tasks.</p>
