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31 results for Office Manager in Reston, VA

Office Manager

Washington, DC
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Office Manager to support daily workplace operations for a Contract position based in Washington, District of Columbia. This opportunity is ideal for someone who enjoys creating an organized, welcoming office environment while handling a wide range of administrative needs. The role will partner with internal teams, assist with communication and meeting coordination, and step in wherever support is needed to keep the office running smoothly. Responsibilities: • Oversee day-to-day office activities and provide broad administrative support to ensure efficient operations. • Monitor inventory levels, purchase workplace materials, and keep office supplies stocked and organized. • Arrange meal orders for the office and coordinate related logistics for team needs. • Serve as a central point of contact for both internal staff and external visitors, handling communication in a thoughtful and organized manner. • Prepare conference rooms for meetings by organizing space, materials, and basic setup requirements. • Maintain a visible, helpful presence in the office and respond quickly to routine requests and unexpected needs. • Provide administrative assistance to the Market Development team based on shifting priorities and project demands. • Help coordinate internal gatherings and team events, including social functions and informal office celebrations. • Support front-desk and reception-related tasks as needed, including greeting guests and assisting with general inquiries.
2026-09-16T00:00:00Z

Office Manager

Glen Burnie, MD
onsite
Temporary / Contract
26 - 35 USD / Hourly
An established construction firm is seeking a highly organized Office Manager to oversee daily office operations and support executive leadership. The ideal candidate will enjoy wearing multiple hats and keeping business operations running smoothly. Responsibilities:<ul><li>Manage daily office functions and administrative staff</li><li>Coordinate vendor relationships and office supplies</li><li>Prepare reports and maintain office records</li><li>Support project managers and leadership teams</li><li>Handle incoming correspondence and customer inquiries</li></ul>
2026-09-02T00:00:00Z

Office Manager

Bethesda, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and help ensure an efficient, professional workplace. The Office Manager will support administrative functions, coordinate office procedures, manage vendor relationships, and assist with scheduling, communications, and team support. Responsibilities• Manage daily office operations and vendors• Supervise administrative staff• Track budgets, supplies, and records• Support onboarding and internal coordination
2026-09-01T00:00:00Z

Office Manager

Washington, DC
onsite
Permanent / Full Time
55000 - 66000 USD / Yearly
We are looking for an organized Office Manager to support daily business operations in Washington, District of Columbia. This position blends administrative coordination, basic accounting support, and employee-facing assistance to keep the office running efficiently. The ideal candidate is comfortable managing multiple priorities, communicating with vendors and staff, and maintaining accurate operational records. Responsibilities:• Oversee day-to-day office activities, including supply purchasing, workspace readiness, and meeting room coordination• Serve as a central point of contact between leadership, clients, and external partners to support smooth communication• Help coordinate new employee onboarding by preparing workstations, arranging basic technology setup, and assisting with office orientation• Review and process expense submissions, support vendor payments, and track office spending against budget expectations• Maintain and organize leadership calendars, ensuring appointments, meetings, and scheduling priorities are managed effectively• Build strong relationships with service providers and facility contacts to address office needs and resolve operational issues promptly• Keep personnel files and internal documentation accurate and up to date while providing administrative support to HR as needed• Assist with accounting-related tasks such as invoice handling, data entry, and support for accounts payable and accounts receivable activities All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.
2026-09-16T00:00:00Z

Office Assistant

Waldorf, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to support daily administrative and front desk operations in Waldorf, Maryland. This is a Long-term Contract opportunity for someone who enjoys helping people, keeping office activities organized, and contributing to a well-organized in-office environment. The ideal candidate communicates confidently in both English and Spanish and can manage a variety of clerical and customer-facing tasks with accuracy and care. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk. • Coordinate appointment scheduling and help maintain calendars to support smooth day-to-day office operations. • Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible. • Enter information into office records and assist with routine correspondence, forms, and other administrative documents. • Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries. • Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors. • Support team needs by taking on additional administrative tasks as priorities shift.
2026-09-14T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
Our client is seeking a reliable and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. This role is ideal for someone who is detail-oriented, proactive, and comfortable handling a variety of clerical and front-office responsibilities. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-09-01T00:00:00Z

Office Coordinator

Baltimore, MD
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-focused Office Coordinator to support daily administrative operations for a local government office in Baltimore, Maryland. This position plays a central role in creating an efficient, welcoming, and well-managed workplace for staff and visitors. The ideal candidate brings strong coordination skills, sound judgment, and the ability to handle front desk, scheduling, and office support responsibilities with professionalism. Responsibilities:• Manage office supply inventory for the administrative team, placing orders and ensuring essential materials remain stocked.• Coordinate travel arrangements and process travel-related requests for leadership and administrative personnel.• Maintain the accuracy of the front desk directory and update posted information as office details change.• Oversee scheduling for shared meeting spaces and help support improvements to lobby and conference room areas.• Welcome visitors, respond to questions, and address routine concerns related to departmental procedures and office operations.• Handle incoming phone calls, provide guidance on office services, and direct inquiries to the appropriate contacts when needed.• Provide backup coverage for front desk operations and assist reception staff during absences or peak-volume periods.• Keep administrative work areas neat, orderly, and ready for daily business activities.• Support internal outreach initiatives, staff events, mail distribution, and other general office coordination tasks as assigned.
2026-09-17T00:00:00Z

Executive Assistant & Office Manager

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
My client is a mission-based organization looking for a highly organized Executive Assistant & Office Manager to help drive day-to-day operations in Washington, District of Columbia. This position serves as a central point of coordination for executive support and office administration, with direct partnership to senior leadership, including the VP of Finance. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep priorities moving in a dynamic nonprofit environment. Responsibilities:• Serve as the primary administrative partner to senior executives, managing communications and helping prioritize competing demands.• Oversee complex calendar coordination, arrange meetings, and ensure leadership is prepared with schedules, materials, and logistics.• Coordinate domestic and international travel plans, including itineraries, reservations, and related administrative details.• Welcome visitors and external partners in a detail oriented and service-oriented manner, representing executive leadership effectively.• Prepare and submit executive expense reports with accuracy and timely follow-through.• Support office operations by managing facilities needs, working with vendors, and maintaining inventory of workplace supplies.• Draft, edit, and format correspondence, reports, and other business documents on behalf of executive leadership.• Conduct research and develop presentation materials for internal meetings and external audiences as needed. All interested candidates in this Executive Assistant & Office Manager opportunity and other fulltime opportunities across the Washington, D.C. area please contact Justin Decker on LinkedIn.
2026-09-15T00:00:00Z

Office Services Associate

Washington, DC
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily reprographics, office operations, and meeting services in Washington, District of Columbia. This Long-term Contract position is ideal for someone who takes pride in delivering accurate work, maintaining confidentiality, and creating a detail-oriented experience for internal teams and guests. The role combines hands-on document production, hospitality support, and operational coordination in a fast-moving corporate environment. Responsibilities: • Operate high-volume document production equipment to scan, copy, print, assemble, and bind business materials with a strong focus on accuracy and discretion. • Distribute confidential files and completed materials promptly while following established handling procedures and quality standards. • Prepare conference and meeting spaces by arranging furniture, confirming room setup requirements, organizing catering support, and ensuring shared areas remain presentation-ready. • Support basic audio/visual readiness for meetings and help reset rooms efficiently after events or service requests are completed. • Maintain service logs and tracking records to monitor incoming requests, turnaround times, and completion status for office support activities. • Coordinate daily assignments by evaluating priorities, managing competing deadlines, and keeping leadership informed of workflow concerns or service interruptions. • Perform routine troubleshooting on office equipment, check finished output for quality, and escalate technical issues when additional support is needed. • Restock paper, toner, kitchen items, and other operational supplies while using materials responsibly to help maintain uninterrupted service. • Provide responsive customer support across office service functions, including document handling and general back-office assistance in a detail-oriented setting.
2026-08-26T00:00:00Z

Bookkeeper

Annapolis, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support ongoing financial operations for a long-term contract opportunity based in Annapolis, Maryland. This part-time role offers flexibility to work onsite or remotely. The position focuses on maintaining accurate financial records, managing core accounting activities, and providing support with payroll-related processes as needed. Responsibilities:• Maintain organized and up-to-date financial records to support accurate day-to-day bookkeeping activities.• Process vendor invoices and outgoing payments while monitoring accounts payable for accuracy and timeliness.• Track incoming payments, record customer transactions, and help keep accounts receivable current.• Reconcile bank statements and investigate discrepancies to ensure financial data is complete and reliable.• Manage bookkeeping tasks within QuickBooks, including data entry, account review, and routine account maintenance.• Assist with payroll-related activities and offer practical input on payroll process needs when requested.• Prepare basic financial information and summaries to help support business oversight and decision-making.
2026-09-14T00:00:00Z

Bookkeeper

Washington, DC
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support a nonprofit organization in Washington, District of Columbia. This Long-term Contract position will manage core accounting activities, help maintain accurate financial records, and support timely payroll and month-end close processes. The ideal candidate is comfortable working in a hands-on environment, can address a backlog of accounting entries, and is available to work on-site part of the week. Responsibilities: • Oversee day-to-day bookkeeping activities, ensuring financial transactions are recorded accurately and consistently. • Process payroll in a timely manner while maintaining compliance with organizational policies and reporting requirements. • Manage accounts payable by reviewing invoices, preparing payments, and keeping vendor records up to date. • Handle accounts receivable activities, including invoicing, payment tracking, and follow-up on outstanding balances. • Perform bank and account reconciliations during month-end close to support accurate financial reporting. • Enter and organize outstanding transaction data in QuickBooks Online to resolve existing record backlogs. • Maintain orderly financial documentation and assist with general accounting support as needed.
2026-09-11T00:00:00Z

Bookkeeper

Baltimore, MD
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is seeking a detail-oriented and experienced Bookkeeper with strong reconciliation expertise to manage day-to-day accounting activities and ensure the accuracy and integrity of financial records. The ideal candidate has extensive experience reconciling bank, credit card, accounts receivable, accounts payable, and general ledger accounts, identifying discrepancies, and resolving issues efficiently. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more. Responsibilities<ul><li>Perform daily, weekly, and monthly reconciliations of bank, credit card, loan, payment processor, and general ledger accounts.</li><li>Research and resolve discrepancies between accounting records, bank statements, subledgers, and supporting documentation.</li><li>Maintain accurate and up-to-date general ledger accounts and supporting schedules.</li><li>Record and categorize financial transactions, including deposits, payments, expenses, and journal entries.</li><li>Reconcile accounts receivable and accounts payable balances and investigate outstanding items.</li><li>Review transactions for accuracy, completeness, proper coding, and appropriate supporting documentation.</li><li>Identify unusual or inconsistent transactions and communicate issues to management.</li><li>Prepare month-end reconciliation schedules and assist with the month-end close process.</li><li>Maintain organized documentation and audit trails for reconciliations and accounting transactions.</li><li>Assist with financial reporting and provide accurate account balances and supporting information as needed.</li><li>Monitor aged and unreconciled items and follow up to ensure timely resolution.</li><li>Assist with process improvements to increase accounting accuracy and efficiency.</li><li>Work closely with management, vendors, customers, and other departments to resolve accounting discrepancies.</li></ul>
2026-08-26T00:00:00Z

Bookkeeper

Capitol Heights, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support a construction contractor in Capitol Heights, Maryland. This Long-term Contract position offers the opportunity to manage day-to-day financial records, maintain accurate project-related expense tracking, and help keep accounting operations organized. The ideal candidate is comfortable handling invoices, reconciliations, and expense documentation in a fast-paced environment. Responsibilities: • Maintain financial records by entering vendor invoices, processing payables, and scanning supporting documents into the accounting system. • Track and organize credit card receipts, ensuring charges are properly documented, itemized, and assigned to the correct projects. • Apply cost codes and match purchase activity to project numbers to support accurate job costing and reporting. • Reconcile bank accounts, monthly statements, and approximately 30 company credit card accounts with a high degree of accuracy. • Prepare and process employee expense reports, verifying approvals and aligning expenses with the appropriate project budgets. • Enter timesheet information and assist with routine recordkeeping needed for payroll and project expense tracking. • Review office supply purchases, material invoices, and subscription charges to ensure complete and timely processing. • Help organize year-end invoice records, resolve outstanding documentation issues, and address backlogged accounting items as needed.
2026-09-17T00:00:00Z

Bookkeeper

Rockville, MD
onsite
Temporary / Contract
23 - 26 USD / Hourly
A reputable firm in Rockville is seeking a bookkeeper to work in their office. Duties include: <ul><li>processing accounts payable and accounts receivable</li><li>managing bank reconciliations</li><li>payroll processing</li><li>posting journal entries. </li></ul>
2026-09-15T00:00:00Z

Office Coordinator/Healthcare

Baltimore, MD
onsite
Temporary / Contract
20 - 23.85 USD / Hourly
We are looking for an Office Coordinator to provide dependable office and front-desk support for a local government team in Baltimore, Maryland. Thisposition is ideal for someone who excels at coordination, communication, and maintaining an organized administrative environment. The role will help keep daily operations running smoothly by supporting staff, visitors, shared spaces, and essential office services. Responsibilities:• Coordinate the purchase, tracking, and replenishment of office materials needed by the administrative team.• Arrange business travel requests and related documentation for staff members in a timely manner.• Maintain accurate front desk information, including directory updates and visitor-facing details.• Oversee scheduling for conference rooms and help monitor shared-space readiness for meetings and events.• Welcome visitors professionally, respond to routine questions, and address concerns related to office procedures.• Answer incoming calls, provide guidance on departmental operations, and direct inquiries to the appropriate contacts.• Assist front desk coverage as needed and provide backup support during staffing gaps or busy periods.• Help maintain clean, orderly, and functional office, lobby, and meeting spaces while supporting improvement efforts and staff events.• Process incoming and outgoing mail by sorting, batching, distributing, and transporting materials as requiredfor
2026-09-17T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily operations for a health services organization in Baltimore, Maryland. This Contract position is ideal for someone who is confident managing front-desk interactions, coordinating schedules, handling records, and providing responsive administrative support across multiple functions. The role requires strong communication skills, attention to detail, and the ability to keep workflows moving efficiently in a busy client-facing environment. Responsibilities: • Welcome clients and visitors in a courteous manner and ensure a positive front-office experience. • Manage a high volume of administrative tasks, including document organization, record upkeep, and routine office support. • Coordinate calendars and arrange appointments to help maintain smooth daily scheduling. • Enter and update information accurately in internal records and tracking systems. • Respond to phone calls, emails, and general questions from clients and other contacts in a timely manner. • Review and confirm client insurance details to support service eligibility and documentation needs. • Maintain and monitor the client waitlist, keeping records current and communicating updates as needed. • Process payments, record check transactions, and assist with basic financial documentation. • Provide support to the HR team with onboarding-related administrative tasks and complete additional office duties as assigned.
2026-09-17T00:00:00Z

Administrative Assistant

Severna Park, MD
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes running smoothly, managing front-office tasks, and handling documents with accuracy. The role requires a dependable individual with strong attention to detail who can balance communication, record handling, and supply coordination in a fast-paced office environment. Responsibilities:• Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Welcome visitors, answer incoming communications, and provide attentive front-desk support as needed.• Process incoming and outgoing mail, ensuring items are sorted and distributed promptly to the appropriate recipients.• Scan, file, and organize business documents to maintain accurate and accessible records.• Enter and update information in office systems with a high level of accuracy and attention to detail.• Monitor inventory levels for office materials and place orders to keep essential supplies stocked.• Support accounts payable activities by assisting with invoice tracking and related administrative documentation. If you are interested, please apply and call us at (510) 421-6563
2026-09-17T00:00:00Z

Administrative Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22 - 24 USD / Hourly
A large real estate firm is seeking an administrative assistant to work in their Gaithersburg HQ.Duties include:<ul><li>answer the phones</li><li>sit at the front desk to great clients</li><li>support executive</li><li>order supplies</li><li>other administrative tasks</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day coordination and program support for a workplace culture and respect initiative in Washington, District of Columbia. This Long-term Contract position focuses on administrative organization, training support, compliance tracking, and clear communication with vessel-based personnel and cadets. The role is well suited to someone who can manage documentation carefully, build strong working relationships, and help maintain a respectful, compliant operating environment. Responsibilities: • Organize and maintain program files, reports, and related records to ensure information remains accurate, current, and accessible. • Support the development, revision, and distribution of policies, procedures, and educational materials tied to program objectives. • Monitor outstanding compliance actions, follow up on unresolved items, and help document corrective measures when needed. • Coordinate logistics for reviews, assessments, and audit-related activities, including scheduling and preparation of supporting materials. • Keep shipboard training resources up to date and ensure current versions are shared with the appropriate audiences. • Foster constructive communication with cadets and encourage an environment where questions and concerns can be raised comfortably. • Conduct routine outreach and check-ins with cadets assigned to company vessels to support engagement and awareness. • Provide administrative assistance that reinforces company expectations around safety, regulatory adherence, and ethical conduct. • Handle general office support tasks and additional administrative assignments as business needs require.
2026-09-15T00:00:00Z

Accounting Manager

Washington, DC
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
Our client, a prominent national real estate investment and development organization based in Washington, D.C., is looking for their new Accounting Manager. They have over $5B invested and are looking to scale up their accounting foundation to include a new real estate fund. They have a long-standing reputation and a track record of managing investments across dozens of high-profile properties. This role is ideal for someone with solid commercial real estate fund accounting expertise who thrives in a fast-paced, entrepreneurial setting. Reporting to the Controller and overseeing a staff, you will build out frameworks and drive best practices for fund and property-level accounting. You will also work across other business lines as operational needs evolve. In this exciting new Accounting Manager role, you will: • Manage capital accounting, execution of capital calls and distributions, and investor allocations for both fund and investment vehicles.• Calculate complex fund distribution models including comprehensive waterfall structures as outlined by partnership agreements• Prepare fund-level GAAP financial statements on a fair value basis in accordance with ASC 946, ASC 820 and ASC 842• Develop periodic investor and fund performance reports—helping deliver timely and accurate NAV statements, fair value analysis, and fund financials• Supervise preparation of general ledgers, including accurate recording of tenant billings, recoveries, and adherence to current lease accounting standards.• Provide financial support for property/asset managers, including budget preparation, variance investigation, and periodic reforecasting.• Prepare consolidated financial reports at the fund level in line with U.S. GAAP, ensuring compliance with fair value measurement and investment company guidance.• Oversee audit preparations and submissions, respond to information requests from audit teams, and coordinate closely with external advisors.• Support completion of lender compliance deliverables and institutional investor due diligence.• Direct and mentor staff accountants, providing technical training and oversight related to fund accounting and the firm’s accounting systems.• Design and enhance accounting policies, workflows, and financial controls to meet SEC-registered investment manager standards.• Partner across departments to advance accounting and reporting initiatives for other verticals, including multifamily and opportunistic asset classes. Your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. Our client offers medical benefits as part of their overall compensation package in addition to other robust benefits. Please forward your resume in confidence to Raj Khanna, Senior Vice President at Robert Half for consideration for this or one of our other immediate openings in the Washington, DC area.
2026-09-11T00:00:00Z

Accounting Manager

Baltimore, MD
onsite
Temporary / Contract
43 - 50 USD / Hourly
We are looking for an experienced Accounting Manager to provide hands-on financial leadership for a public sector organization in Baltimore, Maryland. This Long-term Contract opportunity is ideal for someone who is detail oriented and can step into a fully onsite environment, guide daily accounting operations, and bring structure to a small finance team during an interim period. The role will focus on payables oversight, account reconciliations, month-end support, and team supervision while helping maintain accurate and timely financial records. Responsibilities:• Direct day-to-day accounting activities in a fully onsite setting and provide steady leadership to support staff involved in transaction processing and administrative work.• Oversee accounts payable workflows by reviewing submissions, confirming appropriate coding, and helping ensure timely and accurate processing of invoices and expenses.• Perform detailed account reconciliations, investigate aging or unresolved items, and drive follow-up actions to clear outstanding balances.• Manage the review of employee and organizational credit card expenses to verify documentation, coding accuracy, and policy alignment.• Contribute to the month-end close process by preparing and reviewing key schedules, resolving discrepancies, and supporting timely completion of preliminary close tasks.• Supervise assigned team members, set priorities for daily work, and foster a collaborative approach that keeps accounting activities moving efficiently.• Support payroll-related accounting tasks as needed, including coordination of related entries, reviews, and issue resolution.• Work within financial systems to monitor transactions, review invoice activity, and maintain reliable accounting data.• Assist the finance team with reducing backlogs in reconciliations and improving the consistency of routine accounting processes.
2026-09-11T00:00:00Z

Accounting Manager

Centreville, VA
remote
Temporary / Contract
59.375 - 68.75 USD / Hourly
We are looking for an experienced Accounting Manager to support core accounting operations for a Long-term Contract opportunity in Virginia. This role will oversee essential close activities, maintain accurate financial records, and help ensure reporting is timely and compliant. The ideal candidate brings strong technical accounting knowledge and a hands-on approach to reconciliations, audit support, and journal entry oversight. Responsibilities:• Lead monthly closing activities to ensure financial results are completed accurately and on schedule.• Maintain the general ledger by reviewing transactions, monitoring balances, and resolving discrepancies.• Prepare and review account reconciliations to support the accuracy and completeness of financial records.• Oversee journal entry preparation and approval to ensure proper classification and supporting documentation.• Coordinate with internal and external audit stakeholders by organizing schedules, records, and requested financial information.• Analyze accounting data and investigate variances to improve the reliability of period-end reporting.• Support the preparation of financial statements and related schedules in alignment with reporting requirements.• Strengthen accounting processes and controls to promote consistency, accuracy, and compliance across daily operations.
2026-09-17T00:00:00Z

Warehouse Manager

Columbia, MD
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are seeking an experienced and hands-on Warehouse Manager to oversee daily warehouse operations, inventory management, product organization, and the efficient movement of materials throughout the facility. This position will have a strong focus on inventory accuracy, warehouse slot management, space utilization, and operational efficiency. This role sits onsite Monday-Friday with occasional Saturdays, regular business hours. Key Responsibilities<ul><li>Oversee all daily warehouse operations including receiving, put away, storage, picking, staging, and shipping</li><li>Manage and maintain accurate inventory levels throughout the warehouse</li><li>Develop and maintain effective warehouse slotting strategies based on product velocity, size, weight, demand, and operational requirements</li><li>Regularly evaluate and adjust warehouse locations to maximize space utilization and improve picking efficiency</li><li>Establish and maintain organized inventory locations and ensure products are stored appropriately</li><li>Monitor inventory accuracy and investigate discrepancies between physical inventory and system records</li><li>Oversee cycle counting programs, physical inventories, and inventory reconciliation processes</li><li>Identify root causes of inventory discrepancies and implement corrective actions</li><li>Ensure all inventory transactions are accurately recorded within the warehouse management or inventory system</li><li>Monitor receiving processes to ensure incoming inventory is properly counted, inspected, labeled, and put away</li><li>Oversee order fulfillment, picking, packing, staging, and shipping activities</li><li>Establish warehouse procedures and processes designed to improve accuracy, productivity, and efficiency</li><li>Monitor warehouse capacity and proactively plan for changing inventory levels and business needs</li><li>Maintain clear organization and labeling throughout the warehouse</li><li>Track inventory movement and identify slow moving, excess, obsolete, or frequently shorted inventory</li><li>Partner with purchasing, operations, sales, and other departments to ensure inventory availability and accuracy</li><li>Monitor warehouse performance metrics including inventory accuracy, order accuracy, productivity, space utilization, and turnaround times</li><li>Identify opportunities to reduce inventory loss, damage, waste, and unnecessary handling</li><li>Ensure proper handling and storage of materials and products</li><li>Maintain a safe, clean, and organized warehouse environment</li><li>Ensure employees follow established safety procedures and company policies</li><li>Lead, train, schedule, and develop warehouse employees</li><li>Establish performance expectations and hold team members accountable for productivity, accuracy, and quality</li><li>Coordinate staffing and workflow based on daily and anticipated warehouse requirements</li><li>Assist with process improvement initiatives and implementation of new warehouse systems or technologies</li><li>Ensure compliance with company procedures and applicable safety and operational requirements</li></ul>
2026-09-14T00:00:00Z

Financial Manager

McLean, VA
onsite
Permanent / Full Time
130000 - 140000 USD / Yearly
Financial Manager – Construction & Infrastructure ProjectsAre you a skilled financial professional with experience in budgeting, cost analysis, procurement planning, supervisory tasks, and working in the construction or similar industry? This is an exciting opportunity for you to make an impact by supporting critical infrastructure and large multi-year programs. As part of the Finance Management team, you will work closely with project management teams on budgeting, forecasting, cost analysis, billing, and procurement strategies to ensure projects are delivered efficiently, remain cash-positive, and stay compliant with contract expectations. This position also offers the opportunity to conduct high-level interactions with project teams, customers, and executives to deliver accurate financial data and insights that drive key business decisions.ResponsibilitiesProject Cost Control<ul><li>Collaborate with project teams to prepare accurate budgets and forecast manpower needs for multi-year programs</li><li>Perform weekly budget vs. actual analysis, identify variances, and address with project managers</li><li>Establish and maintain cash flow forecasts, ensuring that the project remains cash-positive</li><li>Ensure monthly complex billing submissions are accurate and timely</li><li>Track contract reconciliations and changes to reflect accurate financial data</li><li>Conduct efficient Key Project Reviews (KPR) to monitor project financials and performance</li><li>Support project teams with monthly financial forms and provide variance explanations</li></ul>Project Procurement Planning<ul><li>Lead procurement planning efforts by collaborating with project teams to develop detailed plans post-award, ensuring compliance and logistical requirements are met</li><li>Ensure procurement is completed according to plan before 20% job completion and perform monthly analysis of purchased vs. planned budgets</li></ul>Award Management<ul><li>Enter orders into the CMS system promptly</li><li>Create work orders in the system for scheduling service operations</li><li>Generate and submit monthly billing for assigned projects in alignment with invoicing terms and conditions</li><li>Resolve billing concerns to ensure invoices are paid on time</li><li>Post invoices in both the customer’s system and the company’s accounting system</li><li>Prepare data for monthly reports and participate in weekly project meetings</li><li>Monitor contract compliance and ensure customer reporting aligns with billing requirements</li></ul>Why Join Us?This role offers an opportunity to work on mission-critical infrastructure projects, providing valuable financial insights and solutions that influence project success on a large scale. It is ideal for someone seeking growth with hands-on involvement across budgeting, procurement, billing, and financial analysis in a collaborative environment where innovation and excellence are key values. This is a newly created position due to growth with tremendous opportunity to continue to advance your career while working in a collaborative fast-paced environment in a highly visible role
2026-09-15T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-09-04T00:00:00Z