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646 results for Executive Assistant in Remoter
- Tucson, AZ
- onsite
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- We are looking for a detail-oriented Legal Secretary to support attorneys and legal staff in Tucson, Arizona. This is a Contract position suited for someone who can manage legal documentation, maintain organized schedules, and help keep case activity moving efficiently. The ideal candidate is comfortable handling court-related paperwork, coordinating deadlines, and producing accurate work in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, format, and submit legal documents through electronic filing systems in accordance with court rules and deadlines.<br>• Maintain attorney calendars by scheduling hearings, meetings, and filing dates while monitoring time-sensitive obligations.<br>• Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents.<br>• Organize case files, correspondence, and supporting records so information is accessible and up to date.<br>• Coordinate court filing activity and confirm submissions are completed correctly and on time.<br>• Communicate with attorneys, court personnel, and internal staff to support daily legal administrative operations.
- 2026-11-11T05:08:41Z
- Wixom, MI
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care.<br><br>Responsibilities:<br>• Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details.<br>• Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track.<br>• Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently.<br>• Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation.<br>• Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion.<br>• Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response.<br>• Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats.<br>• Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness.<br>• Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking.<br>• Recommend improvements to administrative processes, communication flow, and overall office efficiency.
- 2026-11-02T19:28:45Z
- Oakland, CA
- onsite
- Temporary to Hire
- 25.65 - 29.70 USD / Hourly
- We are looking for a detail-oriented Assistant Property Manager to support daily property operations and administrative activities in Oakland, California. This contract position with permanent potential is ideal for someone who enjoys keeping processes organized, assisting with tenant and vendor coordination, and helping maintain efficient office workflows. The person in this role will contribute to smooth property administration by managing documentation, tracking requests, and supporting the overall needs of the management team.<br><br>Responsibilities:<br>• Support day-to-day administrative functions for the property management team to help maintain organized and efficient operations.<br>• Prepare, update, and file documents, reports, correspondence, and other records with a high level of accuracy.<br>• Process routine office tasks such as copying, scanning, data entry, and document preparation as needed.<br>• Monitor office and property supply levels, coordinate replenishment, and help keep materials readily available for staff use.<br>• Track maintenance requests, document updates, and help ensure service issues are communicated to the appropriate parties.<br>• Assist with tenant, vendor, and internal communications by responding to inquiries and directing requests promptly.<br>• Maintain orderly physical and digital records to support compliance, accessibility, and day-to-day property administration.
- 2026-10-30T23:14:04Z
- Santa Barbara, CA
- onsite
- Temporary to Hire
- 22.50 - 24.00 USD / Hourly
- We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment.<br><br>Responsibilities:<br>• Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts.<br>• Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues.<br>• Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate.<br>• Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections.<br>• Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed.<br>• Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines.<br>• Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail.<br>• Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems.<br>• Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
- 2026-10-21T15:58:44Z
- Durham, NC
- onsite
- Temporary to Hire
- 27.71 - 32.09 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative operations in North Carolina. This contract opportunity starts on a part-time basis and offers the potential to move into a permanent role based on performance and business needs. The position focuses on maintaining organized project documentation, assisting with accounting processes, and helping the team keep accurate records across field and office activities.<br><br>Responsibilities:<br>• Create and maintain organized files for jobs and projects, ensuring documents are easy to access and kept current.<br>• Monitor insurance certificates and related records so required documentation is complete and properly tracked.<br>• Gather receipts, invoices, and backup materials, then review them for completeness and accurate filing.<br>• Maintain clear project documentation and support thorough recordkeeping for accounting and operational needs.<br>• Provide day-to-day administrative assistance to project leaders and field teams as requested.<br>• Enter financial and project data into internal systems with a high degree of accuracy and consistency.<br>• Scan, file, and organize both digital and physical paperwork in a structured and timely manner.<br>• Assist with accounting support tasks such as coding invoices, handling AP and AR activities, and supporting bank reconciliations.<br>• Help keep records accurate, updated, and aligned with company documentation standards.
- 2026-10-15T12:43:47Z
- Phoenixville, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines.</p><p><br></p><p>What you get to do everyday </p><ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul><p><br></p>
- 2026-11-03T21:58:49Z
- Denver, CO
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, a leading law firm located in downtown Denver is seeking a 5 plus years legal assistant to support the elder law practice of the firm. This position supports the partners and associates with word processing, filings, client contact, correspondence, document formatting, and scheduling & calendaring. The corporate legal assistant will need to be able to hit the ground running and have excellent proofreading, typing skills, be able to manage up, and interact with clients. Experience with legal document processing, proofreading invoices & bills, editing, redlining, scheduling, calendaring, travel arrangement, document formatting, ability to create Table of Contents, and excellent Office Suite skills are required for this position. This position will required the executive legal assistant to enter the attorneys' time, prepare expense reports, communicate with clients regarding payment schedules, and past due payments. This position requires a high degree of confidentiality, professionalism, and excellent communication skills. The firm offers excellent benefits, a flexible work schedule, and a very competitive salary. If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf [dot] {com] for immediate consideration!</p>
- 2026-11-03T04:33:46Z
- Burlington, MA
- onsite
- Permanent / Full Time
- 50000.00 - 60000.00 USD / Yearly
- We are looking for a motivated Sales Assistant to support daily sales activity and help create a positive customer experience in Burlington, Massachusetts. This role focuses on responding to inquiries, identifying sales opportunities, and assisting the team with outreach and follow-up efforts. The ideal candidate is comfortable communicating with customers, organized in managing multiple priorities, and eager to contribute to revenue growth.<br><br>Responsibilities:<br>• Respond to incoming customer inquiries promptly and provide accurate product or service information.<br>• Conduct outbound outreach to prospective clients to generate interest and uncover new business opportunities.<br>• Support the sales team by preparing quotes, tracking leads, and maintaining up-to-date records in sales systems.<br>• Assist with follow-up communication to move prospects through the sales process and strengthen customer relationships.<br>• Coordinate with internal teams to ensure timely resolution of customer questions and order-related issues.<br>• Monitor sales activity and help organize reporting on pipeline progress and customer interactions.<br>• Contribute to day-to-day sales operations by scheduling meetings, preparing materials, and handling administrative support tasks.
- 2026-10-21T12:43:44Z
- Chesapeake, VA
- onsite
- Temporary / Contract
- 17.10 - 19.80 USD / Hourly
- <p>We are looking for a detail-oriented Human Resources (HR) Assistant to support personnel record management for a two day Contract position in Chesapeake, Virginia. This role focuses on organizing employee documentation, digitizing paper records, and helping maintain accurate file tracking. The ideal candidate brings strong administrative accuracy, comfort with document handling, and the ability to manage sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Scan, organize, and upload personnel documents to maintain complete and accessible employee records.</p><p>• Track the status and location of employee files to help ensure documentation is current and properly stored.</p><p>• Review files for completeness and identify missing or unclear paperwork for follow-up.</p><p>• Maintain orderly filing systems for both physical and electronic HR records.</p><p>• Support time-related recordkeeping tasks by updating and monitoring tracking information as needed.</p><p>• Handle confidential employee information carefully while following established record management procedures.</p>
- 2026-11-11T19:28:44Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25.00 - 25.00 USD / Hourly
- <p>We are looking for a Program Assistant to provide hands-on administrative and community support for resident-focused programs in San Francisco, California. This Contract position plays an important role in helping residents access services, stay informed about available resources, and participate in meetings, events, and outreach activities. The ideal candidate brings strong organizational skills, professionalism, and a community-centered approach to supporting individuals in supportive housing and related residential settings.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for resident programs, community initiatives, meetings, and special events.</p><p>• Respond to resident questions, help address concerns, and direct individuals to appropriate housing, social service, and community-based resources.</p><p>• Assist with on-site engagement efforts and drop-in support for residents in supportive housing and affiliated community locations.</p><p>• Organize schedules, prepare outreach materials, maintain sign-in documentation, and coordinate follow-up communication after meetings and events.</p><p>• Support educational efforts that inform tenants about available resources, tenant protections, safety topics, health-related programs, and neighborhood initiatives.</p><p>• Work closely with residents, property teams, public agencies, and internal partners to help resolve community questions and service-related issues.</p><p>• Conduct outreach at housing sites and hotel-based locations to increase awareness of programs and encourage resident participation.</p><p>• Complete general office tasks such as filing, correspondence, record maintenance, data entry, database updates, and front-desk style administrative support.</p>
- 2026-11-06T17:48:43Z
- Coatesville, PA
- onsite
- Temporary / Contract
- 29.00 - 30.00 USD / Hourly
- We are looking for an Accounting Assistant to support day-to-day finance operations for a Long-term Contract position based in Coatesville, Pennsylvania. This role is well suited for someone who enjoys balancing payables, receivables, and routine accounting tasks in a fast-paced environment. The position begins with a hybrid schedule in December and moves to fully onsite work starting in January, offering the opportunity to contribute to a busy accounting team during an extended assignment.<br><br>Responsibilities:<br>• Manage a high volume of vendor invoices each week, ensuring accurate coding, matching, and timely entry into the accounting system.<br>• Support payment processing activities, including preparation of weekly check runs and maintenance of vendor records.<br>• Handle accounts receivable tasks by generating customer invoices, updating client account details, and following up on outstanding balances.<br>• Enter purchase order information and maintain organized financial documentation to support daily accounting operations.<br>• Assist with general accounting activities such as account review, transaction support, and routine financial administration.<br>• Perform bank reconciliations and help verify that recorded transactions align with account activity.<br>• Contribute to finance-related administrative work tied to ongoing organizational changes and evolving accounting processes.
- 2026-11-05T16:44:06Z
- Port Washington, WI
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- We are looking for a Project Assistant to support construction-related coordination and administrative activities for a Contract position based in Port Washington, Wisconsin. This role focuses on organizing work requests, maintaining accurate project records, and helping teams move tasks forward on schedule. The ideal candidate brings strong attention to detail, solid communication skills, and the ability to manage multiple priorities in a fast-paced project environment.<br><br>Responsibilities:<br>• Coordinate incoming work requests by reviewing details, organizing documentation, and routing items to the appropriate stakeholders for action.<br>• Monitor each request from initial intake through approval, funding confirmation, execution, and final closeout to maintain clear visibility into progress.<br>• Maintain current spreadsheets, logs, and internal records so project teams have accurate information on status, timelines, and outstanding items.<br>• Partner with field personnel, subcontractors, project leadership, and accounting contacts to keep administrative and operational tasks moving efficiently.<br>• Follow up on pending authorizations, budget-related approvals, and unresolved action items to reduce delays and support timely completion.<br>• Prepare recurring updates and status summaries for leadership, highlighting progress, open issues, and next steps.<br>• Review documents for completeness and accuracy while ensuring records are organized in line with established company procedures.<br>• Provide additional project support with scheduling, coordination tasks, scanning, and other administrative assignments as business needs evolve.
- 2026-10-21T20:53:45Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period.<br><br>Responsibilities:<br>• Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system.<br>• Open and close client matters while creating and maintaining comprehensive client profiles.<br>• Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail.<br>• Conduct e-filing of court documents, adhering to local, state, and federal court rules.<br>• Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders.<br>• Assist in the preparation of exhibits and trial or hearing documentation.<br>• Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance.<br>• Generate expense reports and maintain accurate records for billing purposes.
- 2026-10-22T18:18:45Z
- Dallas, TX
- onsite
- Temporary / Contract
- 15.06 - 15.50 USD / Hourly
- We are looking for a dependable Office Assistant to support daily operations at a secure testing center. This is a Long-term Contract position offering consistent hours, with shifts scheduled Monday through Saturday based on site needs. The person in this role will help create an organized, attentive, and welcoming environment for test takers while ensuring procedures are followed accurately and consistently.<br><br>Responsibilities:<br>• Welcome candidates upon arrival, confirm their identity, and guide them through the check-in process in a courteous and attentive manner.<br>• Carry out security screening procedures, including the use of handheld screening tools, to protect the integrity of the testing environment.<br>• Observe active exam sessions through routine walkthroughs and monitoring practices to help maintain compliance and a distraction-free setting.<br>• Respond promptly to candidate concerns, escalate issues when appropriate, and document incidents with clear and accurate detail.<br>• Provide basic support for testing equipment and help address minor technical issues that may affect a candidate’s exam experience.<br>• Maintain control of secure materials, testing rooms, and administrative records to ensure all policies and procedures are consistently followed.<br>• Support office and clerical tasks during slower testing periods, including scanning, organizing documents, and assisting with general front-desk activities.<br>• Record required candidate information, including digital fingerprint scans when applicable, and report any irregular activity that falls outside established guidelines.<br>• Assist with light equipment handling, packing, or setup activities as needed to keep the site prepared for daily operations.
- 2026-11-11T17:58:44Z
- Phoenix, AZ
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for a Project Assistant to support on-site event coordination for a Contract position based in Phoenix, Arizona. This opportunity is ideal for someone who is organized, dependable, and comfortable handling administrative and logistical tasks in a fast-paced setting. The role will help keep event activities running smoothly by managing schedules, documentation, and day-of operational support.<br><br>Responsibilities:<br>• Coordinate on-site project and event support activities to help ensure daily operations stay on schedule.<br>• Track timelines and assist with maintaining organized project plans, updates, and status information.<br>• Scan, file, and manage event-related documents so records remain accurate and accessible.<br>• Provide administrative assistance to project leads, including preparing materials and supporting task follow-up.<br>• Help oversee logistical details such as arrival coordination, workspace readiness, and general event flow.<br>• Communicate clearly with team members and vendors to address questions and keep activities moving efficiently.<br>• Monitor assigned tasks during the event and escalate issues promptly when adjustments are needed.
- 2026-11-02T17:23:46Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for a Project Assistant to support on-site project activities in a services environment. This is a Contract position focused on coordinating school site walkthroughs, assisting with third-party audit preparation, and helping keep project timelines organized. The ideal candidate is detail-oriented, comfortable working in a business setting, and able to contribute to construction-related project support tasks with accuracy and care.<br><br>Responsibilities:<br>• Coordinate on-site school walkthrough activities and help ensure visits are organized efficiently.<br>• Support third-party audit efforts by gathering, preparing, and organizing required project documentation.<br>• Maintain project schedules and track key milestones to help keep assignments on time.<br>• Assist with construction project administration by monitoring task progress and communicating updates to stakeholders.<br>• Scan, file, and manage records so project information remains accurate and accessible.<br>• Provide general project coordination support for daily on-site operations.<br>• Help identify scheduling conflicts or documentation gaps and escalate issues when needed.
- 2026-11-11T18:18:40Z
- Kansas City, KS
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for an organized Human Resources Assistant to support day-to-day HR operations in Kansas City, Kansas. This Long-term Contract position is ideal for someone who can handle administrative tasks with accuracy while helping create a smooth experience for employees throughout onboarding and ongoing HR processes. The role will work closely with internal teams to maintain records, coordinate pre-employment activities, and assist with employee-related matters in a detail-focused and timely manner.<br><br>Responsibilities:<br>• Support daily human resources activities by maintaining employee documentation, updating records, and ensuring information is entered accurately in HR systems.<br>• Coordinate onboarding tasks for new hires, including preparing paperwork, tracking completion steps, and helping employees transition into the organization successfully.<br>• Assist with background screening activities by gathering required information, monitoring progress, and following up to keep hiring timelines on track.<br>• Manage HRIS updates to reflect personnel changes, employment details, and other key data while helping preserve data integrity.<br>• Respond to routine employee questions and provide administrative support related to policies, procedures, and general HR matters.<br>• Help address employee relations concerns by documenting issues, routing inquiries appropriately, and supporting follow-up actions when needed.<br>• Partner with hiring managers and internal stakeholders to ensure HR processes are completed efficiently and in alignment with company standards.
- 2026-10-23T16:04:06Z
- San Luis Obispo, CA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.</p><p>• Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.</p><p>• Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.</p><p>• Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.</p><p>• Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.</p><p>• Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.</p><p>• Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.</p><p>• Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.</p><p>• Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.</p>
- 2026-10-29T01:54:04Z
- Sparks, MD
- onsite
- Permanent / Full Time
- 60000.00 - 85000.00 USD / Yearly
- <p>We are looking for a detail-oriented Paralegal to support contract coordination and legal operations for a healthcare organization in northern Baltimore county, Maryland. This role focuses on organizing contract workflows, conducting preliminary agreement reviews, and helping maintain accurate records throughout the contract lifecycle. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple matters moving efficiently while meeting internal compliance expectations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the intake process for contract requests by confirming submissions include the required supporting materials before legal review begins.</p><p>• Act as a key point of contact between business teams and legal counsel to gather information, clarify commercial terms, and keep matters progressing.</p><p>• Track active agreements through each stage of review and share regular status updates with internal stakeholders.</p><p>• Conduct first-level examinations of vendor and service-related contracts to identify incomplete provisions, inconsistencies, or departures from approved standards.</p><p>• Help verify that agreements follow organizational policies and applicable compliance expectations within a healthcare setting.</p><p>• Coordinate electronic signature routing and ensure finalized documents are stored accurately and are easy to retrieve.</p><p>• Prepare advance reporting on renewals and upcoming expirations so teams can address deadlines without disrupting services.</p><p>• Support the upkeep and organization of approved contract templates used for operational and clinical arrangements.</p>
- 2026-11-11T14:58:17Z
- Irvine, CA
- onsite
- Temporary / Contract
- 26.60 - 30.80 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction operations in Irvine, California. This Long-term Contract position will focus on project accounting, subcontractor documentation, payroll coordination, and administrative support across active jobs. The ideal candidate brings strong construction industry experience and can keep financial records, compliance materials, and project paperwork organized in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of payables for construction projects while confirming billing details align with project documentation and approved costs.<br>• Examine vendor and subcontractor invoices, validate purchase orders and change-related charges, and apply accurate cost coding before submission.<br>• Partner with project teams to clear approval delays, research billing variances, and follow through on payment-related issues.<br>• Maintain subcontractor files by organizing agreements, insurance records, notices, lien documentation, and other required compliance materials.<br>• Track payment support items such as schedules of values, accrual data, invoices, and release documents to help ensure timely disbursements.<br>• Gather and review craft employee time records, confirm labor classifications and coding, and coordinate corrections with field leadership as needed.<br>• Support monthly financial close activities by preparing accrual information and ensuring accounting submissions are complete and on schedule.<br>• Keep project records current, including purchase orders, contract changes, correspondence, and files needed for audits, reporting, and closeout.<br>• Assist with final project administration by coordinating reconciliations, collecting outstanding documentation, and helping prepare final payment packages.
- 2026-11-10T16:43:47Z
- Cupertino, CA
- onsite
- Temporary to Hire
- 28.50 - 33.00 USD / Hourly
- We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized.<br><br>Responsibilities:<br>• Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies.<br>• Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment.<br>• Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently.<br>• Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards.<br>• Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery.<br>• Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process.<br>• Review rental application materials, help process background-related documentation, and maintain accurate applicant records.<br>• Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files.<br>• Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary.<br>• Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
- 2026-11-09T20:08:44Z
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- Sales Assistant About the Role: Our company is seeking a motivated, detail-oriented Sales Assistant to support our sales team and help drive business growth. This role is ideal for someone who thrives in a fast-paced environment, is eager to learn, and enjoys working with both team members and customers. As a Sales Assistant, you’ll play a key part in ensuring the smooth execution of our sales operations and help deliver an exceptional customer experience. Key Responsibilities: Support the sales team with day-to-day administrative tasks, such as managing schedules, preparing sales reports, and processing orders. Assist with customer inquiries in a detail oriented and timely manner. Help maintain CRM and sales databases, ensuring accurate and up-to-date records. Prepare quotes, proposals, and other sales documents as needed. Coordinate with internal departments to facilitate order fulfillment and resolve client concerns. Help organize sales events, prepare meeting materials, and contribute to promotional activities. Perform additional tasks as required to support the team's success. Why Join Us? At our company, we value growth, collaboration, and detail oriented development. You’ll gain hands-on experience, work alongside experienced sales professionals, and have the opportunity to advance your skills for future career opportunities. Please apply online of through our Robert Half app
- 2026-11-06T14:48:43Z
- New York, NY
- onsite
- Temporary / Contract
- 25.65 - 29.70 USD / Hourly
- We are looking for a Marketing Assistant to support a busy healthcare organization in New York, New York through a Contract assignment. This role is ideal for someone who enjoys coordinating campaigns, managing promotional efforts, and contributing to both digital and in-person marketing initiatives. The position offers the opportunity to work across a variety of outreach activities that help strengthen audience engagement and brand visibility.<br><br>Responsibilities:<br>• Assist with the planning, execution, and follow-up of email marketing initiatives to improve audience communication and campaign performance.<br>• Coordinate logistics and on-site support for events, helping ensure promotional activities run smoothly and reflect brand standards.<br>• Contribute to day-to-day marketing operations by organizing materials, tracking timelines, and supporting campaign deliverables.<br>• Help develop and carry out direct marketing efforts designed to increase awareness and reach target audiences effectively.<br>• Support social media activity by preparing content, scheduling posts, and monitoring engagement across relevant platforms.<br>• Collaborate with internal stakeholders to maintain consistency in messaging across multiple marketing channels.<br>• Track campaign outcomes and prepare basic reports to help evaluate the success of marketing activities.<br>• Assist with the creation and distribution of promotional content that aligns with organizational goals in the healthcare sector.
- 2026-10-19T15:13:45Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 38.00 - 44.00 USD / Hourly
- <p>Robert Half Legal is partnering with a boutique Los Angeles-based plaintiff employment law firm in search of a Litigation Legal Secretary for a contract-to-hire opportunity. This firm will consider a fully remote arrangement for the right candidate, though candidates must have prior California legal experience. Experience supporting either the plaintiff or defense side is welcome.</p><p><br></p><p>This is an excellent opportunity for a detail-oriented litigation support professional with strong knowledge of California court procedures and hands-on experience managing filings, litigation documents, and case activity in a fast-paced practice.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, file, and serve court documents in California state and federal courts</li><li>Handle e-filing in both state and federal court systems</li><li>Draft and prepare Tables of Authorities (TOA) and Tables of Contents (TOC)</li><li>Provide litigation secretarial support throughout all phases of the case lifecycle</li><li>Maintain and manage case files using CaseAnywhere</li><li>Assist with document preparation, formatting, and case-related administrative support</li></ul><p><br></p>
- 2026-11-05T17:53:43Z
- New York, NY
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for an Accounting Assistant to support a non-profit organization in New York, New York on a part-time Contract assignment. This opportunity is expected to run for 1-2 months with potential for continuation and will involve approximately 8-10 hours per week. The person in this role will help maintain accurate payables activity, assist with vendor-related administrative tasks, and contribute to smooth day-to-day accounting operations.<br><br>Responsibilities:<br>• Process and assign the correct accounting codes to a weekly volume of vendor invoices with accuracy and timeliness.<br>• Monitor the accounts payable inbox, respond to routine vendor questions, and route issues to the appropriate contact when needed.<br>• Create and maintain vendor records in the organization's accounting system, ensuring information is complete and current.<br>• Support daily accounts payable activities by organizing documentation and keeping payment-related records up to date.<br>• Assist with basic accounts receivable and bank reconciliation tasks as needed to support the broader accounting function.
- 2026-11-11T20:33:43Z