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31 results for Senior Executive Assistant in Red Bank, NJ

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-11T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-06-11T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-06-11T00:00:00Z

Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 37 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, operating independently with minimal direction</li><li>Manage complex calendars, scheduling meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries</li><li>Prepare and submit expense reports accurately and in compliance with company policies</li><li>Manage a high volume of emails, prioritizing and responding in a timely, professional manner</li><li>Handle incoming calls, triage inquiries, and ensure appropriate follow-up</li><li>Partner with administrative team members to ensure seamless coverage and collaboration</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-06-08T00:00:00Z

Sr. Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support regulatory filing activities and audit-related documentation for a leading organization in the Energy/Natural Resources industry in Morris Plains, New Jersey. This Long-term Contract position is ideal for someone who excels at managing records, improving data quality, and keeping reporting materials accurate and well organized. The role offers an opportunity to contribute to compliance-focused operations by coordinating documentation, maintaining databases, and supporting spreadsheet-based analysis and testing tasks. Responsibilities:• Gather, review, and organize documentation needed for regulatory submissions and audit preparation.• Research and confirm organization numbers and related identifiers to ensure records are complete and accurate.• Maintain reporting databases by correcting inconsistencies, updating records, and improving overall data integrity.• Support spreadsheet tracking and reporting activities, including formatting, validation, and file maintenance.• Assist with test case execution and documentation to help confirm data accuracy and process reliability.• Monitor records for missing codes or incomplete entries and follow up to resolve discrepancies promptly.• Coordinate administrative support tasks that help keep compliance and audit deliverables on schedule.
2026-06-10T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-08T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. Responsibilities:• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.• Take initiative to identify and address administrative needs without direct supervision.• Provide receptionist duties, including greeting visitors and handling incoming calls.• Collaborate with various departments to ensure seamless communication and support.• Assist with ad hoc tasks as needed to contribute to overall office functionality.
2026-06-12T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-12T00:00:00Z

Administrative Assistant

Fairfield, NJ
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are seeking a detail-oriented Administrative Assistant with a background or degree in Library Science to support a residential property management team in Fairfield, New Jersey. This is a contract-to-permanent opportunity ideal for someone who thrives in a structured environment, enjoys keeping operations organized, and takes pride in delivering excellent service to residents and visitors.This role will begin with core administrative responsibilities and gradually expand to include additional coordination and support related to leasing and resident documentation.Key Responsibilities:<ul><li>Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management</li><li>Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience</li><li>Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms</li><li>Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately</li><li>Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service</li><li>Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible</li><li>Support the property management team with administrative tasks, with the potential to grow into lease-related coordination</li><li>Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations</li></ul>
2026-06-11T00:00:00Z

Administrative Assistant

Hackensack, NJ
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support property management operations in New Jersey. This is a Contract position created to provide coverage and maintain smooth day-to-day administrative support during a scheduled absence. The role is well suited to someone who can step in quickly, learn established procedures, and deliver organized, reliable assistance in a real estate property and facilities management environment. Responsibilities: • Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule. • Step in during a coverage period and maintain continuity for office operations with minimal disruption. • Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties. • Organize records, correspondence, and routine administrative materials to support efficient property office operations. • Coordinate calendars, communications, and general office follow-up to keep priorities moving forward. • Assist with routine reporting, file maintenance, and data entry related to property administration tasks. • Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.
2026-06-12T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing front-desk interactions while keeping administrative tasks on track. The person in this role will help maintain smooth communication, accurate records, and an efficient office environment. Responsibilities: • Welcome visitors, provide front-desk support, and ensure a positive experience for callers and guests. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform a range of administrative tasks such as scheduling, filing, document preparation, and general office coordination. • Enter, update, and maintain information in company records with a strong focus on accuracy and completeness. • Support day-to-day office operations by organizing paperwork, tracking routine tasks, and assisting team members as needed. • Monitor administrative workflows and help keep internal processes running efficiently across the office.
2026-06-05T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a busy Property Management team in Farmingdale, New York. This contract opportunity with potential for a permanent role is well suited for someone who stays organized, communicates effectively, and manages a steady flow of administrative tasks with accuracy. In this role, you will help keep invoices, requisitions, repair requests, and related records current while working closely with Property Managers and internal support teams. The position offers a Monday through Friday schedule in a real estate and facilities management environment. Responsibilities:• Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing.• Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate.• Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation.• Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion.• Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items.• Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed.• Assist with ordering building materials and tracking related administrative details to support maintenance and property operations.• Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors.
2026-06-10T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a construction and contractor environment. This Long-term Contract position is ideal for someone who communicates clearly, manages administrative tasks efficiently, and helps keep front office activities running smoothly. The role requires strong attention to detail, confidence handling incoming calls, and the ability to maintain accurate records while supporting a busy team. Responsibilities: • Manage day-to-day administrative activities to keep the office organized, responsive, and efficient. • Welcome visitors and serve as a detail-focused first point of contact for callers and guests. • Handle inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Provide general office support such as filing, document preparation, scheduling, and coordination of routine tasks. • Assist team members with administrative requests and help ensure deadlines and office priorities are met.
2026-06-12T00:00:00Z

Executive Assistant to CFO

Marlboro, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a proactive Executive Assistant to CFO to provide high-level administrative and communication support in Matawan, New Jersey. This position is ideal for someone who can manage competing demands with sound judgment, maintain strict confidentiality, and keep priorities moving in a fast-paced retail food environment. The successful candidate will serve as a trusted partner to senior leadership by coordinating communications, organizing workflows, and helping ensure important commitments are completed on time.Salary: $60,000 - $70,000Benefits: Medical, Dental, Vision, Life Insurance, 401K, PTO Responsibilities:• Oversee incoming requests and follow-up items for the CFO, ensuring messages are reviewed, prioritized, and resolved promptly.• Compose, refine, and distribute clear and accurate correspondence on behalf of senior leadership with discretion.• Monitor urgent matters, track open items, and drive timely completion of deadlines and commitments.• Coordinate communication among finance, IT, operations, store teams, and external partners to keep initiatives aligned.• Prepare agendas, presentation materials, briefing documents, and other meeting support resources for leadership discussions.• Record action items from meetings and follow through with stakeholders to confirm progress and completion.• Create and maintain organized systems for email, documents, and ongoing administrative requests.• Develop reusable templates and structured processes that improve efficiency and consistency across executive support activities.• Maintain secure and well-organized digital records while handling sensitive information appropriately.
2026-06-03T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-06-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Part Time Office Assistant in New York, New York. This Contract position is 5 hours a week and ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping teams stay productive. The person in this role will manage incoming mail, coordinate routine office needs, and assist with weekly hospitality arrangements to maintain a detail-oriented and welcoming environment. Responsibilities:• Receive incoming mail, digitize documents when needed, and route materials to the appropriate departments in a timely manner.• Keep track of coffee, breakroom, and general office supply levels and restock essential items to support uninterrupted daily operations.• Arrange service requests for office maintenance issues and follow through to help ensure repairs are resolved efficiently with limited disruption.• Coordinate weekly catered lunch orders, confirming selections align with dietary needs and approved spending guidelines.• Prepare and organize the lunch setup each week so food and supplies are presented neatly and ready on time.• Restore shared spaces after catered events by cleaning, tidying, and returning the area to an orderly condition.• Provide general clerical support to assist with office workflow, administrative tasks, and day-to-day team needs
2026-06-12T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-12T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a company in the drink and beverages industry in New York, New York. This is a Contract position suited for someone who is comfortable managing calls, greeting visitors, and keeping office records accurate and accessible. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to handle a range of clerical tasks in a fast-paced office setting. Responsibilities: • Welcome visitors, manage the reception area, and create a positive first impression for guests and staff. • Answer incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Scan, organize, and maintain documents to ensure records are easy to retrieve and properly filed. • Perform a variety of administrative support tasks such as data entry, copying, sorting mail, and preparing routine paperwork. • Keep office materials, files, and shared spaces orderly to support smooth day-to-day operations. • Assist team members with general clerical needs and provide dependable support across office functions.
2026-06-12T00:00:00Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-06-02T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Mid-sized law firm located in Westchester, NY is seeking a Legal Assistant to support its thriving Commercial Real Estate practice group. The ideal candidate will have 5+ years of prior law firm experience and strong working knowledge of commercial real estate transaction processes, including closings, due diligence, title, surveys, financing, leasing, and post-closing follow-up. Job duties include preparing and revising contracts, leases, closing documents, financing documents, entity documents, assist with commercial real estate closings, and perfom administrative duties (open client matters, processing time entries, managing attorney calendars, etc.). This is an in-office position (9am - 5pm). The firm offers comprehensive medical benefits. Great opportunity to join an established firm with a stellar reputation!
2026-06-11T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-06-03T00:00:00Z