<p>A rapidly scaling biotech company in Carlsbad is seeking an experienced <strong>Senior Payroll Specialist</strong> to join their growing Finance & HR operations team. This is a high-impact role supporting a workforce of exempt, non-exempt, lab personnel, field teams, and remote employees across multiple states. The ideal candidate is someone who can thrive in a compliance-heavy environment, understands the nuances of payroll in a regulated industry, and can operate with a high level of confidentiality and accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle, multi-state payroll processing for 300+ employees on a biweekly and semi-monthly schedule</li><li>Validate timesheets, earnings, deductions, bonuses, and equity-related payroll entries</li><li>Ensure payroll compliance with federal, state, and local labor/payroll laws (with emphasis on CA, WA, CO)</li><li>Collaborate with HR and Accounting to reconcile payroll reports and GL entries</li><li>Oversee year-end processing including W-2s, taxable fringe benefits, and audit documentation</li><li>Respond to employee inquiries with professionalism and excellent customer service</li><li>Assist with process improvements, payroll system upgrades, and SOP development</li></ul>
<p>Our client, a leading construction company, is seeking an experienced Payroll Specialist to join their dynamic team. This is an excellent opportunity for professionals who thrive in a fast-paced environment and are committed to accuracy in payroll processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly and bi-weekly payroll for employees, ensuring compliance with federal and state regulations.</li><li>Manage wage calculations, deductions, and benefit contributions in alignment with company policies.</li><li>Maintain accurate payroll records and address employee inquiries regarding pay and deductions.</li><li>Collaborate with HR and accounting teams to ensure timecard accuracy and proper reporting.</li><li>Support payroll tax filings and reporting, including year-end documentation.</li><li>Assist with audits and ensure adherence to industry-specific labor regulations and prevailing wage requirements.</li></ul><p><br></p>
<p>Our client, a well-established <strong>construction and field services company</strong>, is searching for a <strong>Billing Specialist</strong> who loves variety, complexity, and project-driven workflows. In this role, you’ll manage everything from progress billing to job costing to compliance documentation. This position requires someone who thrives in an environment where no two invoices look the same and where accuracy is everything. You’ll be working closely with project coordinators, field supervisors, and clients to ensure billing aligns with schedule-of-values, labor hours, materials, equipment usage, and approved change orders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare accurate progress billings, T& M invoices, and final invoices based on project phase completion</li><li>Review certified payroll reports, equipment logs, and project notes for billing accuracy</li><li>Coordinate and submit required paperwork including lien releases, W-9s, insurance documents, and compliance forms</li><li>Maintain job cost breakdowns and verify that costs are billed to correct phases or cost codes</li><li>Track subcontractor billing, retention amounts, and related supporting documents</li><li>Communicate with project managers to confirm labor hours, materials, and change orders</li><li>Support month-end close processes including revenue accruals and reconciliations</li><li>Assist with contract setup and ensure billing aligns with contract terms</li></ul>
<p>Our client is seeking a diligent Payroll Specialist to support their growing payroll operations. This is an outstanding opportunity for an individual with strong analytical skills and a keen attention to detail to join a collaborative finance team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and process payroll for employees in accordance with company policies and relevant regulations</li><li>Maintain and update payroll records, reviewing timesheets, wage computations, and other information</li><li>Respond to employee inquiries regarding payroll, deductions, and benefits</li><li>Prepare payroll reports for management and assist with year-end tax reporting</li><li>Collaborate with HR and accounting to ensure accuracy and compliance</li></ul><p><br></p>
<p>A large distribution company in Escondido is seeking an <strong>Accounts Receivable Clerk</strong> to support their growing accounting department. This role is perfect for someone early in their accounting career who is eager to learn, takes direction well, and enjoys working with numbers. You will help manage payment applications, update customer records, and provide support to the AR team during month-end close.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately post customer payments (checks, wires, lockbox deposits, and ACH)</li><li>Maintain and update customer accounts and contact information</li><li>Assist with sending invoices, statements, and payment reminders</li><li>Support reconciliation of AR transactions and aging schedule reviews</li><li>Prepare deposits and ensure proper coding into the accounting system</li><li>Provide administrative support to the AR Specialist and Controller as needed</li><li>Help with documentation preparation and filing for audits</li></ul>
<p>A long-standing <strong>professional services company</strong> in Carlsbad is seeking a highly capable <strong>Full Charge Bookkeeper</strong> to take ownership of their day-to-day accounting operations. This role is perfect for an experienced accounting professional who enjoys managing the entire financial picture, working independently, and partnering closely with leadership on financial planning and reporting. This position requires an individual who is comfortable overseeing multiple functions simultaneously—from monthly close to payroll to compliance—while maintaining accuracy, organization, and confidentiality.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Oversee all accounting activities including AP, AR, bank reconciliations, and general ledger maintenance.</li><li>Process bi-weekly payroll and ensure proper reporting of deductions, benefits, and paid time off.</li><li>Prepare monthly financial statements (P& L, balance sheet, cash flow) with supporting schedules.</li><li>Reconcile multiple bank and credit card accounts and investigate discrepancies promptly.</li><li>Maintain chart of accounts and ensure accurate classification of expenses and revenue.</li><li>Manage year-end closing procedures and assist external CPA during audits and tax preparation.</li><li>Track prepaid expenses, accruals, and fixed asset depreciation.</li><li>Produce financial reports for ownership and provide insight into spending, budgeting, and cash management.</li></ul>
<p>A well-known <strong>automotive services and repair company</strong> in Vista is seeking a reliable <strong>Bookkeeper</strong> with a strong foundation in accounting and a keen ability to stay organized in a fast-moving environment. This role supports both the front office and finance team, combining general bookkeeping duties with customer-facing interaction and operational support. This is a great opportunity for someone who enjoys a variety of tasks and a dynamic environment where each day is unique.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Record daily payments, reconcile cash drawers, and balance point-of-sale transactions.</li><li>Process vendor bills, prepare payments, and maintain AP files.</li><li>Assist with AR follow-up, statements, and customer payment inquiries.</li><li>Reconcile bank accounts, credit card statements, and vendor accounts.</li><li>Track inventory items, parts purchases, and shop supplies.</li><li>Support service advisors with administrative tasks and documentation.</li><li>Prepare basic financial reports for management and assist with month-end close tasks.</li><li>Maintain accurate records for inspections, repairs, and compliance documentation.</li></ul>
<p>A fast-growing wholesale distribution company in Fallbrook is seeking a dependable <strong>AR Clerk</strong> to support their finance team. This company supplies regional retailers and agricultural businesses with high-demand products, resulting in a steady flow of invoices, payments, and account inquiries.</p><p><br></p><p><strong>About the Role:</strong></p><p> The AR Clerk will handle customer billing, payment posting, reconciliations, and communication with clients regarding outstanding balances. The ideal candidate is detail-oriented, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate customer invoices and send billing statements</li><li>Apply payments (ACH, credit card, checks) accurately and promptly</li><li>Monitor aging reports and follow up on past due accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Assist with credit memos, adjustments, and billing corrections</li><li>Maintain detailed AR documentation and digital filing</li><li>Support month-end close with AR reporting and reconciliations</li></ul>
<p>Our client is seeking a reliable and detail-oriented Bookkeeper to support their accounting operations. This contract-to-permanent opportunity is ideal for professionals with a strong understanding of financial recordkeeping and a passion for accuracy.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and update general ledger entries</li><li>Prepare and process invoices, expenses, and payments</li><li>Reconcile bank statements and accounts</li><li>Assist with month-end and year-end financial reports</li><li>Ensure compliance with company policies and procedures</li><li>Communicate with vendors, clients, and internal teams regarding billing and payments</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Receivable Analyst to join our team in San Diego, California. In this role, you will play a key part in managing financial transactions, ensuring accuracy in billing, and maintaining strong relationships with customers. This is a contract-to-permanent opportunity, offering an excellent opportunity to contribute to a dynamic and fast-paced Saas environment.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and analyze customer accounts to identify nonpayment, delayed payments, and discrepancies.</p><p>• Generate and distribute accurate invoices to customers in a timely manner.</p><p>• Perform detailed account reconciliations to ensure all transactions are accurate and complete.</p><p>• Follow up with customers to collect overdue payments and allocate incoming payments appropriately.</p><p>• Review accounts receivable aging reports to ensure compliance with company policies.</p><p>• Investigate and resolve customer inquiries and discrepancies with attention to detail and efficiency.</p><p>• Conduct thorough research to support financial processes and identify areas for improvement.</p><p>• Collaborate with internal teams to streamline billing and cash application procedures.</p><p>• Manage a large customer base and ensure adherence to subscription terms.</p>
