15 Results for Office Manager Jobs in Quincy, MA

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Office Manager

Cambridge, Massachusetts
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a non-profit organization. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and financial support. The role combines office coordination, supply management, and accounts payable tasks in a detail-oriented and service-oriented environment. Responsibilities: • Coordinate day-to-day office activities to ensure administrative processes run smoothly and efficiently. • Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Track office inventory levels and arrange timely purchases for supplies, materials, and routine operational needs. • Maintain an orderly and well-stocked workplace by monitoring usage patterns and replenishing essential items. • Support accounts payable activities, including reviewing invoices, preparing documentation, and assisting with payment processing. • Organize administrative records, correspondence, and office files to promote accuracy and easy access to information. • Assist with scheduling, basic office logistics, and general clerical tasks that support staff and organizational operations.
2026-09-30T00:00:00Z

Office Manager

Boston, Massachusetts
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-16T00:00:00Z

Office Assistant

Braintree, Massachusetts
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations. This is a Long-term Contract opportunity for someone who enjoys creating order, communicating with patients or customers, and keeping front office activities running smoothly. The ideal candidate brings prior office experience, strong organizational skills, and confidence handling calls, scheduling, and document management in an organized setting. Responsibilities: • Welcome visitors and provide courteous front desk support while maintaining an organized office environment. • Answer incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members. • Coordinate patient or customer appointments and keep schedules accurate, updated, and well organized. • Scan, file, and manage office documents to ensure records are accessible and properly maintained. • Assist with general clerical work such as data entry, document preparation, and administrative follow-up tasks. • Monitor day-to-day office activities and help keep workflows efficient across administrative functions. • Use office technology, including Apple-based systems, to complete routine support tasks accurately and efficiently.
2026-09-30T00:00:00Z

Office Assistant

Boston, Massachusetts
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-09-21T00:00:00Z

Office Assistant

Rockland, Massachusetts
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations for a healthcare-related environment. This long-term contract opportunity is ideal for someone who enjoys keeping office activities running smoothly, welcoming visitors, and helping teams stay on schedule. The role offers a flexible daytime schedule and may begin as a short assignment with the potential to continue based on business needs. Responsibilities: • Welcome visitors and provide front-desk support while maintaining a detail-oriented and courteous office environment. • Coordinate calendars, schedule appointments, and help organize daily priorities for staff members. • Perform a variety of administrative tasks such as filing, data entry, document preparation, and general office coordination. • Answer and route phone calls, respond to routine inquiries, and ensure messages are delivered accurately and promptly. • Maintain office records and assist with keeping administrative information current and well organized. • Support team operations by preparing materials, managing correspondence, and assisting with routine office workflows. • Help adapt administrative processes as office needs change, including providing support for updated systems or procedures when required.
2026-09-30T00:00:00Z

Bookkeeper

Shrewsbury, Massachusetts
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-09-10T00:00:00Z

Administrative Assistant

Boston, Massachusetts
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-09-23T00:00:00Z

Administrative Assistant

Providence, Rhode Island
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support clinic operations in Providence, Rhode Island through a Contract position. This role serves as a key point of contact for incoming calls, frontline administrative coordination, and day-to-day support for staff working in clinic settings. The ideal candidate brings strong organization, sound judgment, and a dependable approach to resolving routine issues while keeping administrative materials and information accurate and up to date. Responsibilities: • Manage inbound calls, respond to routine inquiries, and ensure clinic-related questions are handled promptly and professionally. • Provide on-site and remote support to clinic staff by addressing day-to-day administrative needs during active clinic operations. • Troubleshoot common tablet issues in the field, including login problems, network connectivity concerns, and application performance challenges. • Assist with basic support for mobile hotspot devices, including connectivity checks and charging-related issues. • Escalate complex questions or technical concerns to the appropriate team members when additional expertise is required. • Prepare, reset, and organize administrative supply bags after clinic events to maintain readiness for upcoming schedules. • Confirm flu clinic details with hospital contacts and help keep scheduling and operational information current. • Complete general administrative tasks, including record updates, data entry, and clerical support as needed.
2026-09-29T00:00:00Z

Administrative Assistant

Dorchester, Massachusetts
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support office operations for a busy HR-focused team in Dorchester, Massachusetts. This position plays an important role in keeping daily administrative activities organized, assisting internal staff and members, and ensuring requests are handled accurately and promptly. The ideal candidate is adaptable, detail-oriented, and comfortable balancing routine tasks with changing priorities in a fast-paced, fully onsite environment. Responsibilities: • Provide day-to-day administrative support to leadership and partner teams, ensuring office activities run smoothly and efficiently. • Assist members and internal stakeholders by answering questions, directing requests, and following up on service needs in a thorough and attentive manner. • Process and track quarterly dues payments while maintaining accurate records and resolving routine payment-related inquiries. • Prepare daily reconciliation and balancing reports to support financial accuracy and organized recordkeeping. • Coordinate project-based assignments and general office tasks across multiple departments, adjusting priorities as business needs shift. • Create, update, and organize documents, spreadsheets, and correspondence using Microsoft Office applications. • Support communication and collaboration among cross-functional teams by sharing information and helping keep assignments on schedule.
2026-09-30T00:00:00Z

Accounting Manager

Lexington, Massachusetts
onsite
Temporary / Contract
55 - 70 USD / Hourly
We are looking for an experienced Accounting Manager to support a long-term contract opportunity based on site in Lexington, Massachusetts. This role will lead core accounting operations, maintain accurate financial records, and provide dependable reporting to the VP of Accounting and Finance. The ideal candidate brings strong close and reconciliation experience, works comfortably in project-based environments with time tracking, and can help ensure reliable financial oversight across daily and month-end activities. Responsibilities: • Direct the monthly close process, ensuring entries are recorded accurately and reporting deadlines are met. • Manage general ledger activity and review journal entries to maintain complete and well-supported financial records. • Perform detailed reconciliations for key accounts and balance sheet areas, resolving discrepancies in a timely manner. • Coordinate audit support by preparing schedules, documentation, and responses needed for financial statement review activities. • Oversee the accounts payable function through guidance and supervision of the AP Specialist. • Monitor payroll processing for approximately 60 employees in partnership with an external payroll provider to ensure accuracy and proper posting. • Prepare and analyze accounting data for leadership, delivering clear financial information to the VP of Accounting and Finance. • Support accounting operations within a project-driven, time-and-billing business model, including alignment of costs, labor tracking, and related financial records.
2026-09-30T00:00:00Z

Accounting Manager

Randolph, Massachusetts
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for an Accounting Manager to support financial operations for a long-term contract opportunity based in Randolph, Massachusetts. This role is ideal for a hands-on, detail-oriented accounting specialist who can oversee core close activities, strengthen reporting accuracy, and provide guidance to team members in a fast-paced environment. The position will play an important part in managing monthly accounting workflows, improving financial visibility, and maintaining reliable controls across the accounting function. Responsibilities: • Lead monthly close activities by coordinating timelines, reviewing financial data, and ensuring deliverables are completed accurately and on schedule. • Prepare and post adjusting journal entries to support complete and precise financial records. • Review profit and loss results, investigate variances, and make appropriate adjustments to reflect accurate reporting. • Oversee general ledger activity and confirm that transactions are properly recorded in accordance with accounting standards. • Perform and review account reconciliations to resolve discrepancies and maintain balance sheet integrity. • Support budgeting efforts by organizing financial inputs, tracking assumptions, and helping build effective month-end workflows. • Provide training and day-to-day guidance to accounting staff to promote consistency, accountability, and strong technical execution. • Utilize Acumatica to manage accounting processes, maintain financial records, and support reporting needs. • Assist with audit preparation by organizing documentation, answering inquiries, and supporting financial statement review activities.
2026-09-23T00:00:00Z

Accounting Manager

Woburn, Massachusetts
remote
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Accounting Manager to support a large public company in Woburn, Massachusetts. This Long-term Contract position will oversee core accounting operations, strengthen the month-end close process, and help maintain accurate financial reporting in a complex, high-volume environment. The role requires strong analytical ability, hands-on leadership in general ledger activities, and comfort working with large data sets and Oracle Fusion. Responsibilities: • Lead month-end close activities and help ensure reporting deadlines are met with accuracy and consistency. • Review reconciliations, journal entries, and supporting workpapers to maintain the integrity of the general ledger. • Analyze financial data, operating expenses, and other account activity to identify variances, trends, and areas requiring follow-up. • Support audit readiness by organizing documentation and responding to requests related to financial statement audits and internal reviews. • Use Oracle Fusion Financials and advanced Excel tools, including pivot tables, to manage reporting and evaluate large volumes of data. • Monitor account balances and investigate discrepancies through detailed account reconciliation and transactional analysis. • Partner with internal stakeholders to reinforce compliance with SOX requirements and established internal control standards. • Contribute to oversight of capital expenditure accounting and related reporting activities as needed.
2026-08-27T00:00:00Z

General Office Support Positions

Lowell, Massachusetts
onsite
Temporary / Contract
18 - 30 USD / Hourly
Robert Half is actively seeking bilingual Spanish-speaking professionals for ongoing opportunities with our clients throughout the Greater Boston and surrounding Massachusetts areas. We are looking to connect with talented professionals who are fluent in English and Spanish and have experience in Human Resources, Customer Service/Support, Administrative Support, Office Management, or General Office environments. These opportunities may include contract, contract-to-permanent, and direct-permanent positions depending on the needs of our clients. Areas of Opportunity Human Resources HR Assistant / HR Coordinator HR Generalist Recruiting Coordinator Talent Acquisition / Recruiting Support Onboarding and New permanent Administration Employee Records and HR Documentation Benefits and Payroll Administration Customer Support & Service Customer Service Representative Customer Support Specialist Client Services Representative Call Center / Contact Center Order Entry and Customer Account Support Spanish-speaking customer and client support Administrative & Office Support Administrative Assistant Office Assistant / Office Coordinator Receptionist / Front Desk Data Entry Scheduling and Appointment Coordination Operations and Project Support Executive or Departmental Administrative Support If you are a bilingual Spanish-speaking detail oriented and are interested in hearing about current or upcoming opportunities that match your background, we would love to connect with you!
2026-09-28T00:00:00Z

Receptionist

Providence, Rhode Island
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front-desk support for a Contract position based in Providence, Rhode Island. This role will serve as the first point of contact for visitors and callers, helping maintain a welcoming and organized office environment. The ideal candidate is comfortable managing a busy phone system, handling incoming inquiries efficiently, and supporting day-to-day administrative needs with a dependable and organized approach. Responsibilities: • Welcome visitors, provide courteous assistance, and direct guests to the appropriate department or contact. • Manage a multi-line telephone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Maintain front-desk operations to ensure the reception area remains organized, efficient, and ready for daily activity. • Respond to general questions from callers and visitors while delivering clear and helpful communication. • Support part-time reception coverage needs by providing reliable same-day front office assistance as required. • Route messages and important call details to staff members in a timely and accurate manner.
2026-09-23T00:00:00Z

Staff Assistant- Administration

Roxbury, Massachusetts
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Staff Assistant- Administration to support daily academic and administrative operations for an education-focused organization in Roxbury, Massachusetts. This Contract position is ideal for someone who enjoys assisting students, coordinating office activities, and delivering responsive service to a wide range of campus stakeholders. The person in this role will help keep processes organized, maintain accurate information, and contribute to a welcoming and efficient office environment. Responsibilities: • Guide students through registrar-related paperwork and help ensure forms are completed accurately and submitted on time. • Provide responsive front-line support to students, faculty, staff, administrators, and other members of the college community. • Contribute to the planning and execution of institutional activities such as registration periods, commencement, and other campus events. • Monitor office and departmental supply levels, place replenishment orders, and keep inventory organized for ongoing operations. • Welcome visitors, support student inquiries in person, and help maintain a tidy, welcoming, and student-friendly office setting. • Coordinate calendars and arrange meetings, including scheduling details and related administrative follow-up. • Revise office documents and refresh website content when updates are needed to keep information current and accurate. • Support course enrollment activities, process transcript requests for printing and mailing, and assist with verification and diploma-related inquiries.
2026-09-28T00:00:00Z

15 results for Office Manager in Quincy, MA