Robert Half's client in Northborough is looking for a part time general office clerk to assist with tax season.<br><br>Responsibilities:<br>- Greeting guests<br>- E-filing<br>- Data entry<br>- booking appointments<br>- Microsoft Office <br><br>Start Date: 1/26<br>Duration: 3 months<br>Hours: flexible<br>Paying up to $18.50
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Boston, Massachusetts. In this Contract to permanent position, you will play a vital role in supporting daily operations within a detail-oriented services environment, ensuring efficiency and accuracy in administrative tasks. This opportunity is ideal for individuals who thrive in a fast-paced setting and are skilled at multitasking while maintaining a strong focus on client service.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Prepare and draft precise correspondence, reports, and contracts with attention to detail.</p><p>• Assist in managing financial transactions and maintaining accurate records.</p><p>• Coordinate and schedule executive meetings, ensuring all necessary materials are prepared.</p><p>• Maintain organized filing systems for easy access and retrieval of documents.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p><p>• Communicate effectively with clients and colleagues at various levels, both verbally and in writing.</p><p>• Utilize advanced features of Microsoft Excel and PowerPoint to create and present data-driven materials.</p><p>• Support the team in managing multiple priorities, meeting deadlines, and addressing urgent needs.</p><p>• Handle routine office tasks autonomously while ensuring accuracy and timeliness.</p>
<p>Robert Half's client in Marlborough, MA is looking for an experienced administrative assistant to assist their office. This person would be responsible for managing relationships between a wholesale fuel organization and their respective store locations.</p><p><br></p><p>Responsibilities:</p><p>- maintaining licenses</p><p>- pulling permits</p><p>- organizing store promotions</p><p>- supply ordering</p><p>- calendar management</p><p>- general administrative support</p><p><br></p><p>Where: On-Site in Marlborough, MA</p><p>When: ASAP</p><p>Duration: ~3 months (could extend)</p><p>Hours: M-F | 8am-5pm</p><p><br></p><p>If interested, apply to this role today!</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Boston, MA. This contract position requires a customer-focused individual to serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will thrive in a fast-paced environment and possess excellent multitasking capabilities.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, clients, and applicants while ensuring proper security protocols are followed.</p><p>• Manage conference room schedules, including setting up rooms, coordinating catering services, and arranging necessary equipment.</p><p>• Handle incoming and outgoing mail, packages, and freight, as well as arrange messenger services when required.</p><p>• Maintain office supplies inventory and place orders as needed to ensure adequate stock.</p><p>• Respond to insurance-related inquiries and process access requests for building security.</p><p>• Collaborate with the landlord and building management to address facility-related needs.</p><p>• Utilize Microsoft Office Suite and other software to perform data entry and manage communications.</p><p>• Serve as the point of contact for hospitality services, including transportation and reservations for guests.</p><p>• Ensure the reception area remains organized, orderly, and welcoming at all times.</p><p>• Provide assistance with general clerical duties, such as distributing faxes and handling phone calls.</p>
We are looking for a personable and detail-oriented Part-Time Administrative Assistant to join our team in Providence, Rhode Island. In this long-term contract role, you will play a vital part in supporting departmental operations, ensuring smooth day-to-day activities, and assisting with event planning. This position requires excellent organizational skills and the ability to work effectively with students and colleagues in a collaborative environment.<br><br>Responsibilities:<br>• Manage administrative tasks for the department, including documentation and record-keeping.<br>• Interact with students to collect necessary forms and provide assistance as needed.<br>• Coordinate logistics for minister retreat trips, including arranging locations, meals, and tracking participant numbers.<br>• Handle inbound calls, emails, and other communications while maintaining a detail-oriented approach.<br>• Perform data entry and maintain accurate records to support departmental activities.<br>• Assist in organizing meetings and events, ensuring all details are addressed.<br>• Act as the first point of contact for visitors, delivering exceptional receptionist duties.<br>• Collaborate with team members to address administrative needs and improve processes.<br>• Support departmental goals by maintaining effective communication with internal and external stakeholders.
<p>We are looking for a detail-oriented and organized Receptionist to join our team on a short-term contract basis in Newton, MA. This onsite role is ideal for someone who excels in creating a welcoming environment for visitors and providing efficient administrative support. The position involves handling a variety of front desk and office responsibilities while maintaining a neat and detail-oriented appearance.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and ensure they sign in while distributing visitor badges.</p><p>• Answer and manage incoming phone calls with clarity and courtesy.</p><p>• Prepare and arrange meeting rooms for scheduled events or discussions.</p><p>• Perform general administrative duties, such as organizing documents and maintaining office supplies.</p><p>• Collaborate with team members to support departmental goals and tasks.</p><p>• Maintain a clean and organized front desk area.</p><p>• Assist with scheduling and coordination of office activities as needed.</p><p>• Handle basic reporting and documentation tasks using Microsoft Office tools.</p><p>• Ensure communication across teams remains clear and effective.</p><p>• Demonstrate a detail-oriented demeanor and appearance throughout interactions.ne</p>
<p>*Staff Accountant* Our client is seeking an experienced accounting professional to oversee technical and general accounting, financial analysis, and compliance. This role requires excellent attention to detail, strong organizational skills, and the ability to work both independently and on a team. This position focuses in AP, AR, balance sheet and other reconciliations, depreciation, amortization, revenue reconciliation, month end close procedures, audit, sales tax and more. (( Hybrid; Boston, MA ; Up to $80,000))</p><p><br></p><p><br></p>
<p>*Senior Finance Associate (AP) - In this role you will join a team of 25 accounting professionals responsible for the day-to-day accounting and financial operations, utilizing Workday Financials as its primary general ledger system. The group oversees consolidated financial activities across multiple investment advisors and geographic entities, including regions such as Asia Pacific, Europe, and India. Key responsibilities include processing invoices, managing accounts payable, supporting tax accounting, and collaborating with multiple internal stakeholders like Finance, Legal, and Tax teams. Additionally, the group is involved in treasury and cash management, internal and external reporting, and driving continuous process improvements. ((Hybrid, Boston, Up to $95K))</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our client in Providence, Rhode Island. In this role, you will assist with a variety of accounting tasks, ensuring the accuracy and organization of financial records. The ideal candidate will have strong communication skills, a proactive attitude, and proficiency in accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Verify and process accounts payable invoices, ensuring accuracy and compliance with approval protocols.</p><p>• Reconcile general ledger accounts with supporting subledgers using legal practice management software.</p><p>• Maintain well-organized digital and physical records of invoices, receipts, and other financial documents.</p><p>• Liaise with vendors, clients, and internal staff to address payment inquiries and ensure timely resolutions.</p><p>• Assist with month-end and year-end processes, including closing procedures and reporting tasks.</p><p>• Support departmental projects and contribute to various general accounting operations.</p><p>• Perform administrative duties, such as data entry and clerical support, within the accounting department</p>
<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
<p>*AP Specialist* My client is looking for a skilled Accounts Payable Clerk to join our finance team in Newton, Massachusetts. In this role, you will manage critical aspects of invoice processing, vendor payments, and financial recordkeeping to ensure smooth operations in a dynamic hospitality environment. The ideal candidate will bring strong organizational skills and attention to detail, thriving in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and in a timely manner, ensuring proper coding and adherence to company policies.</p><p>• Coordinate payment schedules and execute check runs to meet deadlines.</p><p>• Maintain vendor relationships by addressing inquiries and resolving payment discrepancies.</p><p>• Assist with journal entries and support month-end close activities.</p><p>• Reconcile bank statements to ensure accuracy in financial records.</p><p>• Monitor accounts payable aging reports and follow up on outstanding items.</p><p>• Contribute to the overall efficiency of the finance team by identifying process improvements.</p><p>• Collaborate with other departments to ensure seamless financial operations.</p><p>• Provide documentation and support for internal audits and compliance checks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Woburn, Massachusetts. This role involves providing essential support to ensure the smooth operation of daily administrative tasks. If you thrive in a fast-paced environment and have excellent organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Support the e-filing of federal and state tax returns.</p><p>• Contact clients to follow up on missing information, signatures, and e-file</p><p>authorizations.</p><p>• Responsible for handling incoming client calls, answering questions, and assisting</p><p>them with navigating our portal.</p><p>• Download, track, and organize all e-file authorization forms.</p><p>• Assist with outbound client calls and document retrieval.</p><p>• Scan, upload, and organize tax-related documents post–tax season.</p><p>• Maintain accurate and well-organized digital filing systems.</p><p>• Coordinate and schedule client calls and appointments for a team of accountants.</p><p>• Office calendar support and schedule/order office lunches.</p><p>• Provide administrative support during peak tax season and throughout the year.</p><p>• Participate in off-season training to support more complex tax administrative tasks.</p>
<p>Our client is seeking a detail-oriented <strong>Accounts Payable Analyst</strong> to join their team! This position is ideal for someone who enjoys working independently, takes initiative, and has a strong eye for accuracy and organization.</p><p><br></p><p><strong>Responsibilities include:</strong></p><p>The Accounts Payable Analyst will be responsible for the accurate and timely processing of invoices and payments. Daily duties include reviewing and matching invoices and check requests, verifying vendor codes, invoice numbers, and dates, and ensuring all required approvals are in place. You’ll process and prepare accounts payable checks, coordinate with internal teams for payment releases, and ensure all checks are matched and mailed correctly. Additional responsibilities include monitoring accounts to ensure payments are current, resolving invoice discrepancies, processing refunds, and corresponding with vendors regarding payment inquiries or new vendor setup.</p><p><br></p><p>For <strong>immediate consideration</strong>, please call Allison Brown @ 508.205.2121</p><p><br></p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>2+ years of hands-on Accounts Payable experience</li><li>Strong attention to detail, accuracy, and organizational skills</li><li>Ability to work independently and manage multiple priorities</li><li>Proficiency with accounting systems</li></ul><p>This is a great opportunity to join a professional, team-oriented environment that values accuracy and efficiency</p>
<p>We are seeking an Accounts Receivable Clerk to join our team in Westborough, Massachusetts. The role involves managing intercompany billings, processing manual invoices, and maintaining accurate customer credit records. This role is vital to our operations and requires someone with strong skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, and Microsoft Excel.</p><p><br></p><p>For immediate consideration please call Allison Brown at 508.205.2121</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle a high volume of intercompany billings through an automated system</p><p>• Maintain and update billing files for various divisions</p><p>• Generate new charge out files for new billings and distribute backup for invoices to sites via email</p><p>• Process manual invoices and credit memos in a timely and accurate manner</p><p>• Post cash receipts on a daily basis, including wires, ACH, and checks</p><p>• Prepare deposits and scan all cash receipts for record-keeping</p><p>• Enter intercompany paper transfers and follow up with sites on any questions about paper transfers</p><p>• Regularly update intercompany balances and distribution lists</p><p>• Review and prepare consolidated Sales and Bookings reports for all sites on a weekly basis</p><p>• Assist with other projects as they arise, particularly those related to Quarter and Year End reporting and month-end reporting.</p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Danvers, Massachusetts. This contract-to-permanent position offers an excellent opportunity to contribute to financial operations by ensuring accurate and timely processing of transactions. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and analytical skills.<br><br>Responsibilities:<br>• Process invoices and ensure their accuracy and compliance with company policies.<br>• Record and post payments in a timely manner to maintain up-to-date financial records.<br>• Conduct reconciliations of accounts to ensure proper balance and accuracy.<br>• Perform data entry tasks to support the financial department and maintain organized records.<br>• Assist with month-end closing procedures to ensure timely reporting.<br>• Utilize accounting software and systems to manage transactions efficiently.<br>• Communicate with vendors and stakeholders to resolve discrepancies.<br>• Monitor accounts payable activities and ensure adherence to deadlines.<br>• Prepare reports and documentation to support audits and reviews.<br>• Collaborate with team members to streamline processes and improve efficiency.
We are looking for a detail-oriented Payroll Clerk to join our team on a long-term contract basis. This position involves ensuring the accurate and timely processing of payroll while adhering to all applicable regulations. Based in Quincy, Massachusetts, the role is fully remote, offering flexibility to work five hours per week.<br><br>Responsibilities:<br>• Process payroll transactions accurately and on schedule using payroll software.<br>• Maintain and update employee payroll records, ensuring data integrity.<br>• Verify timekeeping information and address any discrepancies promptly.<br>• Respond to employee inquiries regarding payroll, deductions, and garnishments.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Coordinate with HR and finance teams to resolve payroll-related issues.<br>• Prepare payroll reports and assist with year-end tax filings.<br>• Manage garnishments and benefits deductions effectively.<br>• Review payroll systems and recommend improvements where needed.
We are looking for a detail-oriented Accounting Clerk to join our team in Westborough, Massachusetts. This Contract to permanent position offers an excellent opportunity to contribute to the financial operations of our organization while gaining valuable experience. The ideal candidate will handle a variety of accounting tasks essential to maintaining accurate records and supporting daily business functions.<br><br>Responsibilities:<br>• Prepare and reconcile daily deposit tallies to ensure accuracy.<br>• Sort incoming checks and mail, organizing them for proper processing.<br>• Enter daily transactions into the banking system with precision.<br>• Audit and send over-spec letters to clients, ensuring compliance.<br>• Verify deposits by checking payee details, amounts, and client accounts for accuracy.<br>• Communicate with departments regarding necessary billing adjustments.<br>• Compile, review, and audit monthly activity reports for accuracy.<br>• Generate reports related to Carrier payments to maintain transparency.<br>• Complete assigned departmental projects efficiently and on schedule.<br>• Scan and file documents systematically to maintain organized records.
We are looking for a detail-oriented Accounting Clerk to join our team in Westborough, Massachusetts. This Contract to permanent position offers an exciting opportunity to contribute to daily financial operations and ensure accurate recordkeeping. The ideal candidate will excel in managing deposits, auditing financial documents, and supporting departmental projects.<br><br>Responsibilities:<br>• Prepare daily deposit summaries and ensure accurate reporting.<br>• Organize incoming mail and sort checks for processing.<br>• Input daily transactions into the banking system with precision.<br>• Audit correspondence and send Over-spec letters to clients.<br>• Verify deposit details, including payee information, amounts, and account accuracy.<br>• Communicate with departments regarding billing adjustments and corrections.<br>• Compile and review various monthly activity reports for accuracy.<br>• Generate reports related to payments made to carriers.<br>• Support departmental projects by completing assigned tasks efficiently.<br>• Maintain organized records by filing and scanning essential documents.
We are looking for an Accounts Payable Clerk to join our team on a contract basis in New Bedford, Massachusetts. The ideal candidate will have experience in accounts payable processes and a strong ability to maintain accuracy while performing routine financial tasks. This role requires a dependable individual who is detail oriented, can adapt to various responsibilities, and provides excellent customer service.<br><br>Responsibilities:<br>• Manage accounts payable tasks, including invoice processing and coding.<br>• Scan and upload invoices into the system, ensuring accuracy and proper documentation.<br>• Confirm receipt of invoices and follow up as needed.<br>• Execute check runs to pay bills in a timely manner.<br>• Enter new vendor information into the system and maintain accurate records.<br>• Greet and acknowledge visitors and clients, maintaining a detail oriented and welcoming environment.<br>• Perform computer-based tasks to support daily operations.<br>• Report directly to the controller and follow established processes and procedures.<br>• Provide flexibility in handling a variety of duties as assigned.<br>• Ensure attention to detail in all aspects of accounts payable work.
We are looking for an Accounts Receivable Clerk to join our team in Norwood, Massachusetts. As part of this contract position, you will play a vital role in managing incoming payments, maintaining financial records, and ensuring seamless interactions with customers regarding accounts receivable matters. This is an excellent opportunity to contribute to a fast-paced, detail-oriented environment while honing your skills in financial operations.<br><br>Responsibilities:<br>• Process and record incoming payments, including cash, checks, wire transfers, and credit card transactions, with precision and timeliness.<br>• Prepare and distribute invoices and account statements to customers, ensuring accuracy in all communications.<br>• Conduct follow-ups on overdue accounts, addressing client inquiries and resolving payment discrepancies effectively.<br>• Reconcile the accounts receivable ledger to verify that all payments are properly recorded and accounted for.<br>• Generate detailed aging reports for accounts receivable and assist in month-end financial closing activities.<br>• Provide documentation and support for audits as needed, ensuring compliance with financial standards.<br>• Maintain organized and up-to-date customer records and files for efficient information retrieval.<br>• Collaborate with internal teams to address billing issues and enhance client satisfaction.<br>• Assist in implementing improvements to accounts receivable processes for better efficiency and accuracy.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in West Bridgewater, Massachusetts. In this role, you will play a vital part in managing financial transactions and ensuring the accuracy of billing and collections processes. This is a fully onsite, long-term contract position offering stability and an opportunity to contribute to a thriving manufacturing environment.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing and payment tracking.<br>• Handle commercial collections to ensure timely receipt of outstanding balances.<br>• Process cash applications and reconcile payments to accounts.<br>• Execute cash collection tasks with a focus on accuracy and customer communication.<br>• Oversee billing functions to ensure all invoices are accurate and sent promptly.<br>• Collaborate with the accounts payable team to maintain financial consistency.<br>• Maintain detailed and organized records of all financial transactions.<br>• Resolve discrepancies in payments or billing with clients or internal teams.<br>• Prepare regular reports on accounts receivable status for management review.
<p>We are looking for a detail-oriented Accounts Payable Clerk in Ward Hill, Massachusetts. In this long-term contract position, you will play a key role in managing high-volume invoice processing and ensuring the accuracy of financial transactions. This opportunity is ideal for professionals with a strong background in accounts payable and a commitment to maintaining efficiency in daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices, averaging approximately 600 per month, while maintaining accuracy and timeliness.</p><p>• Accurately code invoices and ensure proper matching and data entry into the system.</p><p>• Investigate and resolve invoice discrepancies to support smooth financial operations.</p><p>• Assist with routine accounts payable tasks to ensure efficient workflow.</p><p>• Conduct check runs and ensure timely payments to vendors.</p><p>• Collaborate with team members to address issues and improve processes related to accounts payable.</p><p>• Maintain organized records of all invoices and transactions for reporting purposes.</p><p>• Provide support in audits and compliance checks as needed.</p><p>• Communicate effectively with vendors and internal departments to resolve payment inquiries.</p>
<p>We are looking for a detail-oriented Accounting Clerk in Dracut, Massachusetts. This contract position requires someone with strong organizational skills and a keen eye for accuracy to assist with essential accounting tasks. If you are meticulous and enjoy working with numbers, this role offers an excellent opportunity to contribute to a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately count, process, and handle cash and checks to ensure proper recordkeeping.</p><p>• Print and distribute bills to customers in a timely manner.</p><p>• Provide courteous and effective customer service, assisting clients with inquiries and resolving issues.</p><p>• Perform general clerical tasks such as filing, data entry, and document organization.</p><p>• Support front-facing operations with attention to detail and efficiency.</p>
Responsibilities include the following: <br>Prepare invoices and credit memos as necessary<br>Allocate incoming checks to the appropriate accounts according to policies and procedures ensuring that deposits are made on a timely basis.<br>Prepare deposits and post lockbox receipts<br>Responsible for monthly AR review including follow-up with clients and internal escalation.<br>Request refund checks to customers as needed<br>Prepare positive pay files for submission to the bank<br>Prepare monthly Running Rate totals<br>Ensure that all documents to which access is granted are properly filed in DocuShare and/or in a paper filing system and that data destruction policies are adhered to.<br>Maintain the Fixed Asset log ensuring that all recorded assets can either be located or are written off for their net value.<br>Prepare ISG statements on a monthly basis<br>Cross-train and provide backup to Accounting Assistant – Accounts Payable<br>Assist in documentation of processes and policies in Finance & Admininistration, with particular attention to both potential improvements and assurance that the policies themselves are followed<br>Guide employee(s) in the Accountant position when the Controller is absent<br>Responsible for monthly closing of IRG’s captive law firm including posting of journal entries and account and bank reconciliations<br>Responsible for Accounts Payable review<br>Assist in preparation of revenue forecasts<br>Responsible for preparing expense to plan analysis of individual expense items<br>Support Controller as needed<br>Qualifications: <br>Minimum of 2 -3 years Accounting experience, preferably in a service industry company<br>Bachelor’s Degree in Accounting or related field<br>General understanding and knowledge of Generally Accepted Accounting Principles<br>Must be detail oriented with strong analytical skills<br>Strong written and oral communication skills – both internal and external<br>Strong organizational and time management skills<br>Easily adapts to changing situations, requirements and collaboration<br>Strong knowledge of Microsoft Office Products – including Access databases<br>Experience with QuickBooks software<br>Knowledge of Document management systems a plus
We are looking for a skilled Accounting Assistant to join our team on a contract basis in Brockton, Massachusetts. This role focuses on maintaining accurate financial records, processing payments, and ensuring compliance across multiple properties. If you have a keen eye for detail and a strong background in accounting, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain precise general ledger entries and perform monthly reconciliations for multiple locations.<br>• Process and post real estate tax payments, ensuring the accuracy of tax amounts and allocations.<br>• Review and break down mortgage statements, recording payments and allocations accurately.<br>• Track and manage general liability insurance policies, posting related expenses.<br>• Prepare nightly financial reports as needed and assist with ad hoc reporting tasks.<br>• Verify and reconcile accounts payable and accounts receivable transactions.<br>• Code invoices appropriately and ensure timely processing.<br>• Conduct bank reconciliations to maintain accurate account balances.<br>• Support property-related financial analyses and reporting requirements.<br>• Collaborate with team members to address discrepancies and improve financial processes.
