<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Westport, Connecticut. This role involves managing Concur system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Configure and maintain user accounts, system settings, workflows, and approval hierarchies within the Concur platform.</p><p>• Address and resolve system errors, discrepancies in expense reports, and technical issues to ensure seamless system operations.</p><p>• Review travel and expense reports for accuracy and compliance with company policies and regulatory standards.</p><p>• Enforce organizational policies and identify irregularities or violations in submitted reports.</p><p>• Collaborate with finance, HR, travel managers, and other stakeholders to optimize workflows and enhance user experiences.</p><p>• Provide administrative support, including data entry and document management, to streamline daily operations.</p><p>• Analyze system usage and recommend improvements to boost efficiency and user satisfaction.</p>
<p>Robert Half is currently working a client on their search for an Office Support Admin with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Serve as the first point of contact for visitors, clients, and directing staff inquiries</p><p>· Manage calendars, schedule meetings, and coordinate appointments</p><p>· Answer and direct incoming calls</p><p>· Process timely customer orders and request</p><p>· Assist with inventory analysis</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our team in New York, New York. This role is critical in providing high-level administrative support to ensure the smooth operation of executive functions. As a Contract-to-hire position, the ideal candidate will demonstrate the ability to adapt and excel in a dynamic environment while supporting organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executives' calendars, ensuring all appointments, meetings, and events are accurately scheduled.</p><p>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all necessary documents are available and well-presented.</p><p>• Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence professionally.</p><p>• Assist in drafting and editing reports, presentations, and other documents for executive review.</p><p>• Track and prioritize tasks to meet deadlines and ensure the efficient execution of executive projects.</p><p>• Support the planning and coordination of special events, both internal and external.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Monitor and order office supplies to ensure the executive team has necessary resources.</p><p>• Collaborate with other departments to facilitate communication and streamline processes.</p>
<p>As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.</p>
We are looking for a motivated Office Services Clerk to join our team in New York, New York. In this role, you will manage office operations and provide seamless support to various departments, ensuring a well-organized and efficient work environment. This position offers a dynamic range of responsibilities, including administrative tasks, event coordination, and vendor management.<br><br>Responsibilities:<br>• Welcome and assist guests while ensuring the front office area is organized and inviting.<br>• Monitor and replenish supplies across multiple floors to maintain a well-stocked and organized workspace.<br>• Restock kitchen essentials regularly to support employee needs.<br>• Handle day-to-day ordering requests and approve purchases, including Amazon orders, as per management guidelines.<br>• Coordinate catering arrangements for company events held throughout the year.<br>• Collaborate with external vendors to ensure smooth operations and timely delivery of services.<br>• Provide logistical support for events, ensuring all details are managed effectively.<br>• Assist HR and Accounting departments with filing and organizational tasks.<br>• Manage the distribution of employee and corporate gifts to enhance workplace engagement and client relations.<br>• Act as a reliable point of contact for miscellaneous office-related tasks and responsibilities.
