<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul>
<p>We are looking for a skilled Accounts Receivable Analyst to join our team in Stamford, Connecticut. This role is pivotal in managing customer portfolios, ensuring timely payments, and resolving deductions within set guidelines. This is a 6–8-week assignment with possibility to go permanent.</p><p><br></p><p>Responsibilities:</p><p>• Analyze customer payment behaviors and deduction trends, identifying patterns that impact accounts receivable and communicating findings to stakeholders.</p><p>• Build productive relationships with customers, brokers, and internal teams to address noncompliant behaviors and resolve issues promptly.</p><p>• Conduct periodic business reviews, either in person or via teleconference, to discuss payment performance and deduction activity.</p><p>• Participate in project teams focused on enhancing customer operations and cash management processes.</p><p>• Oversee customer payment performance to ensure compliance with company terms of sale, policies, and procedures.</p><p>• Execute timely collection of overdue receivables, ensuring accurate validation and resolution of customer deductions.</p><p>• Identify invalid deductions and implement efficient collection processes to address them.</p><p>• Proactively reduce incoming deductions by pinpointing opportunities for process enhancements and engaging with relevant stakeholders.</p><p>• Utilize quantitative methods to assess payment performance metrics, develop benchmarks, and forecast cash flow.</p><p>• Report on key performance indicators to support cash operations strategies and initiatives.</p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul><p><br></p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul><p><br></p>
We are looking for a dedicated Collections Specialist to join our team in New York, New York. As part of this role, you will manage both commercial and consumer accounts while ensuring timely and accurate credit collections. This position offers an opportunity to utilize your expertise in collection processes and billing management to support the financial success of our organization.<br><br>Responsibilities:<br>• Handle commercial and consumer account collections to recover outstanding balances.<br>• Monitor and manage credit accounts, ensuring payments are received within the specified timelines.<br>• Maintain accurate and organized records of collection activities and account statuses.<br>• Communicate effectively with clients to resolve billing disputes and negotiate payment arrangements.<br>• Collaborate with internal teams to ensure proper documentation and compliance with company policies.<br>• Provide regular updates and reports on collection progress and account receivables.<br>• Utilize established collection processes to optimize recovery efforts and minimize overdue accounts.<br>• Address inquiries and concerns from clients related to billing and payment issues.<br>• Review and analyze account histories to determine appropriate collection strategies.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Fairfield, New Jersey. This role offers an excellent opportunity to contribute to the efficient management of financial operations, including invoice processing and vendor coordination. The ideal candidate will excel in data entry and possess the skills needed to ensure accurate and timely handling of accounts payable tasks.</p><p><br></p><p>Responsibilities:</p><p>• Accurately enter and process invoices into the accounting system to ensure timely payments.</p><p>• Manage vendor accounts, including communication and resolution of payment discrepancies.</p><p>• Verify invoice details and reconcile statements to maintain accurate financial records.</p><p>• Assist in preparing reports and summaries related to accounts payable activities.</p><p>• Maintain organized and up-to-date files for invoices and payment records.</p><p>• Collaborate with internal teams to address and resolve invoice-related inquiries.</p><p>• Perform regular audits of accounts payable records to ensure compliance with company policies.</p><p>• Monitor payment schedules and deadlines to avoid late fees or penalties.</p><p>• Support month-end and year-end financial close processes by providing necessary documentation.</p><p>• Utilize Excel for data entry, analysis, and reporting tasks.</p>
We are looking for an experienced Collections Specialist to join our team in Norwalk, Connecticut. In this role, you will focus on recovering overdue payments and maintaining effective communication with clients to ensure timely resolutions. The ideal candidate is proactive, detail-oriented, and skilled in handling high-volume collections tasks.<br><br>Responsibilities:<br>• Reach out to clients with overdue accounts, making approximately 30-50 calls daily to recover outstanding payments.<br>• Work diligently to reduce payment delays, aiming to secure payments within 90 days or less.<br>• Manage accounts receivable processes and ensure accurate billing records.<br>• Monitor outstanding balances and prioritize collection efforts based on aging reports.<br>• Communicate effectively with contractors to resolve disputes and negotiate payment terms.<br>• Maintain detailed records of collection activities and document progress.<br>• Collaborate with internal teams to address discrepancies and ensure smooth account management.<br>• Analyze accounts with high overdue balances and create actionable strategies for recovery.<br>• Provide regular updates to management on collection performance and areas for improvement.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Westbury, New York. In this role, you will play a key part in managing the accounts receivable process, ensuring timely collections, and maintaining accurate financial records. The ideal candidate will possess strong organizational skills and a solid understanding of billing and cash application procedures.<br><br>Responsibilities:<br>• Manage the accounts receivable process, including tracking and recording payments.<br>• Make collection calls to ensure timely receipt of outstanding balances.<br>• Process and apply cash payments accurately to customer accounts.<br>• Prepare and send invoices to clients, ensuring all billing details are correct.<br>• Maintain detailed records of customer payments and account activities.<br>• Address and resolve discrepancies related to payments or invoicing.<br>• Collaborate with internal teams to ensure smooth billing operations.<br>• Generate reports on collection activities and outstanding balances.<br>• Follow up on overdue accounts to minimize financial risks.<br>• Assist with other accounting tasks as needed to support the department.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Parsippany, New Jersey. This is a Contract-to-permanent position, offering an excellent opportunity for growth and long-term stability. The ideal candidate will play a key role in managing and optimizing accounts receivable processes, ensuring accuracy, and maintaining strong relationships with clients.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile incoming payments, including checks, wires, and credit card transactions.</p><p>• Prepare and issue accurate invoices to customers on a timely basis.</p><p>• Monitor accounts to identify delayed payments, discrepancies, and irregularities.</p><p>• Research and resolve billing issues and discrepancies with customers.</p><p>• Maintain up-to-date and accurate customer account records in accounting systems.</p><p>• Generate aging reports and support month-end close activities.</p><p>• Collaborate with Sales, Customer Service, and Accounting teams to address payment concerns.</p><p>• Assist in audits and ensure compliance with documentation requirements.</p><p>• Work on dispute resolution processes to ensure timely payment.</p><p>• Recommend and implement improvements to accounts receivable procedures and systems.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Teaneck, New Jersey. This long-term contract position offers the opportunity to work in a dynamic environment. The ideal candidate will play a key role in managing accurate and timely invoice processing, coding, and payment tracking.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure accuracy and compliance with company policies.</p><p>• Match, batch, and code invoices efficiently for payment approval.</p><p>• Perform regular check runs and ensure timely vendor payments.</p><p>• Maintain organized records of all accounts payable transactions.</p><p>• Collaborate with internal teams to resolve discrepancies and inquiries.</p><p>• Utilize Excel for tracking and reporting financial data.</p><p>• Manage invoice processing workflows and identify opportunities for improvement.</p><p>• Ensure compliance with accounting standards and procedures.</p><p>• Support the team with ad hoc tasks related to accounts payable when needed.</p>
<p><strong>Position Overview:</strong></p><p>Our team is seeking a detail-oriented and proactive Collections Specialist for a contract opportunity. In this role, you will be responsible for contacting clients to collect past due balances, managing communications, and ensuring timely payment of outstanding accounts. This position requires previous collections experience and proficiency with ERP systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Contact clients via phone and email to collect on past due accounts and negotiate payment arrangements.</li><li>Document all collection activities, correspondence, and follow-up actions in ERP systems.</li><li>Research and resolve payment discrepancies and client issues related to invoicing.</li><li>Maintain accurate records and ensure compliance with company policies and procedures.</li><li>Collaborate with internal teams to resolve outstanding balances and support cash flow goals.</li><li>Provide regular status updates to management regarding overdue accounts and collection efforts.</li></ul><p><br></p>
<p><strong>Senior Collections & Accounts Receivable Specialist</strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a <strong>Senior Collections and Accounts Receivable Specialist </strong>for a Construction client. </p><p>Are you a detail-oriented, process-driven professional with proven Collections and AR expertise, strong communication skills, and a keen eye for process enhancements?</p><p><strong>As the Senior Collections & Accounts Receivable Specialist you will: </strong></p><ul><li>Independently run AR Aging reports, prioritize accounts and collect on overdue invoices and accounts.</li><li>Execute strategies to minimize delinquencies and negotiate payment arrangements as needed.</li><li>Resolve customer disputes and payment delays and escalate unresolved accounts.</li><li>Apply payments in ERP, reconcile AR and address unapplied cash.</li><li>Document all collection activities and review/adjust customer credit limits.</li><li>Prepare and summarize AR aging and collection trends.</li><li>Support audits with accurate documentation.</li><li>Identify and implement AR process improvements.</li></ul><p>This role is ideal for a B2B collections professional who thrives in a dynamic environment, values accuracy, and is committed to driving results through effective collaboration and process optimization.</p><p><strong>Contact Anna Parson at Robert Half </strong>or Apply Now for more details.</p>
<p>We are looking for a dedicated Accounts Payable Clerk to join our team in Purchase, New York. This is a Contract to permanent position. The ideal candidate will bring mid-level expertise to handle financial operations efficiently, ensuring accurate and timely processing of invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Review and process invoices with precision to ensure timely payments.</p><p>• Perform account reconciliation to maintain accurate financial records.</p><p>• Code invoices appropriately and enter data into the system.</p><p>• Manage weekly payment runs to ensure smooth financial operations.</p><p>• Collaborate with team members to resolve discrepancies and clarify invoice details.</p><p>• Utilize Microsoft Excel for tracking and reporting purposes.</p><p>• Adhere to company policies and procedures while handling accounts payable tasks.</p><p>• Maintain organized records for audits and compliance.</p><p>• Assist with additional administrative duties related to accounts payable when required.</p>
We are looking for a skilled Accounts Payable Specialist to join our team on a long-term contract basis. This position offers the opportunity to contribute to the efficient management of accounts payable processes while working in a dynamic and fast-paced environment. Located in New York, New York, this role requires strong attention to detail and proficiency in relevant accounting software.<br><br>Responsibilities:<br>• Oversee the full cycle accounts payable process, ensuring timely and accurate payments.<br>• Manage vendor relationships and address any inquiries or issues related to payments.<br>• Facilitate vendor onboarding by collecting and verifying W-9 forms and banking information.<br>• Process travel and expense reimbursements in compliance with company policies.<br>• Perform credit card reconciliations and ensure proper documentation of transactions.<br>• Utilize Ramp and QuickBooks Online for accounting tasks and record management.<br>• Ensure proper coding of invoices and account allocations.<br>• Prepare and process expense reports with a high level of accuracy.<br>• Conduct check runs and handle ACH payments efficiently.<br>• Collaborate with internal teams to resolve discrepancies and improve workflows.
We are looking for a skilled Accounts Payable Specialist to oversee and manage the accounts payable functions for multiple ambulatory surgery centers. The ideal candidate will demonstrate excellent attention to detail, strong organizational skills, and the ability to work independently while collaborating with internal teams. This is a remote position based out of Ridgefield, Connecticut.<br><br>Responsibilities:<br>• Process and enter invoices into QuickBooks Online with accuracy and efficiency.<br>• Reconcile outstanding invoices by reviewing vendor statements and resolving discrepancies.<br>• Maintain synchronization between Bill.com and QuickBooks Online to ensure accurate recordkeeping.<br>• Communicate with vendors to address inquiries and manage payment schedules.<br>• Collaborate with accountants to provide support and insights while independently handling all accounts payable tasks.<br>• Conduct invoice coding and ensure all entries comply with company policies.<br>• Manage check runs and ensure timely payment processing.<br>• Monitor and review accounts payable workflows to identify opportunities for improvement.<br>• Ensure compliance with financial regulations and company procedures related to accounts payable.
We are looking for an experienced Accounts Receivable Specialist to join our team in Brooklyn, New York. This long-term contract position offers the opportunity to play a key role in managing and optimizing the company's financial processes. The ideal candidate will bring expertise in accounts receivable operations and possess strong analytical skills to ensure accuracy in billing and collections.<br><br>Responsibilities:<br>• Handle accounts receivable processes, ensuring timely and accurate invoicing and payment application.<br>• Reconcile cash transactions and maintain accurate financial records.<br>• Manage commercial collections to minimize outstanding balances and improve cash flow.<br>• Collaborate with internal teams to ensure proper billing procedures and address discrepancies.<br>• Monitor and analyze accounts receivable aging reports to identify potential risks.<br>• Assist in developing strategies to streamline cash application processes.<br>• Investigate and resolve payment issues efficiently to maintain customer satisfaction.<br>• Generate detailed financial reports related to accounts receivable activities.<br>• Support audits by providing necessary documentation and information.<br>• Maintain compliance with company policies and industry standards in all financial activities.
<p>We are looking for an experienced Accounts Payable Specialist in Middlesex County, NJ area. In this role you will be responsible for full cycle accounts payable, invoice processing, processing payments, and more. You must have prior experience using SAP software. </p><p><br></p><p>Responsibilities:</p><p>• Process invoices efficiently using SAP. </p><p>• Ensure timely payments and manage payment schedules effectively.</p><p>• Reconcile bank accounts and resolve discrepancies efficiently.</p><p>• Code invoices and accounts appropriately for accurate financial reporting.</p><p>• Assist in creating reports and summaries for management review.</p>
We are looking for an experienced Accounts Receivable Clerk to join our team in White Plains, New York. In this role, you will oversee critical financial operations, including cash applications, account reconciliation, and dispute resolution. If you excel in maintaining accuracy, managing financial records, and collaborating with teams, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Process and record payments efficiently, ensuring the accuracy of all cash applications.<br>• Investigate and resolve disputes, chargebacks, and payment discrepancies with precision.<br>• Prepare and handle daily bank deposits to maintain smooth financial operations.<br>• Reconcile customer accounts, applying payments correctly and addressing outstanding balances.<br>• Maintain organized and detailed records of all financial transactions.<br>• Collaborate with clients, vendors, and internal teams to address issues and improve processes.<br>• Ensure compliance with company policies and financial regulations.<br>• Contribute to process improvements by identifying and implementing more efficient workflows.
<p>Our client, a growing organization with a high-volume transactional environment, is partnering with our staffing team to identify a driven <strong>Collections / Accounts Receivable Specialist</strong> to support their finance operations. This is an excellent opportunity for someone who enjoys problem-solving, building customer relationships, and contributing directly to cash flow performance.</p><p><br></p><p>What You’ll Do</p><p>In this role, you’ll manage customer accounts end-to-end while helping reduce outstanding receivables and improve overall collection performance:</p><ul><li>Proactively follow up on past-due accounts through phone, email, and online platforms</li><li>Review aging reports and prioritize collection efforts based on risk, balances, and payment history</li><li>Resolve billing questions and payment discrepancies in partnership with internal teams</li><li>Document collection activity and maintain accurate account records</li><li>Collaborate cross-functionally with billing, cash application, and operations teams to ensure account accuracy</li><li>Identify accounts requiring escalation and recommend next steps when appropriate</li><li>Consistently work toward monthly collection goals and improvements in DSO</li><li>Leverage AR tools and systems to track outreach and streamline workflows</li></ul><p><br></p>
<p>The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.</p><p>Key Responsibilities</p><ul><li>Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match).</li><li>Review invoices for accuracy, appropriate approvals, and correct GL coding.</li><li>Enter, track, and reconcile AP transactions in <strong>NetSuite</strong>, maintaining data integrity and consistency.</li><li>Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments.</li><li>Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors.</li><li>Maintain vendor records, W‑9s, and support year‑end 1099 preparation.</li><li>Reconcile AP aging reports and assist with month‑end close activities.</li><li>Support audits by providing documentation and responding to inquiries.</li><li>Assist with process improvements to streamline AP workflows and strengthen internal controls.</li><li>Provide general accounting support as needed in a small‑team environment.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p>Our team is seeking a skilled Accounts Payable Specialist for a long-term contract opportunity in Stamford. This role requires at least two years of experience in accounts payable, attention to detail, and strong knowledge of accounting principles. You will manage high-volume invoice processing, support month-end close activities, and help drive accuracy and timeliness across the AP function.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices, payment requests, and expense reports efficiently and accurately</li><li>Match purchase orders, receipts, and invoices; resolve discrepancies as needed</li><li>Maintain vendor records and respond to inquiries professionally</li><li>Perform monthly reconciliations of AP accounts</li><li>Assist with weekly and monthly payment runs</li><li>Support month-end closing and reporting activities</li><li>Collaborate with finance and procurement teams to ensure compliance with company policies</li><li>Prepare and maintain documentation for audits</li><li>Contribute to process improvements and automation projects, as needed</li></ul><p><br></p>
<p>The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.</p><p>Key Responsibilities</p><ul><li>Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match).</li><li>Review invoices for accuracy, appropriate approvals, and correct GL coding.</li><li>Enter, track, and reconcile AP transactions in <strong>NetSuite</strong>, maintaining data integrity and consistency.</li><li>Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments.</li><li>Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors.</li><li>Maintain vendor records, W‑9s, and support year‑end 1099 preparation.</li><li>Reconcile AP aging reports and assist with month‑end close activities.</li><li>Support audits by providing documentation and responding to inquiries.</li><li>Assist with process improvements to streamline AP workflows and strengthen internal controls.</li><li>Provide general accounting support as needed in a small‑team environment.</li></ul><p><br></p>
<p>We are looking for a dedicated Accounts Receivable Coordinator to join our team in Stamford, Connecticut. This role focuses on managing customer accounts, resolving payment issues, and ensuring timely collections to support the organization's financial health. The ideal candidate thrives in fast-paced, high-volume environments and is eager to contribute to a growing company's success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prioritize and execute collection efforts based on aging accounts, customer risk levels, and invoice amounts.</p><p>• Investigate and resolve customer disputes, escalating complex cases to the Accounts Receivable Manager when necessary.</p><p>• Maintain detailed and accurate records of all collection activities and communications with customers.</p><p>• Collaborate with billing and cash application teams to ensure account information is accurate and up to date.</p><p>• Partner with the Operations team to address and resolve customer payment concerns efficiently.</p><p>• Recommend appropriate actions for overdue accounts, including escalation, suspension, write-offs, or third-party collections.</p><p>• Consistently meet or exceed monthly collection goals while contributing to the reduction of outstanding receivables.</p><p>• Utilize accounts receivable tools and platforms, such as Versapay and lockbox systems, to optimize outreach and tracking processes.</p><p><br></p><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fort Lee, New Jersey. This is a long-term contract position that offers an excellent opportunity to contribute to the financial operations of the organization. The ideal candidate will demonstrate strong analytical skills and expertise in accounts receivable processes, ensuring accuracy and efficiency in all tasks.<br><br>Responsibilities:<br>• Manage and process accounts receivable transactions, including invoicing and payment applications.<br>• Oversee commercial collections and ensure timely follow-ups to maintain cash flow.<br>• Handle cash applications with precision and resolve discrepancies promptly.<br>• Collaborate with clients and internal teams to address billing inquiries and disputes.<br>• Utilize advanced Excel functions, such as pivot tables and V-lookups, to analyze financial data.<br>• Maintain accurate records of payments and account statuses in compliance with company policies.<br>• Support the implementation of improvements to streamline manual processes.<br>• Generate detailed reports on accounts receivable activities and present findings to management.<br>• Ensure adherence to company procedures and financial regulations.<br>• Assist with other related duties as needed to support the finance department.
<p>The Accounts Payable Specialist supports the full-cycle AP function for a growing manufacturing company, ensuring timely and accurate processing of vendor invoices, purchase orders, and payments. This role is ideal for someone who thrives in a fast‑paced, inventory‑driven environment and is comfortable working with NetSuite and cross‑functional teams such as procurement, operations, and supply chain.</p><p>Key Responsibilities</p><ul><li>Process high‑volume vendor invoices, ensuring proper matching to purchase orders and receipts (3‑way match).</li><li>Review invoices for accuracy, appropriate approvals, and correct GL coding.</li><li>Enter, track, and reconcile AP transactions in <strong>NetSuite</strong>, maintaining data integrity and consistency.</li><li>Prepare weekly payment runs (ACH, checks, wires) and ensure timely vendor payments.</li><li>Resolve invoice discrepancies by collaborating with purchasing, receiving, and vendors.</li><li>Maintain vendor records, W‑9s, and support year‑end 1099 preparation.</li><li>Reconcile AP aging reports and assist with month‑end close activities.</li><li>Support audits by providing documentation and responding to inquiries.</li><li>Assist with process improvements to streamline AP workflows and strengthen internal controls.</li><li>Provide general accounting support as needed in a small‑team environment.</li></ul><p><br></p>
