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10 results for Office Specialist in Providence, RI

Office Assistant

Boston, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Office Assistant to support daily workplace operations in Boston, Massachusetts. This Long-term Contract position will play an important role in keeping administrative processes efficient, coordinating office services, and providing dependable support to executives and employees. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities: • Partner with senior leadership to communicate office needs, track operational effectiveness, and help improve administrative workflows and procedures. • Monitor inventory levels for workplace supplies and arrange purchases for items such as stationery, furniture, equipment, and other essential office resources. • Maintain organized and up-to-date administrative records to support accurate documentation across office functions. • Review and process vendor billing, ensuring invoices are handled accurately and submitted for payment within required timelines. • Provide day-to-day administrative support for executives, including coordinating requests and assisting with office-related tasks. • Arrange meetings, manage calendars, and resolve scheduling conflicts to keep priorities running smoothly. • Support onboarding activities, maintain employee files, and assist with HR-related coordination as needed. • Organize employee travel logistics and oversee office events such as weekly catering and team gatherings. • Work closely with building management, vendors, and service providers to address maintenance needs and ensure office services operate without disruption. • Guide and support the office assistant team member by offering direction, training, and day-to-day oversight while assisting with additional operational needs as required.
2026-09-03T00:00:00Z

Office Manager

Stoughton, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an Office Manager to help maintain an organized and responsive administrative operation within a healthcare environment. This contract opportunity has the potential to become a permanent role and is ideal for someone who can balance day-to-day office coordination with strong support for leadership and staff. The role requires sound judgment, attention to detail, and the ability to keep multiple priorities moving efficiently in a fast-paced setting. Responsibilities: • Direct daily administrative activities to keep the office running efficiently and professionally. • Coordinate the ordering, tracking, and upkeep of office supplies, equipment, files, and operational documents. • Compile routine reports and maintain accurate program information and related records. • Provide administrative support to leadership by organizing calendars, monitoring priorities, and ensuring timely follow-up on key tasks. • Review office workflows and recommend practical improvements that increase efficiency and consistency. • Work closely with team members to support smooth program operations and responsive internal service. • Assist with accounts payable support and front-desk or receptionist-related duties as needed. • Contribute to special projects while handling sensitive information with discretion and professionalism.
2026-09-04T00:00:00Z

Office Manager

Plymouth, MA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Office Manager to support daily operations in a fast-paced medical environment. This contract opportunity has the potential to become permanent and is ideal for someone who can create structure, maintain administrative efficiency, and provide dependable support to leadership and staff. The role requires strong organizational judgment, sound workplace conduct, and the ability to keep multiple office functions running smoothly. Responsibilities: • Direct day-to-day administrative activities to ensure the office operates in an organized and efficient manner • Maintain office inventory, coordinate supply orders, and oversee the condition of equipment and general workspaces • Organize records, track documentation, and prepare routine reports to support program needs and operational visibility • Provide administrative assistance to leadership by coordinating schedules, managing priorities, and following through on key action items • Review workflows and recommend practical improvements that strengthen efficiency and consistency across office operations • Partner with team members to support smooth program execution and responsive day-to-day office support • Assist with assigned projects while handling sensitive information with a high level of discretion • Support front desk and receptionist-related duties as needed to ensure a welcoming experience for visitors and staff
2026-09-02T00:00:00Z

Office Manager

Boston, MA
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-03T00:00:00Z

Office Coordinator

Cranston, RI
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and front-desk operations. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-moving environment, communicates effectively with visitors and callers, and maintains strong accuracy across multiple office tasks. The right candidate will bring solid technical ability, careful attention to detail, and a dependable approach to coordinating shipments, records, and office workflows. Responsibilities: • Manage front-desk activity by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Handle inbound phone calls and route messages efficiently while maintaining courteous and accurate communication. • Track incoming and outgoing shipments using internal systems and ensure records remain current and complete. • Confirm the receipt of equipment and materials by reviewing deliveries against documentation and updating inventory information. • Maintain organized product and equipment inventory records to support availability, accountability, and operational accuracy. • Perform a range of clerical and administrative duties, including data entry, document handling, and general office support. • Adapt to changing priorities throughout the day and respond effectively to urgent requests or schedule adjustments. • Support shipping workflow updates, including assisting with tracking activities as processes move between systems and platforms.
2026-09-02T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Our client, a prominent law firm, is seeking a Litigation Legal Assistant to join their team. This position is suited for someone who is confident navigating civil litigation procedures, coordinating multiple priorities, and maintaining accuracy under tight deadlines. The role offers the chance to contribute to a collaborative legal environment while providing essential support across active case matters. Role: Litigation Legal Assistant Location: Boston, MASchedule: Hybrid (4 days in, 1 day remote)Salary: $80,000 - $95,000 (depending on experience) + great benefits Responsibilities:<ul><li>Monitor and manage court deadlines, scheduling orders, statutes of limitations, and internal deadlines to ensure timely filings and compliance.</li><li>Regularly review court dockets, track case activity, and maintain accurate, complete, and up-to-date litigation files.</li><li>Manage attorney calendars, including hearings, depositions, mediations, client meetings, trial dates, and other case-related commitments.</li><li>Coordinate meetings and proactively manage litigation scheduling priorities.</li><li>Assist attorneys with travel arrangements, expense reports, and other administrative needs.</li><li>Prepare, format, proofread, and electronically file pleadings, motions, briefs, discovery materials, correspondence, and other legal documents in state and federal courts.</li><li>Maintain organized electronic and physical case files, ensuring documents are properly filed, accurately maintained, and readily accessible.</li><li>Prepare engagement letters, open new client and matter files, and assist with new matter intake.</li><li>Draft routine legal correspondence and provide support with document production, discovery, and other litigation-related activities.</li><li>Maintain case documents and matter information within the firm’s document management system, including NetDocuments.</li><li>Ensure all filings and legal documents comply with applicable court rules, procedures, formatting requirements, and deadlines.</li><li>Coordinate and assist with preparation for depositions, hearings, mediations, and trials.</li><li>Prepare trial notebooks, witness lists, exhibit binders, and other materials required for hearings, depositions, and trial.</li><li>Coordinate with court reporters, expert witnesses, vendors, and other external parties on case-related matters.</li><li>Provide administrative and logistical support throughout the litigation process to ensure attorneys are fully prepared for proceedings.</li><li>Communicate professionally and effectively with clients, courts, opposing counsel, court reporters, expert witnesses, vendors, and other parties regarding case-related matters.</li><li>Assist with billing and invoicing, including addressing and responding to client billing inquiries.</li><li>Provide cross-coverage and administrative support to other team members as needed.</li><li>Provide occasional front-office coverage and general administrative assistance as needed.</li><li>Maintain strict confidentiality, exercise sound judgment, and demonstrate exceptional attention to detail when handling sensitive information and legal matters.</li></ul>
2026-08-13T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 110000 USD / Yearly
We are looking for a highly organized Legal Assistant to support a busy litigation team. This permanent, on-site position plays an important role in keeping matters organized, court deadlines on track, and attorneys prepared for each stage of the litigation process. The ideal candidate brings strong law firm experience, excellent judgment, and the ability to manage both legal and administrative work with accuracy and care. Responsibilities: • Prepare, revise, and proofread pleadings, correspondence, and other litigation documents to ensure accuracy, consistency, and proper formatting. • Maintain organized case files and discovery materials so attorneys can access critical information efficiently throughout each matter. • Coordinate electronic and court-related filings, including service of documents, while monitoring filing requirements and deadlines. • Manage attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments. • Track key litigation dates and follow up proactively to help the team meet court deadlines and internal priorities. • Support day-to-day case administration by organizing client records, drafting routine communications, and handling document distribution. • Serve as a reliable point of contact with courts, clients, and opposing counsel regarding scheduling, filings, and general case logistics. • Work closely with attorneys and internal staff to promote smooth case progression and high-quality client service.
2026-09-02T00:00:00Z

Administrative Assistant

Milton, MA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support academic and operational activities for a learning-focused program in Milton, Massachusetts. This Contract position offers the opportunity to contribute to student-facing initiatives, faculty support, and day-to-day office coordination in a fast-paced environment. The role will partner with multiple campus teams to help keep recruitment, scheduling, purchasing, and administrative processes running smoothly. Responsibilities: • Coordinate administrative support for program operations, including scheduling, document preparation, and general office follow-up. • Assist with prospective student outreach and enrollment-related activities, helping create a positive and organized experience for applicants. • Provide day-to-day support to faculty by managing requests, preparing materials, and helping address administrative needs. • Work with internal departments to submit and track purchasing items, paperwork, and related approvals. • Organize recurring meetings, maintain calendars, and ensure participants have the information and materials they need. • Process personnel-related documentation and review timekeeping records for timely submission and approval. • Collaborate with admissions, outreach, and technology team members to support coordinated program efforts. • Help arrange campus visits, tours, and program events while managing logistics and communication with attendees.
2026-09-01T00:00:00Z

Administrative Assistant

Jamaica Plain, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, handling front-desk interactions, and maintaining accurate records. The role requires strong communication, attention to detail, and the ability to manage multiple tasks in a detail-focused environment. Responsibilities: • Provide day-to-day administrative support to ensure office activities are completed efficiently and on schedule. • Welcome visitors, manage front-desk coverage, and respond courteously to incoming calls and general inquiries. • Enter, update, and maintain information in internal records and databases with a high level of accuracy. • Assist with processing documentation, organizing files, and preparing routine correspondence as needed. • Coordinate office communications and help route requests to the appropriate team members. • Support departmental workflows by tracking tasks, handling clerical assignments, and maintaining organized records. • Contribute to special administrative projects and assist with process-related updates when required.
2026-09-02T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to leadership and key business teams in Boston, Massachusetts. This Long-term Contract position will focus on managing complex schedules, coordinating travel and events, and helping daily operations run smoothly for a Vice President and internal sales-related teams. The ideal candidate brings strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities: • Manage demanding executive calendars, schedule meetings, and adjust priorities as business needs change. • Prepare, review, and submit expense reports with a high level of accuracy and timeliness. • Coordinate travel plans, including itineraries, reservations, and related logistics for business trips. • Organize team meals, training-related arrangements, and other administrative support activities for internal sales groups. • Provide direct administrative support to a Vice President and associated business teams, ensuring smooth day-to-day operations. • Assist with planning and on-site coordination for major company events such as sales kickoffs and broader corporate gatherings. • Support executive meetings by handling scheduling details, materials coordination, and follow-up logistics.
2026-09-04T00:00:00Z