<p>** This position is 2 days a week/ 4 hours a day for a total of 8 hours/week</p><p>We are looking for a dedicated and organized Office Assistant to join our team in New York, NY. This long-term contract position offers the opportunity to play a vital role in maintaining an efficient and well-stocked office environment. The ideal candidate will thrive in a dynamic setting and be committed to ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Revised Job Duties</strong></p><ul><li>Primary responsibilities: pantry management (including daily set-up such as making coffee), receiving and stocking deliveries, and processing mail.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Newark, New Jersey. In this long-term contract role, you will play a key part in managing essential office operations such as shipping, purchasing, receiving, and order processing, while also providing general clerical support. This is a great opportunity to grow your skills in a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage shipping, purchasing, receiving, and order entry processes to ensure seamless operations.<br>• Review and process contracts and orders with accuracy and attention to detail.<br>• Handle data entry tasks and maintain accurate records within the company's CRM system.<br>• Print labels and prepare documentation for shipments and inventory tracking.<br>• Process claims for lost or damaged packages with the appropriate carriers.<br>• Generate and review weekly shipping reports to monitor order fulfillment.<br>• Support office functions by ordering supplies and maintaining inventory.<br>• Provide clerical assistance, including answering inbound calls and performing billing functions.<br>• Assist with ad hoc tasks to support the office's overall efficiency.
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
<p>75,000 - 85,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul><p><strong>Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul><p><br></p>
<p>Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul><p><br></p>
<p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
<p>This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence.</p><p><br></p><p>Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.</p><p>Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.</p><p>Prepare and review job arrangement letters in accordance with firm standards.</p><p>Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.</p><p>Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.</p><p>Create and track business development reports and activities for MDs.</p><p>Prepare, coordinate, and send client documents.</p><p>Prepare, coordinate, and send documents related to internal management functions.</p><p>Generate and distribute reports in billing and other systems as needed for client engagement team(s).</p><p>Ensure the completion of essential projects and meet critical deadlines.</p><p>Occasionally assist office committees with coordination of external events.</p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>Our client, a rapidly growing technology company, is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement.</p><p><br></p><p>Salary is 85,000 - 110,000. </p><p><br></p><p>Benefits include health insurance, 401k, and PTO</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support in Montclair, New Jersey. This role requires strong organizational skills, attention to detail, and the ability to work effectively under pressure. </p><p><br></p><p>Responsibilities:</p><p>• Draft promotional materials and contracts with sponsors, ensuring accuracy and alignment with company standards.</p><p>• Manage executive calendars, including scheduling meetings and coordinating appointments.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Facilitate communication by handling email correspondence and prioritizing urgent matters.</p><p>• Organize and prepare for executive meetings, including creating agendas and gathering necessary documents.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Provide support during high-pressure situations by adapting quickly to changing priorities.</p><p>• Collaborate with internal teams to ensure smooth execution of administrative tasks.</p><p>• Monitor deadlines and follow up on pending items to ensure timely completion of tasks</p>
<p>We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.</p><p>• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.</p><p>• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.</p><p>• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.</p><p>• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.</p><p>• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.</p><p>• Assist in special projects as needed, contributing to the overall efficiency of the executive team.</p><p><br></p>
<p>We are looking for a highly organized and detail-oriented <strong>PART TIME (25 hours a week / 5 hours a day) </strong>Administrative Assistant to join our team in Princeton, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth operations by providing essential administrative support. Your ability to multitask and maintain accuracy in a fast-paced environment will be crucial to success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure seamless daily operations.</p><p>• Answer and manage inbound calls, addressing inquiries and redirecting as necessary.</p><p>• Perform data entry tasks with high accuracy and attention to detail.</p><p>• Coordinate and oversee calendar management, scheduling meetings and appointments efficiently.</p><p>• Prepare and process expense reports and reimbursement requests in a timely manner.</p><p>• Assist with receptionist duties, including welcoming guests and maintaining an organized and efficient front office environment.</p><p>• Utilize Microsoft SharePoint to organize and manage documentation and resources.</p><p>• Handle administrative office tasks such as filing, correspondence, and record management.</p><p>• Collaborate with team members to support various projects and organizational needs.</p>
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in New York, New York. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and providing exceptional support to the office. This is an excellent opportunity for someone who thrives in a dynamic environment and excels at multitasking.<br><br>Responsibilities:<br>• Manage daily administrative tasks, ensuring the office runs efficiently and effectively.<br>• Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Assist with receptionist duties, including welcoming visitors and handling front desk operations.<br>• Coordinate and schedule meetings, appointments, and other events as needed.<br>• Prepare and distribute correspondence, reports, and other documents in a timely manner.<br>• Monitor and manage office supplies, placing orders as necessary to maintain inventory.<br>• Support team members with various ad hoc tasks and special projects.<br>• Maintain a clean and organized office environment to promote productivity.
<p>We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.</p><p>• Prepare and generate reports to support compliance and departmental needs.</p><p>• Manage and respond to inbound calls, providing attentive assistance to clients and team members.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Ensure timely and accurate completion of administrative duties to support compliance initiatives.</p><p>• Collaborate with team members to maintain efficient workflows and processes.</p><p>• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.</p><p>• Handle sensitive information with discretion and confidentiality.</p><p>• Support the department in meeting deadlines and achieving organizational goals.</p>
<p>Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This is a contract position where you will play a key role in ensuring smooth office operations and providing excellent support to staff and clients. The ideal candidate will possess strong organizational skills and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly.<br>• Maintain and update records in the database, ensuring accuracy and completeness.<br>• Assist with office operations, including handling incoming and outgoing mail and packages.<br>• Provide general administrative support for ongoing projects, ensuring deadlines are met.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Organize and manage office supplies, ensuring availability for daily operations.<br>• Support the scheduling and coordination of meetings and appointments.<br>• Uphold a detail-oriented and welcoming office environment for staff and visitors.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Toms River, New Jersey. </p><p>Responsibilities:</p><p>• Process policies, certificates, endorsements, correspondence, and other administrative tasks efficiently and accurately.</p><p>• Prepare certificates and Auto ID cards in alignment with team requirements.</p><p>• Organize and maintain electronic files in compliance with company standards.</p><p>• Operate and manage office equipment, including fax machines, copiers, and other tools.</p><p>• Address routine issues independently and escalate complex matters to the Service Team when necessary.</p><p>• Create and manage account-specific workflows and service plans using Sagitta and WorkSmart.</p><p>• Sort, distribute, and manage incoming mail and other clerical duties.</p><p>• Collaborate with the team to address additional administrative support needs as required.</p><p>• Ensure adherence to company policies, procedures, and guidelines in all tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.<br>• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.<br>• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.<br>• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures while following detailed instructions.<br>• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.<br>• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
<p>Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will be fully remote with flexible hours and are responsible for data entry tasks that ensure smooth operations and compliance. This position requires a proactive individual with strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue class certificates with accuracy and attention to detail.</p><p>• Enter and maintain data in a federal database, ensuring all records are up to date and compliant.</p><p>• Manage email correspondence by responding promptly and professionally to inquiries.</p><p>• Support other administrative duties (possibly) </p><p><br></p><p><br></p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Parsippany, New Jersey. This is a Contract to permanent position, offering the opportunity to support various office operations while contributing to the smooth functioning of business activities. The ideal candidate will possess excellent communication skills, technical proficiency, and a detail-oriented approach to managing tasks efficiently.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is maintained and orders are placed as needed.<br>• Coordinate and execute event logistics, including setup, breakdown, and catering arrangements.<br>• Schedule and prepare for meetings, ensuring all necessary materials and technology are in place.<br>• Assist with office relocation activities, such as organizing, packing, and overseeing the transition.<br>• Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents.<br>• Conduct surveys using SurveyMonkey and distribute them to the client base.<br>• Design content using Canva and assist with posting on LinkedIn and other social media platforms.<br>• Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations.<br>• Provide support with answering inbound calls and handling receptionist duties.<br>• Perform accurate data entry and maintain records with attention to detail.
<p>We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations.</p><p>• Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists.</p><p>• Assist in planning and executing events involving members, ensuring all logistical aspects are addressed.</p><p>• Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes.</p><p>• Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation.</p><p>• Provide administrative support for various projects, ensuring deadlines and objectives are met.</p><p>• Handle inbound calls and inquiries, delivering excellent communication and customer service.</p><p>• Utilize tools like Concur for expense management and vendor invoice processing efficiently.</p><p>• Ensure accuracy and organization in data entry and file management.</p><p>• Support leadership with ad hoc tasks as needed to maintain operational efficiency.</p>
<p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>