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47 results for Executive Assistant in Princeton, NJ

Executive Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs. Responsibilities: • Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations. • Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office. • Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events. • Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable. • Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials. • Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately. • Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed. • Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.
2026-07-24T00:00:00Z

Executive Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
A growing global technology organization is seeking an experienced Executive Assistant to support multiple C-suite leaders in a fast-paced, high-visibility environment. This role will serve as a strategic partner to senior executives, managing complex calendars, global travel, executive communications, meetings, and special projects while helping drive operational efficiency across the leadership team.Responsibilities:<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Support executive meetings, presentations, and leadership communications</li><li>Prepare reports, agendas, and executive-level documentation</li><li>Partner with internal and external stakeholders on high-priority initiatives</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-07-22T00:00:00Z

Executive Assistant

Havertown, PA
onsite
Temporary to Hire
24 - 24 USD / Hourly
We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion. Responsibilities:• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.• Handle confidential information with a high level of discretion and maintain organized administrative records.• Support travel planning and related arrangements for executive meetings or district business as needed.
2026-07-14T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to support senior leaders within a mission-driven non-profit organization. This contract-to-permanent opportunity is ideal for a highly organized individual who can balance executive support, departmental coordination, and confidential communications in a fast-moving environment. The role requires strong judgment, excellent communication skills, and the ability to keep priorities on track while managing multiple administrative activities. This hybrid position also offers the chance to contribute to the daily effectiveness of the Strategic Initiatives department. Responsibilities: • Oversee complex executive calendars in Microsoft Outlook, ensuring meetings, appointments, and travel plans are scheduled accurately and efficiently. • Coordinate business travel, lodging, transportation, and meeting logistics to support seamless executive and departmental operations. • Manage incoming calls and inquiries by screening communications, relaying messages, and directing requests to the appropriate team members. • Prepare and refine written correspondence, track follow-up actions, and help maintain timely communication on behalf of leadership. • Produce accurate expense reports and maintain organized records related to executive and departmental spending. • Support the day-to-day operations of the Strategic Initiatives team by anticipating needs, handling administrative tasks, and keeping workflows organized. • Administer contract-related coordination for the Equitable Justice division, helping move agreements through the appropriate process. • Organize departmental events and meetings, document key discussion points, and monitor outstanding action items after each session.
2026-07-01T00:00:00Z

Executive Assistant

Florham Park, NJ
onsite
Temporary to Hire
37.2115 - 43.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Morrisotwn, New Jersey. This contract opportunity with potential for a permanent role is ideal for a highly organized, detail-oriented individual who thrives in a fast-paced environment and can manage competing priorities with confidence and discretion. The role combines executive support, communication coordination, and project follow-through to help leaders operate effectively across the business. This role is primarily remote with occasional travel to our Morristown, NJ office. Responsibilities:• Oversee complex business and personal scheduling for executive leadership, ensuring meetings, priorities, and follow-up items are coordinated efficiently.• Prepare agendas, draft correspondence, screen communications, and help manage interactions with clients and internal stakeholders.• Arrange detailed travel itineraries, including air, hotel, ground transportation, and related logistics, while adjusting plans as schedules change.• Track cross-functional initiatives, monitor deadlines, identify obstacles, and help drive progress to completion.• Support senior leaders by organizing information flow, prioritizing requests, and maintaining alignment across internal teams.• Handle confidential business matters with sound judgment, professionalism, and a high level of discretion.• Represent executive leadership in communications with colleagues, external partners, board-level contacts, and other key audiences.• Produce reports, maintain organized records, and deliver day-to-day administrative support that keeps operations running smoothly.• Coordinate team communications and assist with planning on-site meetings, offsite gatherings, and other executive-related events.
2026-07-24T00:00:00Z

Executive Assistant

Camden, NJ
onsite
Temporary / Contract
34 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support. This Long-term contract position is ideal for a candidate with relevant experience who can manage complex scheduling, coordinate travel, and support executive operations in a fast-paced onsite environment. The role requires strong judgment, excellent organization, and the ability to maintain a high standard of conduct while handling shifting priorities and key meetings. Responsibilities:• Manage executive calendars, schedule appointments, and resolve conflicts to keep daily priorities on track.• Arrange domestic and business travel logistics, including itineraries, reservations, and schedule coordination.• Prepare for executive and board meetings by organizing materials, confirming attendance, and supporting meeting logistics.• Serve as a dependable administrative partner by handling day-to-day requests with discretion and efficiency.• Create, edit, and format documents, presentations, and correspondence using Microsoft Office applications.• Monitor changing schedules and adjust plans as needed, including providing support during extended hours when required.• Coordinate onsite meeting details and ensure executives are fully prepared for internal and external engagements.
2026-07-17T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Growing Real Estate firm in Midtown New York is currently seeking an Executive Assistant. The role combines executive support, coordination, and project follow-through to help maintain smooth daily operations. Responsibilities:• Coordinate schedules by organizing meetings, resolving calendar conflicts, and adjusting priorities as business needs change.• Manage calls, appointments, and ongoing correspondence while ensuring timely follow-up on outstanding matters.• Keep business records, files, and important documentation accurate, accessible, and well organized.• Arrange travel plans and provide support for occasional business-related errands or logistical needs.• Track active initiatives, monitor deadlines, and help ensure action items are completed on schedule.• Contribute to special projects and recommend practical improvements to administrative processes and workflow efficiency.
2026-07-09T00:00:00Z

Executive Assistant

Conshohocken, PA
onsite
Temporary to Hire
33 - 35 USD / Hourly
We are looking for an Executive Assistant to support leadership for a firm in West Chester, Pennsylvania. This is a long-contract position with the potential to become permanent and is ideal for someone who excels at keeping schedules organized, coordinating logistics, and managing shifting priorities with professionalism. The person in this role will help create structure for executive operations by overseeing calendars, planning travel, and ensuring meetings and commitments stay on track. Responsibilities:• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep daily priorities aligned.• Arrange domestic and/or business travel plans, including itineraries, bookings, and related logistics.• Coordinate meeting details for executive discussions, ensuring timing, materials, and participant communication are handled efficiently.• Monitor changing priorities and adjust schedules or travel plans as needed to support business needs.• Serve as a reliable administrative partner by keeping leadership informed of upcoming commitments and deadlines.• Organize travel-related information and confirmations so executives have clear, accurate plans before departures.• Support smooth day-to-day executive operations
2026-07-23T00:00:00Z

Executive Personal Assistant

Gilbertsville, PA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions. Responsibilities:• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.• Coordinate media-related activities ensuring all logistics are handled smoothly.• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.
2026-07-20T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-21T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-07-23T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-07-01T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-07-17T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations. This contract position with the potential to become permanent is ideal for someone who enjoys keeping administrative processes on track, managing multiple priorities, and providing strong front-desk and clerical support. The role offers an opportunity to contribute to a busy office environment through accurate recordkeeping, coordination, and responsive communication. Responsibilities:• Maintain office supply inventory, replenish common materials, and ensure shared equipment such as printers remains stocked and ready for use.• Organize and file business records accurately so documents are easy to retrieve and remain up to date.• Track outgoing shipments, maintain detailed shipping records, and coordinate delivery activity through carriers such as FedEx.• Prepare and manage certificates and related documentation while supporting consistent paperwork processing across the office.• Update financial and administrative logs, including check registers, expense documentation, and credit card reporting.• Coordinate internal ticket distribution and assist with special administrative tasks that support team operations.• Monitor the movement of forms and documents to help maintain an efficient workflow from submission through completion.• Compile and maintain reporting, including Ex Works-related data, with careful attention to accuracy and deadlines.
2026-07-24T00:00:00Z

Administrative Assistant

Dover, NJ
onsite
Temporary to Hire
20 - 30 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks. Responsibilities:• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.• Assist leadership with general administrative assignments and occasional personal support tasks as needed.• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.
2026-07-16T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, detail-oriented individual who can bring structure to records, materials, and moving logistics while keeping documentation accurate and accessible. The person in this position will help coordinate day-to-day administrative tasks that contribute to an orderly and efficient transition. Success in this assignment will come from strong attention to detail, sound judgment with sensitive information, and the ability to stay productive while managing multiple priorities. Responsibilities: • Organize and maintain legal documents, office records, and other on-site files so materials are easy to locate and track throughout the project. • Develop and update detailed inventories for furniture, equipment, supplies, and records associated with the office move. • Review documents and materials against organizational guidelines to help identify what should be retained, archived, shredded, or discarded. • Prepare files, records, and workplace materials for packing and transport to support a smooth relocation process. • Assist with planning the layout of the new office, including documenting seating assignments and workspace arrangements. • Keep clear and accurate records of project activities, inventories, and relocation-related decisions from start to finish. • Work closely with internal team members to gather information, share updates, and help keep the move organized and on schedule. • Provide general administrative support, including data entry, call handling, and front-office assistance, as needed during the assignment.
2026-07-21T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a detail-oriented Legal Administrative Assistant to support attorneys and legal staff with a wide range of administrative and clerical duties. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities<ul><li>Prepare, revise and format legal documents, correspondence and reports.</li><li>Manage attorney calendars, schedule meetings, court dates and deadlines.</li><li>File legal documents electronically and maintain organized physical and digital case files.</li><li>Coordinate client communications and respond to routine inquiries in a professional manner.</li><li>Assist with billing, time entry, expense reports and other administrative support tasks.</li><li>Conduct basic legal and public records research as requested.</li><li>Track deadlines and help ensure compliance with court and filing requirements.</li><li>Support the legal team with document management, contract administration and general office coordination.</li></ul>
2026-07-24T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment. What you get to do every single day: • Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.• Protect sensitive information by following established confidentiality and records security standards at all times.• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.
2026-07-20T00:00:00Z

Advanced Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 36 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership in New York, New York. This contract position requires excellent judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will handle sensitive information with discretion while coordinating schedules, travel, communications, and administrative operations with accuracy and professionalism. Responsibilities:• Manage complex executive calendars, schedule meetings, and adjust priorities quickly to accommodate changing business needs.• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related documentation.• Prepare, review, and submit expense reports in accordance with company policies and established timelines.• Screen inbound calls and correspondence, direct inquiries appropriately, and ensure timely follow-up on urgent matters.• Draft, format, and edit clear, well-organized communications, presentations, and other documents using standard office tools.• Support meeting planning by organizing agendas, materials, room logistics, and follow-up actions for leadership teams.• Maintain confidential records and handle sensitive business information with a high level of discretion and care.• Monitor administrative processes for accuracy and quality, helping ensure tasks are completed efficiently and to expected standards.
2026-07-20T00:00:00Z

Office Assistant

Allentown, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a reliable and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate is detail-oriented, professional, and comfortable handling a variety of clerical and customer-facing tasks. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Maintain filing systems, records, and office documentation</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and track office supplies and assist with inventory</li><li>Prepare correspondence, reports, and other administrative materials</li><li>Support data entry, document management, and recordkeeping</li><li>Assist with mail distribution, shipping, and receiving</li><li>Coordinate with vendors and internal team members as needed</li><li>Help maintain a clean, organized, and efficient office environment</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-07-15T00:00:00Z