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44 results for Administrative Assistant Part Time in Princeton, NJ

Part-Time Administrative Assistant

Buckingham, Pennsylvania
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-18T00:00:00Z

Administrative Assistant

Parsippany, New Jersey
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Camden, New Jersey
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-22T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Camden, New Jersey
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly. Responsibilities:• Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.• Organize incoming correspondence and maintain electronic records within document management and agency management systems.• Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.• Update and maintain client account files so records remain complete, accurate, and aligned with company standards.• Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.• Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.• Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.• Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.
2026-09-22T00:00:00Z

Administrative Assistant

Manalapan, New Jersey
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to join a dental and healthcare marketing organization in New Jersey. This contract opportunity with potential for a permanent role supports the Operations team in a close-knit office environment and is ideal for someone who enjoys keeping day-to-day activities organized while handling detailed reporting and administrative work. The role includes a mix of office coordination, data entry, and employee support tasks, making it a strong fit for someone with a service-focused mindset and an interest in long-term growth. Responsibilities: • Provide daily administrative support to the Operations department, helping maintain smooth office workflows and assisting team members with routine needs. • Prepare, update, and organize reports, spreadsheets, and data records with a high level of accuracy, including recurring tasks that may be repetitive in nature. • Support employee lifecycle activities such as onboarding coordination, offboarding documentation, responding to basic questions, and communicating with outside vendors when needed. • Manage front-office and general office functions, including answering inbound calls, handling correspondence, and assisting with receptionist-related duties. • Coordinate logistics for office initiatives and special projects, including helping with planning related to the office move when applicable. • Arrange calendars, appointments, travel details, and other scheduling needs for internal teams and events. • Assist with shipping and delivery coordination, including tracking outgoing and incoming packages and working with carriers on pickup schedules. • Partner with internal departments to produce operational, accounting, or marketing-related reports and provide additional administrative assistance as priorities shift.
2026-09-23T00:00:00Z

Administrative Assistant

Marlboro, New Jersey
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Parsippany, New Jersey
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities. Responsibilities:• Support partners and office staff with daily administrative activities to keep operations running smoothly.• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
2026-09-22T00:00:00Z

Administrative Assistant

Orange, New Jersey
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations in Orange, New Jersey. This Long-term Contract position is ideal for someone who can manage confidential information with professionalism, maintain a structured workflow, and provide strong administrative support to office leadership. The role requires excellent communication skills, sound judgment, and the ability to coordinate multiple priorities in a fast-paced school-based environment. Responsibilities: • Safeguard sensitive information and handle confidential materials with discretion in accordance with supervisory expectations. • Provide administrative and clerical support for the office, using independent judgment and a solid understanding of school and district procedures. • Manage incoming and outgoing correspondence, draft routine responses, and prepare clear written documents through typing, editing, and proofreading. • Maintain accurate electronic and physical filing systems, ensuring records are accessible, organized, and secure. • Coordinate calendars, schedule appointments, and support the administrator with day-to-day time management needs. • Assist with preparing reports, presentations, and other documents by collecting information, organizing data, conducting research, and assembling final materials for distribution. • Develop forms and track data needed for office operations, required reporting, and completion of administrative priorities. • Organize meetings by scheduling logistics, preparing agendas and supporting materials, and following up on action items after sessions conclude. • Monitor office supply inventory, arrange equipment service when needed, and help maintain a clean, safe, and efficient work environment. • Support budget and account recordkeeping, oversee purchase order activity, and assist with clerical staff coordination, urgent situations, mandated training, and other assigned duties within the scope of the role.
2026-09-24T00:00:00Z

Administrative Assistant

Philadelphia, New York
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions. What you get to do every single day:• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.• Create and distribute internal office communications to keep employees informed of updates and logistics.• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.
2026-09-24T00:00:00Z

Administrative Assistant

New Brunswick, New Jersey
onsite
Temporary / Contract
18.525 - 21.45 USD / Hourly
We are looking for a highly organized Administrative Assistant to support exam coordination for a university team. This is a part-time, onsite Contract position expected to run through the assigned end date, with the possibility of extension. The person in this role will help manage communications related to testing, maintain accurate records, and provide dependable administrative support while upholding university procedures and academic standards. Responsibilities:• Coordinate exam-related communication with students, faculty, and staff to confirm scheduling details and resolve routine questions.• Track follow-up items and ensure instructors receive timely updates regarding testing arrangements and documentation needs.• Enter and maintain accurate records of interactions, requests, and scheduling details within the designated database or office systems.• Provide front-office and administrative support, including answering inbound calls and assisting visitors or stakeholders courteously.• Help prepare materials and logistics for testing activities while ensuring established university guidelines are followed.• Serve as backup exam proctor support when needed, including occasional weekend exam coverage based on scheduling demands.• Manage part-time onsite administrative tasks with close attention to detail, confidentiality, and process compliance.• Assist with operational needs such as coordinating required parking access and supporting a business-casual office environment with strong attention to detail.
2026-09-24T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating order, providing attentive front-office support, and keeping administrative workflows running smoothly. The role offers the opportunity to contribute to a mission-driven environment by managing communications, organizing information, and assisting with essential office tasks. Responsibilities: • Manage day-to-day administrative activities to help maintain efficient office operations and consistent support across the team. • Answer incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous reception support while ensuring a positive front-desk experience. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is easy to access and properly maintained. • Coordinate routine office tasks such as scheduling, correspondence, and general administrative follow-up. • Support staff with clerical needs and other operational duties as priorities shift throughout the day.
2026-09-24T00:00:00Z

Administrative Assistant

New Brunswick, New Jersey
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-09-24T00:00:00Z

Administrative Assistant

Jersey City, New Jersey
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized overnight Administrative Assistant to support daily office operations. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, serving as a detail-oriented first point of contact, and handling a variety of clerical tasks with accuracy. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Manage front desk and general office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls courteously, direct inquiries to the appropriate contacts, and take clear messages when needed.• Perform data entry tasks with a high level of accuracy while keeping records organized and up to date.• Provide day-to-day administrative support such as preparing documents, filing materials, and coordinating routine office tasks.• Greet visitors and assist with receptionist-related duties to ensure a positive experience for guests and staff.• Monitor administrative workflows and support office operations by handling assigned clerical responsibilities in a timely manner.
2026-09-24T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 24 USD / Hourly
A growing organization in the Allentown area is seeking a detail-oriented and professional Administrative Assistant to support daily office operations. The ideal candidate is highly organized, proactive, and enjoys working in a fast-paced environment while providing exceptional administrative support to multiple departments. Key Responsibilities<ul><li>Manage incoming calls, emails, and correspondence.</li><li>Greet clients, visitors, and vendors in a professional manner.</li><li>Coordinate calendars, schedule meetings, and arrange appointments.</li><li>Prepare reports, spreadsheets, presentations, and other business documents.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Assist with invoicing, expense tracking, and administrative reporting.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support special projects and provide general office support.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Oldwick, New Jersey
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-09-10T00:00:00Z

Administrative Assistnat

Parsippany, New Jersey
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Part-time Bookkeeper

King of Prussia, Pennsylvania
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a detail-oriented part-time Bookkeeper to support accounting operations for a Contract assignment in King of Prussia, Pennsylvania. This part-time opportunity is expected to run for 2-3 months and offers up to 20 hours per week, Tuesday, Wednesday, and/or Thursday. The ideal candidate will bring strong hands-on experience with QuickBooks Desktop and a solid understanding of day-to-day bookkeeping activities, including payables, receivables, and account reconciliation. Responsibilities:• Record customer invoices accurately in QuickBooks Desktop and maintain organized receivables data.• Apply incoming payments promptly and ensure account balances are updated correctly.• Process vendor bills and other payable transactions while keeping financial records current.• Perform bank account reconciliations and investigate discrepancies to support accurate reporting.• Assist with general accounting tasks as needed to help manage an increased workload.• Maintain complete and accurate bookkeeping documentation in support of daily financial operations.
2026-09-22T00:00:00Z

Office Assistant

New York, New York
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Trenton, New Jersey
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-09-21T00:00:00Z

Office Assistant

Florham Park, New Jersey
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Executive Assistant

Long Island City, New York
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

New York, New York
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a busy leadership team. This long-term contract position is ideal for someone who excels at managing complex schedules, handling travel logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure daily priorities are aligned with business needs. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics for leadership, including booking rooms, confirming attendees, and distributing relevant materials. • Support executives with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Maintain accurate schedules and travel details while adjusting plans quickly when priorities change. • Serve as a reliable point of contact for internal and external stakeholders, ensuring clear and effective communication.
2026-09-23T00:00:00Z

Executive Assistant

New York, New York
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs. • Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials. • Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines. • Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process. • Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making. • Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions. • Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information. • Distribute informational and program-related mailings to applicants and other stakeholders as needed.
2026-09-22T00:00:00Z