We are looking for a detail-oriented and customer-focused Receptionist to join our team in Houston, Texas. In this long-term contract position, you will play a vital role in ensuring smooth daily operations by managing front desk responsibilities, handling mail, and providing excellent service to clients. This role requires strong multitasking abilities and a commitment to maintaining an attentive and welcoming office environment.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring a positive experience.<br>• Manage a multi-line phone system, answering inbound calls and directing them appropriately.<br>• Provide accurate information to callers and address inquiries effectively.<br>• Handle mail operations, including receiving deliveries, sorting mail, and covering mail clerk duties during breaks.<br>• Process financial transactions such as cash and checks electronically for tax assessments.<br>• Maintain office inventory, ensuring supplies are adequately stocked and organized.<br>• Assist with customer service tasks, ensuring client needs are met promptly and efficiently.<br>• Collaborate with team members to ensure smooth workflow and communication.<br>• Uphold the security and confidentiality of sensitive office and client information.
We are looking for a bilingual Receptionist to join our team on a long-term contract basis in Houston, Texas. This role is ideal for someone who is detail oriented, thrives in a fast-paced environment, excels in customer service, and is organized in handling both reception and mail clerk duties. The position offers an opportunity to engage with clients, manage incoming communications, and contribute to the operational efficiency of the office.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and detail oriented environment.<br>• Manage incoming phone calls using a multi-line phone system, addressing inquiries and directing calls appropriately.<br>• Handle deliveries and process incoming mail with accuracy and efficiency.<br>• Answer customer questions and provide guidance on various topics, maintaining a high level of service.<br>• Provide coverage for the mail clerk during lunch breaks, ensuring seamless operations.<br>• Sort and organize mail, including electronic processing of payments such as cash and checks for tax assessments.<br>• Monitor and manage office inventory to ensure supplies are available as needed.<br>• Support administrative functions to maintain smooth office operations.
<p>Our client is seeking a professional and polished <strong>Receptionist</strong> to join their team immediately. This is a highly visible, front-facing role serving as the ambassador of the office. The ideal candidate will deliver a high-touch, VIP-level experience for visitors and executives while supporting daily office operations, meetings, and facilities needs.</p><p>This is a temp-to-hire opportunity with long-term potential. The schedule is fully in-office, Monday through Friday, 8:30 AM – 5:30 PM.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors; manage lobby traffic and incoming calls</li><li>Coordinate meeting logistics, conference room scheduling, and event support</li><li>Partner with IT to ensure conference room AV readiness</li><li>Sort and distribute mail; manage outgoing shipments and courier requests</li><li>Maintain office, kitchen, and conference room supplies and cleanliness</li><li>Perform light facilities support (stocking supplies, unloading dishwasher, general tidiness)</li><li>Coordinate daily employee lunches and assist with internal engagement events</li><li>Provide general administrative support and assist with ad hoc projects</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to join our team in Houston, Texas. In this role, you will serve as the first point of contact for visitors and callers, ensuring a detail-oriented and welcoming environment. This Contract to permanent position offers an opportunity to take on diverse responsibilities across multiple departments, making it ideal for someone who thrives in a dynamic and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with courtesy, ensuring a positive first impression.</p><p>• Answer incoming calls, direct them appropriately, and handle inquiries with efficiency.</p><p>• Provide administrative support to various departments, taking on tasks as assigned by upper management.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Perform receptionist duties, including maintaining the front desk area and coordinating appointments.</p><p>• Assist in organizing and maintaining office supplies and inventory.</p><p>• Collaborate with team members to support day-to-day operations and projects.</p><p>• Handle ad hoc administrative tasks, ensuring timely completion.</p><p>• Maintain an organized and efficient workspace to support overall office functionality.</p><p>• Uphold confidentiality and demonstrate integrity in all interactions.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Houston, Texas. The ideal candidate will excel in managing day-to-day office operations while efficiently supporting executive leadership. This position requires exceptional organizational skills and a proactive approach to tasks.<br><br>Responsibilities:<br>• Serve as the primary front desk receptionist, ensuring a welcoming environment and managing incoming calls.<br>• Coordinate and maintain executive calendars for two Presidents, scheduling meetings and appointments with precision.<br>• Prepare and track expense reports, ensuring accuracy and timely submissions.<br>• Arrange travel plans, including booking flights, accommodations, and transportation.<br>• Perform accurate data entry tasks to support various administrative needs.<br>• Manage office inventory, ensuring supplies are fully stocked and organized.<br>• Handle general office duties, including filing, correspondence, and maintaining records.<br>• Assist with event preparation and provide support during events, which may occur outside regular office hours.<br>• Utilize tools like Memberly, MailChimp, and NetSuite to streamline administrative processes, if applicable.
<p>We are looking for an experienced Administrative Assistant to join our team in Sugar Land, Texas. In this role, you will be responsible for providing critical support to ensure smooth day-to-day operations. This position requires a proactive individual with excellent organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, delivering attentive and courteous responses to inquiries.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Handle receptionist duties, including greeting visitors and managing appointments.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Organize and maintain office files and documents for easy access.</p><p>• Prepare correspondence and reports as needed to support the team.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p>
We are seeking a detail-oriented Administrative Assistant to join our team in Spring, Texas. This fully on-site role involves client-facing responsibilities and requires excellent organizational and communication skills. The ideal candidate will thrive in a fast-paced environment, demonstrating initiative and adaptability while supporting business operations. Please note that this is a contract position.<br><br>Responsibilities:<br>• Coordinate schedules, manage calendars, and organize meetings to support daily operations.<br>• Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.<br>• Maintain efficient filing systems and ensure the office is running smoothly with general administrative tasks.<br>• Manage client data entry and updates, with Salesforce experience being advantageous.<br>• Handle inbound calls and provide attentive receptionist support.<br>• Assist in organizing and tracking office supplies to maintain a productive workspace.<br>• Collaborate with team members to address administrative needs and improve workflows.<br>• Provide proactive support to ensure deadlines and commitments are met.<br>• Generate accurate reports and summaries to support executive decision-making.
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to support daily office operations and contribute to the smooth functioning of our organization. The ideal candidate will bring excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and provide attentive assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Coordinate and maintain office supplies to ensure operational efficiency.<br>• Handle clerical duties such as filing, record keeping, and document management.<br>• Prepare, process, and submit expense reports in a timely manner.<br>• Assist with event planning, including organizing special events and meetings.<br>• Provide back-office support to ensure seamless operations.<br>• Manage basic bookkeeping tasks, including QuickBooks entries and expense tracking.<br>• Facilitate external filings and court-related documentation as required.<br>• Support reception duties, including welcoming visitors and maintaining a well-organized front desk environment.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Houston, Texas. This role is essential to ensuring smooth daily operations by providing administrative support and maintaining efficient workflows. If you have strong organizational skills, excellent communication abilities, and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to incoming calls in a courteous and timely manner, addressing inquiries and directing calls as needed.<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Provide general administrative support, including document preparation and scheduling.<br>• Manage reception duties, such as greeting visitors and ensuring a welcoming environment.<br>• Organize and maintain office supplies and ensure resources are readily available.<br>• Assist in coordinating meetings and events, including logistical arrangements.<br>• Maintain confidentiality when handling sensitive information and documentation.<br>• Support team members with administrative tasks to ensure workflow efficiency.<br>• Collaborate with colleagues to streamline processes and improve operations.
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics.<br><br>Responsibilities:<br>• Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals.<br>• Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks.<br>• Develop and implement procedures for effective program administration.<br>• Monitor program expenditures and ensure adherence to budgetary constraints.<br>• Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed.<br>• Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals.<br>• Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals.<br>• Ensure compliance with policies, procedures, and conflict of interest regulations.<br>• Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight.<br>• Perform additional duties as assigned to support program success.
