15 results for Accounts Payable Specialist in Portland, OR

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist in Salem, Oregon, United States. This role is within the nonprofit accounting sector, focusing on handling high volume and complex Accounts Payable (AP) tasks. The successful candidate will be tasked with the accurate and efficient processing of AP invoices and checks on a weekly basis. Responsibilities: • Handling and processing hundreds of Accounts Payable invoices on a weekly basis• Ensuring the accurate coding of all account transactions• Utilizing accounting software systems to manage and track transactions• Conducting weekly check cutting for account payments• Monitoring and managing customer accounts, taking necessary actions as required• Assisting in getting new employees up to speed with AP processes• Maintaining and updating Financial Edge records accurately and efficiently

Accounts Payable Specialist We are on the lookout for an Accounts Payable Specialist to join our clients team based in McMinnville, Oregon. The role involves accounts payable, maintaining financial records, and providing financial support to the team. This is an exciting opportunity for someone looking for a long-term contract employment. Responsibilities: • Accurately processing invoices as part of the Accounts Payable (AP) function.• Conducting account coding tasks to ensure accurate financial data.• Proactively auditing financial data for discrepancies and inaccuracies.• Using Automated Clearing House (ACH) for financial transactions.• Ensuring the general ledger is updated and accurate.• Conducting bank reconciliation tasks to ensure financial accuracy.• Supporting the Finance Manager with month end close activities.• Performing general filing and administrative duties to support the finance team.• Ensuring all accounting functions are performed in line with industry standards.

Purchasing & AP Specialist We are offering a long term contract employment opportunity for a Purchasing & AP Specialist in the manufacturing industry based in Vancouver, Washington. As a Purchasing & AP Specialist, you will be responsible for supporting the Purchasing Manager in procurement activities and the Accounts Payable Lead in maintaining accurate financial records. Responsibilities: • Assisting in daily procurement activities, ensuring efficient and cost-effective acquisition of goods and services needed for operations• Coordinating with operations, vendors, tracking purchase orders and inventory shipments, and assisting in supplier negotiations• Supporting the accounting department by reconciling purchases, inventory, and maintaining precise financial records• Reviewing goods and service purchase requests, bid proposals, and contracts to obtain necessary product or service information such as price, availability, delivery, manufacturing, and/or rolling delivery schedules• Maintaining precise procurement records such as items or services purchased, costs, delivery, product quality or performance of services, and inventory levels• Discussing defective or unacceptable goods or services with quality control personnel, internal users, vendors, to determine the source of trouble and taking corrective action, as necessary• Ensuring purchasing activities comply with company policies, regulations, and budget constraints• Verifying and processing purchase invoices, ensuring accurate coding and matching of purchase orders, reconciliation, and resolution of discrepancies• Inputting financial data into existing ERP systems and maintaining organized records of transactions, invoices, and purchase orders for financial reporting and audit purposes• Assisting in the monthly, quarterly, and annual inventory audit and cycle count process.

Accounting Specialist Robert Half is currently offering long term contract employment opportunity for an Accounting Specialist in Portland, Oregon. This role focuses on both Accounts Payable (AP) and Accounts Receivable (AR) and will play an instrumental role in maintaining the accuracy and efficiency of the organization's financial records. Main Responsibilities:• Manage a large, shared AP mailbox, prioritizing and processing overdue invoices• Ensure accurate matching of purchase orders with invoices in the AP process• Oversee credit card reconciliations to ensure accuracy and completeness• Handle light collections duties, ensuring timely payments and maintaining positive vendor relationships• Conduct check posting duties, ensuring that all payments are accurately recorded• Sort checks, adhering to specific procedures for different types of checks• Open mail, following specific procedures for handling both Canadian and American checks• Assist in clearing the backlog of work, uncovering and correcting any errors• Contribute to the overall efficiency and effectiveness of our financial operations.

Accounts Payable Lead Charlie Gilmur with Robert Half is in search of an experienced Accounts Payable Lead to become an integral part of our team in Vancouver, Washington. In this role, you will handle the overall accounts payable operations, including managing the AP team, processing high-volume invoices, and maintaining vendor relationships. Responsibilities: • Lead daily activities of the accounts payable team, ensuring efficient and accurate operations.• Provide mentorship and guidance to accounts payable staff.• Handle high-volume invoice processing with appropriate coding, ensuring timeliness and accuracy.• Oversee shared AP email inboxes and distribute tasks to AP specialists.• Ensure timely approvals for payment of invoices in line with vendor payment terms.• Monitor corporate credit card transactions and ensure compliance with company guidelines.• Process employee expense reimbursements and refunds promptly.• Maintain and update vendor forms and 1099 records as per company guidelines.• Investigate and resolve any invoice, coding, or documentation discrepancies.• Reconcile vendor accounts before making payments.• Drive process improvements, automate billings, and maintain monthly checklists.• Serve as a liaison with other departments to resolve any issues or inquiries.• Perform accounting duties such as account maintenance and reconciliations as part of the month-end close process.• Assist with urgent requests or inquiries, demonstrating the ability to research and resolve quickly.• Establish and maintain cross-functional relationships to enhance process efficiency.• Carry out other duties and projects as assigned.• Support the month-end close process effectively. BenefitsMedical: YesVision: YesDental: YesRetirement Plans: Yes Paid Time OffPaid Vacation: YesPaid Holidays: YesSick leave: Yes Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013188539

AP/AR Clerk Sara Walker with Robert Half is eagerly looking to recruit an AP/AR Clerk to join our team in the logistics industry based in LAKE OSWEGO, Oregon. In this role, you will be tasked with handling, overseeing and directing the transaction processing for AR/AP groups, reporting to the Controller to ensure smooth operations and meeting department objectives. Responsibilities: • Oversee the execution of customer credit applications with a high level of accuracy and efficiency• Utilize reporting tools to manage and maintain performance standards• Collaborate with other divisional managers to improve processes and efficiency• Manage invoicing and payable queues to ensure all invoices and payables are processed within the context of monthly/weekly/annual deadlines• Resolve and troubleshoot issues within the department as needed• Ensure that transactions are processed timely in the Company’s ERP system• Foster a positive and collaborative work environment within the team• Maintain accurate customer credit records • Review and reconcile A/P Recon monthly to identify process issues and resolve variances• Utilize software to monitor timeliness of transactions. Please contact Sara Walker with Robert Half to review this position. Job Order: 03600-0013194159

Accounting Specialist We are offering a short term contract employment opportunity for an Accounting Specialist in Wilsonville, Oregon. As an Accounting Specialist, you will be working with a team that provides shared services for multiple small businesses. Your primary responsibilities will be in the areas of receivables and payables, where you will be handling checks, recording deposits, and processing invoices. Responsibilities: • Handle receivables by receiving checks from tenants and recording deposits • Manage payables by receiving mail and entering invoices • Conduct check runs on a weekly basis • Utilize QuickBooks Online and QuickBooks desktop for various accounting functions • Post payments as part of your daily tasks • Perform other billing functions as required • Ensure accuracy in all transactions and records • Collaborate with the team to ensure smooth financial operations.

Accounts Payable Accounting Assistant Charlie Gilmur with Robert Half is offering an exciting opportunity in the industry at our location in PORTLAND, Oregon. The role of an Accounts Payable Accounting Assistant is integral to our team. This role involves processing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will be tasked with monitoring customer accounts and taking appropriate action for the same. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records up-to-date and accurate.• Respond to and resolve customer inquiries in a timely manner.• Monitor client accounts and initiate appropriate action when necessary.• Execute daily operating checks as needed.• Handle data entry tasks for accounts payable invoices.• Review move-out accounting and process associated payments.• Check PO Box daily, sort, and distribute mail accordingly.• Oversee the general email inbox, print invoices, and coordinate review.• Upload and save check scans for future reference.• Maintain utility usage spreadsheets for accurate record-keeping.• Reconcile vendor statements on a monthly basis.• Occasionally deposit funds into the bank during the month.• Assist with other reporting requirements as needed.• Perform other accounting and administrative duties as assigned. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013201222

Bookkeeper Charlie Gilmur with Robert Half is offering an exciting opportunity in the automotive repair and service industry for a Bookkeeper based in Portland, Oregon. The role involves a variety of tasks related to managing financial records and ensuring compliance with laws and regulations. The ideal candidate will be able to work both in the office and remotely. Responsibilities:• Handle the processing and verification of payroll through the ADP system• Oversee the reconciliation of bank accounts, accounts payable, and accounts receivable• Maintain and analyze daily accounting reports and work orders for each site using Quickbooks and a specialized service station accounting system• Ensure the accurate and efficient processing of customer credit applications• Assist in the evaluation and administration of insurance and employment programs and practices• Aid in the development and enforcement of company policies and procedures• Ensure compliance with all federal, state, and local laws and regulations• Prepare and file necessary forms and documents• Provide support for marketing programs and analysis• Perform additional duties as assigned by the Operations Manager. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013181448

Bookkeeper Carly Sahagian with Robert Half is extending an opportunity for a proficient Bookkeeper in Tualatin, Oregon. As a Bookkeeper, you will be tasked with the responsibility of overseeing the company's financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. You will perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments. Responsibilities:• Oversee and manage the general ledger• Accurately record accounts payable and accounts receivable data• Reconcile bank statements to internal accounts and rectify discrepancies• Conduct month-end and year-end closes• Ensure timely processing and recording of all payroll transactions• Maintain and manage data entry tasks with high level of accuracy • Utilize Quickbooks for recording and reporting financial information• Use Microsoft Excel to organize and interpret financial data• Execute account reconciliation tasks to identify and resolve discrepancies• Monitor financial transactions and reports, ensuring accuracy and compliance with relevant financial rules and regulations. Please contact Carly Sahagian with Robert Half to review this position. Job Order: 03600-0013189055

Bookkeeper We are seeking a skilled and reliable bookkeeper to join our finance team. The successful candidate will have a strong understanding of accounts payable, accounts receivable, and payroll. They should be highly organized, detail-oriented, and able to handle tasks promptly and accurately.Key Responsibilities:<ul><li>Maintain and balance the general ledger in an accurate, complete, and up-to-date manner</li><li>Perform all activities related to the accounts payable function including reviewing, coding, and processing payments</li><li>Perform account receivable functions including invoicing, deposits, collections, and revenue recognition</li><li>Prepare payroll reports and handle all payroll activities for employees</li><li>Coordinate bank deposits and report financial results on a regular basis to management</li><li>Conduct monthly reconciliation of every bank account</li></ul>

Accounts Receivable Specialist Charlie Gilmur with Robert Half is welcoming applications for an Accounts Receivable Specialist role, based in Beaverton, Oregon. This position plays an integral role in our financial operations, focusing on the analysis and resolution of customer deductions and chargebacks. The specialist will not only maintain customer accounts but will also investigate irregularities and interact with various stakeholders to resolve complex issues. Responsibilities: • Conducting a thorough investigation and analysis of outstanding customer deductions and chargebacks.• Regularly monitoring and reviewing assigned customer accounts for delayed payments and other inconsistencies.• Efficiently processing customer deductions, including post audits for the assigned accounts, using tools such as Excel and other software.• Engaging with customers, brokers, and sales staff to resolve multifaceted issues, and involving supervisors or managers when necessary.• Communicating effectively with brokers, customers, sales, and internal staff regarding outstanding unauthorized deductions and understanding the process for requesting and collecting repayment of invalid deductions.• Identifying trends and resolving issues that cause invalid deductions.• Driving process improvement initiatives aimed at reducing administrative costs by streamlining processes and reducing deduction volume.• Maintaining an accurate record of customer credit and ensuring prompt and accurate billing and collection activities. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013187499

Accounting Clerk We are offering an exciting opportunity in the Steel Manufacturing industry, located in PORTLAND, Oregon, for an Accounting Clerk. In this role, you will be instrumental in maintaining the financial records of our organization, assisting in monthly reviews, and contributing to the efficiency of our accounting operations. Responsibilities: • Facilitate the monthly book-to-physical inventory reviews, ensuring accuracy and compliance. • Prepare journal entries for month-end close, adhering to strict deadlines. • Assist with ad hoc reporting and projects, providing crucial support to the team. • Gather necessary documentation to streamline the close processes. • Contribute to continuous improvement efforts within the accounting team. • Use your proficiency in Microsoft Excel and Oracle to manage and analyze financial data. • Leverage your strong attention to detail and analytical thinking to identify discrepancies and resolve issues. • Utilize your excellent time management skills to handle multiple tasks in a fast-paced environment. • Build and maintain strong relationships across the organization, promoting effective communication. • Perform account reconciliation tasks, ensuring all financial data is accurate.

Billing Clerk We are seeking a detail-oriented Billing Clerk for a temporary, 3-month contract position based in Milwaukie, Oregon. The ideal candidate will play a critical role in ensuring accurate and timely billing processes while maintaining excellent customer service standards for both internal and external stakeholders. Duties and Responsibilities:<ul><li>Invoice Preparation: Create and process timely, accurate invoices on a daily basis, including entering data into 3rd-party billing systems.</li><li>Collaboration: Communicate effectively with other departments and locations to meet tight processing timelines while maintaining extreme attention to detail.</li><li>Customer Service: Provide a high standard of customer service, ensuring internal and external customers receive timely, relevant, and reliable billing-related information.</li><li>Administrative Support: Perform additional clerical or administrative duties as needed to support the efficient functioning of the billing department.</li></ul>

Payroll Administrator Sara Walker with Robert Half is offering an exciting opportunity for a Payroll Administrator. This role involves processing payroll for a large number of employees in a dynamic corporate environment. You will be working in a hybrid workplace, requiring both onsite and remote work. Key responsibilities:• Efficient and accurate processing of semi-monthly payroll for a substantial number of employees using Ceridian Dayforce.• Ensuring compliance with tax regulations and other legal requirements.• Handling complex payroll aspects including garnishments and payroll taxes.• Auditing time data and resolving any discrepancies.• Responding to employee inquiries related to payroll.• Processing final pay for exiting employees.• Utilizing your skills in Ceridian, Domestic Payroll, and Approved Timesheets.• Maintenance of automated timesheets and ensuring their accuracy.• Exhibiting strong organizational skills and attention to detail in all aspects of work.• Regularly monitoring and reviewing payroll procedures and policies to ensure efficiency and compliance. Please contact Sara Walker with Robert Half to review this position. Job Order: 03600-0013203529