We are seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership in Dallas, Texas. This is a Contract to permanent opportunity that requires exceptional organizational and communication skills to effectively manage multiple priorities. The ideal candidate will excel in a fast-paced environment, ensuring seamless operations and supporting critical business activities.<br><br>Responsibilities:<br>• Coordinate and maintain executive calendars, minimizing scheduling conflicts and addressing priorities.<br>• Prepare and edit executive-level presentations, reports, and correspondence with accuracy and attention to detail.<br>• Organize and facilitate meetings, including preparing agendas, minutes, and necessary follow-ups.<br>• Serve as a liaison between executive leadership and internal teams, promoting effective communication and collaboration.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Manage travel arrangements for executives, including booking flights, accommodations, and transportation.<br>• Support special projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals.<br>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.<br>• Maintain accurate records and documentation to support executive operations.<br>• Contribute to improving administrative processes and workflows to enhance efficiency.
We are looking for an experienced Executive Assistant to join a dynamic team in the pharmaceutical industry in Dallas, Texas. This role requires exceptional organizational skills and the ability to manage high-level administrative tasks efficiently. The ideal candidate will excel in maintaining schedules, coordinating meetings, and preparing presentations while ensuring seamless communication across all levels.<br><br>Responsibilities:<br>• Organize and oversee complex calendar schedules, ensuring all appointments and meetings are accurately planned.<br>• Coordinate board meetings, including preparing agendas, recording minutes, and distributing action items.<br>• Arrange domestic travel plans, managing itineraries and booking accommodations with precision.<br>• Manage email inboxes, prioritizing messages and responding promptly to maintain smooth communication.<br>• Create and refine presentations and reports, ensuring they are thorough and meet deadlines.
<p>We are looking for a highly skilled Senior Legal Administrative Assistant to join our team in Dallas, Texas. This role requires a proactive and organized individual who excels in managing complex schedules, preparing legal documents, and coordinating detailed travel arrangements. The ideal candidate will possess strong communication skills and the ability to maintain confidentiality while working in a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and coordinate an active calendar of appointments, ensuring schedules are organized and updated regularly.</p><p>• Accurately prepare and submit expense reports, adhering to established procedures.</p><p>• Arrange intricate travel plans, itineraries, and agendas to support seamless operations.</p><p>• Facilitate effective communication and collaboration with attorneys, senior management, partners, and other stakeholders.</p><p>• Oversee multiple projects simultaneously, meeting deadlines and ensuring all tasks are completed efficiently.</p><p>• Handle sensitive and confidential matters with discretion and professionalism.</p><p>• Draft, review, and edit legal communications and litigation documents with precision.</p><p>• Act as a witness or notary during client document signings, ensuring compliance with legal standards.</p><p>• Assist with personal tasks, including managing finances and scheduling appointments.</p><p><br></p><p>You are experienced effective, and essential! Email your resume directly to:</p><p>rosemarie.jones< at >roberthalf.< com</p>
<p>This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation.</p><p><br></p><p>Responsibilities:</p><p>• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.</p><p>• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.</p><p>• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.</p><p>• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.</p><p>• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.</p><p>• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.</p><p>• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.</p><p>• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.</p><p>• Research and retrieve case-related information to support legal proceedings.</p><p>• Monitor and prioritize daily administrative tasks to ensure efficient workflow.</p><p>It just takes a first step to lead to great things. Email your resume directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>Join our team as an Administrative Assistant and play a key role in supporting daily operations. We are looking for a detail-oriented professional with at least 3 years of experience in administrative roles, who excels in a fast-paced environment and demonstrates outstanding communication and organizational skills.</p><p><br></p><p>Responsibilities</p><ul><li>Provide comprehensive administrative support to staff and management</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Handle incoming calls, emails, and correspondence; direct inquiries appropriately</li><li>Organize and maintain physical and digital filing systems</li><li>Monitor and order office supplies as needed</li><li>Assist in planning and executing department meetings and special events</li><li>Support data entry, project management, and other office operations as needed</li></ul>
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team. This role is ideal for someone who thrives in a dynamic environment, is organized, and enjoys contributing to efficient office operations. You will play a key part in ensuring smooth daily workflows and supporting both staff and leadership.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for staff</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Handle incoming calls, emails, and mail; direct inquiries to the appropriate person</li><li>Assist with office supply inventory and ordering</li><li>Organize and maintain physical and digital filing systems</li><li>Support the planning and execution of team events and projects</li><li>Perform data entry and update records with accuracy</li><li>Provide general administrative support as needed</li></ul>
We are looking for a detail-oriented Administrative Assistant in Dallas, Texas, to support construction materials testing projects in a Contract to permanent position. This role requires strong organizational skills to handle document control, prepare reports, and manage customer communications effectively. The ideal candidate will thrive in a fast-paced environment and ensure seamless coordination of project activities.<br><br>Responsibilities:<br>• Answer incoming calls and coordinate the dispatch of technicians to designated locations within specified timeframes.<br>• Organize and maintain project documentation in compliance with established standards and requirements.<br>• Input and verify billing information to ensure alignment with contractual agreements.<br>• Prepare and finalize reports, letters, and proposals in accordance with company standards.<br>• Support project delivery by monitoring cost, schedule, quality, and contract information across multiple assignments.<br>• Serve as the primary liaison for customers and project stakeholders, addressing concerns and escalating issues as necessary.<br>• Assist with administrative tasks such as data entry and word processing to support team operations.<br>• Edit and format reports and proposals for accuracy, clarity, and compliance with organizational guidelines.<br>• Manage multiple deadlines effectively while maintaining filing systems and project records.<br>• Perform additional duties as assigned to contribute to overall team success.
<p>We are looking for an experienced Senior Property Manager to oversee a portfolio of single-tenant industrial properties. This position requires a strong focus on operational excellence, compliance, and tenant satisfaction, with occasional travel to various markets. You will work closely with ownership and lead a team to ensure the highest standards of property management.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily operations of a portfolio of industrial properties, including maintenance, vendor coordination, and compliance with regulations.</p><p>• Ensure properties meet company standards and address tenant needs promptly.</p><p>• Supervise capital improvement projects and deferred maintenance initiatives from start to finish.</p><p>• Review and approve vendor contracts, bids, and invoices while maintaining budgetary oversight.</p><p>• Conduct property inspections regularly to identify opportunities for improvement and ensure compliance.</p><p>• Develop and manage annual budgets, financial reforecasts, and expense reconciliations.</p><p>• Prepare monthly financial reports, including variance analysis and accruals.</p><p>• Build strong relationships with tenants through proactive communication and exceptional service.</p><p>• Collaborate with the Asset Management team to align property operations with strategic goals.</p><p>• Mentor and supervise the Assistant Property Manager and Property Administrator, providing guidance and performance evaluations.</p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Grapevine, Texas. In this role, you will provide essential administrative support, ensuring smooth operations and assisting with project coordination. This position is ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage schedules and coordinate appointments to ensure efficient time management.<br>• Perform accurate data entry tasks, including processing new customer information and contracts.<br>• Create and manage tickets based on client requests using relevant systems.<br>• Answer inbound calls and make outbound calls to schedule services with customers.<br>• Support the Project Manager with administrative tasks and project-related activities.<br>• Handle purchase orders and ensure accurate documentation.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Assist in maintaining and updating ERP systems as needed.
<p>We are looking for a detail-oriented <strong><u>Filing Specialist</u></strong> to join our team on a <strong><u>contract basis in Plano, Texas</u></strong>. In this role, you will play a key part in ensuring the accuracy and efficiency of document handling, including electronic filing and compliance with company standards. This position requires an active Notary Public commission or a willingness to obtain one with company support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the electronic filing of documents, ensuring accuracy and compliance with legal and organizational standards.</p><p>• Handle high-volume data entry tasks with precision and efficiency.</p><p>• Perform administrative duties such as maintaining office records.</p><p>• Verify documentation through active Notary Public commission processes.</p><p>• Utilize Microsoft 365 Enterprise tools to organize and analyze documentation.</p><p>• Provide receptionist services, including greeting visitors and directing inquiries.</p><p>• Maintain organized and up-to-date records for internal and external use.</p><p>• Collaborate with team members to address administrative needs and resolve issues.</p><p>• Monitor and ensure compliance with regulatory requirements in all administrative processes.</p><p>• Support the team with ad hoc tasks and special projects as needed.</p>
<p>We are looking for a motivated Office Assistant to join this office in Irving, Texas. In this role, you will help create a welcoming and efficient workplace environment while collaborating with colleagues across multiple locations. This is a long-term contract position, offering an excellent opportunity for career growth and meaningful contributions to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Foster a positive and engaging workplace atmosphere by interacting with employees and visitors in a detail-oriented and approachable manner.</p><p>• Conduct regular audits and provide support by walking through multiple floors to ensure compliance and operational efficiency.</p><p>• Coordinate and assist with planning site-specific and cross-departmental events, contributing to the success of impactful initiatives.</p><p>• Create and update Standard Operating Procedure documents and manage tracker spreadsheets to maintain organized and accurate records.</p><p>• Offer guided tours to individuals or groups, highlighting workplace amenities and production areas while serving as a resource for navigation.</p><p>• Educate employees on submitting service tickets to address their needs and ensure smooth operations.</p><p>• Collaborate with peers across different states using Microsoft Teams and other communication tools to foster teamwork and consistency.</p><p>• Capture photographs in both group settings and candid moments to support workplace events and documentation.</p><p>• Maintain reliability and punctuality to consistently meet deadlines and fulfill assigned tasks.</p><p>• Occasionally work overtime to meet project deadlines, ensuring all responsibilities are completed effectively.</p>
<p>We are looking for a dedicated Inspection Reporting Admin to join our team in Carrollton, Texas. In this Contract to permanent position, you will play a pivotal role in coordinating service and inspection schedules, ensuring smooth communication between customers and technicians. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule service and inspection tickets promptly, ensuring deadlines are met.</p><p>• Maintain accurate and up-to-date customer information in the service management system.</p><p>• Dispatch technicians based on call type and customer requirements while considering geographical factors.</p><p>• Collaborate with the Service Manager and Sales team to address customer needs and resolve issues.</p><p>• Ensure inspection reports are completed accurately and delivered to end users within 24 hours.</p><p>• Organize required training, badging, or safety orientations before technicians perform work on-site.</p><p>• Monitor and forecast technician workloads for the next 30-60 days to optimize scheduling.</p><p>• Run reports for upcoming inspections and open work orders to ensure timely scheduling.</p><p>• Coordinate schedules with subcontractors and verify costs for inspections to adjust pricing if necessary.</p><p>• Maintain dashboards and portals to ensure all customer requests are scheduled efficiently.</p>
<p>We are looking for an experienced Controller to join our team in Carrollton, Texas. <strong>This long-term contract rol</strong>e offers an exciting opportunity to lead and manage accounting operations while collaborating with a skilled team. The ideal candidate will have a strong background in financial management and a passion for maintaining accuracy and compliance in a dynamic environment. SAGE Intacct a month. </p><p><br></p><p>Responsibilities:</p><p>• Oversee all aspects of accounting operations, including financial reporting, monthly closings, and preparation of accurate financial statements.</p><p>• Analyze financial performance by comparing monthly results to budgets and previous years, providing clear explanations for variances.</p><p>• Support external audits and quality of earnings engagements by preparing schedules and delivering accurate documentation.</p><p>• Partner with the assistant controller to manage daily accounting processes, including accounts receivable/payable, inventory, payroll, and revenue recognition.</p><p>• Develop and enhance internal controls, ensuring compliance with accounting policies and regulatory requirements.</p><p>• Monitor inventory accounting, oversee cycle counts, and coordinate with external partners to ensure accuracy.</p><p>• Provide leadership and mentorship to the accounting team, fostering attention to detail and onboarding new staff as needed.</p><p>• Ensure the organization is audit-ready and maintain financial accuracy to support due diligence processes.</p>
