We are looking for an experienced Executive Assistant to provide high-level support to C-suite executives in a dynamic and fast-paced environment. This role requires exceptional organizational skills, technical proficiency, and a proactive approach to managing executive operations. Based in Dallas, Texas, you will play a pivotal role in ensuring seamless communication and workflow between executives, investors, and stakeholders.<br><br>Responsibilities:<br>• Manage day-to-day executive operations, including scheduling, travel arrangements, inbox organization, and meeting preparation.<br>• Act as the primary point of contact for prioritizing and triaging communications with discretion and efficiency.<br>• Collaborate with the Chief of Staff to coordinate stakeholder communications, monitor project timelines, and facilitate follow-ups.<br>• Track action items and deadlines related to executive initiatives to ensure timely completion.<br>• Develop and refine workflows, leveraging AI tools to streamline scheduling and information flow.<br>• Document and optimize operational processes to support scalability and enhance efficiency.<br>• Analyze financing trends and market activities to provide insights and identify opportunities.<br>• Prepare materials and assist with investor communications, board meetings, and high-level stakeholder engagements.<br>• Organize strategic events such as leadership retreats, investor gatherings, and executive-led sessions.<br>• Support research, drafting, and cross-functional collaboration on special projects to drive organizational alignment.
We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
<p>A client of ours (private investment firm based in Dallas) is seeking a polished, proactive <strong>Executive Assistant</strong> to support our executive team with a primary focus on <strong>executive travel coordination and private aviation logistics</strong>. Based in our Dallas headquarters, this individual will play a critical role in managing complex travel schedules, overseeing private jet operations, and ensuring exceptional travel experiences. The Executive Assistant will report directly to the CEO’s Chief of Staff and also provide broader administrative support as bandwidth allows. This role will additionally serve as backup to the Office Manager, including front desk and reception duties, during periods of reprieve or time off.</p><p><br></p><p><strong>Ideal Candidate Profile:</strong></p><p> You are someone who thrives on logistics, anticipates needs before they arise, and prides yourself on flawless execution. You enjoy wearing multiple hats, remain composed under pressure, and bring a service-minded attitude to everything you do. You understand that supporting an executive means no two days are alike, and you love that.</p>
<p>A well-known downtown Dallas, Texas based law firm, is looking for Transactional/Corporate Finance Legal Assistant to join their legal team. This role requires exceptional organizational skills and attention to detail, as you will play a key part in supporting attorneys in a fast-paced legal environment. The ideal candidate will have extensive experience in finance or real estate law and a strong ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and prioritize incoming tasks to ensure deadlines are consistently met.</p><p>• Assist in preparing, revising, and finalizing legal documents for execution and distribution.</p><p>• Draft standard correspondence and legal memoranda based on written and oral instructions.</p><p>• Digitize and organize client documentation by scanning and saving files into electronic folders.</p><p>• Maintain deadlines and schedules through effective use of calendaring systems.</p><p>• Assemble and manage both physical and digital legal documents for transaction closings.</p><p>• Initiate conflict of interest checks, open client files, and oversee file management processes.</p><p>• Perform periodic reviews to identify older files for storage and prepare necessary documents for closure.</p><p>• Welcome clients and visitors while ensuring confidentiality in attorney-client interactions.</p><p>• Arrange conference rooms, travel plans, and expense reimbursements as needed.</p><p>Happiness often sneaks in through a door you didn't know you left open. Email your resume about this spectacular opportunity and find your happiness! Email directly to</p><p>rosemarie.jones< at >roberthalf.< com ></p>
