We are looking for a detail-oriented Administrative Assistant to join our team in Coraopolis, Pennsylvania. This long-term contract position offers the opportunity to work in a dynamic environment within the home care industry. The ideal candidate will bring strong organizational skills and the ability to manage multiple schedules while providing essential support to both staff and clients.<br><br>Responsibilities:<br>• Coordinate and manage staff schedules to ensure proper coverage for client needs.<br>• Conduct interviews and oversee the onboarding process for new home health care staff.<br>• Handle incoming calls and inquiries, providing prompt and attentive assistance.<br>• Perform general office duties, including data entry and maintaining accurate records.<br>• Support daily administrative operations to ensure smooth workflow within the office.<br>• Address scheduling conflicts and resolve issues in a timely manner.<br>• Assist with receptionist tasks, such as welcoming visitors and managing correspondence.<br>• Collaborate with team members to enhance office efficiency and productivity.<br>• Maintain confidentiality and professionalism when handling sensitive information.
1. Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). <br>2. Provide initial review of data validation for input into tax return using Autoflow. <br>3. Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. <br>4. Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided. <br>5. Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. <br>6. Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. <br>7. Administration and documentation of year end documents as received. <br>8. Responsible for adding new client workflows, importing client assignments, and adding new engagement binders. <br>9. Securely run reports for annual evaluations. <br>10. Release efile returns as appropriate and maintain efile system <br>11. Monitor for rejection notices from electronic filings and escalate any needed actions. <br>12. Assist with the batch extension process and updating due dates in workflow software. <br>13. Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. <br>14. Assist with workflow and production reporting. <br>15. Monitor CPE tracking for tax department. <br>16. Send and monitor CPE surveys for tax department.
<p>Our client in Lawrenceville, PA is hiring for an Administrative Assistant for a contract opportunity for 1-2 months. We are seeking a detail-oriented and adaptable professional to support our team’s daily administrative and operational needs. The ideal candidate will possess advanced Microsoft Office skills and have strong experience working with digital file management, scheduling tools, and collaboration platforms such as Microsoft Teams and/or Zoom. Pay:$18-21. Hours: ideally 8AM-5PM</p><p><br></p><p>A successful candidate will be comfortable learning new software quickly, managing shared documents across multiple platforms, and performing basic troubleshooting to ensure smooth, efficient workflow. This role requires excellent organization, reliability, and the ability to communicate effectively while supporting team operations.</p><p><br></p><p>Key Qualifications:</p><p><br></p><p>Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)</p><p><br></p><p>Strong experience with digital file management and shared document structures</p><p><br></p><p>Familiarity with Teams, Zoom, and other collaboration tools</p><p><br></p><p>Ability to manage calendars and scheduling tools efficiently</p><p><br></p><p>Comfort with learning new software and technologies</p><p><br></p><p>Basic troubleshooting skills to support administrative functions</p><p><br></p><p>Strong attention to detail, communication, and organizational skills</p>
We are looking for an organized and detail-oriented Medical Scheduler to join our healthcare team in Youngstown, Ohio. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. This is a long-term contract position offering the opportunity to contribute to a meaningful and dynamic healthcare environment.<br><br>Responsibilities:<br>• Manage electronic and physical filing systems to maintain accurate and accessible patient records.<br>• Prepare agendas and schedules for meetings, ensuring all necessary documentation is organized.<br>• Coordinate and schedule medical appointments and visits for residents, ensuring seamless communication with healthcare providers.<br>• Submit required reports and documentation to county agencies, guardians, and other relevant parties.<br>• Audit patient charts for accuracy and compliance with healthcare regulations.<br>• Collect and analyze data for reporting purposes as needed.<br>• Handle billing tasks efficiently and accurately.<br>• Serve as a backup for receptionist duties, providing support as required.<br>• Maintain communication with patients, families, and agencies to address inquiries and provide updates.<br>• Perform additional tasks as assigned by management to support the overall operations.
