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10 results for Executive Assistant in Pittsburgh, PA

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are partnering with a respected higher education organization in Pittsburgh to identify an experienced Executive Assistant to support executive leadership and governance operations. This is a fully onsite opportunity for an administrative professional who thrives in a fast-paced environment, exercises sound judgment, and can confidently manage high-level responsibilities. Schedule & Compensation Full-time, Monday-Friday8:30 AM - 4:30 PMPaid lunchFully onsiteContract-to-hirePay: $30-$33/hour Key Responsibilities Provide high-level administrative support to senior leadershipManage complex calendars, scheduling, and meeting coordinationArrange travel and oversee logistics for executive events and meetingsDraft, edit, and proofread professional correspondence, reports, presentations, and memosPrepare meeting materials, presentations, and executive briefing documentsSupport board and committee activities, including meeting preparation and follow-upServe as a liaison between executive leadership and internal/external stakeholdersCoordinate special projects, events, and organizational initiativesMaintain confidential records and handle sensitive information with discretionAssist with office operations, reporting, and administrative processes as needed
2026-09-04T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced and approachable Administrative Assistant to support daily operations in a corporate office. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping office activities organized and running smoothly. The role requires a detail-oriented approach, strong communication skills, and the ability to manage a variety of administrative duties in an on-site environment. Responsibilities: • Welcome guests and employees with a courteous, detail-oriented demeanor and serve as the primary point of contact at the front desk. • Manage incoming phone calls, direct inquiries to the appropriate team members, and provide helpful assistance to callers and visitors. • Support day-to-day office operations by handling administrative tasks such as filing, document preparation, and general coordination. • Enter and maintain information accurately in office records, spreadsheets, or internal systems. • Assist with scheduling, correspondence, and other clerical activities needed to keep the office organized and efficient. • Monitor the reception area and common office spaces to ensure a well-maintained and orderly environment. • Provide additional administrative support to leadership or staff as priorities shift throughout the day.
2026-09-01T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
17 - 21 USD / Hourly
Our client in Downtown Pittsburgh is needing an Administrative Assistant for a contract opportunity for 3 months. This role provides administrative support to the Executive Department. The successful candidate will perform various administrative duties with little supervision. Hours of the position are 10:00 a.m. to 2:00 p.m., 1 - 2 days a week. Pay depending on experience: $17-21. no free parking. fully onsite. Education and Experience/Knowledge/Skill Requirements:<ul><li>High School Diploma/GED required. College Degree preferred. </li><li>Executive Administrative experience is strongly preferred.</li><li>Good telephone etiquette and verbal communication skills.</li><li>Proficient in Microsoft Word (Candidate will be tested). Experience with MS Excel a plus.</li><li>Working knowledge of Office 365 applications including TEAMS meeting.</li><li>Must be able to work independently with little supervision.</li><li>Must be a team player and positive acceptor of on-going change.</li><li>Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.</li><li>Good organizational skills and must be detail oriented. </li><li>Answer and evaluate telephone calls for proper disposition and/or handling. </li><li>Provide telephone coverage during times of department need.</li><li> Physical and/or electronic file organization.</li><li>Retrieval, organization, and distribution of department mail.</li><li>Office supply ordering, receipt, and tracking.</li><li>Calendar, meeting, and event planning and scheduling.</li><li>Department publication/reporting/document creation, modification, updating, proofreading, and/or filing, which may include minor calculations.</li><li>Assist with employee exits, onboarding follow-up, and COBRA notices</li><li>Coordinate HR schedules and department communications</li><li>Support employee events, ERN activities, and engagement initiatives</li><li>Assist with job templates, interview materials, and HR projects, including UKG implementation support</li><li>Maintain confidentiality and provide professional support to internal and external contacts</li></ul>
2026-09-04T00:00:00Z

Office Assistant

Gibsonia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide reliable administrative and front-desk support for a Contract position in Pennsylvania. This role is well suited for someone who enjoys helping an office stay organized, creating a positive first impression for visitors, and managing day-to-day clerical work with accuracy. The ideal candidate will contribute to smooth daily operations by coordinating communications, maintaining records, and assisting with routine office tasks. Responsibilities: • Greet visitors, answer inbound calls, and serve as the first point of contact for general front-desk needs. • Scan, file, and organize documents so office records remain accurate, current, and easy to retrieve. • Complete administrative support tasks such as data entry, copying, sorting mail or correspondence, and preparing routine paperwork. • Help keep daily office activities on track by providing consistent clerical assistance across the team. • Maintain orderly common office areas and support a welcoming environment for staff and guests. • Monitor incoming information and route messages or documents to the appropriate contacts in a timely manner.
2026-09-04T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting. Responsibilities: • Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing. • Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements. • Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments. • Enter attorney time accurately and support the timely organization of billing-related records. • Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner. • Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed. • Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling. • Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
2026-08-24T00:00:00Z

Legal Assistant

Butler, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a dependable Legal Assistant to join a busy legal office in Butler, Pennsylvania. This role supports an attorney with a large and active caseload, helping keep daily operations organized, deadlines on track, and client communication handled professionally. The ideal candidate brings solid office experience, strong administrative skills, and the ability to stay composed while managing competing priorities in a fast-moving environment. Responsibilities: • Support one attorney by coordinating daily administrative needs for a high-volume client practice. • Organize calendars, appointments, and follow-up tasks to help maintain an efficient workflow. • Prepare, format, and manage legal and administrative documents with accuracy and attention to detail. • Assist with court-related paperwork, including electronic submissions and filing processes as needed. • Monitor deadlines and prioritize urgent matters to ensure time-sensitive work is completed promptly. • Communicate professionally with clients and internal contacts to help maintain clear and timely information flow. • Keep files, records, and case-related materials orderly and accessible in a fast-paced office setting.
2026-08-24T00:00:00Z

Legal Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
95000 - 100000 USD / Yearly
We are looking for a highly organized Legal Assistant to support a busy law firm in Pittsburgh, Pennsylvania. This position combines litigation support with front-office coordination, requiring someone who can manage legal documents, deadlines, and daily administrative needs with precision. The ideal candidate brings strong judgment, discretion, and the ability to keep matters moving in a fast-paced legal environment. Responsibilities: • Prepare, revise, and finalize legal materials such as pleadings, motions, discovery responses, and attorney correspondence while maintaining accuracy and compliance with filing requirements. • Submit court documents through electronic filing systems for state and federal matters, including urgent or procedurally complex submissions. • Oversee attorney calendars by tracking hearings, case milestones, and other critical dates, and provide timely reminders regarding upcoming obligations. • Act as a detail-oriented point of contact for attorneys, clients, court personnel, opposing counsel, and internal colleagues while handling sensitive information with discretion. • Maintain well-organized case records in both digital and hard-copy formats, including exhibits, discovery documents, and trial-related materials. • Support trial preparation by assembling witness and exhibit files, coordinating logistics, and assisting with on-site needs when required. • Handle office coordination tasks such as sorting incoming deliveries, preparing outgoing mail, and arranging courier or overnight services tied to legal deadlines. • Coordinate travel arrangements, compile expense documentation, and assist with attorney time entry and billing-related administrative work. • Welcome clients and visitors to the office in a courteous and detail-oriented manner while helping ensure smooth day-to-day operations.
2026-08-10T00:00:00Z

Corporate Paralegal / Assistant

Pittsburgh, PA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Our client is currently seeking a Paralegal/Assistant to support attorneys within a legal practice in Pittsburgh. This position combines paralegal responsibilities with administrative coordination, requiring someone who can manage entity records, filing obligations, and time-sensitive documentation with precision. The ideal candidate brings prior law firm experience, strong organizational judgment, and a detail-oriented approach to communication, document handling, and client support. Responsibilities:• Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions.• Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation.• Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines.• Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters.• Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance.• Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters.• Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties.• Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.
2026-09-03T00:00:00Z

Intellectual Property Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a detail-oriented Intellectual Property Administrative Assistant to support a legal team in Pittsburgh, Pennsylvania. This Contract position focuses on coordinating administrative activities tied to patent and trademark matters while helping attorneys stay organized and responsive. The ideal candidate will bring strong office support experience, sound judgment in handling time-sensitive communications, and the ability to work accurately in a fast-paced legal environment. Responsibilities: • Organize and maintain intellectual property records, ensuring patent and trademark documents are accurate, current, and easy to retrieve. • Prepare and process administrative materials related to patent and trademark filings, correspondence, and supporting documentation. • Coordinate attorneys’ schedules by managing calendars, appointments, and deadline tracking for assigned matters. • Respond professionally to inquiries from clients, internal teams, and outside contacts, providing timely administrative support and follow-up. • Monitor incoming and outgoing communications to help protect critical filing deadlines and keep legal workflows moving efficiently. • Handle attorney time entry, assist with billing-related administrative tasks, and maintain accurate supporting records. • Provide telephone coverage, receive inbound calls, and support front-office or receptionist-related duties as needed. • Offer backup assistance to other legal support staff during peak periods, absences, or when additional coverage is required.
2026-09-02T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Responsibilities: • Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization. • Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes. • Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time. • Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion. • Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up. • Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality. • Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required. • Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-09-04T00:00:00Z