<p>We are looking for a dedicated Office Assistant to join our team. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
We are looking for a skilled Executive Support specialist to deliver exceptional technical assistance to senior leadership and organizational users in Hoboken, New Jersey. This role requires a proactive and customer-focused individual who can manage technology environments, troubleshoot issues, and provide seamless support during high-profile events. The ideal candidate will combine technical expertise with strong communication skills to ensure a reliable and efficient user experience.<br><br>Responsibilities:<br>• Provide personalized technical support to executives and senior leaders, both on-site and remotely.<br>• Assist during critical events such as leadership meetings, presentations, and town halls by ensuring all technology functions smoothly.<br>• Manage and maintain executive devices, including laptops, mobile phones, conferencing systems, and collaboration tools.<br>• Respond promptly to urgent technical issues, ensuring quick resolution and a high standard of service.<br>• Analyze recurring problems and propose long-term solutions to enhance user experience.<br>• Handle confidential data and workflows with discretion and integrity.<br>• Act as a bridge between IT and business units to foster strong relationships and trust.<br>• Collaborate with other IT teams to address complex technical challenges.<br>• Support and configure hardware, software, networking, and collaboration tools such as Microsoft Teams and Zoom.<br>• Maintain accurate documentation of issues and align with service management protocols.
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>Are you a dependable and organized professional looking for a flexible, short-term opportunity? Robert Half is seeking a <strong>Part-Time Temporary Office Assistant</strong> to provide critical support in a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, direct calls, and greet visitors with a positive, professional attitude</li><li>Assist with data entry, filing, and maintaining organized records</li><li>Support scheduling of meetings, appointments, and office events</li><li>Prepare and distribute internal communications and correspondence</li><li>Help with mail distribution, supply management, and general office upkeep</li><li>Complete other administrative tasks as needed to ensure efficient office operations</li></ul><p><br></p>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
We are looking for a skilled Legal Secretary to join our team in Cherry Hill Township, New Jersey. This is a long-term contract position offering an excellent opportunity to support legal operations, including document preparation and case management. The ideal candidate will have experience in litigation and e-filing in both state and federal courts.<br><br>Responsibilities:<br>• Prepare and file legal documents, including motions, in state and federal courts.<br>• Handle e-filing processes efficiently and ensure compliance with court requirements.<br>• Compile exhibits and organize materials for legal proceedings.<br>• Assist with zoning-related tasks, such as drafting resolutions.<br>• Manage electronic files and maintain paper files when necessary.<br>• Perform dictation tasks, transcribing recordings accurately and promptly.<br>• Coordinate calendar schedules and ensure deadlines are met.<br>• Provide administrative support for litigation cases, including document review.<br>• Collaborate with attorneys to ensure smooth workflow and timely completion of tasks.
<p>We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. The ideal candidate will possess strong organizational skills and be proficient in handling computerized billing systems.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process billing statements to ensure timely and accurate invoicing.</p><p>• Upload invoices into the company’s billing system, maintaining organized records.</p><p>• Utilize Excel to manage billing data efficiently.</p><p>• Review and verify billing information to ensure accuracy before submission.</p><p>• Collaborate with internal teams to address any billing discrepancies or issues.</p><p>• Maintain up-to-date knowledge of the company’s billing procedures and systems.</p><p>• Generate reports related to billing activities for management review.</p><p>• Assist in streamlining billing processes to improve efficiency.</p><p>• Ensure compliance with company policies and regulatory standards related to billing.</p><p>• Provide excellent customer service when addressing billing inquiries.</p>
We are looking for a skilled and detail-oriented Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This permanent, in-office position offers the opportunity to work closely with experienced attorneys on a variety of litigation cases while contributing to a collaborative and supportive environment. If you have a strong background in legal administration and are eager to advance your career in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative and legal support for a high-volume caseload of litigation matters.<br>• Maintain accurate and up-to-date litigation calendars, including tracking deadlines, hearings, and depositions.<br>• Draft, format, and proofread legal documents such as pleadings, motions, discovery responses, and correspondence.<br>• File legal documents with courts, ensuring strict adherence to deadlines and jurisdictional requirements.<br>• Communicate professionally with clients, court personnel, and other involved parties to facilitate case progression.<br>• Utilize Clio legal software for efficient case and document management, ensuring seamless organization and accessibility.<br>• Assist attorneys in trial preparation by organizing exhibits, coordinating witness schedules, and preparing trial binders.<br>• Collaborate with the team to implement improved workflows and processes, leveraging new technologies for efficiency.<br>• Perform general administrative duties, including managing correspondence, organizing case files, and supporting billing tasks.
<p>Growing client within the manufacturing industry is looking to add an Assistant Financial Coordinator to support their finance department. In this role, the Assistant Financial Coordinator will manage daily accounting operations such as processing vendor payments, assisting with accounting payable and receivable tasks, posting journal entries, performing bank reconciliations, monitoring cash flow, assisting with fixed asset tracking, gathering audit documentation, processing expense reports/reimbursements, and collaborating with internal departments regarding financial matters. This Assistant Financial Coordinator must have excellent time management skills with the ability to keep organized in a multi-tasking environment.</p><p><br></p><p>How you will make an impact</p><p>• Assist with accounts payable and accounts receivable processing.</p><p>• Prepare and post journal entries and support general ledger maintenance.</p><p>• Perform bank and account reconciliations.</p><p>• Assist with month-end and year-end closing processes.</p><p>• Maintain accurate financial records and documentation.</p><p>• Support preparation of financial reports, budgets, and forecasts.</p><p>• Assist in tracking departmental budgets and expenditures.</p><p>• Compile financial data for management review.</p><p>• Help monitor cash flow and identify discrepancies.</p><p>• Maintain organized financial files and records.</p><p>• Communicate with vendors and clients regarding billing or payment inquiries.</p><p>• Provide administrative support to the Finance Manager or Controller.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
<p>We are looking for an <strong><u>experienced and Spanish bilingual Legal Secretary</u></strong> to join our team<strong><u> on-site </u></strong>on a <strong><u>short-term (4 day assignment)</u></strong> contract basis in Hackensack, New Jersey. In this role, you will provide essential administrative and clerical support to attorneys, ensuring smooth office operations and efficient case management. This position offers an excellent opportunity to utilize your organizational skills and legal expertise in a dynamic and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle intake calls and provide support to personal injury attorneys with case-related inquiries.</p><p>• Manage and maintain court filings, including e-filing and document submission.</p><p>• Organize and update calendars to ensure accurate scheduling of appointments, hearings, and deadlines.</p><p>• Perform general clerical tasks such as drafting correspondence, managing files, and coordinating office supplies.</p><p>• Assist in preparing legal documents and reviewing them for accuracy and compliance.</p><p>• Communicate effectively with clients, attorneys, and court personnel to address case-related matters.</p><p>• Ensure timely and accurate processing of all legal paperwork and submissions.</p><p>• Collaborate with team members to support office operations and resolve administrative challenges.</p>
<p>We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Support home health initiatives by maintaining records and coordinating necessary tasks.</p><p>• Organize and prepare datasets for reporting and analysis purposes.</p><p>• Create and utilize data visualizations to support decision-making processes.</p><p>• Maintain detailed documentation to support organizational needs and compliance requirements.</p><p>• Assist in planning and executing administrative projects to improve workflow efficiency.</p><p>• Provide general administrative support, including managing correspondence and records.</p><p>• Collaborate with team members to ensure seamless communication and task completion.</p>
<p>Robert Half is seeking a <strong>detail-oriented and highly organized Legal Secretary</strong> to support litigation efforts for an on-site, part-time opportunity in New York, NY. This role is ideal for a candidate with strong litigation support experience who thrives in a fast-paced environment and can manage multiple priorities with accuracy.</p><p><br></p><p> <strong>Location:</strong> On-site in New York, NY</p><p> <strong>Schedule:</strong> 2 days per week (Tuesday & Thursday)</p><p> <strong>Compensation:</strong> $35 per hour</p><p> <strong>Duration:</strong> Ongoing Temporary Assignment</p><p> </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread legal documents, including briefs, filings, and correspondence.</li><li>Manage case calendars and deadlines using tools such as CompuLaw and other case management systems.</li><li>Coordinate communication with clients and internal teams to ensure timely and accurate updates.</li><li>Handle electronic filing processes, including the Automated City Register Information System (ACRIS).</li><li>Support billing tasks by tracking expenses, preparing invoices, and maintaining documentation.</li><li>Utilize Aderant and related software to maintain accurate case and client records.</li><li>Manage document workflows, including converting, editing, and organizing files using Adobe Acrobat.</li><li>Provide general administrative support such as scheduling, maintaining records, and organizing case materials.</li><li>Collaborate with attorneys to ensure smooth execution of litigation tasks and adherence to deadlines.</li><li>Ensure compliance with legal procedures while maintaining confidentiality at all times.</li></ul>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
