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5 results for Senior Administrative Assistant in Phoenix, AZ

Administrative Assistant

Tempe, AZ
onsite
Temporary / Contract
22.5 - 22.5 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations in Tempe, Arizona. This Long-term Contract opportunity is ideal for someone who enjoys keeping an office organized, assisting internal teams, and creating a welcoming experience for visitors and callers. The role will handle a wide range of administrative activities, from coordinating supplies and maintaining records to supporting special filing and document management projects. This position is permanent, Monday through Friday, and will provide essential coverage for the administrative support function. Responsibilities: • Manage front desk and general administrative support activities to keep daily office operations running smoothly. • Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff. • Enter, update, and maintain office information and records with a high level of accuracy. • Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs. • Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor. • Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence. • Provide support for basic accounting-related tasks as training is provided. • Contribute to additional administrative projects and office duties as business needs change.
2026-06-08T00:00:00Z

Legal Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
34 - 40 USD / Hourly
Robert Half Legal is partnering with a high-end midsize law firm to identify a polished and proactive Legal Administrative Assistant for an immediate contract-to-hire opportunity. This is an excellent opportunity for a highly professional Executive Assistant who is interested in pivoting into the legal field. Prior legal experience is not required. This role is on-site four days per week, with the opportunity to work from home on Fridays following an initial training period. The position is expected to start ASAP and offers $35–$40/hour during the contract period, with a strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits. The ideal candidate will bring strong executive-level support experience, exceptional organizational skills, and a polished, client-facing presence. This role supports two attorneys and serves as a key point of contact for clients, so professionalism, responsiveness, and strong communication skills are essential. An active Notary Public commission is required. This position is best suited for someone who operates like a true right hand—someone who takes initiative, anticipates needs, manages priorities independently, and ensures both attorneys and clients are supported at a high level. Key Responsibilities<ul><li>Provide high-level administrative support to two attorneys in a fast-paced practice</li><li>Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom</li><li>Anticipate attorney and client needs and independently manage competing priorities</li><li>Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials</li><li>Prepare, revise, format, and organize documents with strong attention to detail</li><li>Assist with document editing, redlining, track changes, and overall document management</li><li>Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys</li><li>Maintain physical and electronic filing systems and ensure accurate organization of records</li><li>Track attorney CLE requirements and maintain related records as needed</li><li>Support office operations and additional administrative responsibilities as assigned</li></ul>
2026-06-02T00:00:00Z

Sr. Legal Administrative Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to support a busy litigation practice in Phoenix, Arizona. This role is ideal for a detail-oriented individual who can keep legal matters organized, manage competing deadlines, and produce high-quality documents in a fast-paced services environment. The successful candidate will play a key part in coordinating case activity, supporting attorneys through trial preparation, and ensuring filings and records are handled accurately and on time. Responsibilities: • Coordinate attorney schedules by organizing meetings, travel, court appearances, depositions, and other time-sensitive commitments. • Create, revise, and finalize legal correspondence, reports, presentations, and litigation-related documents with a high degree of accuracy. • Support case development by maintaining orderly files, assembling exhibits, tracking evidence, and preparing materials for hearings and trial activities. • Draft, proofread, and format pleadings, motions, discovery materials, briefs, and other legal documents before attorney review and submission. • Submit filings to courts and administrative bodies through appropriate e-filing systems while ensuring adherence to procedural requirements and deadlines. • Act as a point of contact for attorneys, clients, witnesses, and outside experts to coordinate interviews, depositions, and case logistics. • Monitor docket activity and critical dates to help the legal team stay ahead of court rules, filing obligations, and litigation milestones. • Maintain document management systems and case records so information remains complete, accessible, and up to date for the broader team.
2026-05-13T00:00:00Z

Senior Systems Administrator

Phoenix, AZ
onsite
Temporary / Contract
0 - 0 USD / Yearly
The Senior Systems Administrator is responsible for the oversight, configuration, and daily operation of mission-critical IT systems. This role requires a deep understanding of complex enterprise systems, including servers, data storage, virtualization, cloud technologies, and related infrastructure. The incumbent will assign and review the daily work of technical staff, ensure optimal system performance, administer service level agreements, and participate in the full lifecycle of system administration, project management, and vendor management. This position is essential to supporting reliable, secure business technology operations.Key Responsibilities:<ul><li>Assign and oversee daily tasks for systems administration staff, providing mentorship and technical leadership.</li><li>Install, configure, maintain, and troubleshoot operating system workstations (Windows and Linux), servers (Microsoft 2016/2019/2022), storage area networks (SAN), and data storage devices to support business processing requirements.</li><li>Administer on-premises and cloud-based Microsoft Exchange environments, manage mailboxes, shared mailboxes, distribution lists, and permissions.</li><li>Manage and automate Active Directory, Group Policy Objects, DNS, DHCP, and user/computer provisioning; leverage scripting (e.g., PowerShell) for task automation.</li><li>Oversee VMware vCenter / vSphere environments, including provisioning new virtual machines, managing server resources, and supporting patch and update activities.</li><li>Configure and manage print servers, server backups, and disaster recovery solutions; monitor and remediate hardware issues across supported server platforms.</li><li>Develop and enforce service level agreements, monitor system performance, and proactively tune systems for high availability and reliability.</li><li>Lead or participate in IT projects from design through implementation, ensuring compliance with best practices and business objectives.</li><li>Administer vendor contracts related to infrastructure systems and liaise with external providers for escalation and support matters.</li><li>Provide tier III escalation support for incidents and requests across supported systems, maintaining detailed documentation and change management protocols.</li><li>Ensure security policies and practices are applied across all administered systems, including patching, vulnerability assessment, and compliance monitoring.</li></ul>
2026-05-22T00:00:00Z

Senior Commercial Litigation Paralegal

Scottsdale, AZ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an accomplished Senior Litigation Paralegal to join a respected law firm in Scottsdale, Arizona, providing high-level support to a senior litigation partner. This position is ideal for an experienced, detail-oriented individual who thrives in complex litigation matters and can manage discovery, case coordination, and trial preparation with confidence. Candidates with bankruptcy exposure will bring added value in this role. Responsibilities:• Partner closely with senior litigation counsel to organize case strategy, maintain matter progress, and support day-to-day litigation activities.• Oversee all phases of discovery, including document collection, review coordination, production tracking, and deadline management.• Prepare litigation materials such as pleadings, briefs, exhibits, and case files to ensure accuracy and readiness for filing or court use.• Coordinate trial preparation by assembling evidence, managing witness materials, organizing exhibits, and supporting attorneys before and during proceedings.• Maintain detailed calendars for court dates, filing deadlines, hearings, and other critical case milestones.• Use legal and office technology tools to manage case information, documentation, and workflow efficiently.• Communicate with clients, court personnel, vendors, and internal stakeholders in a detail-oriented and timely manner.• Assist with bankruptcy-related matters when needed, including document support and case file organization.
2026-06-05T00:00:00Z