We are looking for a dedicated Front Desk Coordinator to join our team in Carefree, Arizona. In this long-term contract role, you will be the face of our organization, ensuring smooth daily operations and delivering exceptional customer service. This position offers an excellent opportunity to showcase your organizational and communication skills in a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, providing a friendly and attentive first impression.<br>• Manage a multi-line phone system, efficiently answering and routing inbound calls.<br>• Handle concierge services, assisting guests with inquiries and providing helpful information.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Support administrative tasks such as scheduling appointments and managing correspondence.<br>• Maintain accurate records and documentation related to front desk operations.<br>• Collaborate with various departments to address customer needs and resolve issues.<br>• Monitor utilities and office supplies, ensuring adequate inventory levels.<br>• Uphold a high standard of customer service, addressing concerns promptly and efficiently.
We are looking for an organized and detail-focused Bookkeeper/Receptionist to join our team in Phoenix, Arizona. This is a Contract-to-permanent position that offers the opportunity to contribute to both financial and administrative functions within a dynamic office environment. The ideal candidate will excel in bookkeeping tasks and possess strong communication skills to handle receptionist duties efficiently.<br><br>Responsibilities:<br>• Manage daily bookkeeping tasks, including maintaining bank registers and reconciling accounts using QuickBooks Online.<br>• Perform accurate data entry of financial transactions and ensure all bank statements are cleared and balanced.<br>• Organize and scan tax-related documents into the company’s document management system.<br>• Act as the receptionist by greeting visitors, answering phone calls, and directing inquiries appropriately.<br>• Serve as the intake coordinator, handling incoming documents and ensuring proper distribution.<br>• Oversee document control processes to maintain secure and organized filing systems.<br>• Support accounts payable and accounts receivable functions to ensure smooth financial operations.<br>• Collaborate with team members to address any discrepancies or financial issues promptly.<br>• Participate in administrative tasks, including scheduling, correspondence, and office organization.<br>• Assist in maintaining a well-organized and welcoming office environment.
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
<p>We are looking for a detail-oriented and proactive Part-Time, Office Assistant to join our team in Scottsdale, Arizona. In this role, you will provide essential administrative support to a small team of professionals working across various departments, including leadership, finance, fundraising, and program management. This is a Contract-to-Permanent position, offering a great opportunity to grow within a mission-driven organization.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative assistance to the management team and Financial Controller to ensure smooth operations.</p><p>• Schedule and organize meetings, including managing conference room logistics and setup.</p><p>• Collaborate on event planning and coordination efforts to ensure successful execution.</p><p>• Maintain and update records and data using Better Impact software.</p><p>• Create and edit documents and presentations using Microsoft Word, PowerPoint, and basic Excel functions.</p><p>• Perform receptionist duties such as answering inbound calls and greeting visitors.</p><p>• Support general office workflows to enhance efficiency and productivity.</p><p>• Assist with clerical tasks, including filing, data entry, and managing correspondence.</p>
We are looking for a dedicated Medical Billing Specialist to join our team in Scottsdale, Arizona. This is a Contract to permanent position, offering an excellent opportunity for individuals with expertise in medical billing and coding to contribute to patient care and operational efficiency. The role will involve managing billing processes, insurance claims, and patient payment collections, ensuring accuracy and compliance.<br><br>Responsibilities:<br>• Process medical bills and claims accurately, ensuring compliance with insurance policies and regulations.<br>• Handle patient payment collections, including insurance and cash transactions, in a detail-oriented manner.<br>• Collaborate with insurance companies to resolve billing issues and ensure timely reimbursement.<br>• Collect and verify patient information at the front desk to facilitate smooth billing processes.<br>• Maintain detailed records of billing activities and patient transactions for audit purposes.<br>• Communicate effectively with patients regarding billing inquiries and payment options.<br>• Utilize medical billing software to streamline and manage billing operations.<br>• Support the front desk by guiding patients and managing administrative tasks.<br>• Ensure all billing operations adhere to healthcare regulations and standards.<br>• Work closely with the physical therapy team to align billing practices with patient care.
Key Competencies<br>• Building Collaborative Relationships<br>• Innovation / Creativity <br>• Adaptability<br>• Developing Self & Others<br><br>Principal Accountabilities & Deliverables<br>• Handling paperwork, maintaining employee records, and ensuring data accuracy in HR systems. This can involve tasks like data entry, manual adjustments, electronic files organization, tracking new hire paperwork with branches i.e. background checks, drug screens, physicals, I-9s, safety training acknowledgements, etc. as appropriate for the branch positions, training module deployments and compiling reports<br>• Assisting with the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks. Communicate with branches on potential issues in the pre-employment process.<br>• Setting up new hires within the system and providing information to respective branches. May prepare new hire paperwork within HRIS (Human Resources Information Systems) in partnership with HR Administrator or HR Manager<br>• Supporting employees with entry level benefits-related inquiries, assisting with benefit enrollments, administration, communication and billing in partnership with Benefits Administrator<br>• Assist with performance management procedures and support efforts to enhance employee engagement. Manage the new hire boxes and service award process and work with respective branches and corporate marketing team with any changes to products <br>• Assisting with compliance audits, maintaining documentation, and ensuring policies are up to date in partnership with the Corporate HR Team. Assist with correspondence and branch/carrier communication with all follow-ups on worker’s compensation claims<br>• Entering and updating employee data in HRIS and generating reports as needed. Enter information and generate reports from KPA on safety audits or other items needed<br>• Assisting with planning and organizing annual HR events, monthly meetings, and activities. <br>• Serve as back up to front desk as needed<br>• Perform other work-related duties as assigned by your supervisor and be flexible and adaptable to changes that will occur during employment<br>Knowledge, Skills, & Abilities<br>Education / Experience and Skills<br>• Associate’s degree in human resources, business administration or equivalent experience.<br>• 2-3 years’ experience in an administrative or HR-related role<br>• Knowledge of federal and state employment law, employee relations and corporate policies and procedures. <br>• High level of confidentiality with sensitive information and professionalism.<br>• Ability to model Capital values and to provide innovative solutions.<br>• Ability to drive and be accountable with results in a fast-paced environment<br>• Ability to anticipate, analyze and prioritize.<br>• Ability to present ideas in a clear and compelling manner, both verbally and in written format with employees, candidates, and team members<br>• Attention to detail is necessary for maintaining accurate records and handling sensitive information<br>• Strong listening skills<br>• Demonstrated proficiency in MS Office products (Word, Excel, and PowerPoint).<br>• Demonstrated proficiency in HRIS systems or other.<br>• Must be able to travel occasionally.
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.<br>• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.<br>• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.<br>• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.<br>• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.<br>• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.<br>• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.<br>• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.<br>• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
