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3 results for Office Manager in Phoenix, AZ

Office Manager

Scottsdale, AZ
onsite
Temporary to Hire
28 - 29 USD / Hourly
We are looking for an organized Office Manager to support daily operations in Scottsdale, Arizona within a growing utilities and infrastructure environment. This long term contract opportunity is ideal for someone who can create structure in a developing office, coordinate with building and service partners, and provide high-level support to an executive leader. The person in this role will help complete the office setup, maintain a well-organized and welcoming workspace, and keep administrative and event-related activities running smoothly. Responsibilities:• Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors.• Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials.• Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office.• Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity.• Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders.• Support an executive leader with administrative coordination and other office-related tasks as needed.• Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support.• Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization.• Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants.
2026-06-09T00:00:00Z

Part Time- Office Manager

Phoenix, AZ
onsite
Temporary / Contract
33.25 - 36 USD / Hourly
We are looking for a detail-oriented Part Time Office Manager to support daily operations and keep the workplace running efficiently in Phoenix, Arizona. This Long-term Contract position is ideal for someone who enjoys coordinating vendors, managing supplies and services, and serving as a central point of contact for office-related needs. The role also partners with internal teams on technology coordination, mail services, invoice review, and workplace safety. Candidates who are organized, resourceful, and comfortable handling multiple priorities will thrive in this position. Responsibilities: • Build and oversee relationships with office supply and service vendors, evaluate pricing options, and secure favorable contract terms. • Monitor inventory for toner, paper, kitchen items, and general office materials, and arrange replenishment or service support as needed. • Coordinate coffee, water, shipping, and other workplace services to ensure consistent support across the assigned offices. • Identify appropriate vendors for office and breakroom needs, balancing cost, timing, and operational efficiency when placing orders or arranging pickup. • Organize shared spaces such as storage areas, file rooms, and marketing rooms while assessing ongoing space and storage requirements. • Research office equipment solutions, review service agreements, and recommend providers based on business needs and maintenance considerations. • Act as the liaison between local offices and the Minneapolis IT team by supporting workstation setup, installation coordination, and management of surplus technology equipment. • Negotiate equipment leases and service contracts and review vendor invoices for accuracy and approval. • Oversee mail and courier accounts, attend building safety meetings, communicate evacuation procedures, and coordinate fire extinguisher maintenance or replacement.
2026-06-29T00:00:00Z

Bookkeeper

Scottsdale, AZ
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a skilled Bookkeeper to support the day-to-day financial and payroll operations of a law firm in Scottsdale, Arizona. This position plays an important role in keeping accounting activities accurate, organized, and on schedule while handling sensitive employee and financial information with care. The ideal candidate brings strong bookkeeping expertise, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Oversee regular payroll processing and ensure all employee changes, deductions, and compensation updates are entered correctly and completed on time.• Coordinate benefits administration by managing enrollments, status changes, terminations, and communication with external providers.• Handle accounts payable activities, including reviewing invoices, assigning appropriate coding, scheduling disbursements, and maintaining vendor relationships.• Manage accounts receivable functions by preparing invoices, monitoring incoming payments, researching discrepancies, and following up on past-due balances.• Perform bank and account reconciliations and help organize financial records for monthly review and reporting.• Prepare accurate documentation and supporting schedules for outside accounting partners and assist with ongoing financial oversight.• Maintain secure and well-organized payroll, accounting, and employee records while protecting confidential information.• Serve as a resource for internal questions related to pay, benefits, and routine financial administration.• Identify opportunities to improve accounting and administrative workflows to support efficient firm operations.
2026-06-18T00:00:00Z