<p>We are looking for an organized and detail-oriented Accounts Payable Specialist to join our client's team in Gilbert, Arizona. This role involves ensuring accurate and timely processing of vendor invoices, maintaining compliance with company policies, and supporting financial operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming vendor invoices and address any payment status inquiries or discrepancies.</p><p>• Collect necessary documents, such as waivers, warranties, and manuals, to facilitate the release of subcontractor payments.</p><p>• Reconcile vendor statements, both discounted and non-discounted, and follow up on missing invoices to ensure timely payment.</p><p>• Review weekly cost reports provided by project managers and make adjustments as needed.</p><p>• Prepare monthly Work in Progress reports for financial evaluation.</p><p>• Resolve accounts payable issues related to outstanding invoices in collaboration with accounts receivable.</p><p>• Organize and file all financial documents within the company's electronic filing system.</p>
We are looking for an organized and detail-oriented Collections Specialist to join our team in Phoenix, Arizona. This role involves managing customer orders, handling inquiries, and supporting various business processes to ensure seamless operations. The ideal candidate will excel in resolving discrepancies, maintaining strong relationships with stakeholders, and contributing to process improvements.<br><br>Responsibilities:<br>• Process customer orders from receipt to invoice, ensuring accurate entry into Sage 200.<br>• Verify electronic orders by cross-checking data in Sage against TrueCommerce to confirm pricing and quantities.<br>• Resolve discrepancies related to pricing or quantities to ensure order completion and accuracy.<br>• Release orders to the warehouse by reconciling data between Sage and the warehouse management system for consistency.<br>• Respond to customer inquiries regarding deliveries, returns, and product details in a timely manner.<br>• Collaborate with sales account managers to maintain clear communication and foster productive relationships.<br>• Assist with raising invoices and issuing credit notes to support the Deduction Analyst.<br>• Identify and implement process improvement opportunities within the Customer Service team.<br>• Address consumer complaints by logging data, resolving issues, or escalating concerns to the Quality team as needed.<br>• Perform additional duties aligned with the role’s responsibilities to maintain high standards.
We are looking for a dedicated Medical Billing Specialist to join our team in Scottsdale, Arizona. This is a Contract to permanent position, offering an excellent opportunity for individuals with expertise in medical billing and coding to contribute to patient care and operational efficiency. The role will involve managing billing processes, insurance claims, and patient payment collections, ensuring accuracy and compliance.<br><br>Responsibilities:<br>• Process medical bills and claims accurately, ensuring compliance with insurance policies and regulations.<br>• Handle patient payment collections, including insurance and cash transactions, in a detail-oriented manner.<br>• Collaborate with insurance companies to resolve billing issues and ensure timely reimbursement.<br>• Collect and verify patient information at the front desk to facilitate smooth billing processes.<br>• Maintain detailed records of billing activities and patient transactions for audit purposes.<br>• Communicate effectively with patients regarding billing inquiries and payment options.<br>• Utilize medical billing software to streamline and manage billing operations.<br>• Support the front desk by guiding patients and managing administrative tasks.<br>• Ensure all billing operations adhere to healthcare regulations and standards.<br>• Work closely with the physical therapy team to align billing practices with patient care.
Key Competencies<br>• Building Collaborative Relationships<br>• Innovation / Creativity <br>• Adaptability<br>• Developing Self & Others<br><br>Principal Accountabilities & Deliverables<br>• Handling paperwork, maintaining employee records, and ensuring data accuracy in HR systems. This can involve tasks like data entry, manual adjustments, electronic files organization, tracking new hire paperwork with branches i.e. background checks, drug screens, physicals, I-9s, safety training acknowledgements, etc. as appropriate for the branch positions, training module deployments and compiling reports<br>• Assisting with the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks. Communicate with branches on potential issues in the pre-employment process.<br>• Setting up new hires within the system and providing information to respective branches. May prepare new hire paperwork within HRIS (Human Resources Information Systems) in partnership with HR Administrator or HR Manager<br>• Supporting employees with entry level benefits-related inquiries, assisting with benefit enrollments, administration, communication and billing in partnership with Benefits Administrator<br>• Assist with performance management procedures and support efforts to enhance employee engagement. Manage the new hire boxes and service award process and work with respective branches and corporate marketing team with any changes to products <br>• Assisting with compliance audits, maintaining documentation, and ensuring policies are up to date in partnership with the Corporate HR Team. Assist with correspondence and branch/carrier communication with all follow-ups on worker’s compensation claims<br>• Entering and updating employee data in HRIS and generating reports as needed. Enter information and generate reports from KPA on safety audits or other items needed<br>• Assisting with planning and organizing annual HR events, monthly meetings, and activities. <br>• Serve as back up to front desk as needed<br>• Perform other work-related duties as assigned by your supervisor and be flexible and adaptable to changes that will occur during employment<br>Knowledge, Skills, & Abilities<br>Education / Experience and Skills<br>• Associate’s degree in human resources, business administration or equivalent experience.<br>• 2-3 years’ experience in an administrative or HR-related role<br>• Knowledge of federal and state employment law, employee relations and corporate policies and procedures. <br>• High level of confidentiality with sensitive information and professionalism.<br>• Ability to model Capital values and to provide innovative solutions.<br>• Ability to drive and be accountable with results in a fast-paced environment<br>• Ability to anticipate, analyze and prioritize.<br>• Ability to present ideas in a clear and compelling manner, both verbally and in written format with employees, candidates, and team members<br>• Attention to detail is necessary for maintaining accurate records and handling sensitive information<br>• Strong listening skills<br>• Demonstrated proficiency in MS Office products (Word, Excel, and PowerPoint).<br>• Demonstrated proficiency in HRIS systems or other.<br>• Must be able to travel occasionally.
We are seeking a highly organized and detail oriented Office Manager to provide comprehensive administrative support to the team while ensuring the smooth and efficient operation of the office. This position will oversee daily operations, ensuring departmental objectives are being achieved. This role involves planning, organizing, and leading the team to meet goals and improve overall productivity and efficiency. <br>We are looking for someone that can self-direct and have the initiative to identify tasks that need to be completed throughout the day. You must be comfortable with taking orders and executing on projects. <br>Qualifications: <br>Advanced computer skills including Office365, Microsoft Word, Excel, PowerPoint, Outlook, CRM and proprietary inventory management software<br>Quick learner with aptitude for new systems and programs<br>Exceptional organizational and time-management skills with the ability to prioritize multiple projects in a deadline-driven environment<br>detail oriented communication skills, both written and verbal<br>Demonstrated leadership skills with an aptitude and willingness to effectively train others<br>Demonstrated high skill with editing, and utilizing proper grammar and spelling<br>Demonstrated initiative and problem-solving ability with minimal supervision, knowing when to seek clarification and lead by example.<br>60 WPM typing speed required<br>5+ years related experience including at least 2 years in a management and/or supervisory role<br> <br>Responsibilities:<br>Oversee daily office operations and workflow<br>Maintain customer and vendor records using our CRM and inventory management systems<br>Create packing slips, invoices and purchase orders in Fishbowl<br>Work with our warehouse team to assist with managing shipments and deliveries<br>Maintain organized systems for document management and follow-up on outstanding items<br>Coordinate tradeshows and travel for the sales department<br>Monitor and replenish office supplies and maintain inventory records<br>Ensure office procedures and standards are followed and maintained<br>Track ongoing tasks and projects sending the team reminders and assisting with resolving roadblocks <br>Assist management with delegating tasks to the appropriate team members<br>Develop and implement strategies to improve team performance<br>Communicate goals, updates, and other important information to team members and leadership<br>Assist the sales department with quotes, vendor orders, and shipping costs<br>Complete monthly inventory of products and marketing materials<br>Assist with domestic shipping tasks such as sending tracking, and updating systems with logistics details <br>Email vendors professionally for pricing, lead times, and freight details<br>Maintain and organize office files, records, and documentation
<p>The Manager of Enterprise Work Management Solutions leads the strategic management and execution of enterprise-wide work management, scheduling, vendor coordination, and related ancillary systems a local Utility</p><p>This role aligns technology and operational solutions with the company’s strategic objectives, drives cost savings and risk mitigation across the solution portfolio, and provides leadership in business decision-making, problem-solving, performance management, and team development.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Mentor and develop the enterprise work-management team, building strong cross-functional trust and leveraging market intelligence.</li><li>Collaborate with operational stakeholders across the organization to define and implement work-management tools and solutions that support company's enterprise goals.</li><li>Ensure vendor and market-intelligence insights are provided to the leadership team to improve decision-making and results.</li><li>Establish and maintain stakeholder relationships to anticipate upcoming operational challenges, influence decisions, and address issues proactively.</li><li>Staff, lead, motivate, and manage a high-performing professional team to accomplish area goals and maintain high service quality through coaching, feedback, recognition, and development.</li><li>Develop and manage the EWMS budget, set targets on defined metrics, and balance business demands with performance objectives.</li><li>Build trusted relationships with EWMS partners to support across sustainability goals and promote a circular model for continuous improvement.</li><li>Proactively manage vendor relationships, define and track performance indicators, anticipate and minimize risks, and drive value through continuous improvement.</li><li>Ensure EWMS processes align with ITIL-based service-management frameworks, including incident, change, release coordination, and configuration oversight.</li><li>Perform other duties and projects as assigned by leadership.</li></ul>
<p>We are looking for a detail-oriented and collaborative Administrator Coordinator to join our client in Scottsdale, Arizona. In this role, you will support various departments by providing exceptional customer service, maintaining accurate member data, and ensuring efficient office operations. The ideal candidate is self-motivated, dependable, and passionate about fostering strong relationships within the beauty industry. This opportunity is hybrid, 2 days in office and 3 days remote. Work hours will be a total of 35 hours for the week. </p><p><br></p><p>Responsibilities:</p><p>• Provide excellent customer service by addressing member inquiries, offering proactive solutions, and building lasting relationships.</p><p>• Maintain and update the membership database, ensuring accuracy in data and tracking engagement metrics.</p><p>• Collaborate with team members to manage accounts payable, accounts receivable, invoicing, and event logistics.</p><p>• Coordinate meetings and assist with scheduling to streamline departmental operations.</p><p>• Evaluate current office procedures and implement improvements to enhance efficiency.</p><p>• Stay informed about industry trends and best practices to continually improve member experiences.</p><p>• Serve as a reliable resource across departments, ensuring smooth communication and operational support.</p>
We are looking for a dedicated Front Desk Coordinator to join our team in Carefree, Arizona. In this long-term contract role, you will be the face of our organization, ensuring smooth daily operations and delivering exceptional customer service. This position offers an excellent opportunity to showcase your organizational and communication skills in a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, providing a friendly and attentive first impression.<br>• Manage a multi-line phone system, efficiently answering and routing inbound calls.<br>• Handle concierge services, assisting guests with inquiries and providing helpful information.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Support administrative tasks such as scheduling appointments and managing correspondence.<br>• Maintain accurate records and documentation related to front desk operations.<br>• Collaborate with various departments to address customer needs and resolve issues.<br>• Monitor utilities and office supplies, ensuring adequate inventory levels.<br>• Uphold a high standard of customer service, addressing concerns promptly and efficiently.
<p>We are looking for an experienced Medical Billing Manager with a strong background in medical administration to join our team in Mesa, Arizona. This Contract-to-permanent position offers an exciting opportunity to manage essential financial and administrative operations while contributing to the overall efficiency of our organization. Ideal candidates will possess expertise in accounts management, revenue cycle, and billing functions.</p><p><br></p><p>Responsibilities:</p><p>Oversee daily operations of the medical billing department.</p><p>Ensure accurate, timely, and compliant billing, coding, and collections.</p><p>Train and support billing staff in using billing software and maintaining compliance.</p><p>Develop and implement billing policies and procedures.</p><p>Manage patient billing inquiries and resolve issues efficiently.</p><p>Coordinate with healthcare providers and insurance companies for claim submissions.</p><p>Audit billing and collection procedures for accuracy and regulatory compliance.</p><p>Monitor billing performance and generate reports for senior management.</p><p>Stay current with billing regulations, coding updates, and insurance guidelines.</p><p>Handle sensitive patient and financial information confidentially.</p>
We are looking for an experienced Operations Specialist to join our team on a contract basis in Phoenix, Arizona. This role focuses on managing procurement activities, supplier coordination, and ensuring seamless supply chain operations. The ideal candidate will thrive in a dynamic environment, leveraging their expertise to support business goals and drive operational efficiency.<br><br>Responsibilities:<br>• Manage the issuance and oversight of purchase orders based on planning and demand requirements.<br>• Verify supplier acknowledgments, lead times, and delivery schedules to ensure timely fulfillment.<br>• Monitor vendor shipments and address any delays to maintain on-time delivery.<br>• Inform internal teams of delays, shortages, or quality issues to prevent disruptions.<br>• Facilitate the return-to-vendor process for defective or surplus materials.<br>• Assess material availability and expedite orders when necessary to prevent production interruptions.<br>• Collaborate with the Finance department to address blocked invoices and resolve delivery discrepancies.<br>• Maintain accurate purchase order and receipt data in relevant systems, including QuickBooks.<br>• Prepare and analyze reports on open orders, supplier performance, and inventory shortages.<br>• Drive continuous improvement initiatives to enhance supply chain efficiency.
We are looking for a detail-oriented Small Market Sales Assistant to join our team in Rochester, New York. In this long-term contract role, you will support top-performing sales representatives and leadership by managing administrative tasks and ensuring smooth communication with clients and referral sources. This is a fantastic opportunity to contribute to a dynamic payroll services industry while utilizing your organizational and technical skills.<br><br>Responsibilities:<br>• Provide administrative support to sales representatives and leadership by handling correspondence and documentation.<br>• Utilize business software tools, including Salesforce, Microsoft Outlook, and spreadsheets, to process and track sales activities.<br>• Coordinate submission workflows, ensuring all requirements are met and deadlines are adhered to.<br>• Serve as a point of contact for clients, referral sources, and sales team members to facilitate seamless communication.<br>• Prepare reports, organize data, and maintain accurate records of sales activities.<br>• Assist in creating and managing client proposals and submissions.<br>• Monitor and log sales activities into the CRM system for accurate reporting and tracking.<br>• Perform ad hoc tasks such as photocopying, scanning documents, and other administrative duties as needed.<br>• Ensure compliance with company protocols and maintain confidentiality in all interactions.
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.<br>• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.<br>• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.<br>• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.<br>• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.<br>• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.<br>• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.<br>• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.<br>• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
<p>We are looking for a skilled attorney with a background of at least 3 years in water law to join our mid-sized law firm client's team in Scottsdale, Arizona. This role requires an understanding of Arizona's water laws and the ability to address complex legal issues effectively. The ideal candidate will have experience handling diverse cases, including those with significant statewide implications.</p><p><br></p><p>Responsibilities:</p><p>• Provide expert legal counsel on matters related to Arizona's water laws and policies.</p><p>• Handle civil litigation cases, including drafting motions, preparing briefs, and conducting discovery.</p><p>• Collaborate with clients to develop effective legal strategies for water-related disputes and transactions.</p><p>• Research and analyze natural resource laws to provide comprehensive legal solutions.</p><p>• Represent clients in court proceedings, hearings, and negotiations.</p><p>• Ensure compliance with state regulations and policies governing water usage and rights.</p><p>• Manage multiple cases simultaneously, maintaining attention to detail and deadlines.</p><p>• Stay updated on legislative changes affecting water and natural resource laws.</p><p>• Develop legal arguments and prepare documentation for complex cases.</p><p>• Work on cases with statewide significance, contributing to impactful legal outcomes.</p>
We are looking for an organized and detail-focused Bookkeeper/Receptionist to join our team in Phoenix, Arizona. This is a Contract-to-permanent position that offers the opportunity to contribute to both financial and administrative functions within a dynamic office environment. The ideal candidate will excel in bookkeeping tasks and possess strong communication skills to handle receptionist duties efficiently.<br><br>Responsibilities:<br>• Manage daily bookkeeping tasks, including maintaining bank registers and reconciling accounts using QuickBooks Online.<br>• Perform accurate data entry of financial transactions and ensure all bank statements are cleared and balanced.<br>• Organize and scan tax-related documents into the company’s document management system.<br>• Act as the receptionist by greeting visitors, answering phone calls, and directing inquiries appropriately.<br>• Serve as the intake coordinator, handling incoming documents and ensuring proper distribution.<br>• Oversee document control processes to maintain secure and organized filing systems.<br>• Support accounts payable and accounts receivable functions to ensure smooth financial operations.<br>• Collaborate with team members to address any discrepancies or financial issues promptly.<br>• Participate in administrative tasks, including scheduling, correspondence, and office organization.<br>• Assist in maintaining a well-organized and welcoming office environment.
<p>We are seeking a creative and detail-oriented Graphic Designer to join our team on a contract basis. The ideal candidate will have a strong ability to design and produce high-quality visual content for various formats, including site plans, aerials, flyers, custom social media campaigns, and email marketing materials. This role requires expertise in Adobe InDesign, Photoshop, and Illustrator, as well as a passion for crafting compelling designs that align with project goals and branding guidelines.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Design and produce site plans and aerial visuals for presentations and marketing purposes.</li><li>Create eye-catching flyers and other print materials to promote products, services, or campaigns.</li><li>Develop custom social media campaigns, including graphics and layouts, optimized for various platforms.</li><li>Design assets for email marketing campaigns, ensuring consistency in branding and messaging.</li><li>Collaborate with stakeholders to understand project requirements and deliver creative solutions tailored to business needs.</li><li>Maintain brand consistency across all designs while ensuring accuracy in details and meeting deadlines.</li></ul><p><br></p>
<p>Robert Half Management Resources is looking for an experienced Senior Credit Analyst to join one of our clients on an interim basis. This hybrid role involves supporting commercial lending operations by conducting thorough financial and credit analyses for both existing and prospective borrowers. The position offers the potential for permanent employment after approximately three months, making it an excellent opportunity for professionals seeking stability and growth.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Conduct comprehensive financial and credit analyses to evaluate borrower performance and risk.</p><p>• Prepare detailed loan presentations and credit write-ups for new applications and renewal requests.</p><p>• Perform financial spreading, cash flow modeling, and covenant calculations to support lending decisions.</p><p>• Monitor the assigned loan portfolio, ensuring compliance with credit policies and tracking performance metrics.</p><p>• Collaborate with relationship managers, credit leadership, and underwriting teams to provide high-quality documentation and insights.</p><p>• Identify early warning signs or risks within borrower portfolios and recommend appropriate actions.</p><p>• Maintain accurate credit files and ensure adherence to regulatory requirements and internal policies.</p><p>• Research industry trends and market data to support credit evaluations and decision-making.</p><p>• Evaluate collateral and perform ratio analyses to determine the financial health of borrowers.</p>
