Add your latest resume to match with open positions.

4 results for Administrative Assistant in Phoenix, AZ

Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support tax-related office operations in Phoenix, Arizona. This contract to hire position is ideal for someone who enjoys keeping administrative processes organized, providing responsive front-desk support, and handling a steady flow of documentation and communication. The role requires strong accuracy, professionalism, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Provide day-to-day administrative support for tax office activities, ensuring records, files, and correspondence are maintained accurately.• Welcome visitors and serve as the first point of contact for incoming phone calls, directing inquiries with professionalism and efficiency.• Enter and update client and tax-related information in internal systems with a high level of precision.• Prepare, organize, and distribute documents needed for office workflows and income tax return processing.• Coordinate schedules, appointments, and general office tasks to help maintain smooth daily operations.• Monitor incoming communications and respond or route messages to the appropriate team members in a timely manner.• Assist with reception coverage and other clerical duties that support staff and client service needs.
2026-04-24T00:00:00Z

Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support team-member housing and leasing coordination for a Contract position based in Phoenix, Arizona. This role partners with management and on-site teams to keep leasing activities organized, accurate, and compliant from initial inquiry through lease execution and renewal preparation. The ideal candidate brings property management experience, strong administrative judgment, and the ability to handle sensitive information with professionalism. Responsibilities: • Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes. • Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness. • Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines. • Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting. • Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded. • Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders. • Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.
2026-05-01T00:00:00Z

Office Administrator

Phoenix, AZ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture. Responsibilities: • Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule. • Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness. • Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current. • Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations. • Scan, organize, and upload tax and financial documents into the firm’s document management platforms for easy access and secure recordkeeping. • Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs. • Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control. • Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently.
2026-05-05T00:00:00Z

Paralegal

Phoenix, AZ
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for a Paralegal to support a busy personal injury practice in Phoenix, Arizona. This role focuses on pre-litigation case management, client communication, and coordination with outside parties to keep matters moving efficiently. The ideal candidate brings strong organizational skills, confidence handling a high-volume caseload, and the ability to gather and manage critical case documentation with accuracy. Responsibilities: • Manage approximately 80 pre-litigation personal injury files and maintain organized, up-to-date case records. • Draft and send demand packages and other case-related correspondence in a timely and thorough manner. • Communicate regularly with clients to provide updates, answer questions, and conduct follow-up outreach as needed. • Coordinate with insurance carriers to discuss claims, obtain information, and support ongoing case progress. • Request, collect, and track medical records, police reports, and other supporting documents relevant to each matter. • Use case management systems and internal tracking tools to monitor deadlines, documentation, and case activity. • Assist attorneys with file preparation and general litigation support, including discovery-related and trial preparation tasks when required. • Support a standard Monday through Friday schedule following training, with an 8-hour workday and adjusted Friday end times as needed.
2026-04-24T00:00:00Z