<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Events Coordinator</strong> to support our Marketing team across multiple divisions. This part‑time role is ideal for someone looking to grow a career in marketing while contributing to meaningful, mission-centered work.</p><p>This position is <strong>remote (~20 hours per week)</strong> but requires candidates to be <strong>commutable to the Philadelphia area</strong> for on-site event support and team needs.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support the Events Director in planning and executing national and regional conferences.</li><li>Manage event logistics: venue sourcing, agendas, attendee coordination, exhibitor/sponsor registrations, and shipping.</li><li>Oversee inventory, production, and shipment of marketing collateral and event materials.</li><li>Assist with event budget management.</li><li>Coordinate printing and delivery with third-party print vendors.</li><li>Prepare, pack, and ship materials including handouts, signage, and promotional items.</li><li>Maintain conference supplies (banners, displays, table throws, promo items, etc.).</li><li>Support related digital, print, and social media marketing campaigns.</li><li>Process invoices through Accounts Payable.</li><li>Perform additional marketing or event-related duties as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a local organization. The successful candidate will play a vital role in supporting daily office operations and ensuring efficient administrative workflows. This is an excellent opportunity for someone who excels in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for staff.</li><li>Handle incoming calls, emails, and correspondence promptly and professionally.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Organize and maintain filing systems, both digital and physical.</li><li>Support office management tasks, including ordering supplies and managing vendor relationships.</li><li>Assist with event planning, travel arrangements, and expense reporting as needed.</li><li>Provide general administrative support to various teams and assist with special projects.</li></ul><p><br></p>
We are looking for a motivated and detail-oriented Executive Administrator to provide support to our Senior Office Manager & Executive Administrator. This position combines executive administrative tasks with office management responsibilities, ensuring our workplace operates efficiently. The ideal candidate will demonstrate strong organizational skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced environment. This position requires on-site presence in Langhorne, PA.<br><br>Core Responsibilities<br><br>Administrative Support:<br>Assist with scheduling meetings, managing calendars, and arranging complex travel for both internal and external stakeholders.<br>Prepare and edit correspondence, reports, and presentations.<br>Maintain files and records, ensuring compliance with organizational guidelines.<br>Draft and manage daily communications to ensure professional, accurate, and timely correspondence.<br>Attend meetings to develop agendas, capture notes, and track action items.<br>Coordinate logistics for on-site meetings and events.<br>Participate in cross-functional projects related to document filing, internal communications, marketing, website updates, and other business operations.<br>Support HR tasks, including managing files, generating reports, coordinating interviews, drafting documents, and assisting with onboarding.<br><br>Office Management:<br>Oversee office supply management and equipment maintenance in the Langhorne, PA location.<br>Organize office events and meetings, providing logistical support for catering, supplies, and workspace needs.<br>Support basic IT troubleshooting, including internet, phone systems, and printers.<br>Serve as the main contact for facility management vendors, such as cleaning, catering, and security services.<br>Maintain and update office management policies and procedures.<br><br>Skills and Experience:<br>Minimum of 3 years' experience in executive administrative support and office management, preferably in a fast-paced industry such as pharmaceutical or startup environments.<br>Strong organizational and multitasking abilities, with keen attention to detail.<br>Ability to work independently on projects from initiation to completion.<br>Excellent written and verbal communication skills.<br>High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online collaboration tools (Zoom, Teams).<br>Proactive problem-solving capabilities.<br>Ability to effectively manage multiple priorities in a dynamic setting.<br>Adaptability and willingness to take on a variety of responsibilities. <br><br>For immediate consideration please call Christine at 215-244-1870, or send your current resume to me at Chrisitne,MacMahon@RobertHalf com. Stay safe and warm!
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>We are looking for a dedicated Executive Assistant to join a team in West Chester, Pennsylvania. This role involves providing comprehensive support to high-level executives, ensuring smooth operations and effective communication within the organization. As this is a contract to permanent position, it offers an excellent opportunity to transition into a permanent role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage executive calendars, ensuring efficient scheduling and prioritization of meetings.</p><p>• Coordinate logistics for meetings and events, including preparation of materials, virtual meeting setups, and post-event follow-ups.</p><p>• Provide support for executive events such as offsite meetings, handling vendor relationships, catering arrangements, and timeline adherence.</p><p>• Prepare and submit expense reports with a focus on accuracy and compliance with company policies.</p><p>• Arrange and manage travel plans, including booking flights, accommodations, and itineraries.</p><p>• Facilitate day-to-day administrative tasks to ensure smooth executive operations.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining clear and precise communication.</p><p>• Assist in the preparation of presentations, reports, and other executive-level documentation.</p><p>• Maintain confidentiality while handling sensitive executive information.</p>
<p>Job Title: Executive Assistant to President — On-Site (Delaware)</p><p><br></p><p>Company: Confidential Technology & Services Company</p><p><br></p><p>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year</p><p><br></p><p>About the Role</p><p><br></p><p>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.</p><p><br></p><p>What You’ll Do</p><ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul><p>What We’re Looking For</p><ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul><p><br></p><p><br></p><p>Preferred</p><ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul><p><br></p><p>Why Join Us</p><ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul><p>How to Apply</p><p><br></p><p>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this posting.</p>
<p>Robert Half is partnering with a prestigious company who is seeking an Office Assistant who will plays a key role in ensuring efficient office operations, delivering excellent client service to both internal and external stakeholders, and maintaining clear and effective communication throughout the organization. The Office Assistant role is essential to the day-to-day function of the office and requires consistent on-site presence at least three days per week, with flexibility to adjust days as needed to support clients and vendors.</p><p><br></p><p>What you get to do every single day:</p><p>· Provide executive support to the President, including booking travel, coordinating meeting logistics and preparing and submitting expense reports.</p><p>· Answer and direct all incoming phone calls.</p><p>· Maintain and organize office records and documentation.</p><p>· Process and sort incoming and outgoing mail.</p><p>· Provide office tours as needed.</p><p>· Set up and break down conference rooms for meetings, including moving furniture as required.</p><p>· Submit office service requests to building management, including maintenance, repairs, and thermostat adjustments.</p><p>· Submit and coordinate visitor access requests with building management.</p><p>· Request and manage access cards for new hires.</p><p>· Order catering for agency events, meetings, and visiting guests.</p><p>· Assist with planning and executing agency-wide and committee events.</p>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive administrative support to C-Suite executives. In this contract-to-hire role, you will play a vital part in ensuring the smooth operation of executive functions, managing schedules, overseeing travel arrangements, and supporting departmental initiatives. This position is based in Morgantown, Pennsylvania, and offers an opportunity to collaborate closely with senior leadership and contribute to the success of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and events.</p><p>• Arrange domestic and international travel logistics, including booking flights, accommodations, and managing visa and passport requirements.</p><p>• Prepare and process expense reports, invoices, and budget-related documentation with accuracy.</p><p>• Create and maintain reports, presentations, and departmental briefs to support executive decision-making.</p><p>• Organize and facilitate meetings, including preparing materials, recording minutes, and tracking action items.</p><p>• Oversee departmental records, ensuring all administrative information is organized and accessible.</p><p>• Assist in the development and distribution of policies, templates, and guidance documents for the department.</p><p>• Coordinate and support hiring initiatives, including resume tracking, interview scheduling, and candidate communication.</p><p>• Plan and execute larger meetings and events, including catering arrangements and logistics.</p><p>• Collaborate with cross-functional teams and external stakeholders to maintain effective working relationships.</p>
<p>Are you detail-oriented and thrive in a fast-paced environment? Robert Half is seeking a Scheduling Coordinator to support a local team by managing calendars, appointments, and communications to ensure smooth daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and manage calendars for multiple team members</li><li>Schedule and confirm meetings, interviews, appointments, and events</li><li>Communicate with clients, vendors, and staff regarding scheduling matters</li><li>Update and maintain scheduling systems and databases</li><li>Anticipate and resolve scheduling conflicts proactively</li><li>Support general administrative tasks as needed to ensure seamless office operations</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and driven Office Manager to oversee daily office operations and help ensure a productive, efficient, and positive work environment. The ideal candidate is detail-oriented, proactive, and passionate about helping teams operate smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day office operations, including workflow coordination and facilities oversight.</li><li>Supervise and support administrative staff.</li><li>Oversee office supply inventory and vendor relationships.</li><li>Coordinate meetings, events, and travel arrangements as needed.</li><li>Maintain accurate records and manage confidential information.</li><li>Ensure the office environment is safe, professional, and welcoming.</li><li>Support onboarding and offboarding processes for employees.</li><li>Work collaboratively with leadership and other departments to support organizational goals.</li></ul><p><br></p>
<p>We are looking for an experienced Pool Operations Manager to oversee and coordinate aquatic operations at a community aquatics and fitness center in Old Bridge, New Jersey. This role requires strong leadership capabilities and a dedication to ensuring the safety, cleanliness, and enjoyment of all visitors. Prior experience in the Aquatics fitness industry is required along with industry specific certifications. </p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage lifeguard staff, ensuring adherence to safety protocols and maintaining a high level of performance.</p><p>• Organize and oversee aquatic programming, including classes, events, and recreational activities.</p><p>• Coordinate facility rentals and ensure smooth operations for external groups and community organizations.</p><p>• Make hiring decisions to build a skilled and reliable team of aquatic staff.</p><p>• Establish and maintain strong relationships with vendors to ensure the availability of necessary equipment and services.</p><p>• Engage with the local community to promote programs and encourage participation.</p><p>• Conduct regular inspections of aquatic facilities to ensure cleanliness, safety, and compliance with regulations.</p><p>• Provide leadership and guidance to staff, fostering a detail-oriented and collaborative work environment.</p><p>• Develop and implement policies and procedures to optimize operational efficiency and visitor satisfaction.</p>
<p>We are looking for a Development Coordinator to support our client's fundraising, donor engagement, and special events efforts. This role is responsible for maintaining accurate donor records, supporting fundraising campaigns, assisting with donor communications, and providing logistical support for events and grant activities. </p>
<p>We are looking for an experienced Security Manager to oversee and enhance our organization's cloud and infrastructure operations in New Jersey. This role requires a highly skilled individual capable of leading technical teams, developing strategic roadmaps, and ensuring compliance with security policies and standards. The ideal candidate will possess strong leadership capabilities, technical expertise, and a proactive approach to addressing cybersecurity challenges.</p><p><br></p><p>Responsibilities:</p><p>• Lead cloud operations and provide technical expertise for infrastructure engineering projects, including IaaS, PaaS, and SaaS.</p><p>• Act as a liaison between technical teams and business units, offering guidance on complex system designs and implementations.</p><p>• Research emerging technologies and develop roadmaps for infrastructure and desktop solutions aligned with business objectives.</p><p>• Manage and mentor team members, fostering collaboration and ensuring alignment with organizational goals.</p><p>• Oversee incident response efforts, monitor cybersecurity events, and provide escalation support for critical issues.</p><p>• Evaluate team performance and provide constructive feedback, addressing conflicts or performance concerns as needed.</p><p>• Collaborate with IT teams and vendors to troubleshoot hardware and software issues, ensuring optimal server performance.</p><p>• Create and maintain disaster recovery documentation, participating in regular testing and recovery procedures.</p><p>• Implement end-user technology strategies that enhance operational continuity and efficiency.</p><p>• Ensure adherence to policies, procedures, and standards across all infrastructure and security initiatives.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>Robert Half is seeking a proactive and organized Executive Assistant to provide high-level administrative support to senior management. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and review correspondence, reports, and presentations.</li><li>Serve as a liaison with internal and external stakeholders.</li><li>Support workflow automation and process improvements as needed.</li><li>Assist in planning and executing team events and meetings.</li><li>Handle confidential information with discretion.</li></ul><p><br></p>
We are looking for an experienced Insurance Defense Associate to join our dynamic legal team in Philadelphia, Pennsylvania. This role is ideal for a dedicated individual who is eager to work in a collaborative yet fast-paced environment, managing complex litigation cases and providing exceptional legal support. If you have a passion for insurance defense and a commitment to delivering high-quality legal services, we encourage you to apply.<br><br>Responsibilities:<br>• Analyze new case files to formulate strategic action plans and provide recommendations.<br>• Draft and review pleadings, motions, and other legal documents, ensuring accuracy and adherence to procedural requirements.<br>• Oversee discovery processes, including preparing responses and managing document production.<br>• Represent clients in depositions, hearings, and other litigation events, delivering comprehensive updates and reports.<br>• Negotiate settlements effectively and obtain necessary approvals while preparing cases for trial when required.<br>• Collaborate closely with paralegals and legal assistants to ensure seamless case management.<br>• Conduct legal research to support case strategies and arguments.<br>• Maintain consistent communication with clients to provide updates and address inquiries.<br>• Monitor case progress and deadlines to ensure timely execution of all legal tasks.
<p>Robert Half has partnered with a growing financial services firm on their search for a Tax Manager. This role will consist of assisting with preparing complex tax returns, compiling supporting financial statements, reviewing general ledger activities, and assisting with tax audits. The ideal Tax Manager must have the ability to review legal documents, knowledge of general ledger systems, and the ability to maintain preserve confidentiality. The role involves working closely with both internal departments and third-party tax return preparers to ensure the company's compliance with federal and state income tax laws and regulations. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Interpret trust instruments and related documents to ascertain the correct tax classification of each account and the subsequent reporting obligations, while keeping these records up to date</p><p>• Develop and manage the company's interactions with primary fiduciary income tax return preparers while also liaising with secondary preparers chosen by clients</p><p>• Coordinate with the Trust Department to organize and facilitate the delivery of financial records to all tax preparers for the creation of estimated and final income tax returns; Supervise and ensure the timely filing of all returns</p><p>• Stay abreast with changes in laws that could impact the company's accounts and provide timely updates to Trust Officers and senior management</p><p>• Collaborate closely with the Director of Partnership Financial Reporting & Tax to identify and address issues and events that impact client accounts who invest in those partnerships</p><p>• Identify opportunities to improve the tax process</p><p>• Utilize Accounting Software Systems, ADP - Financial Services, CaseWare, CCH ProSystem Fx, CCH Sales Tax, and other relevant tools to carry out accounting functions and compliance</p><p>• Apply knowledge and skills in Public Accounting, Public Accounting Tax, Partnership Taxation, Trust tax, Trust Tax Returns, and Entity Formation</p><p>• Perform duties related to the Annual Income Tax Provision and auditing</p><p>• Carry out other tasks as assigned to ensure the smooth running of the department.</p>
