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24 results for Office Manager in Pauma Valley, CA

OFFICE MANAGER

San Marcos, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
You know that person who somehow knows where everything is, who needs what, and what needs to happen next? That's this job.A growing professional services organization in San Marcos is looking for an Office Manager to take ownership of the day-to-day office environment.This isn't a receptionist position. You'll have responsibility for office operations, vendors, facilities, employee support, purchasing, and administrative processes, while serving as a key point of contact for both employees and leadership.Current San Diego-area hiring continues to show demand for office management roles that combine facilities, administrative operations, billing, and internal support. Your territory📦 Office Operations Keep supplies, equipment, mail, vendors, and office services running smoothly.👥 Employee Support Help employees with office needs, onboarding logistics, and workplace requests.📋 Vendor Management Coordinate with building management, service providers, suppliers, and contractors.💰 Administrative Finance Assist with invoices, purchase orders, expenses, and basic budget tracking.🛠️ Problem Solving When something breaks, disappears, or needs to get done yesterday—you'll be the person figuring it out.Responsibilities<ul><li>Oversee daily office operations</li><li>Manage office supplies and purchasing</li><li>Coordinate vendors and building services</li><li>Maintain relationships with landlords and service providers</li><li>Assist with office moves, renovations, and maintenance</li><li>Process invoices and purchase orders</li><li>Track office expenses</li><li>Support employee onboarding and workplace setup</li><li>Coordinate meetings, events, and company activities</li><li>Maintain office policies and procedures</li><li>Assist leadership with administrative projects</li><li>Identify opportunities to make office processes more efficient</li></ul>
2026-08-21T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, efficient workplace. The ideal candidate will be responsible for coordinating administrative functions, managing office resources, and helping ensure smooth communication across teams. Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative processes</li><li>Manage office supplies, vendor relationships, and facility needs</li><li>Coordinate schedules, meetings, and office communications</li><li>Support onboarding, records management, and internal documentation</li><li>Assist with budgeting, expense tracking, and basic reporting</li><li>Maintain office policies, procedures, and workflow efficiency</li><li>Provide administrative support to leadership and staff as needed</li><li>Help coordinate special projects and cross-functional initiatives</li></ul>
2026-08-14T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a wealth management firm, is seeking a polished and detail-oriented Office Assistant to support their team in San Diego, California. This role is ideal for someone who enjoys working in a professional, client-focused environment and is comfortable balancing administrative responsibilities with client service. The successful candidate will help ensure the office runs smoothly while providing a welcoming experience for clients and supporting the wealth management team.Responsibilities:<ul><li>Provide day-to-day administrative support to the wealth management team</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Greet clients and visitors in a professional and welcoming manner</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, scan, copy, and organize client documents</li><li>Enter and maintain accurate client and account information in internal systems</li><li>Assist with opening and maintaining client files and records</li><li>Prepare spreadsheets, reports, and other administrative documents</li><li>Coordinate office supplies, equipment, and general office needs</li><li>Assist with client communications and follow up on administrative requests</li><li>Handle confidential client and financial information with discretion</li><li>Support special projects and additional administrative tasks as needed</li></ul>
2026-08-14T00:00:00Z

Bookkeeper

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
The numbers don't have to be complicated — they just have to be right.A growing e-commerce and distribution company in Vista is looking for a Bookkeeper to take ownership of its day-to-day financial activity. This is a great role for someone who likes variety and wants to work across AP, AR, reconciliations, invoicing, and general ledger support rather than being stuck in one accounting function.Current North County listings show multiple bookkeeping opportunities in Vista, including contract and contract-to-hire positions, making this a particularly useful title to have in your recruiting mix. What you'll own<ul><li>Record daily financial transactions</li><li>Maintain accurate general ledger activity</li><li>Handle day-to-day AP and AR transactions</li><li>Prepare customer invoices and track payments</li><li>Reconcile bank and credit card accounts</li><li>Maintain vendor and customer records</li><li>Assist with journal entries and month-end close</li><li>Track expenses and supporting documentation</li><li>Research discrepancies and correct account activity</li><li>Prepare recurring financial reports</li><li>Assist with payroll-related accounting tasks</li><li>Support year-end and audit preparation</li></ul>
2026-08-21T00:00:00Z

Payroll Manager

Poway, CA
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
We are looking for an experienced Payroll Manager to oversee payroll operations for a complex, multi-entity organization in Poway, California. This role will guide payroll execution, strengthen compliance practices, and build efficient processes that support a growing business. The ideal candidate brings deep knowledge of multi-state payroll, prevailing wage requirements, and payroll systems, along with the leadership skills to drive consistency and accuracy across the function. Responsibilities: • Direct end-to-end payroll activities for multiple entities and business lines, ensuring employees are paid correctly and on schedule. • Create and refine payroll policies, internal controls, and standardized procedures to improve consistency across the organization. • Oversee prevailing wage administration and certified payroll reporting for public works and other contract-driven projects. • Monitor payroll compliance with federal, state, and local regulations, including California wage and hour requirements and government contract obligations. • Manage payroll tax activities, quarter-end and year-end processing, and W-2 preparation to support accurate regulatory reporting. • Act as the internal expert for ADP Workforce Now, enhancing system setup, reporting, automation, and overall payroll workflow efficiency. • Partner with external vendors and internal stakeholders to resolve payroll issues, implement system improvements, and support future integrations. • Lead payroll due diligence and onboarding efforts for acquired businesses, including process alignment, platform conversion, and post-integration stabilization. • Collaborate with Accounting on reconciliations, accruals, labor allocations, job costing, close activities, and payroll reporting for leadership review.
2026-08-06T00:00:00Z

Payroll Manager

Chula Vista, CA
onsite
Permanent / Full Time
84000 - 101000 USD / Yearly
We are looking for a Payroll Manager to lead payroll operations for a high-volume, unionized workforce in Chula Vista, California. This role is responsible for ensuring employees are paid accurately and on schedule while maintaining compliance with payroll laws, company policies, and collective bargaining agreements. The ideal candidate brings strong experience with full-cycle, multi-state payroll and can confidently resolve complex pay issues involving deductions, premiums, retroactive adjustments, and year-end reporting. Responsibilities: • Lead end-to-end payroll processing for a large employee population, ensuring timely and accurate completion of each pay cycle. • Act as the primary resource for interpreting union contract terms and applying them correctly to payroll practices and employee pay outcomes. • Evaluate timekeeping and attendance records to confirm proper hours, pay calculations, and adherence to scheduled work rules. • Administer payroll changes such as retroactive earnings, bonuses, garnishments, leave-related adjustments, and other special payments as needed. • Oversee the setup and processing of payroll taxes, benefit deductions, union withholdings, and other mandatory deductions in accordance with applicable regulations. • Prepare payroll-related reports for leadership, audits, and compliance purposes, ensuring data is complete and reliable. • Maintain organized employee payroll records and supporting documentation while protecting confidential information. • Coordinate year-end payroll activities, including statement review, corrections, and final reporting requirements. • Support additional payroll and compliance duties as business needs require.
2026-08-26T00:00:00Z

Receptionist / Office Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Be the person who makes the office feel organized from the moment someone walks through the door.A professional services company in Vista is looking for a Receptionist / Office Coordinator to serve as the first point of contact for clients, vendors, and employees. This role goes beyond traditional reception—the right candidate will help keep the entire office running smoothly.You'll have the opportunity to work with multiple departments, assist with administrative projects, coordinate office needs, and provide an exceptional experience to everyone who interacts with the company.Responsibilities<ul><li>Welcome clients, vendors, and visitors in a professional and friendly manner</li><li>Answer and route incoming calls</li><li>Manage the front desk and visitor sign-in process</li><li>Coordinate conference rooms and meetings</li><li>Sort incoming mail and packages</li><li>Maintain office supplies and place orders as needed</li><li>Assist with data entry and document preparation</li><li>Coordinate office maintenance and vendor appointments</li><li>Support scheduling and administrative projects</li><li>Assist Accounting and HR with basic administrative tasks</li><li>Maintain a clean, organized, and professional reception area</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization, is seeking an Administrative Assistant to provide day-to-day administrative and operational support to a busy, professional team. This is an excellent opportunity for a highly organized, detail-oriented individual who enjoys working in a professional, client-focused environment and managing multiple priorities.Responsibilities<ul><li>Provide general administrative support to the team, including scheduling, document preparation, data entry, and correspondence.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Prepare, organize, and maintain client and business documentation with a high level of accuracy and confidentiality.</li><li>Assist with processing forms, applications, account documentation, and other financial services-related paperwork.</li><li>Maintain accurate records and ensure documents are complete and properly filed.</li><li>Track deadlines, follow up on outstanding items, and help keep processes moving efficiently.</li><li>Communicate professionally with clients, internal teams, and external partners.</li><li>Assist with data entry and updating information in internal databases and systems.</li><li>Support reporting, spreadsheet management, and other administrative projects as needed.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Provide additional administrative and operational support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Palm Desert, CA
onsite
Temporary / Contract
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This Contract position is ideal for someone who is comfortable handling high-volume administrative tasks, maintaining organized records, and providing effective front-office support. The role requires accuracy, strong communication skills, and the ability to stay productive while managing repetitive work throughout a Monday through Friday schedule. Responsibilities: • Enter large volumes of information into office systems with a strong focus on precision and consistency. • Review, update, and maintain records to ensure files remain accurate, complete, and easy to access. • Scan, label, and organize documents so that physical and digital records are properly maintained. • Provide general administrative support for day-to-day office activities and routine operational needs. • Assist with reception and inbound call coverage, directing inquiries in a courteous and helpful manner. • Use Microsoft Office tools to prepare, track, and manage administrative documents and data. • Monitor information for errors or missing details and resolve discrepancies in a timely manner.
2026-08-21T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help ensure efficient workflow across the team. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support special projects and cross-functional administrative needs</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Accounting Manager

San Diego, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
A Robert Half Management Resources client is seeking a hands-on Accounting Manager Consultant to support the accounting team during an acquisition and integration period. This consultant will play a key role in month-end close, account reconciliations, balance sheet cleanup, intercompany accounting, and process improvement initiatives. Strong NetSuite experience is required, along with the ability to identify accounting issues, determine root causes, and implement practical solutions. Estimated 3-6 months. 100% remote Key Responsibilities Support month-end and quarter-end close activities. Prepare and review journal entries, accruals, and account reconciliations. Lead balance sheet account analysis and cleanup efforts. Manage complex reconciliations and resolve accounting discrepancies. Support intercompany accounting, reconciliations, and eliminations. Assist with multi-entity accounting and consolidated reporting. Maintain lease accounting schedules and related entries. Review and improve automated journal entry processes. Identify accounting issues, understand root causes, and implement corrective actions. Support acquisition and post-acquisition integration activities. Partner with Finance, FP&A, and operational leaders on accounting matters. Assist with audit support and accounting process improvements. Qualifications 7+ years of progressive accounting experience. Prior Accounting Manager, Senior Accountant, or consulting experience. Strong NetSuite experience required. Extensive experience with journal entries, account reconciliations, and month-end close. Experience with intercompany accounting and multi-entity environments. Strong balance sheet reconciliation and cleanup experience. Experience with lease accounting and automated journal entries preferred. Ability to troubleshoot accounting issues, identify root causes, and drive resolution. Strong analytical, organizational, and problem-solving skills. CPA preferred but not required. Ideal Consultant A hands-on accounting professional who can quickly assess accounting processes, identify and resolve issues, strengthen reconciliations, and support the organization through acquisition-related activities while ensuring accurate and timely financial reporting.
2026-08-26T00:00:00Z

Accounting Manager

Carlsbad, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Accounting Manager to lead day-to-day accounting operations in Carlsbad, California while serving as the senior finance leader on site. This position is ideal for someone who enjoys balancing strategic oversight with direct execution, from managing close activities to shaping accounting practices and reporting. The role works closely with company leadership and provides meaningful influence over financial controls, compliance, systems, and business support. Responsibilities: • Lead the month-end, quarter-end, and year-end close process and ensure accurate, timely financial reporting. • Prepare financial statements and consolidated reporting materials for the parent organization in alignment with its reporting calendar and requirements. • Manage accrual-based accounting activities, including revenue treatment, inventory accounting, credit loss reserves, and general ledger accuracy. • Review and improve the chart of accounts and strengthen accounting processes to support clear, efficient financial reporting. • Develop materials and analysis to support leadership presentations for recurring board meetings. • Oversee internal controls activities, including testing, corrective action follow-up, audit coordination, and maintenance of accounting policies and procedures. • Administer tax-related accounting responsibilities such as multi-state sales and use tax compliance, exemption certificate tracking, and coordination with external tax advisors. • Supervise core transactional functions including accounts payable, accounts receivable, collections, credit administration, and payroll processing. • Act as the business owner for QuickBooks Enterprise, including system setup, user access, reporting, close management, and coordination on integrations, backups, and upgrades. • Partner with cross-functional teams on budgeting, forecasting, cash planning, pricing analysis, margin review, inventory costing, and evaluation of future accounting or ERP systems.
2026-08-26T00:00:00Z

Finance Manager

San Diego, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
A Robert Half Management Resources client is seeking an experienced FP&A Consultant to support a growing organization through an acquisition and related strategic initiatives. Reporting to the FP&A Manager, this consultant will play a key role in financial modeling, forecasting, capacity planning, and analysis of large, complex datasets. The ideal candidate will bring strong analytical capabilities, the ability to evaluate and improve existing models, and experience supporting business transformation, growth, or integration initiatives. Estimated at 3-6 months. 100% remote Key Responsibilities Develop, maintain, and enhance complex financial models to support strategic decision-making. Review, troubleshoot, and improve existing forecasting and planning models for accuracy and scalability. Build and maintain capacity planning models to support operational and workforce planning. Support budgeting, forecasting, and long-range planning processes. Perform scenario analysis and sensitivity modeling to evaluate business opportunities and risks. Analyze large datasets and translate findings into actionable business insights. Utilize SQL to extract, validate, and analyze data from multiple sources. Support acquisition and integration activities, including financial analysis, synergy tracking, and reporting. Partner with Finance, Accounting, Operations, HR, and executive leadership to develop key performance metrics and reporting. Prepare recurring and ad hoc reports, dashboards, and management presentations. Identify process improvement opportunities and recommend enhancements to planning, reporting, and analytics capabilities. Qualifications 5+ years of FP&A, corporate finance, strategic finance, or related experience. Advanced financial modeling experience required. Strong experience with budgeting, forecasting, and variance analysis. Experience developing driver-based forecasting models. Hands-on experience with Adaptive Planning (Workday Adaptive Planning) preferred. Advanced SQL skills and experience working with large datasets. Strong Excel and financial systems expertise. Experience supporting acquisitions, integrations, business transformations, or other strategic initiatives preferred. Ability to work independently and manage multiple priorities in a fast-paced environment. Excellent communication and business partnering skills. Preferred Experience Capacity planning and resource modeling. Scenario and sensitivity analysis. KPI development and performance reporting. Financial systems optimization. Data validation, reconciliation, and reporting automation. Integration planning and post-acquisition reporting. Executive and board-level reporting support. Process improvement and financial planning transformation initiatives. Ideal Candidate The successful consultant will be a hands-on finance professional with strong modeling and analytical capabilities who can quickly assess existing planning processes, identify improvement opportunities, and provide actionable insights to leadership during a period of growth and organizational change. This individual will be comfortable working with large datasets, enhancing existing models, and supporting acquisition-related initiatives while partnering effectively across the organization.
2026-08-25T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly experienced Executive Assistant to provide strategic and high-level administrative support to senior leadership. The ideal candidate will have 7+ years of experience supporting executives in a fast-paced environment and will demonstrate exceptional judgment, professionalism, and organizational skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and shifting scheduling priorities</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle confidential information with a high degree of discretion</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Track action items, support project coordination, and follow up on key initiatives</li><li>Assist with expense reports, recordkeeping, and other executive support activities</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for more than someone who can manage a calendar—they need a true right hand.A well-established wealth management firm is seeking an Executive Assistant to support senior leadership and help manage the day-to-day details of a busy financial services office. This position would be a strong fit for someone who is polished, highly organized, and comfortable working with confidential information.The ideal candidate knows how to anticipate needs, communicate professionally with high-level clients, and keep executives organized without needing constant direction.Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate internal and external meetings with clients and business partners</li><li>Arrange travel, itineraries, and expense reports</li><li>Prepare meeting agendas, presentations, and correspondence</li><li>Handle confidential client and company information</li><li>Coordinate follow-up items and track deadlines</li><li>Assist with client communications and meeting preparation</li><li>Maintain organized electronic files and records</li><li>Coordinate office events and leadership meetings</li><li>Assist with research, reporting, and special projects</li><li>Serve as a professional point of contact for clients and visitors</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
Position Overview Our client, a highly respected nonprofit organization, is seeking a proactive and highly capable Executive Assistant to support the CEO. This is a high-visibility, front-facing role requiring exceptional judgment, professionalism, discretion, and attention to detail. The ideal candidate will serve as a trusted extension of the CEO and must be comfortable stepping in confidently and representing the CEO professionally when they are unavailable. This individual will interact regularly with donors, board members, committee members, executives, and other VIP stakeholders, making executive presence and excellent communication skills essential. This is an opportunity for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and can anticipate needs, manage competing priorities, and ensure the CEO and organization are represented at the highest level. Key Responsibilities<ul><li>Provide comprehensive, high-level administrative and executive support to the CEO.</li><li>Manage a complex and dynamic calendar, proactively identifying and resolving scheduling conflicts, double bookings, and potential issues before they arise.</li><li>Serve as a trusted gatekeeper and point of contact for internal and external stakeholders.</li><li>Confidently represent the CEO and organization in their absence, using sound judgment and professionalism.</li><li>Coordinate meetings, appointments, conference calls, and other executive engagements.</li><li>Prepare, organize, and distribute board packets, committee materials, agendas, presentations, and meeting documents.</li><li>Support board members and assist with board and committee communications and logistics.</li><li>Assist with preparing and facilitating board and committee meetings, including helping run meetings and ensuring materials and logistics are handled seamlessly.</li><li>Prepare, format, proofread, and edit documents in Microsoft Word and PDF formats.</li><li>Carefully proofread correspondence, presentations, reports, and meeting materials for spelling, grammar, formatting, and accuracy.</li><li>Draft and prepare professional correspondence, communications, agendas, and other executive materials.</li><li>Coordinate lunches, dinners, meetings, and other executive engagements.</li><li>Support donor-related activities, events, and luncheons, including coordinating logistics and materials.</li><li>Assist with special events, organizational initiatives, and projects on behalf of the CEO.</li><li>Maintain confidentiality and exercise exceptional discretion when handling sensitive information.</li><li>Coordinate occasional travel arrangements and itineraries as needed.</li><li>Track follow-ups, deadlines, and action items to ensure commitments are completed.</li><li>Anticipate the CEO's needs and proactively address issues before they become problems.</li><li>Partner with internal teams, board members, donors, committees, and external partners to ensure a seamless experience.</li><li>Take on additional administrative and project-based responsibilities as needed.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-13T00:00:00Z

Records Manager

San Clemente, CA
onsite
Temporary / Contract
34.4565 - 39.897 USD / Hourly
We are looking for a detail-focused Records Manager to support a non-profit organization in through a Long-term Contract assignment. This fully on-site role is well suited for an administrative team member who can balance records coordination, public-facing communication, and day-to-day office support with accuracy and professionalism. The position will play an important part in organizing documentation, responding to information requests, and keeping essential office processes running smoothly. Responsibilities: • Manage incoming requests for public records, subpoenas, and related document inquiries by reviewing, logging, and monitoring each item through completion. • Coordinate the collection and delivery of requested materials such as agreements, agendas, meeting records, reports, drawings, and other official documents. • Maintain organized tracking systems and accurate files to support records retention, retrieval, and reporting activities. • Monitor requests submitted through online channels and ensure timely follow-up with internal teams and external parties. • Assist with legally sensitive documentation needs, including support for subpoena-related records and other formal information requests. • Prepare meeting packets, create supporting materials, record discussions, and distribute finalized minutes as needed. • Produce administrative documents such as recognition certificates, payment-related paperwork, and other office correspondence. • Provide attentive service to the public and internal departments while supporting additional clerical and operational projects as assigned.
2026-08-25T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Operations AdministratorRobert Half’s client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego, California. This opportunity is ideal for a detail-oriented professional who enjoys managing documentation, coordinating timelines, and ensuring a seamless experience within a regulated, service-driven environment. The successful candidate will demonstrate strong administrative judgment, clear communication, and the ability to manage multiple cases accurately and efficiently from intake through completion. Responsibilities:<ul><li>Review licensing, onboarding, and contracting submissions for completeness and accuracy before submitting materials to external partners and carriers.</li><li>Maintain accurate agent and case records by updating Salesforce and other internal systems with timely, precise information.</li><li>Proactively follow up on missing documentation, credentials, forms, and appointment details to minimize processing delays.</li><li>Manage cases from initial intake through completion, ensuring all required steps and documentation are thoroughly tracked.</li><li>Navigate external portals and follow varying submission requirements and procedures to ensure accurate and compliant processing.</li><li>Monitor deadlines, turnaround times, and service-level expectations to keep cases progressing efficiently.</li><li>Collaborate with internal teams and cross-functional partners to improve workflows and enhance the onboarding and contracting process.</li><li>Provide responsive, high-quality internal and external support while managing a high volume of administrative requests and case activity.</li></ul>
2026-08-13T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an organized and service-focused Operations Administrator to support meeting and event coordination in San Diego, California. This contract position with potential for a permanent role is ideal for someone who thrives in a fast-paced corporate environment and can balance administrative support with hospitality-driven execution. The role will partner closely with internal teams, planners, and vendors to keep daily operations running smoothly while delivering well-managed on-site experiences. Responsibilities: • Coordinate corporate meetings and on-site events from initial request through final execution, ensuring all logistics are aligned for a successful outcome. • Serve as the primary point of contact between internal stakeholders and external service providers to organize room setups, event details, and on-site support needs. • Manage reservations for meeting rooms, landlord spaces, and required equipment in partnership with planning teams and booking groups. • Oversee daily coffee and snack service arrangements while tracking related activity, costs, and service quality. • Maintain accurate event records, scheduling data, and annual filing structures within the central database and related documentation systems. • Lead recurring event planning meetings, support Site Affairs activities, and contribute to site-wide event coordination as needed. • Review meeting metrics and reporting related to cost efficiency, sustainability, and service performance, ensuring tracking tools remain accurate and current. • Support invoice review and accounts payable coordination for meetings and events while assisting planners and coordinators with day-to-day operational needs. • Participate in pre-event and post-event discussions, planning calls, and cross-functional collaboration to strengthen execution and continuous improvement. • Help ensure vendor compliance for on-site services and provide additional administrative or operational support as assigned by management.
2026-08-26T00:00:00Z