53 results for Executive Assistant in Pasadena, CA

Jr. Executive Assistant

Beverly Hills, CA
onsite
Temporary
30 - 32 USD / Hourly
Our client, a well-known entertainment company located in Beverly Hills, is seeking an Executive Assistant to provide comprehensive support to their Marketing Department on a contract to hire basis. In this critical role, you will take charge of high-volume scheduling and calendar management, coordinate cross-functional projects, and assist with meeting and event planning. Additional responsibilities include handling phone support, travel arrangements, expense reporting, and editing and preparing various materials and documents. The department is energetic and deadline-driven, so proven ability to prioritize and multi-task is essential. The ideal candidate will have previous experience as an executive assistant, strong written communication skills, and proficiency in the Microsoft Office Suite. Standard hours are 9am-5pm with occasional light overtime.
2026-03-17T00:00:00Z

Executive Assistant - Bilingual in Mandarin

Irvine, CA
onsite
Temporary
60 - 70 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant who is fluent in both Mandarin and English to support a senior executive in Cupertino, California. In this long-term contract position, you will play a key role in managing schedules, coordinating travel, and facilitating communication across global teams. This is an excellent opportunity for an experienced individual with strong attention to detail to contribute to high-level strategic initiatives while ensuring smooth day-to-day operations. Responsibilities: • Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones. • Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation. • Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency. • Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion. • Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks. • Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail. • Handle sensitive business and financial information with the utmost discretion and confidentiality. • Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs. • Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment.
2026-03-13T00:00:00Z

Executive Administrative Support

Los Angeles, CA
onsite
Temporary
25 - 28 USD / Hourly
Position Overview: We are seeking a highly organized and professional Executive Administrative Support professional to provide dedicated administrative support to two executives. This role is responsible for managing daily administrative operations, coordinating schedules, preparing correspondence and documentation, and maintaining confidential records. The ideal candidate is proactive, detail-oriented, and experienced in supporting executive leadership in a fast-paced corporate environment.Key Responsibilities:Executive & Office Support<ul><li>Provide comprehensive administrative support to two executives, ensuring efficient daily operations within the executive office.</li><li>Answer and manage incoming phone calls, greet visitors, and handle incoming and outgoing correspondence.</li><li>Prepare and compose professional correspondence, announcements, memoranda, and internal communications.</li><li>Manage and maintain confidential corporate and departmental files and documentation.</li></ul>Calendar & Schedule Management<ul><li>Maintain and coordinate executives’ calendars, appointments, and departmental task lists.</li><li>Ensure executives have all necessary documentation, materials, and information ahead of meetings and engagements.</li><li>Track key deadlines, projects, and corporate timelines through organized tickler file systems.</li></ul>Meeting & Event Coordination<ul><li>Coordinate executive meetings, including scheduling, agenda preparation, material distribution, and meeting minutes.</li><li>Assist with planning and coordination of internal meetings, courses, and special events.</li><li>Prepare presentations, spreadsheets, and supporting documentation for executive use.</li></ul>Administrative & Project Support<ul><li>Maintain and continuously improve filing systems to ensure efficiency and accessibility.</li><li>Support special projects through research, documentation, spreadsheet development, and presentation preparation.</li><li>Assist with travel arrangements and logistics for executives when needed.</li><li>Provide backup support for executive suite operations and assist with outgoing mail processing as required.</li></ul>
2026-03-13T00:00:00Z

Legal Assistant

Beverly Hills, CA
onsite
Permanent
85000 - 110000 USD / Yearly
High-End Plaintiff Trial Firm Seeks Litigation Legal Assistant About Firm & Position:A highly regarded California-based plaintiff trial firm headquartered in Beverly Hills seeks a Litigation Legal Assistant to support attorneys handling complex personal injury and civil litigation matters. The environment is professional, collaborative, and trial-focused, with a reputation for strong mentorship and long employee tenure. This Litigation Legal Assistant position will support two attorneys and play an important role in keeping cases moving efficiently through the litigation process. The Litigation Legal Assistant will work closely with attorneys handling active litigation matters in both federal and state courts. This Litigation Legal Assistant role offers the opportunity to be involved in sophisticated litigation matters while working alongside experienced trial lawyers in a supportive environment. Litigation Legal Assistant Responsibilities:<ul><li>Support two attorneys in managing active litigation matters.</li><li>Prepare, format, and file pleadings in federal and California state courts.</li><li>Draft correspondence, pleadings, and basic litigation documents for attorney review.</li><li>Maintain litigation calendars including court deadlines, hearings, and discovery schedules.</li><li>Organize and maintain litigation files and case documentation.</li></ul>Hours: 40-hour work week.Perks:<ul><li>High-end plaintiff trial practice handling sophisticated litigation matters.</li><li>Supportive firm culture with strong employee retention.</li><li>We have successfully placed multiple legal assistants with the firm who have remained long-term, including one assistant celebrating eight years with the firm this week.</li></ul>Salary: $85,000-$105,000 (DOE) Benefits:<ul><li>100% employer-paid medical benefits for employee</li><li>401(k) eligibility after 12 months of employment</li></ul> TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-03-17T00:00:00Z

Legal Assistant

Encino, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for a Legal Assistant to join a boutique law firm onsite in Encino, California. This contract-to-permanent position is ideal for someone looking to expand their expertise in legal support and grow within the field. The role offers mentorship and training opportunities, enabling the candidate to take on more advanced legal secretarial responsibilities. Responsibilities:<ul><li>Assist with civil litigation processes, including document preparation and scheduling.</li><li>Maintain and update calendars for court dates, deadlines, and appointments.</li><li>Prepare and process court filings, ensuring compliance with legal standards.</li><li>Manage electronic filing tasks, ensuring timely and accurate submissions in accordance with court requirements.</li><li>Organize and maintain legal documents, both physical and digital. Coordinate communication between clients, courts, and other parties involved.</li></ul>
2026-03-17T00:00:00Z

Legal Assistant

Long Beach, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Litigation Legal Assistant to join our team in Long Beach, California. This long-term contract position offers a hybrid schedule, combining in-office work with remote flexibility. The role involves supporting a partner with case management, trial preparation, and document handling in the field of general liability and civil litigation. Responsibilities: • Manage litigation cases, including document preparation, filing, and calendaring. • Assist with pre-litigation tasks and trial preparation to ensure smooth case progression. • Utilize Merus and Clio software effectively for case management and tracking. • Support general liability matters and handle occasional workers' compensation cases. • Coordinate e-filing and court submissions to meet deadlines. • Maintain accurate and organized calendars, ensuring timely scheduling and updates. • Collaborate with attorneys to draft, edit, and finalize legal documents. • Ensure compliance with court rules and procedures for filings. • Provide administrative support to the partner and assist with personal injury cases as needed.
2026-03-09T00:00:00Z

Accounting Assistant

Encino, CA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Encino, California. The ideal candidate will have experience in managing accounts payable and receivable, conducting bank reconciliations, and utilizing QuickBooks for financial tasks. This role requires precision, organization, and a commitment to ensuring financial accuracy in a fast-paced environment. Responsibilities: • Process and manage accounts payable and accounts receivable transactions accurately and efficiently. • Perform regular bank reconciliations to ensure proper alignment of records. • Utilize QuickBooks to maintain and update financial data. • Code and process invoices with attention to detail and compliance with company procedures. • Collaborate with team members to resolve discrepancies and ensure timely payments. • Assist in preparing financial reports and documentation as needed. • Monitor account balances and flag potential issues proactively. • Maintain organized records and documentation for auditing purposes. • Support other accounting tasks and administrative duties as required.
2026-03-17T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-03-07T00:00:00Z

Jr. Administrative Assistant

Culver City, CA
onsite
Contract / Temporary to Hire
21 - 23 USD / Hourly
A leading debt collection agency is seeking an organized and detail-oriented General Office Clerk for a contract-to-hire position. This is a vital role for the organization, and you will provide essential administrative support across the office, including data entry, document management (filing, copying, scanning), and assisting with special projects as needed. The ideal candidate demonstrates strong attention to detail, reliability, and the ability to manage multiple tasks efficiently in a fast-paced environment. This opportunity offers full-time hours, Monday through Friday, 8am–5pm, with pay up to $23/hr. This is a great opportunity to join a collaborative team and take the next step in your administrative career!
2026-03-17T00:00:00Z

Sr. Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
24.7 - 27 USD / Hourly
We are seeking a highly organized and proactive Senior Administrative Assistant with a background in the construction industry to support our executive team and daily operations. This role will directly assist the CEO while also serving as a key support resource across departments, including front desk coverage and logistics coordination. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, team-driven environment. Key Responsibilities:Provide high-level administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and confidential correspondenceAct as backup receptionist, managing incoming calls, greeting visitors, and handling front office operations as neededSupport the logistics department with scheduling, tracking shipments, coordinating deliveries, and maintaining accurate recordsPrepare reports, presentations, and internal communicationsAssist with project coordination, including tracking timelines, documentation, and vendor communicationMaintain organized filing systems (electronic and physical) for contracts, permits, and project documentationCoordinate meetings, take notes, and follow up on action itemsHandle general administrative tasks such as ordering office supplies, managing mail, and supporting cross-functional teamsAssist with special projects and additional duties as assigned
2026-03-18T00:00:00Z

Office Assistant Part-Time

El Segundo, CA
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a dedicated and detail-oriented Office Assistant to join our team on a part-time basis in El Segundo, California. This Contract to permanent position requires approximately 8 hours per week, offering a consistent schedule during regular business hours. The ideal candidate will manage a variety of administrative tasks, ensuring smooth office operations and supporting team needs. Responsibilities: • Sort, organize, and distribute incoming mail to the appropriate individuals or departments. • Monitor office supply levels and communicate replenishment needs to the team. • Coordinate with the property management company for office-related requirements and maintenance. • Arrange food and refreshments for team meetings and events as needed. • Manage scheduling tasks, including booking appointments and maintaining calendars. • Assist with general organizational tasks to ensure the office functions efficiently. • Handle clerical duties such as filing, data entry, and document management. • Provide support for billing functions and other administrative processes. • Answer incoming calls and respond to inquiries professionally. • Utilize accounting and CRM software to complete assigned tasks accurately.
2026-03-17T00:00:00Z

Human Resources Assistant

Beverly Hills, CA
onsite
Temporary
21 - 25 USD / Hourly
We are looking for a proactive and approachable Human Resources Assistant to join our team on a contract basis in Beverly Hills, California. This contract position is around 2–3 months and provides a fantastic opportunity for individuals at the beginning of their HR career to gain hands-on experience in the hospitality industry. Hours are 9-5, onsite Monday through Friday. Responsibilities:• Assist employees with resetting passwords in the ADP Workforce Now system and resolving basic account access issues.• Support administrative operations by filing and maintaining accurate records.• Digitize documents through scanning to facilitate the transition to paperless systems.• Enter and update employee information in the HR database with precision.• Ensure compliance with onboarding processes and assist in gathering necessary documentation.• Conduct background checks and verify employee credentials as part of hiring procedures.• Address employee inquiries and provide guidance on HR-related matters.• Collaborate with team members to maintain a positive and productive work environment.
2026-03-11T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-06T00:00:00Z

Legal Practice Assistant

Los Angeles, CA
onsite
Permanent
90000 - 112000 USD / Yearly
A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team. 5+ years of complex civil litigation experience in California is required. Responsibilities of Role: · eFiling pleadings in state and federal courts · preparing for trial substantively· generating TOAs/TOCs· formatting legal docs (firm uses CCC macros – this is a must have!) ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above. Perks of Firm:o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journalo Very collegial environment and teamo Paid parking in the building o Team building events o RHL has placed numerous people in their NorCal and SoCal offices
2026-02-27T00:00:00Z

Advance Planning Assistant - Detail-Oriented Administrative

Los Angeles, CA
onsite
Contract / Temporary to Hire
22.8 - 28 USD / Hourly
Advance Planning Assistant - Detail-Oriented Administrative Professional
2026-02-19T00:00:00Z

Sr. Legal Administrative Assistant

Beverly Hills, CA
onsite
Contract / Temporary to Hire
39.9 - 46.2 USD / Hourly
Location: Beverly Hills, CA | Hybrid Schedule (4 days onsite, 1 day remote - Fridays) Partnering Company:Join an industry-leading holding company with a diverse portfolio spanning real estate investments, services, insurance, consumer goods, manufacturing, and franchising. Across its affiliates, the organization oversees 9 distinct operating companies, employing over 1,250 people directly and 1,500+ indirectly, with operations in 20+ states. About the Opportunity:Robert Half Legal is seeking a highly experienced and proactive Senior Legal Assistant to serve as a central administrative and workflow lead for a dynamic, collaborative, 8-person in-house legal department (5 attorneys, 3 paralegals). This is a temp-to-hire role with a strong potential for long-term, full-time employment. Starting pay is competitive and, upon conversion, compensation ranges from $105,000 to $120,000/year, depending on experience. Key Responsibilities:<ul><li>Oversee and coordinate day-to-day operations of the legal department.</li><li>Manage department-wide legal calendar (transactions, litigation, regulatory filings, board meetings, contract renewals).</li><li>Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets.</li><li>Supervise document management in iManage and enforce file naming/organization protocols.</li><li>Manage full contract lifecycle: intake, routing, approvals, execution, archiving.</li><li>Coordinate internal and external signings, including high-volume closings.</li><li>Maintain corporate records, governance materials, entity documentation, and executed agreements.</li><li>Serve as liaison between Legal and other internal business units (Acquisitions, Finance, HR, Operations, Risk & Insurance).</li><li>Oversee scheduling, correspondence, invoice processing, and department reporting.</li><li>Handle confidential corporate, financial, transactional, and litigation matters with utmost discretion.</li></ul>
2026-03-17T00:00:00Z

IN HOUSE Corporate Legal Assistant

Beverly Hills, CA
onsite
Permanent
100000 - 119999 USD / Yearly
Senior Transactional Legal Assistant to Support In-House Legal Team About Firm & Position:A well-capitalized, multi-brand organization with a sophisticated in-house legal department is seeking a Senior Legal Assistant to serve as the operational backbone of its legal team. This Senior Transactional Legal Assistant will act as the central workflow and administrative hub of the department, ensuring deadlines are met, documents are properly executed and organized, and legal operations run seamlessly. Hybrid schedule:Monday - Thursday onsite Senior Legal Assistant Responsibilities:<ul><li>Oversee the administrative functions for a 10 person legal department.</li><li>Track agreements from intake to approvals to execution in database.</li><li>Coordinate signatures for real estate closings using DocuSign.</li><li>Safeguard and update corporate governance files, entity records, board materials, and other official company documentation.</li><li>Maintain internal tracking systems to ensure all matters progress on schedule, including coordination with outside counsel on timelines, billing, and deliverables.</li><li>Manage outside counsel invoices, handle scheduling with counsel.</li></ul> Hours:40 hours per week (hourly role). Overtime is rare. Perks:<ul><li>Free lunch provided daily</li><li>Monthly massage gift card</li><li>Monthly dog grooming allowance</li><li>15+ brands onsite creating a dynamic, entrepreneurial atmosphere</li><li>We have successfully placed professionals with this organization who value the culture and leadership</li><li>Legal team has excellent tenure and longevity!</li></ul> Salary: $100,000-$120,000 (DOE) + annual bonus Benefits:Comprehensive medical, dental, and vision coverage + 401(k) plan TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-03-04T00:00:00Z

Legal Administrative Assistant - Gaming & Software Company

Santa Monica, CA
onsite
Temporary
40 - 45 USD / Hourly
Robert Half Legal is partnering with a prominent gaming and software company in Santa Monica to find a skilled Legal Administrative Assistant. This hybrid, contract-to-hire role offers the chance to work with an innovative organization at the intersection of technology, creativity, and entertainment. Key Responsibilities:<ul><li>Provide comprehensive administrative and legal support to the General Counsel and Chief Compliance Officer.</li><li>Assist with a wide range of corporate transactional matters, including document preparation, contract management, filing, and tracking.</li><li>Coordinate contract reviews, revisions, signature processes, and ensure timely follow-up with stakeholders.</li><li>Organize and maintain confidential legal files and records in compliance with internal standards.</li><li>Facilitate communication between internal legal, compliance, and business teams.</li><li>Support legal research and due diligence for corporate transactions.</li><li>Manage calendars, schedule meetings, and handle correspondence for senior legal executives.</li><li>Assist in preparation of reports, presentations, and other materials required by the legal team.</li></ul>
2026-03-08T00:00:00Z

Office Manager

Los Alamitos, CA
onsite
Temporary
25 - 27 USD / Hourly
Location: Los Alamitos, CA Pay Range: $25–$27 per hour Overview: The Office Manager is responsible for overseeing day-to-day office operations to ensure organizational effectiveness and efficiency. This position plays a key role in managing administrative processes and supporting a productive office environment. Key Responsibilities: Oversee daily office operations, ensuring a smooth workflow and efficient administrative practices. Supervise and train administrative staff; delegate tasks as needed. Manage office budgets, purchasing of supplies, and vendor relationships. Coordinate schedules, meetings, events, and travel arrangements for staff. Maintain organized files and records, both electronic and paper. Oversee equipment maintenance and liaise with IT/support vendors as needed. Ensure compliance with company policies, procedures, and city regulations. Handle incoming communications including calls, emails, and mail. Prepare reports, presentations, and correspondence as requested. Foster a positive and collaborative office culture. Qualifications: Proven experience in office management or a similar administrative leadership role. Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to lead a team and work independently. Attention to detail and excellent time-management abilities. Associate’s or bachelor’s degree in business administration or related field preferred. Work Environment: This position is on-site in a professional office setting. Some local travel within Los Alamitos or to city-related events may be required.
2026-03-18T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-03-07T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Office Admin to join our team in Seal Beach, California. In this role, you will provide essential administrative support, ensuring smooth operations within a non-profit environment. This is a long-term contract position that requires attention to detail, strong communication skills, and the ability to manage multiple tasks efficiently. Responsibilities: • Process documents related to stock transfers and membership updates, maintaining accurate resident databases. • Coordinate inspection requests between sales offices, escrow companies, and relevant departments. • Prepare and distribute escrow packets, financial demands, and payment documentation for processing. • Assist new stockholders by distributing welcome materials, identification cards, and carport assignments. • Manage the preparation of stock certificates, membership records, and associated file maintenance forms. • Support annual meetings and year-end mailings by organizing necessary documentation and materials. • Administer programs such as Pet Registration and Caregiver Pass, ensuring compliance with procedures. • Handle inquiries from residents, staff, and visitors, providing accurate information and assistance. • Maintain confidentiality while effectively organizing and prioritizing tasks. • Monitor inventory levels and petty cash, ensuring supplies are readily available.
2026-03-17T00:00:00Z

Legal Secretary

Manhattan Beach, CA
onsite
Permanent
65000 - 80000 USD / Yearly
We are looking for a dedicated Legal Secretary to join a reputable law firm in Manhattan Beach, California. This firm has built a strong reputation over decades, specializing in defense work. The role offers an opportunity to work in a collaborative and supportive environment, alongside a team that values longevity and camaraderie. Responsibilities:• Coordinate and manage scheduling activities, including maintaining and updating calendars for attorneys and court appearances.• Prepare and process electronic filings (e-filing) for court submissions with accuracy and efficiency.• Draft, edit, and organize legal documents, including formatting and creating tables of authorities.• Monitor deadlines and ensure timely submission of legal filings and court documents.• Communicate effectively with attorneys, support staff, and external contacts to facilitate seamless workflow.• Maintain confidentiality and ensure compliance with legal standards and firm policies.• Assist in organizing team activities and fostering a welcoming work environment.• Provide administrative support such as managing correspondence, tracking hours, and maintaining accurate records.• Collaborate with the team on various projects to support the firm’s growth and operations.
2026-03-17T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 110000 USD / Yearly
We have partnered for years with a prominent, highly regarded Downtown Los Angeles trial firm and have successfully placed multiple professionals with this team. The firm is currently seeking an experienced Litigation Legal Secretary to support its busy litigation practice.This role is ideal for a seasoned legal secretary who thrives in a fast-paced trial environment and enjoys working closely with attorneys on complex matters. Responsibilities<ul><li>Provide high-level litigation support to attorneys in a trial-focused practice</li><li>Draft, format, proofread, and finalize pleadings, motions, and correspondence</li><li>Prepare and manage TOAs and TOCs</li><li>Handle e-filing in state and federal courts</li><li>Manage attorney calendars, deadlines, and trial schedules</li><li>Coordinate trial preparation, including binders, exhibits, and filings</li><li>Communicate professionally with clients, courts, and opposing counsel</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience (trial firm experience strongly preferred)</li><li>Proficiency with state and federal court filings</li><li>Strong knowledge of civil litigation procedures and deadlines</li><li>Excellent organizational, time management, and proofreading skills</li><li>Ability to work independently and prioritize in a fast-paced environment</li><li>Professional, dependable, and team-oriented</li></ul>Role Details<ul><li>Location: Downtown Los Angeles</li><li>Practice focus: Civil litigation / trial</li><li>Environment: High-performing, collaborative, and detail-driven</li><li>Stability: Long-term opportunity with a respected trial team</li></ul>This is an excellent opportunity to join a premier trial firm and contribute meaningfully to high-stakes litigation. To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-02-20T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 100000 USD / Yearly
A prestigious Am Law firm in Century City is seeking an experienced Litigation Legal Secretary to support a busy team handling sophisticated matters in both state and federal court. This firm offers a collaborative, team-oriented environment and has a strong track record of long-term employee satisfaction—we’ve successfully placed professionals here who are thriving. Key Responsibilities: • Prepare, revise, and finalize legal documents, including pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) with accuracy and efficiency • Manage attorney calendars, deadlines, and court filings • Coordinate meetings, depositions, and travel arrangements • Maintain case files and assist with trial preparation • Communicate professionally with clients, court personnel, and opposing counselQualifications: • 3+ years of litigation legal secretary experience, ideally within an Am Law or large firm environment • Strong knowledge of state and federal court filing procedures • Highly organized with the ability to manage multiple priorities in a fast-paced setting • Professional, detail-oriented, and team-focusedWhat the Firm Offers: • Competitive compensation (commensurate with experience) • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • Hybrid schedule (4 days in-office) • Collaborative culture with strong attorney and staff support • Proven track record of employee satisfaction and retention To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-18T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 100000 USD / Yearly
A highly regarded, mid-sized boutique firm in Downtown Los Angeles is seeking an experienced Litigation Legal Secretary to support a team handling sophisticated commercial litigation matters. This is an excellent opportunity to join a high-end, collaborative environment known for its quality of work and strong team culture. Key Responsibilities: • Prepare, revise, and finalize pleadings, motions, and correspondence • E-file in state and federal courts (including CM/ECF) • Manage attorney calendars, deadlines, and case logistics • Coordinate depositions, meetings, and trial preparation • Maintain and organize case files and litigation documents • Communicate professionally with clients, court personnel, and opposing counsel Qualifications: • 4+ years of litigation legal secretary experience, preferably within commercial litigation • Strong knowledge of California state and federal court procedures • Excellent organizational skills with the ability to manage multiple priorities • High attention to detail, professionalism, and a team-oriented mindset What the Firm Offers: • Comprehensive benefits: medical, dental, vision, 401(k), and PTO • High-end, collaborative team environment • Opportunity to support complex, sophisticated litigation matters • Stable, well-respected firm with strong leadership If you’re seeking a polished, professional environment with meaningful work and a supportive team, I’d love to connect. To apply, submit resumes only to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-18T00:00:00Z

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