<p>Our client, a well-established manufacturing company in Vista, is looking for a reliable and detail-oriented <strong>Payroll Specialist</strong> to handle day-to-day payroll operations for their production, warehouse, and corporate teams. This company moves quickly, values accuracy, and needs someone who can balance structure with the fast pace of a manufacturing environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for hourly production staff and biweekly payroll for corporate teams</li><li>Validate timesheets and ensure accurate tracking of overtime, shift differentials, and meal/rest break compliance</li><li>Assist with onboarding payroll setup and termination processing</li><li>Handle wage garnishments, child support orders, and other payroll deductions</li><li>Reconcile payroll reports and assist Accounting with month-end duties</li><li>Support HR with benefits deductions, PTO accrual tracking, and employee verification requests</li><li>Maintain confidentiality while delivering excellent service to employees at all levels</li></ul>
<p>A rapidly scaling biotech company in Carlsbad is seeking an experienced <strong>Senior Payroll Specialist</strong> to join their growing Finance & HR operations team. This is a high-impact role supporting a workforce of exempt, non-exempt, lab personnel, field teams, and remote employees across multiple states. The ideal candidate is someone who can thrive in a compliance-heavy environment, understands the nuances of payroll in a regulated industry, and can operate with a high level of confidentiality and accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle, multi-state payroll processing for 300+ employees on a biweekly and semi-monthly schedule</li><li>Validate timesheets, earnings, deductions, bonuses, and equity-related payroll entries</li><li>Ensure payroll compliance with federal, state, and local labor/payroll laws (with emphasis on CA, WA, CO)</li><li>Collaborate with HR and Accounting to reconcile payroll reports and GL entries</li><li>Oversee year-end processing including W-2s, taxable fringe benefits, and audit documentation</li><li>Respond to employee inquiries with professionalism and excellent customer service</li><li>Assist with process improvements, payroll system upgrades, and SOP development</li></ul>
<p>A leading <strong>manufacturing company</strong> in Oceanside is looking for a <strong>Billing Specialist</strong> to support their finance and operations teams. This role is perfect for someone who prefers consistency yet appreciates the challenge of handling large, complex customer accounts. Because the company handles custom orders, recurring shipments, and multi-stage production, billing must be precise and fully aligned with order fulfillment data. You will be responsible for ensuring that all invoices reflect correct quantities, pricing, freight details, and customer-specific terms.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Generate accurate invoices for high-volume customer accounts using data from ERP and production systems</li><li>Review order fulfillment reports, packing slips, and shipping confirmations to validate billing quantities</li><li>Resolve invoice discrepancies by collaborating with production, logistics, and customer service teams</li><li>Maintain accurate billing records and customer profiles, including special pricing or contract terms</li><li>Process credit memos, adjustments, and rebills when necessary</li><li>Assist with revenue tracking and account reconciliations during month-end close</li><li>Support internal reporting, billing metrics, and workflow improvement initiatives</li></ul>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
<p>Our client, a well-established <strong>construction and field services company</strong>, is searching for a <strong>Billing Specialist</strong> who loves variety, complexity, and project-driven workflows. In this role, you’ll manage everything from progress billing to job costing to compliance documentation. This position requires someone who thrives in an environment where no two invoices look the same and where accuracy is everything. You’ll be working closely with project coordinators, field supervisors, and clients to ensure billing aligns with schedule-of-values, labor hours, materials, equipment usage, and approved change orders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare accurate progress billings, T& M invoices, and final invoices based on project phase completion</li><li>Review certified payroll reports, equipment logs, and project notes for billing accuracy</li><li>Coordinate and submit required paperwork including lien releases, W-9s, insurance documents, and compliance forms</li><li>Maintain job cost breakdowns and verify that costs are billed to correct phases or cost codes</li><li>Track subcontractor billing, retention amounts, and related supporting documents</li><li>Communicate with project managers to confirm labor hours, materials, and change orders</li><li>Support month-end close processes including revenue accruals and reconciliations</li><li>Assist with contract setup and ensure billing aligns with contract terms</li></ul>
