28 Results for Administrative Assistant Jobs in Oxnard, CA

Add your latest resume to match with open positions.

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-30T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Santa Barbara, California. This Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing a welcoming front-office presence, and handling a variety of clerical tasks with accuracy. The role includes communication support, record maintenance, and coordination of routine office activities in a fast-paced environment. Responsibilities:• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled professionally.• Respond to inbound phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Perform data entry tasks with a high level of accuracy while maintaining organized records and documentation.• Provide day-to-day administrative support such as scheduling, filing, and preparing routine correspondence.• Assist with receptionist-related duties, including greeting guests and supporting overall office coverage.• Maintain administrative files and office information so materials remain current, accessible, and well organized.
2026-10-02T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

Inglewood, CA
onsite
Temporary to Hire
19.5 - 23.1 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Inglewood, California. This is a long-term contract opportunity for someone who enjoys keeping administrative tasks organized, accurate, and on schedule in a busy work environment. The ideal candidate will be proactive, take initiative, anticipate the needs of the team, and work independently. This role offers a mix of clerical, office support, and coordination duties, with occasional weekend availability needed based on business demands. Responsibilities:<ul><li>Enter invoice details, purchase order information, and other records into company systems with a strong focus on accuracy.</li><li>Use Microsoft Excel to complete routine calculations, update trackers, and format information for administrative reporting.</li><li>Manage incoming and outgoing mail by sorting, distributing, and preparing items for delivery.</li><li>Monitor office and supply inventory levels and help replenish materials to keep operations running smoothly.</li><li>Assist with workplace coordination tasks by maintaining an orderly office environment and addressing day-to-day supply needs.</li><li>Provide broad administrative support to team members, including handling clerical tasks and responding to office requests.</li><li>Help maintain organized records and documentation so information is easy to access when needed.</li><li>Anticipate the needs of managers and team members by proactively identifying priorities, resolving issues, and addressing tasks before being asked.</li><li>Take initiative during downtime by identifying areas where support is needed and ensuring deadlines and projects stay on track.</li><li>Exercise strong judgment and problem-solving skills when managing multiple responsibilities and changing priorities.</li><li>Communicate effectively and follow through on assignments with minimal supervision.</li></ul>
2026-10-02T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-10-02T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an Executive Assistant to support executive leadership operations for an entertainment company in Santa Monica. This long-term contract position is ideal for someone who thrives in a fast-moving environment, stays organized under pressure, and brings strong judgment to scheduling, communication, and administrative coordination. The role combines executive calendar support, travel planning, meeting logistics, and day-to-day administrative follow-through while working on-site Monday through Thursday with remote work on Fridays. This position is covering for a maternity leave and will last four to six months. Responsibilities:• Manage complex executive calendars, prioritize appointments, and adjust schedules quickly as business needs change.• Arrange domestic travel plans, including itineraries, reservations, and related logistics for leadership team members.• Coordinate meetings across internal and external stakeholders, ensuring timing, materials, and attendance are aligned.• Launch and support virtual meetings, troubleshoot basic technology issues, and help sessions begin smoothly and on time.• Screen and route calls professionally, relay messages accurately, and maintain efficient communication flow for executives.• Review, track, and process invoices with close attention to accuracy and established procedures.• Provide day-to-day administrative support that keeps executive operations organized, responsive, and running efficiently.• Work closely with leadership in a high-volume setting, handling multiple priorities with discretion and professionalism.
2026-09-25T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating an organized front-office experience while assisting staff, visitors, and callers with professionalism. The person in this role will handle a mix of reception, document management, and general office support to help keep business activities running efficiently. Responsibilities: • Welcome visitors and provide courteous front-desk support while directing inquiries to the appropriate staff members. • Manage incoming phone calls, respond to routine questions, and ensure messages are delivered accurately and promptly. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a variety of administrative tasks such as filing, data entry, copying, and preparing basic office materials. • Support day-to-day office coordination by helping maintain an orderly workspace and assisting with general clerical needs. • Route correspondence and other incoming information to the correct departments in a timely manner.
2026-09-24T00:00:00Z

Office Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day administrative operations for a Contract position based in California. This role is ideal for someone who enjoys keeping an office organized, handling documentation with care, and assisting with a range of clerical tasks. The right candidate is comfortable using technology, takes initiative with routine office needs, and helps maintain a productive and orderly workplace. Responsibilities: • Monitor office supply levels, restock materials as needed, and keep storage areas neat and easy to access. • Prepare, update, file, and scan paperwork to ensure records remain accurate and well organized. • Support the upkeep of shared office spaces by arranging common areas and helping maintain a well-organized environment. • Carry out general clerical support tasks, including basic office errands and day-to-day administrative assistance. • Assist with workstation readiness by checking that computers and related equipment are connected and set up properly. • Help maintain orderly document management practices so information can be retrieved efficiently when needed.
2026-10-02T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
An Internationally recognized architecture, planning, urban design and landscape architecture firm in the Mid-Wilshire area seeks an Office Assistant to work temporarily. As the Office Assistant, you will be responsible for greeting guests and clients, picking up lunch daily for the partners (a car is required), and setting up for meetings. Additional duties will include making sure the kitchen is tidy such, making the coffee each morning, and loading the dishwasher. Need someone that can team up with the other office assistant that can help archiving documents, lifting project rolls and project boxes as well. Hours are 8:30am-5:30pm and parking is covered.
2026-10-02T00:00:00Z

Project Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27 USD / Hourly
We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field. Responsibilities:• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.
2026-10-02T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for an Accounting Assistant to join a team in Santa Barbara, California in a Contract to Permanent position. This part-time role supports day-to-day accounting operations by handling financial records, assisting with payment activity, and helping maintain accurate account balances. The ideal candidate is comfortable working with both payables and receivables, has strong attention to detail, and can manage a steady flow of transactional work in a structured environment. Responsibilities:• Process vendor invoices, assign accurate coding, and prepare payments in accordance with established timelines.• Maintain accounts receivable records by posting incoming payments, tracking outstanding balances, and supporting collection efforts.• Reconcile bank activity and investigate discrepancies to help ensure reliable financial reporting.• Enter accounting data into QuickBooks and other internal records with a high level of accuracy and consistency.• Coordinate payment-related tasks such as claim disbursements and wire transfers while following approval procedures.• Review account information regularly to identify errors, resolve mismatches, and keep ledgers current.• Assist with routine bookkeeping activities to support month-to-month accounting operations.• Communicate with internal teams, vendors, and customers regarding billing questions, payment status, and account updates.
2026-10-02T00:00:00Z

Accounting Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an Accounting Assistant to join a growing restaurant organization in Los Angeles, California and provide reliable support to the finance team in a fully on-site environment. This Long-term Contract position is well suited for someone who brings a strong eye for detail, enjoys working with numbers, and can help keep daily accounting operations organized and accurate. The role offers the chance to contribute across both financial and administrative activities while gaining exposure to multiple accounting and payroll tools. Responsibilities: • Provide day-to-day assistance to the accounting team by handling routine financial and administrative tasks that keep operations running smoothly. • Review, code, and track invoices while helping maintain accurate accounts payable documentation and timely processing. • Support accounts receivable activities by organizing records, monitoring transactions, and assisting with payment tracking as needed. • Perform bank reconciliations and help verify that financial data is recorded correctly across internal systems. • Maintain organized accounting records within restaurant and finance platforms to support accuracy, reporting, and audit readiness. • Use Microsoft Office and Google Workspace to prepare spreadsheets, update logs, and support team communication and reporting needs. • Learn and work within payroll and accounting systems, including tools used for restaurant operations, to assist with ongoing finance processes. • Collaborate with the existing accounting staff on clerical and financial support duties while adapting to priorities in a fast-paced business. • Assist with QuickBooks-related tasks and other general accounting support activities as assigned.
2026-09-25T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary to Hire
22.5 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a team in California in a contract-to-permanent capacity. This position supports day-to-day accounting operations with a strong focus on cash application, resident account maintenance, and administrative coordination. The ideal candidate is comfortable handling detailed financial records, communicating with clients and banking partners, and keeping documentation organized in a fast-paced environment. Responsibilities: • Apply incoming payments accurately, investigate unapplied funds, and ensure deposits are recorded in the appropriate accounts. • Prepare and complete bank deposits while serving as the main point of contact for deposit-related banking questions, equipment concerns, and software issues. • Resolve returned payments, reconcile cash collections such as laundry revenue, and keep account balances current and accurate. • Review resident ledgers, explain account activity to clients with complex billing arrangements, and support timely account corrections. • Complete monthly billing updates, post charge adjustments, and conduct collection outreach when follow-up is needed. • Manage document scanning, electronic and physical filing, and records cleanup in accordance with established retention guidelines. • Coordinate lease setup for new residents and process occupancy changes with accuracy and attention to detail. • Support the property management team with assigned projects and maintain insurance tracking records in spreadsheets and property management systems. • Communicate with insurance carriers to confirm active coverage and verify compliance with management agreement requirements.
2026-10-02T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Legal Assistant to provide dependable litigation support for a busy law practice in Los Angeles, California. This Contract position is ideal for someone who thrives in a fast-paced legal setting, keeps case activity organized, and helps attorneys stay ahead of court-driven deadlines. The person in this role will contribute to the smooth handling of litigation matters by coordinating filings, maintaining accurate records, and supporting communication across cases. Responsibilities: • Oversee attorney schedules in Outlook, keeping meetings, hearings, and case-related commitments accurately updated. • Monitor key litigation dates, including discovery milestones, response due dates, and other court-sensitive deadlines, to help matters progress on time. • Maintain organized task tracking and deadline records within the firm’s case management tools and internal databases. • Handle subpoena coordination by preparing, tracking, and following up on requests as needed. • Draft, assemble, and distribute legal forms, correspondence, and other firm documents with accuracy and timeliness. • Support document organization across active matters by managing files and keeping case materials accessible and current. • Assist with court submission activities, including state court e-filing processes and coordination with external filing providers when required. • Provide bilingual support and translation assistance to facilitate clear communication in Spanish and English when needed.
2026-09-23T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-09-18T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operational and organizational needs for a Contract position based in Goleta, California. This role focuses on maintaining well-ordered material records, coordinating sample and inventory information, and ensuring both physical and digital resources remain accurate and easy to access. The ideal candidate is detail-oriented, dependable, and comfortable working independently while providing consistent administrative support to the broader team. Responsibilities: • Maintain organized physical and electronic libraries for materials, samples, and related documentation to support efficient team access. • Track sample movement, testing details, and inventory updates with a high level of accuracy across internal records and databases. • Prepare, label, file, archive, and retrieve material swatches and product samples in a timely and systematic manner. • Use Microsoft Office tools, including Excel, Outlook, and PowerPoint, to manage reports, communications, schedules, and documentation. • Assist with administrative coordination tied to materials, merchandising, product development, or inventory-related activities. • Monitor library cleanliness and order to ensure stored items remain accessible, properly identified, and easy to locate. • Support team objectives by managing multiple priorities independently and following through on routine coordination tasks. • Contribute to process-related updates within tracking systems or internal platforms when material information requires maintenance or adjustment.
2026-10-02T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-01T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-09-25T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary to Hire
25 - 34 USD / Hourly
Robert Half Legal is partnering with a prestigious full-service regional law firm in Century City in its search for an HR Assistant. This is a contract-to-hire opportunity offering the chance to join a highly regarded firm known for its collaborative culture and professional environment. The position is fully onsite and will support the day-to-day operations of the Human Resources department across recruiting, onboarding, benefits administration, employee records management, and general HR support functions.This role is ideal for a detail-oriented administrative professional who is looking to grow a long-term career within Human Resources in a law firm environment. Responsibilities<ul><li>Assist with employee onboarding and new hire orientation processes</li><li>Prepare, maintain, and organize onboarding packets and personnel files</li><li>Enter and update employee information within HRIS and payroll systems</li><li>Assist with benefits administration, including open enrollment and employee benefit changes</li><li>Support employees with online benefits enrollment and general benefits-related questions</li><li>Maintain accurate employee records and ensure HR documentation is properly filed and archived electronically</li><li>Scan, upload, and organize personnel documents into electronic filing systems</li><li>Assist with staff recruiting initiatives, including scheduling interviews, coordinating candidate communications, and preparing recruiting materials</li><li>Draft offer letters, onboarding documents, and other HR correspondence as needed</li><li>Update and maintain employee handbooks, policies, and internal HR documents</li><li>Track employee acknowledgments, certifications, and compliance-related documentation</li><li>Assist with new hire background checks and pre-employment screening processes</li><li>Monitor HR inboxes and respond to routine employee inquiries</li><li>Support payroll processing activities by entering employee data and assisting with audits of personnel information</li><li>Prepare reports and spreadsheets related to headcount, recruiting activity, and HR metrics</li><li>Assist with employee events, trainings, and engagement initiatives</li><li>Maintain confidentiality of employee information and sensitive HR matters</li><li>Provide general administrative support to the Human Resources team as needed</li></ul>
2026-10-02T00:00:00Z

Office Manager

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized workplace • Coordinate the purchasing of office materials and replenish inventory before shortages affect operations • Track and maintain supply levels, vendor orders, and general office resource availability • Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows • Greet visitors, answer incoming calls, and serve as the first point of contact for the office • Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling
2026-10-01T00:00:00Z

Bilingual Receptionist/Admin

Calabasas, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half is currently working with a local client in the Conejo Valley that's seeking a bilingual receptionist to join their team. This opportunity is full-time and 100% onsite, temp-to-hire with the possibility of permanent. For more information about the role and how to apply, please call our local office at 805-496-6443.
2026-09-25T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-09-30T00:00:00Z

Office Coordinator

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 28 USD / Hourly
We are looking for an Office Coordinator to support daily office functions for a growing nutrition, health, and wellness company in West Los Angeles, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-office support, executive coordination, and administrative organization in a fast-moving onsite environment. The person in this role will help keep operations running smoothly by delivering excellent service, maintaining accurate records, and improving day-to-day workflow efficiency. Responsibilities:• Welcome visitors and oversee front desk activity, respond to incoming questions, and support office access and visitor check-in procedures.• Maintain operational logs, trackers, and reports so teams have current information and organized documentation available when needed.• Enter and monitor expense activity in QuickBooks to help ensure accurate reporting and reliable financial records.• Support executive administration by coordinating calendars, arranging travel, organizing meetings, and preparing presentations and supporting materials.• Handle sensitive employee and client files with discretion while keeping digital records structured, updated, and easy to retrieve.• Process approved company purchases and business expenses using the corporate card, ensuring receipts and documentation align with internal guidelines.• Assist with customer communication through phone and email while providing timely, attentive service and accurate follow-up.• Contribute to process improvements that enhance efficiency across office operations and administrative workflows.
2026-09-30T00:00:00Z

Receptionist - Office Coordinator

El Segundo, CA
onsite
Temporary to Hire
28 - 31 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment. Responsibilities:• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.• Prepare reports, letters, and other business materials with accuracy and professionalism.• Help organize meetings, appointments, and office events, including calendar management and logistical support.• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.
2026-09-28T00:00:00Z

Bilingual Admin.

Calabasas, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
Robert Half has local ongoing opportunities for professional Bilingual Customer Service Representatives. In this role you will maintain solid customer relationships by handling their questions and concerns with speed and professionalism. Responsibilities include receiving and placing telephone calls, filing and some data entry. Bilingual Spanish is a must. For more information, please call (805) 496-6443.
2026-09-25T00:00:00Z

28 results for Administrative Assistant in Oxnard, CA