We are looking for a dedicated Administrative Assistant to join our team in Winter Park, Florida. This Contract to permanent position is ideal for an experienced, detail-oriented individual seeking stability and a supportive work environment. The role requires someone who is confident in handling administrative tasks, maintaining office organization, and representing the company as the first point of contact.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including maintaining office supplies and organizing the breakroom.<br>• Handle accounts payable (AP) and accounts receivable (AR) processes with attention to detail.<br>• Answer incoming calls professionally and assist with inquiries as needed.<br>• Ensure the office environment is welcoming and presentable at all times.<br>• Coordinate catered lunches for the team, including setup and cleanup.<br>• Perform receptionist duties, greeting visitors and managing front desk activities.<br>• Accurately enter data and maintain records using company systems.<br>• Support overall office operations to ensure efficiency and productivity.
<p>We’re looking for a hands-on IT Support Specialist to provide front-line (Tier 1) support across a modern Microsoft environment. You’ll resolve end-user incidents in the field and via remote tools, manage tickets through Zoho ManageEngine, and keep our workforce productive across Windows 11 devices, M365 GCC apps, and RingCentral communications.</p><p><br></p><p>What You’ll Do</p><ul><li><strong>Front-Line Support (Tier 1):</strong> Triage, troubleshoot, and resolve first-contact issues for ~550 users (hardware, OS, M365 apps, printers, basic network/connectivity, and RingCentral).</li><li><strong>Ticket Management:</strong> Log, categorize, prioritize, and close tickets in <strong>Zoho ManageEngine</strong>; follow SLAs and escalate appropriately.</li><li><strong>Device Support:</strong> Image, deploy, and maintain <strong>Windows 11</strong> laptops/desktops; perform basic peripheral and printer support.</li><li><strong>Account Administration:</strong> Perform basic user administration in <strong>Microsoft 365 GCC</strong> (password resets, license checks, group membership) per policy.</li><li><strong>Voice/UC Support:</strong> Handle Tier 1 issues for <strong>RingCentral</strong> (softphone setup, call quality checks, device pairing).</li><li><strong>Field Work:</strong> Provide deskside support, conference room/AV setup, and on-site troubleshooting as needed.</li><li><strong>Documentation:</strong> Update knowledge base articles, ticket notes, and asset records; contribute to How-To guides for end users.</li><li><strong>Customer Experience:</strong> Deliver clear, friendly communication; set expectations; follow through on resolutions.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support senior executives in a dynamic financial services environment. This Contract position, based in Orlando, Florida, offers the opportunity to provide essential administrative services while collaborating with various departments. The role requires exceptional organizational skills, confidentiality, and adaptability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars, scheduling meetings and conference calls to optimize time and efficiency.<br>• Arrange complex travel plans, including itineraries, accommodations, and transportation, ensuring cost-effectiveness and timeliness.<br>• Prepare, review, and submit expense reports promptly while adhering to company policies and budget guidelines.<br>• Maintain department budgets by tracking expenditures and assisting in financial reporting processes.<br>• Organize, update, and safeguard filing systems to ensure document accessibility and compliance with confidentiality standards.<br>• Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism.<br>• Support onsite and offsite company meetings by handling logistics and contributing to team-building efforts.<br>• Respond to information requests with professionalism, demonstrating a proactive approach to problem-solving.<br>• Handle additional projects and tasks as assigned, showcasing flexibility and initiative.<br>• Collaborate with the team to ensure seamless execution of administrative processes and objectives.
