We are looking for a dedicated Front Desk Coordinator to join our team in Santa Fe Springs, California. This Contract to permanent position requires an individual who thrives in a fast-paced environment and can maintain an organized and welcoming front office. The ideal candidate will possess strong administrative skills and a proactive approach to daily tasks.<br><br>Responsibilities:<br>• Answer and route incoming calls to the appropriate departments or individuals.<br>• Greet visitors warmly and ensure they are directed to the correct locations.<br>• Maintain an organized and detail-oriented appearance at the front desk.<br>• Manage physical filing systems and assist with transitioning documents to digital formats by scanning and organizing files.<br>• Perform accurate data entry tasks into organizational systems, ensuring attention to detail.<br>• Monitor and replenish kitchen supplies, including coffee pods, utensils, and napkins, while ensuring the cleanliness of the kitchen area.<br>• Stock refrigerators in training rooms, conference spaces, and executive offices with beverages.<br>• Open and sort incoming mail, scanning and distributing documents as needed.<br>• Operate postage meters to properly stamp outgoing mail in a timely manner.
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
<p>Assist the service manager in maintaining accurate and on-time reports and records relative to the service department’s operation within the dealership. </p><p>Front Desk Coordinator,Receptionist Duties,Concierge Services,Answering Multi-Line Phone System</p><p><br></p><p>• Answer phone calls in the service department and waits on customers at the service counter</p><p>• Assist in scheduling work, answering questions and advising on repairs within established guidelines</p><p>• Communicate with customers on additional repairs needed and obtains approval</p><p>• Start repair orders, enter tech notes and parts on orders, review for accuracy and obtain service manager approval before finalizing</p><p>• Process warranty claims including computation of charges and filing with the correct manufacturing company in a timely, accurate manner; follow up to be certain that claims are paid</p><p>• Assist service manager in coordinating special promotions, clinics and other departmental events</p><p>• Generate reports and completes other paperwork as requested</p><p>• Review technician time postings for accuracy and assists time reporting</p><p>• Assist customers with picking up, dropping off, loading and unloading equipment</p><p>• Coordinate transportation for equipment coming and going between the dealership and customer sites </p><p>• Work with delivery drivers and third party vendors to assure timely pickup & delivery</p><p>• Assist the service manager in assuring that the shop is in compliance with governmental regulations, safety guidelines, company policies, and up-to-date on manuals and other resources</p><p><br></p><p><br></p><ul><li>Basic knowledge of accounting practices</li><li>Ability to use standard desktop load applications such as Microsoft Office and internet functions</li><li>Knowledge of office procedures</li><li>General understanding of mechanical/technical terms </li></ul><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are looking for a Front Desk Assistant to join our team in Banning, California. This Contract-to-Permanent position requires a motivated individual with strong organizational and communication skills to support daily operations and provide exceptional service to residents and guests. The role involves a blend of administrative tasks and customer-facing responsibilities, offering an opportunity to contribute to the smooth functioning of the facility.<br><br>Responsibilities:<br>• Coordinate and manage the facility scheduling system, meeting with groups to determine setup needs and requirements.<br>• Support the planning and execution of diverse special events, including celebrations, concerts, dinner dances, and community activities.<br>• Prepare marketing materials and maintain the annual and monthly Community Master Calendar.<br>• Handle incoming calls on a multi-line phone system, directing inquiries and taking messages as needed.<br>• Welcome visitors, provide information and directions, and respond to resident and guest inquiries.<br>• Assist with administrative tasks such as research, preparing reports, and completing special projects.<br>• Collect fees for activities and programs, manage ticket sales for events, and oversee equipment checkout processes.<br>• Maintain and update informational racks and resident bulletin boards, ensuring all materials are current.<br>• Report facility issues or concerns to the appropriate personnel, including security, when required.<br>• Provide support to the Recreation Manager in developing goals, objectives, and policies for the department.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.</p><p>• Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.</p><p>• Manage calendars and schedules, including organizing meetings and appointments.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.</p><p>• Coordinate and oversee scheduling for internal and external events.</p><p>• Ensure proper documentation and organization of records for easy retrieval.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a courteous and friendly reception experience.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Organize and execute document scanning tasks to maintain accurate digital records.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Maintain office supplies inventory and ensure resources are readily available.<br>• Coordinate meeting preparations, including setting up rooms and arranging materials.<br>• Collaborate with team members to support daily office needs and special projects.<br>• Ensure that workspaces remain tidy and organized to promote productivity.<br>• Address inquiries and provide information about office procedures to staff and guests.
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule 5–10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.</p><p>• Assist in the team's relocation within the same building, supporting office and workspace setup as needed.</p><p>• Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.</p><p>• Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.</p><p>• Track, categorize, and expense equipment from the team’s internal yard.</p><p>• Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.</p><p>• Organize and pick up lunches for meetings, handling 10–12 orders at a time.</p><p>• Assist with additional administrative duties as needed.</p><p><br></p><p>The ideal candidate will have 2-3 years of experience with strong MS Word or MS Excel skills. This position is onsite, Monday – Friday from 7AM – 3:30PM. Pay is based on experience, between $24-28/hr.</p>
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a dedicated Administrative Assistant to join our team in Hawthorne, California. This Contract position offers an exciting opportunity to contribute to a family-owned company that specializes in distributing high-quality, German-made toy vehicles. The ideal candidate will excel in providing exceptional customer service while maintaining organizational efficiency.<br><br>Responsibilities:<br>• Communicate with customers to identify their needs and offer tailored product recommendations.<br>• Demonstrate toy features and benefits effectively to enhance customer understanding.<br>• Process sales transactions accurately using company systems.<br>• Ensure the retail space remains clean, organized, and visually appealing.<br>• Respond promptly to customer inquiries and resolve any issues to maintain satisfaction.<br>• Update website content and manage inventory data to ensure accuracy.<br>• Import order details into accounting software and handle catalog request processing.<br>• Restock and arrange merchandise to optimize store presentation.<br>• Provide administrative support including answering inbound calls and managing data entry tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p>
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.<br><br>Responsibilities:<br>• Maintain accurate and organized records through effective data entry, using systems such as Raiser’s Edge or similar platforms.<br>• Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.<br>• Coordinate schedules, manage calendars, and oversee event logistics to support the team’s activities.<br>• Facilitate communication by answering inbound calls and addressing inquiries professionally.<br>• Assist in planning and executing educational events and other team initiatives.<br>• Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.<br>• Ensure the office environment is well-organized and equipped to meet operational needs.<br>• Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes.
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>A marketing agency in Los Angeles is hiring an Administrative Support Specialist on a contract basis. There is potential for the position to go contract-to-hire for the right candidate. As the Administrative Support Specialist, you will support the team on a fully remote basis. This role involves managing meeting schedules, responding to client emails, monitoring inboxes, filing, data entry and creating presentation decks and putting together client-facing materials. You will also assist with other administrative tasks as needed to support daily operations.</p><p><br></p><p>Strong organizational skills, excellent communication abilities, and proficiency in tools like Microsoft Office Suite (PowerPoint, Word, Excel) are essential for success. The ideal candidate thrives in a fast-paced, remote environment and can handle shifting priorities with ease. Experience in marketing, entertainment, or hospitality is a plus. Pay is $18.50/hr.</p>
We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.<br><br>Responsibilities:<br>• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.<br>• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.<br>• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.<br>• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.<br>• Facilitate communication between different office locations to align efforts and goals.<br>• Organize and maintain files across various repositories for easy access and compliance.<br>• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.<br>• Support HR processes by assisting with communication during organizational or personnel changes.<br>• Research and recommend tools and technologies to automate routine tasks and enhance efficiency.<br>• Leverage existing branding materials to improve internal communications and employee engagement.
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
