<p>Our client, a well-established nutrition and wellness clinic in West Los Angeles, is looking for a warm, dependable Front Desk Coordinator to be the face of their practice and keep daily operations running smoothly. This temp-to-hire opportunity is ideal for someone with strong front desk, administrative, or customer service experience who enjoys building relationships with clients, managing schedules, handling payments, and supporting office operations in a professional, health-focused environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Welcome clients and serve as the primary point of contact in person, by phone, email, and text.</li><li>Manage appointments, calendars, Zoom sessions, confirmations, reminders, and client follow-up scheduling.</li><li>Process daily credit card payments, record deposits, and assist with expense tracking and basic bookkeeping.</li><li>Maintain confidential client records, prepare charts, and ensure documentation is organized and up to date.</li><li>Monitor inventory levels, place supply orders, restock products, and complete monthly inventory counts.</li><li>Prepare lipid test kits, personalized supplement packs, and process product shipments as needed.</li><li>Complete daily opening and closing procedures to ensure the clinic is organized, stocked, and ready for each business day.</li><li>Provide administrative support and assist with special projects for the practice owner as needed.</li></ul><p><br></p>
<p><strong>Administrative Assistant – City Manager’s Office</strong></p><p><strong>Position Summary</strong></p><p>The Administrative Assistant provides high-level administrative and clerical support to the City Manager and City Manager’s Office. This position plays an important role in supporting daily departmental operations, coordinating schedules and communications, and serving as a professional point of contact for City staff, elected officials, residents, community organizations, and outside agencies.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to the City Manager and City Manager’s Office.</li><li>Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.</li><li>Coordinate travel arrangements, conferences, special events, and departmental activities.</li><li>Prepare, proofread, format, and distribute correspondence, reports, presentations, agendas, and other materials.</li><li>Maintain confidential files, records, documents, and sensitive information with a high level of discretion.</li><li>Serve as a primary point of contact for City staff, elected officials, residents, community organizations, vendors, and outside agencies.</li><li>Respond to inquiries, provide general information, and route requests to the appropriate City department or staff member.</li><li>Assist with preparation and coordination of City Council agendas, meeting materials, reports, and supporting documentation.</li><li>Track departmental projects, assignments, deadlines, and follow-up items to ensure timely completion.</li><li>Process invoices, purchase orders, expense reports, and other departmental administrative documentation.</li><li>Coordinate internal and external communications on behalf of the City Manager’s Office.</li><li>Assist with special projects, research, event coordination, and other departmental initiatives.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform additional administrative duties as assigned.</li></ul><p><br></p>
<p>We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.</p><p>• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.</p><p>• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.</p><p>• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.</p><p>• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.</p><p>• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.</p><p>• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.</p><p>• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.</p><p>• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.</p><p>• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.</p>
<p>We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.</p><p>• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.</p><p>Make sure all events run smoothly from start to finish </p><p>• Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.</p><p>• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.</p><p>• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.</p><p>• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.</p><p>• Assist with event-related outreach and coordination activities that help promote participation and engagement.</p><p>• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.</p>
<p>We are looking for an experienced Logistics Coordinator to support customer service and transportation activities for the sales department in Torrance, California. This opportunity is ideal for someone who is confident managing import and export operations, coordinating shipment activity, and maintaining accurate shipping documentation. The role also involves close attention to billing details and timely data entry to help keep daily logistics processes organized and efficient.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate import and export shipments to ensure goods move efficiently and in compliance with customer and business requirements.</p><p>• Provide day-to-day support to the sales team by responding to customer logistics questions and helping resolve shipping-related issues.</p><p>• Prepare, review, and enter invoices, billing records, and bills of lading with a high level of accuracy.</p><p>• Monitor shipping activity from origin through delivery and communicate status updates to internal and external stakeholders.</p><p>• Work with carriers, freight providers, and customs-related partners to support timely movement of international and domestic shipments.</p><p>• Maintain organized logistics records and update shipment information in internal systems as part of routine operations.</p><p>• Assist with transportation documentation and help address discrepancies involving freight, billing, or delivery details</p>
<p>We are looking for an organized and meticulous Project Coordinator to join our team on a long-term contract basis. This position offers the flexibility to work hybrid in Orange County, providing you with the tools and support needed to succeed. You will play a vital role in managing project workflows, coordinating between departments, and ensuring all documentation is accurately processed.</p><p><br></p><p>Responsibilities:</p><p>• Utilize the partner portal to manage and track project-related activities.</p><p>• Collaborate closely with the services and funding teams to ensure smooth operations.</p><p>• Submit documentation and screenshots for review, ensuring compliance with client requirements.</p><p>• Coordinate with accounting and sales teams to gather necessary documents and address missing information.</p><p>• Handle approvals and rejections effectively to maintain project timeliness and accuracy.</p><p>• Ensure payment processes are completed correctly and resolve issues to avoid disruptions.</p><p>• Maintain clear and precise communication through email correspondence.</p><p>• Monitor and report on project timelines to ensure deadlines are met.</p><p>• Use tools such as Dynamics 365 Business Central and OneNote to streamline processes.</p><p>• Assist in scanning, reviewing, and organizing project-related documents.</p>
<p>A Healthcare Company is looking for a<strong> Provider Data Coordinator</strong> to support a healthcare organization in Long Beach, California. This Provider Data Coordinator opportunity is well suited for someone who enjoys working with information, ensuring records remain accurate, and collaborating across teams to keep provider data current and compliant. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Enter, update, and maintain provider information in organizational databases with a high level of accuracy and consistency.</p><p>• Review records regularly to identify missing details, inconsistencies, or compliance concerns, and take appropriate corrective action.</p><p>• Reach out to providers to confirm demographic, credentialing, or other required information when updates are needed.</p><p>• Work closely with departments such as network operations, claims, and customer support to investigate and resolve data-related issues.</p><p>• Monitor data quality through recurring checks and audits to help ensure information remains reliable and complete.</p><p>• Organize and prioritize multiple assignments effectively while meeting deadlines in a busy onsite work environment.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
We are looking for a motivated Office Services Coordinator - Level 1 to support daily front-of-office operations. This is an in-person Contract position for an initial 2-month assignment, with potential for extension, ideal for someone who enjoys creating a welcoming workplace experience and assisting with administrative tasks. The role is well suited to a service-oriented team member who can manage routine responsibilities efficiently while maintaining an organized and welcoming environment.<br><br>Responsibilities:<br>• Welcome visitors, answer incoming calls, and guide employees and guests to the appropriate contacts or areas.<br>• Organize conference room schedules and help coordinate onsite meetings and workplace events for internal and external participants.<br>• Keep the front desk, reception zone, and shared office spaces neat, presentable, and ready for daily use.<br>• Receive packages, sort mail, and arrange courier support to ensure timely distribution of materials.<br>• Provide day-to-day administrative assistance to the workplace experience team, following established processes and service standards.<br>• Handle routine tasks with accuracy and consistency, using clear procedures to address straightforward requests and issues.<br>• Communicate basic information clearly to employees, visitors, and vendors while delivering effective front-desk support.
<p>We are looking for a detail-oriented Purchasing Assistant to support procurement operations in Long Beach, CA California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing vendor communication, order accuracy, and inventory support in a fast-paced environment. The person in this role will help keep materials available for business needs by coordinating purchases, maintaining reliable records, and working across departments to resolve supply issues. Success in this position requires strong organization, follow-through, and the ability to manage multiple purchasing tasks with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Research products, pricing trends, and technical details using supplier catalogs and other sourcing resources to support informed purchasing decisions.</p><p>• Maintain organized and up-to-date procurement records, including supplier profiles, inventory details, unit costs, and delivery performance history.</p><p>• Obtain supplier quotations, evaluate available options, and track open orders to help ensure timely fulfillment.</p><p>• Support purchasing plans by coordinating with internal team members to align orders with anticipated material and product needs.</p><p>• Partner with production and warehouse staff to reduce the risk of shortages and avoid interruptions to day-to-day operations.</p><p>• Review vendor performance by monitoring pricing, product quality, and delivery reliability, and share findings with the purchasing team.</p><p>• Investigate and help resolve issues related to damaged items, shipment variances, and late deliveries with suppliers and internal stakeholders.</p><p>• Work with accounting to match invoices, purchase orders, and receiving documents to support accurate reconciliation and payment processing.</p><p>• Assist with departmental efficiency efforts by contributing to cost-reduction ideas, process improvements, purchase order administration, RFQ coordination, data entry, and transportation or logistics support.</p>
<p>We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.</p><p>• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.</p><p>• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.</p><p>• Prepare reports, letters, and other business materials with accuracy and professionalism.</p><p>• Help organize meetings, appointments, and office events, including calendar management and logistical support.</p><p>• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.</p><p>• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.</p><p>• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.</p>
<p>Our client, a distinguished provider of high-end, personalized funeral and memorial services, is seeking a polished, compassionate, and service-oriented Client Service Specialist to join their team in the 90045 area.</p><p>This individual will serve as the first point of contact for clients and families, providing an exceptional, personalized experience during sensitive and emotional times. The ideal candidate will bring the professionalism and presentation of a luxury retail or hospitality environment, combined with genuine empathy, excellent communication skills, and the ability to guide clients through funeral and memorial service arrangements with care and discretion.</p><p>We are seeking someone who is articulate, emotionally intelligent, organized, and naturally attentive to client needs.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for clients and families, delivering a warm, professional, and personalized service experience.</li><li>Assist clients with funeral, memorial, and mortuary service arrangements, explaining available options, services, and next steps with compassion and clarity.</li><li>Communicate professionally and effectively in person, over the phone, and through email, ensuring clients feel supported and informed throughout the process.</li><li>Provide a high level of customer care while handling sensitive conversations with empathy, patience, and discretion.</li><li>Coordinate appointments, service details, client inquiries, documentation, and follow-up communications.</li><li>Maintain accurate client records and ensure all arrangements and requests are handled with attention to detail.</li><li>Anticipate client needs and provide thoughtful solutions while maintaining the elevated service standards of a luxury environment.</li><li>Collaborate with internal teams and service providers to ensure a seamless and respectful client experience.</li><li>Maintain a polished, welcoming, and professional presence at all times.</li></ul><p><strong> </strong></p>
We are looking for a Recruiting Coordinator to support hiring efforts for a Contract position based in Covina, California. This role will help drive an organized, responsive recruitment process by coordinating candidate flow, maintaining accurate hiring records, and supporting outreach across multiple channels. The ideal candidate brings prior experience in recruiting, talent acquisition, or human resources and is comfortable working in a fast-paced environment where detail, follow-through, and timeliness are essential.<br><br>Responsibilities:<br>• Manage job postings across online platforms and keep requisitions current to reflect hiring needs.<br>• Partner with external staffing agencies when additional recruiting support is required.<br>• Distribute pre-employment questionnaires and monitor completion status throughout the hiring process.<br>• Coordinate background screening activities and ensure required checks are completed accurately and on time.<br>• Revise and maintain job descriptions to align with updated role expectations and business needs.<br>• Keep the applicant tracking system organized, accurate, and up to date with candidate activity.<br>• Monitor recruiting progress by tracking hiring metrics and reporting on pipeline movement.<br>• Identify prospective candidates through job boards, social media, networking, schools, and community organizations.<br>• Work with the marketing team to support recruitment campaigns, employment branding, and career site updates.<br>• Provide backup assistance with onboarding activities, HR policy support, workforce planning, and process improvement initiatives as needed.
<p>We are seeking an experienced <strong>Senior Housing Coordinator</strong> to support housing programs for a local municipality in the South Gate area. This position is ideal for a seasoned housing professional with extensive experience working within a <strong>city, municipality, Housing Authority, or similar public-sector housing environment</strong>.</p><p>The Senior Housing Coordinator will provide high-level support for housing programs, including <strong>Section 8/Housing Choice Voucher programs, contracts, regulatory compliance, program administration, and coordination with residents, property owners, vendors, and government agencies</strong>.</p><p>Key Responsibilities</p><ul><li>Support the administration and oversight of <strong>Section 8/Housing Choice Voucher and other affordable housing programs</strong>.</li><li>Review and process complex housing program documentation, applications, eligibility information, certifications, and related records.</li><li>Ensure housing programs and participant files remain compliant with applicable <strong>HUD regulations, municipal policies, contracts, and program requirements</strong>.</li><li>Assist with the administration, monitoring, and coordination of <strong>housing-related contracts and agreements</strong>.</li><li>Work directly with tenants, applicants, landlords, property owners, vendors, and community partners to address program questions and resolve complex issues.</li><li>Review income, household composition, eligibility documentation, and other information required for housing programs.</li><li>Support annual and interim recertifications and other ongoing program compliance requirements.</li><li>Prepare reports, correspondence, notices, contracts, program documentation, and other administrative materials.</li><li>Maintain accurate and confidential participant and program records.</li><li>Assist with audits, compliance reviews, reporting requirements, and special housing initiatives.</li><li>Research and resolve complex participant, landlord, contractual, or program-related issues.</li><li>Provide guidance and support to other housing staff as needed.</li><li>Coordinate with internal City departments and external agencies to ensure housing programs are administered effectively and in accordance with applicable requirements.</li></ul><p><br></p><p><br></p>
<p>We're working with a media client in Playa Vista who are looking for a Front Desk Coordinator to join their team on a contract to hire basis. You'll be responsible for checking in guests and creating temporary access badges, assisting with event set up, ordering and restocking supplies and helping with special projects </p>
<p>A healthcare company is looking for a detail-oriented <strong>Inpatient Care Coordinator</strong> to support care management efforts in Long Beach, California. This InPatient Care Coordinator role is ideal for someone who enjoys coordinating patient support activities, communicating with providers and patients by phone, and keeping clinical information accurate and up to date. The inpatient care coordinator role will help the team track patient needs after hospitalization, organize care-related information, and contribute to timely follow-up across a busy healthcare environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Place outbound calls to patients and healthcare providers to coordinate follow-up care and gather needed information.</p><p>• Enter and update case information accurately while managing a steady daily volume of patient records and care activity.</p><p>• Review hospital discharge reports to identify patients who may need additional attention and escalate concerns to the appropriate care team members.</p><p>• Assist with health risk screening activities under the direction of nursing staff and document findings clearly.</p><p>• Maintain complete and organized patient records to support continuity of care and internal care management workflows.</p><p>• Provide coverage for fellow coordinators when needed to help the department maintain consistent service levels.</p><p>• Support appointment and scheduling-related coordination tasks that help patients move through post-discharge care plans efficiently.</p><p><br></p><p><strong>Benefits:</strong> Health, Dental, Vision, 401k, and Sick Time Off. </p>
We are looking for a Quality Assurance Coordinator to support compliance, documentation quality, and operational excellence for a non-profit organization in Gardena, California. This contract position offers a path to a permanent role and will play a key role in strengthening program standards, guiding staff on quality practices, and helping maintain alignment with county and state requirements. The ideal candidate brings a strong background in quality assurance within behavioral health or human services and is comfortable balancing audits, training, and team oversight in a fast-paced environment.<br><br>Responsibilities:<br>• Develop, refine, and help implement program policies and procedures that support adherence to county and state regulatory expectations.<br>• Review clinical and service records on a recurring basis to verify that notes, assessments, treatment plans, and discharge documentation meet required standards.<br>• Monitor the accuracy and day-to-day effectiveness of the electronic billing and documentation system to promote compliant recordkeeping practices.<br>• Provide direction and support to administrative team members, including oversight of the Information Systems Clerk and other support staff.<br>• Deliver training and coaching to employees on quality assurance processes, documentation standards, and continuous improvement practices.<br>• Participate in external quality improvement meetings as a representative of the organization and communicate relevant updates back to internal teams.<br>• Track compliance trends, identify areas needing corrective action, and collaborate with leadership to improve documentation and workflow outcomes.<br>• Carry out responsibilities in alignment with contract requirements, departmental procedures, and organizational policies.
<p>Are you a logistics professional who thrives in a fast-paced environment, enjoys solving problems on the fly, and knows how to keep shipments moving when the rest of the world is asleep? </p><p>This is an exciting opportunity for someone who enjoys multitasking, communicating with people, and taking ownership of shipment activity from pickup to delivery. If you have previous third-shift experience, a strong sense of urgency, and a passion for keeping operations running smoothly, we want to hear from you!</p><p><strong>The Opportunity</strong></p><p>As a Logistics Coordinator, you'll play a key role in managing overnight shipment activity, monitoring freight movements, coordinating with carriers, and resolving issues before they disrupt delivery schedules. You'll work closely with Operations, Client Success, and Dispatch to ensure shipments stay on track and customers remain informed.</p><p><strong>Important: Previous third-shift work experience is REQUIRED. Candidates without prior third-shift experience will not be considered.</strong></p><p><strong>Your Overnight Schedule</strong></p><p>This is a consistent overnight schedule with two consecutive days off.</p><ul><li>Tuesday: 11:00 PM – Wednesday 7:30 AM</li><li>Wednesday: 11:00 PM – Thursday 7:30 AM</li><li>Thursday: 11:00 PM – Friday 7:30 AM</li><li>Friday: 11:00 PM – Saturday 7:30 AM</li><li>Saturday: 11:00 PM – Sunday 7:30 AM</li></ul><p><strong>Days off: Sunday and Monday.</strong> Your workweek resumes Monday night at 11:00 PM.</p><p><strong>What You'll Do</strong></p><ul><li>Coordinate carrier shipments and help ensure timely pickups and deliveries.</li><li>Monitor inbound and outbound freight using logistics tracking tools and transportation systems.</li><li>Communicate with carriers, shippers, customers, and internal teams to provide accurate shipment updates.</li><li>Proactively identify and resolve delays, missed pickups, scheduling conflicts, and other transportation challenges.</li><li>Review and maintain accurate shipping documentation, including purchase orders, bills of lading, and invoices.</li><li>Partner with Operations, Client Success, and Dispatch to keep freight moving efficiently.</li><li>Track shipment activity, maintain detailed records, and support accurate reporting.</li><li>Identify opportunities to improve scheduling, communication, documentation, and transportation costs.</li><li>Follow established procedures while contributing ideas to improve daily logistics operations.</li></ul><p><strong>What We're Looking For</strong></p><p><strong>Required Qualifications</strong></p><ul><li>Previous third-shift or overnight work experience. This is a firm requirement.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational skills and the ability to manage multiple priorities in a time-sensitive environment.</li><li>Exceptional attention to detail, accuracy, and follow-through.</li><li>Comfortable using technology, including Microsoft Excel, email, and logistics software.</li><li>A customer-focused attitude and the ability to remain calm and professional when challenges arise.</li></ul><p><strong> </strong></p><p><br></p>
<p> </p><p>This is <strong>not an entry-level position</strong>. The current ocean export team is small, with Moe and two other team members, and they are handling a significant amount of business. They need someone who can step in, understand the operation quickly and take ownership of shipments without extensive training.</p><p>The ideal candidate will have experience working for a <strong>freight forwarder, NVOCC, ocean carrier or similar international logistics company</strong>, ideally in an environment comparable to <strong>De Well Group</strong>.</p><p>Relevant backgrounds could include companies such as <strong>De Well Group, CMA CGM, APL, Krieger Worldwide</strong> or similar freight forwarding and international transportation organizations.</p><p>Responsibilities</p><p>• Manage the <strong>end-to-end ocean export process</strong> from booking through shipment departure</p><p>• Coordinate ocean export shipments with customers, steamship lines, NVOCCs, truckers, warehouses and overseas agents</p><p>• Prepare and review commercial invoices, packing lists, bills of lading, shipping instructions and other export documentation</p><p>• Request and confirm vessel bookings and monitor vessel schedules, cutoff dates and ETDs</p><p>• Coordinate cargo pickup, terminal delivery and container movement</p><p>• Track shipments and proactively communicate schedule changes, delays, rollovers and other issues</p><p>• Communicate directly with customers regarding shipment status and operational questions</p><p>• Coordinate with overseas offices and international agents to ensure smooth movement of cargo</p><p>• Communicate with steamship lines regarding bookings, rates, equipment, documentation and shipment status</p><p>• Review shipping instructions and ensure accuracy of bill of lading information</p><p>• Monitor documentation deadlines and make sure required information is submitted accurately and on time</p><p>• Coordinate with customs brokers and other logistics partners as needed</p><p>• Assist with freight quotes, rate requests and competitive cost analysis</p><p>• Research and resolve shipment discrepancies, documentation issues and operational problems</p><p>• Maintain accurate shipment files and documentation</p><p>• Review shipment-related charges and assist with customer invoicing</p><p>• Maintain strong relationships with customers, carriers and overseas partners</p><p>• Manage multiple shipments and deadlines in a fast-paced environment</p><p>• Identify potential issues proactively and work toward solutions</p><p>• Support the team as the company's international operation continues to grow</p><p> </p>