We are looking for a detail-oriented Surgery Scheduler to join our team on a contract basis in San Rafael, California. In this role, you will be responsible for coordinating surgical appointments and ensuring seamless scheduling for multiple physicians. This position requires excellent organizational skills, the ability to resolve conflicts efficiently, and a strong commitment to providing exceptional support in a medical setting.<br><br>Responsibilities:<br>• Arrange surgical procedures for a group of 25 physicians using specialized scheduling software.<br>• Confirm surgery dates, times, and all relevant details with patients and medical staff.<br>• Address scheduling conflicts and promptly troubleshoot any issues to ensure efficiency.<br>• Maintain thorough and accurate documentation of appointments and patient records.<br>• Collaborate with medical teams to coordinate surgery-related logistics.<br>• Communicate effectively with patients regarding their surgery schedules and any required preparation.<br>• Ensure compliance with medical standards and protocols during scheduling processes.<br>• Use Epic EMR and other tools to manage scheduling tasks and patient information.<br>• Verify medical insurance details to confirm surgery eligibility.<br>• Provide attentive support while handling sensitive patient information.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
<p>National law firm has an immediate opening for a Calendar Clerk to join our team based in San Jose, CA on a remote basis. This Calendar Clerk role requires a detail-oriented individual who is skilled in managing legal calendars and docket systems, ensuring compliance with court procedures and deadlines. The ideal candidate will have a strong attention to detail and excellent organizational abilities, along with a thorough understanding of federal and state court rules. This position is 100% remote but you must be able to work a Pacific Time Zone business schedule. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee the maintenance of the office’s docket and calendar system to ensure accurate scheduling of legal deadlines and court appearances.</p><p>• Retrieve filing information from court clerks and online docket systems to keep records current and precise.</p><p>• Generate and distribute updated master calendar reports to attorneys and legal staff on a regular basis.</p><p>• Ensure compliance with local jurisdictional and federal court rules by reviewing and updating scheduling procedures.</p><p>• Collaborate with legal teams to address scheduling conflicts and resolve calendar discrepancies.</p><p>• Utilize docketing software, such as CompuLaw, to manage deadlines and streamline processes.</p><p>• Monitor changes in court rules and procedures to ensure all filings and deadlines meet current regulations.</p><p>• Provide support with legal correspondence and communication as needed.</p>
We are looking for a dedicated Quality Administrator to join our team in Oakland, California. In this role, you will perform a variety of administrative tasks, ensuring smooth day-to-day operations. This is a long-term contract position offering flexibility in work hours and a collaborative work environment.<br><br>Responsibilities:<br>• Perform repetitive administrative tasks with efficiency and attention to detail.<br>• Utilize Microsoft Office applications including Word, Excel, PowerPoint, and Outlook for daily operations.<br>• Respond to inbound and outbound calls professionally and provide exceptional customer service.<br>• Manage email correspondence and ensure timely follow-ups.<br>• Schedule and coordinate appointments effectively to meet organizational needs.<br>• Handle data entry tasks accurately and maintain organized records.<br>• Work with EHR systems to support administrative processes.<br>• Collaborate with team members to ensure access requirements and permissions are handled appropriately.<br>• Adapt to flexible schedules while maintaining a consistent 40-hour workweek.
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate appointments to ensure smooth daily operations.<br>• Assist in preparing audit reports and other comprehensive documentation.<br>• Create detailed reports and summaries based on data analysis.<br>• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.<br>• Utilize Yardi software to support housing-related tasks and maintain accurate records.<br>• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.<br>• Support budget preparation and monitor expenditures as needed.<br>• Handle correspondence and draft procedural memoranda to ensure clear communication.<br>• Maintain confidential files and administrative records with precision.<br>• Address payroll-related processes and monitor attendance records effectively.
<p>We are looking for a Store Manager to join our team in Fairfield, California. This is a contract-to-permanent position within the wholesale distribution industry. The ideal candidate will oversee customer service operations, ensuring excellent service delivery and maintaining high standards of customer satisfaction. This role requires strong leadership and organizational skills to effectively manage teams, address customer needs, and contribute to the company’s success.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage customer service teams to ensure consistent, high-quality customer interactions.</p><p>• Develop and implement strategies to improve customer satisfaction and resolve complaints effectively.</p><p>• Manage scheduling and staffing decisions to ensure adequate coverage and optimal service levels.</p><p>• Conduct regular training sessions to enhance team performance and ensure compliance with company policies.</p><p>• Oversee inventory management and ensure accurate tracking and replenishment of products.</p><p>• Monitor compliance with safety and security protocols, addressing any discrepancies promptly.</p><p>• Conduct market research to identify opportunities for improving customer service and understand competitor practices.</p><p>• Collaborate with loss prevention teams to safeguard company assets and reduce risks.</p><p>• Supervise merchandising efforts to maximize sales and ensure displays meet company standards.</p><p>• Address operational challenges by stepping into various roles as needed during peak times or staffing shortages.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
<p> Robert Half is hiring for one of our top clients, for a <strong>Workplace Experience Coordinator</strong> opportunity <strong>onsite in San Jose, CA</strong>.</p><p><br></p><p><strong>Job Title:</strong> Workplace Experience Coordinator</p><p> <strong>Job Family:</strong> Office Soft Services</p><p> <strong>Location:</strong> Onsite – San Jose, CA</p><p> <strong>Pay Rate:</strong> $24.81–$25.92/hr</p><p> <strong>Schedule:</strong> Monday–Friday, 8:00 AM – 5:00 PM</p><p> <strong>Assignment Duration:</strong> 2-month contract</p><p> <strong>Possibility for Extension:</strong> TBD</p><p><br></p><p>POSITION SUMMARY</p><p>As a <strong>CBRE Workplace Experience Coordinator</strong>, you will be responsible for delivering a world-class customer service experience to employees and guests within a designated facility. This role serves as the first point of contact for visitors and supports workplace operations, events, vendors, and day-to-day office services.</p><p><br></p><p>KEY RESPONSIBILITIES</p><p>• Serve as the first point of contact for all visitors, greeting them with a friendly and professional demeanor</p><p> • Issue visitor and parking passes while following security protocols and procedures</p><p> • Answer phones professionally and assist with presentations or speaking to groups as needed</p><p> • Coordinate recreational, dining, and business activities on behalf of internal stakeholders</p><p> • Manage janitorial and maintenance work orders and coordinate workplace services</p><p> • Support mail services, office supply management, and onboarding activities</p><p> • Respond to inquiries or complaints from employees, guests, and coworkers with a customer service–driven approach</p><p> • Organize and manage onsite events, including space reservations, room setup/teardown, and supply delivery</p><p> • Follow property-specific security and emergency procedures to ensure building safety</p><p> • Coordinate with vendors supplying services or goods to the workplace</p><p> • Manage calendars, reservations, and scheduling needs</p><p> • Follow established procedures to solve routine issues with limited discretion</p>
<p>We are looking for a dedicated Front Desk Coordinator to join our team in San Francisco, California. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys being the central point of contact for an office. The role requires exceptional organizational skills and a detail-oriented approach to ensure smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and vendors with a warm and detail-oriented attitude.</p><p>• Oversee front desk coverage, manage calendars, and facilitate meeting arrangements.</p><p>• Handle daily office tasks such as sorting mail, managing deliveries, and maintaining office supplies.</p><p>• Provide administrative support, including scheduling, data entry, and light clerical tasks.</p><p>• Collaborate with internal teams to streamline daily operations and workflows.</p><p>• Maintain a clean, organized, and detail-oriented front office environment.</p><p>• Answer and direct incoming calls using a multi-line phone system.</p><p>• Assist in coordinating concierge services to enhance visitor experiences.</p><p>• Ensure all phone inquiries are handled efficiently and transferred appropriately.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013352886 **</p><p><br></p><p><br></p>
<p>Robert Half's Pleasant Hill, CA client is actively seeking a motivated and detail-oriented individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.</p><p><br></p><p>Administrative Assistant Essential Duties:</p><p>- Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.</p><p>- Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.</p><p>- Prepare property notices, tenant responses, and other similar correspondences.</p><p>- Process and code invoices for payment daily. Address remittance questions, concerns, and past due payments.</p><p>- Track rent collections and initiate rent collections correspondence and phone contact with tenant.</p><p>- Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.</p><p>- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.</p><p>- Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.</p><p>- Provide Support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.</p><p>- Process correspondence for tenants, contractors and other third parties for property management staff.</p><p>-Collect and track tenant gross sales. Follow up with tenants that struggle with reporting sales.</p><p>- Maintain and update insurance certificate files for all contractors performing work at the properties.</p><p>- Assist with the scheduling of contractor work and coordinate with tenants.</p><p>- Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies and checking mail daily.</p><p>- Maintain and update as necessary all tenant contact information, after hour access.</p><p>- Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact email address listing.</p><p>- Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.</p><p>- Assist Property Manager with tenant and vendor relations, as required.</p><p>- Performs other duties as assigned.</p><p><br></p><p>Competencies:</p><p>- Must have excellent time management skills</p><p>- Have the ability to prioritize</p><p>- Self-Motivated</p><p>- Must be detailed-oriented</p><p>- Ability to follow directions</p><p>- Excel in a team environment</p><p><br></p><p><br></p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a skilled Leasing Assistant to join our team on a contract basis in Walnut Creek, California. This role requires someone who is detail oriented, with strong organizational and customer service abilities to support property management operations. The position follows a Tuesday through Saturday schedule with Sundays and Mondays off. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for clients and visitors, ensuring a welcoming and detail oriented environment.</p><p>• Assist with leasing inquiries by providing detailed information about available properties and guiding potential tenants through the leasing process.</p><p>• Maintain accurate records of tenant applications, lease agreements, and other essential documentation.</p><p>• Coordinate property tours and appointments, ensuring all schedules are organized efficiently.</p><p>• Address tenant concerns and questions promptly, delivering exceptional customer service.</p><p>• Support administrative duties such as managing phone calls, emails, and other communication channels.</p><p>• Collaborate with the property management team to ensure seamless daily operations.</p><p>• Monitor and update property listings to keep information current and accurate.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Perform other tasks as needed to support property management objectives.</p><p><br></p><p>If you have leasing experience and are interested in this temporary leasing assistant role, submit your resume today! </p>
We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.<br><br>Responsibilities:<br>• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.<br>• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.<br>• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.<br>• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.<br>• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.<br>• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.<br>• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.<br>• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.<br>• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.<br>• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
<p>Robert Half is looking for an organized and proactive Facilities Coordinator to assist our client in San Mateo. The Facilities Coordinator is responsible for ensuring a safe, efficient, and well-maintained workplace. This role oversees building operations, vendor management, maintenance scheduling, space planning, and support for daily facility needs. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Facilities & Building Operations</strong></p><ul><li>Coordinate daily building operations: HVAC, electrical, plumbing, security, janitorial, and general repairs.</li><li>Monitor building conditions and respond to service requests in a timely manner.</li><li>Schedule preventive maintenance and ensure compliance with safety and building codes.</li><li>Assist with office moves, updates, and space planning.</li><li>Serve as primary contact for facility-related vendors and contractors.</li><li>Obtain quotes, negotiate pricing, and manage service contracts.</li><li>Track and approve invoices, ensuring accuracy and timely payment.</li><li>Support workplace safety programs and emergency preparedness plans.</li><li>Maintain documentation for inspections, permits, and compliance requirements.</li><li>Conduct facility walkthroughs to identify risks or areas needing improvement.</li><li>Assist with employee workspace needs (access badges, desk setups, ergonomic equipment, etc.).</li><li>Coordinate meeting room setup, supplies, and equipment support.</li><li>Manage inventory of office and facility supplies.</li><li>Monitor facility expenses, track costs, and support budget planning.</li><li>Generate reports on maintenance activities, vendor performance, and facility metrics.</li></ul><p><br></p>
<ul><li>Prepare treatment rooms to ensure a clean, safe, and welcoming environment.</li><li>Verify patient visit purpose and record medical history in the EHR.</li><li>Perform vital signs and routine preliminary physical tasks.</li><li>Effectively communicate patient needs to providers and care team members.</li><li>Assist with compression stocking fitting and placement.</li><li>Manage patient flow and schedule follow-ups.</li><li>Support providers during exams, procedures, and documentation.</li><li>Provide prescription info to pharmacies under provider direction.</li><li>Administer injections and maintain accurate logs, forms, and patient charts.</li><li>Expertly transcribe provider notes and ensure all documentation is finalized in the EHR.</li><li>Deliver courteous, professional communication to patients and supervising physicians.</li></ul>
<p>Robert Half's Fabrication client is in need of an Administrative Assistant. This role is 100% on-site. In this role, you will support daily administrative operations, ensuring the office runs smoothly and efficiently.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>- Answer the phones, greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. Low walk ins. Hardly any calls.</p><p>- Data Entry into Excel, and Smartsheet</p><p>- Prepare outgoing mail and correspondence, including e-mails.</p><p>- Order office supplies and replenish the kitchen with snacks, office supply inventory.</p><p>- Running daily reports in SAP and then emailing the group</p><p>- In the morning, they check the timesheets that the superintendent send in, missing timecard/attendance tracking</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today!</p>
<p>We are looking for a detail-oriented Medical Scribe to join our team in San Leandro, California. In this role, you will play a vital part in ensuring accurate documentation of patient care and supporting healthcare providers in delivering efficient services. This is a long-term contract position offering an opportunity to thrive in a dynamic medical environment.</p><p><br></p><p>Responsibilities:</p><p>• Record detailed and accurate medical histories, physical examinations, and treatment plans during patient visits.</p><p>• Update and maintain electronic health records (EHR) to ensure data accuracy and completeness.</p><p>• Assist healthcare providers with administrative tasks to improve workflow efficiency.</p><p>• Transcribe patient information, including exam findings and procedures, in real-time.</p><p>• Verify medical documentation for accuracy and compliance with confidentiality standards.</p><p>• Schedule patient appointments and manage follow-up reminders when needed.</p><p>• Collaborate with clinical staff to streamline operations and enhance patient care.</p><p>• Stay informed about medical terminology and procedures to ensure precise documentation.</p><p>• Support the verification of medical insurance information to facilitate seamless billing processes.</p><p><br></p><p>If you are interested in this role please apply and call us at (510)470-7450</p>
<p><strong>Jennifer Fukumae with Robert Half’s Financial Services division is working with a well-established Registered Investment Advisor (RIA) firm in San Ramon, CA</strong>. This firm has been around for 30+ years managing over $2B in Assets Under Management and continues to grow.</p><p> </p><p>This is an excellent opportunity for a motivated professional looking to build a long-term career in wealth management. The firm is seeking a <strong>Trader</strong> who is eager to gain exposure to successful Financial Advisors and Client Service Associates (CSAs) while developing toward an <strong>Advisor career path</strong>.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Primary responsibility will be <strong>trading</strong>, with exposure to and learning from the Financial Advisor career path for at least the first 3 years</li><li>Execute early-morning trades submitted by Advisors the prior evening and resolve trade-related issues</li><li>Complete accurate data entry and trade documentation in portfolio management and CRM systems (Tamarac)</li><li>Support Advisors with investment analysis, client meeting preparation, and advisor development activities</li><li>Collaborate with Advisors and CSAs to ensure smooth portfolio operations and client service</li></ul><p> </p><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>An amazing opportunity for someone interested in progressing toward the <strong>Advisor </strong>route</li><li>Growth opportunity to join the <strong>Advisor Training Program</strong>, working closely with an individual Advisor</li><li>Exposure to a collaborative RIA environment with strong mentorship</li><li>Stable, growing firm with over $2B AUM and a long-standing reputation</li><li>Hybrid schedule with excellent work-life balance despite early market hours</li><li>Full-time role offering great benefits and PTO.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract to permanent position involves providing essential administrative and event coordination support, ensuring smooth operations and exceptional service. The role combines administrative tasks with event setup coordination, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide accurate quotes.<br>• Organize and maintain spreadsheets and calendars using Google Suite to ensure efficient scheduling.<br>• Confirm reservations and ensure all details are accurate and up-to-date.<br>• Collaborate with setup teams and facilities staff to ensure event spaces are prepared according to client specifications.<br>• Provide on-site support during events, addressing any issues and assisting as needed.<br>• Handle multiple events weekly, including managing overlapping schedules and logistics.<br>• Occasionally work flexible hours, including evenings or weekends, to meet event needs.<br>• Work remotely for administrative tasks while being present on-site for event coordination.<br>• Maintain strong customer service standards and clear communication with all stakeholders.<br>• Adapt to ad hoc tasks and provide support across different teams as required.
We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this long-term contract position, you will play a vital role in supporting the daily operations of our organization, ensuring smooth administrative processes and effective communication. This role offers an excellent opportunity to contribute to a dynamic environment while developing your attention to detail.<br><br>Responsibilities:<br>• Manage receptionist duties, including greeting visitors and answering inbound calls in a courteous manner.<br>• Organize and maintain office records by scanning and filing documents accurately.<br>• Provide clerical support such as data entry, scheduling appointments, and handling correspondence.<br>• Assist with inventory management and ordering office supplies as needed.<br>• Coordinate with team members to ensure seamless communication and workflow.<br>• Prepare and distribute reports and documents to support organizational needs.<br>• Maintain a clean and organized workspace to promote efficiency.<br>• Support special projects and administrative tasks as assigned.<br>• Uphold confidentiality and adhere to company policies and procedures.
<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments, ensuring optimal time management for senior leaders.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and other documents.</li><li>Arrange complex domestic and international travel itineraries, including transportation, accommodations, and expense reports.</li><li>Serve as a liaison between executives, staff, clients, and external partners, handling inquiries and requests with professionalism.</li><li>Organize and support meetings, including agenda creation, document preparation, and meeting minutes.</li><li>Assist with confidential and sensitive information, maintaining strict confidentiality at all times.</li><li>Track deadlines, prioritize incoming requests, and manage multiple tasks efficiently in a fast-paced environment.</li><li>Assist with special projects and provide ad hoc support as needed to ensure organizational objectives are met.</li></ul>
<ul><li>Assist with daily property operations, including leasing, resident relations, maintenance scheduling, and vendor communications.</li><li>Support compliance efforts with HUD, LIHTC (Low-Income Housing Tax Credit), and all relevant affordable housing regulations.</li><li>Help facilitate annual recertifications and maintain accurate resident eligibility documentation.</li><li>Assist with budgeting processes, invoice approvals, and preparation of routine financial and property reports.</li><li>Respond to resident inquiries in a professional and timely manner, promoting a positive living environment.</li><li>Maintain thorough and organized property records and support timely reporting as required.</li><li>Help organize and conduct move-ins, move-outs, inspections, and unit turnovers.</li><li>Support onsite staff, participating in training and team communication as directed.</li><li>Assist with resident activities and engagement initiatives in partnership with community organizations.</li></ul><p><br></p>
<p><strong>Logistics Coordinator</strong></p><p>We are looking for a Logistics Coordinator to oversee our shipping, receiving, and inventory processes.</p><p><strong>Responsibilities:</strong></p><ul><li>Schedule and track shipments and deliveries.</li><li>Liaise with carriers, vendors, and internal staff.</li><li>Maintain accurate delivery records and resolve logistics issues.</li><li>Ensure compliance with company and regulatory policies.</li></ul>
