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65 results for Medical Administrative Assistantsecretary in Oakland, CA

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-05-05T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Medical Scheduler

Palo Alto, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Admin Specialist (PAS)/Medical Scheduler to support front-office operations for an outpatient clinic in Palo Alto, California. This short-term Contract position focuses on delivering a welcoming patient experience while coordinating registration, scheduling, and essential administrative support. The ideal candidate is organized, responsive, and comfortable managing a high-volume environment with professionalism and accuracy. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume healthcare environment while providing excellent patient service. Key Responsibilities<ul><li>Review Epic scheduling reports and work queues to identify patients requiring pre-anesthesia appointments </li><li>Contact patients via phone to schedule appointments in a timely, professional manner </li><li>Determine appropriate appointment types (in-person vs. virtual) based on established guidelines </li><li>Accurately document all scheduling activities within Epic </li><li>Request and track medical records, ensuring proper documentation in the system </li><li>Collaborate with schedulers, patient care coordinators, and clinical teams to optimize workflows </li><li>Maintain high standards of customer service and patient communication </li><li>Follow clinic workflows, standard operating procedures, and escalation protocols </li></ul>
2026-05-05T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-05T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide part-time support for a legal services program serving children with disabilities in Redwood City, California. This is a Contract position created to help maintain responsive daily operations during a leave period, with a focus on client intake, bilingual communication, and administrative coordination. The ideal candidate brings strong organizational skills, a compassionate approach when interacting with families, and the ability to work effectively in a remote environment. Responsibilities:• Manage incoming intake calls, gather essential information accurately, and route inquiries to the appropriate team members.• Provide Spanish-English language support to help ensure clear communication with families, clients, and community stakeholders.• Assist attorneys and program staff with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.• Maintain orderly digital records and update case or program information with a high level of accuracy.• Respond to callers and partners in an empathetic manner, especially when addressing sensitive situations involving children and families.• Support general program operations by tracking follow-ups, organizing materials, and helping keep administrative workflows on schedule.
2026-05-05T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-05-04T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-05-01T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a contract-to-permanent Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Administrative Assistant Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today.
2026-05-05T00:00:00Z

Administrative Assistant

South San Francisco, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is working on an exciting opening for an Administrative Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco. Position OverviewActing as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders. The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment. Responsibilities:<ul><li>Manage the daily schedule by organizing appointments, coordinating meetings, and maintaining an accurate calendar of activities and deadlines.</li><li>Serve as a central contact for incoming questions and concerns from staff, officials, and the public, responding professionally and directing matters to the appropriate parties when needed.</li><li>Prepare, edit, and proofread a wide range of documents, including letters, reports, memoranda, agenda materials, contracts, and other administrative communications.</li><li>Handle incoming correspondence by reviewing, prioritizing, routing, and drafting responses that reflect urgency, confidentiality, and executive preferences.</li><li>Coordinate office operations to support efficient information flow, ensuring leadership receives timely updates, materials, and follow-up on outstanding items.</li><li>Maintain strict confidentiality while working with privileged records, sensitive discussions, and executive-level communications.</li><li>Arrange travel logistics and related meeting details, including itineraries, reservations, and supporting documentation for business activities.</li><li>Organize and distribute calendars of events, meeting materials, and other information needed to keep executive engagements well planned and properly communicated.Admisnitrative</li></ul>
2026-05-05T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Legal Assistant/ Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment. Responsibilities: • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule. • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency. • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements. • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems. • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed. • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up. • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.
2026-05-04T00:00:00Z

Executive Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a Legal Assistant to support senior attorneys focused on health, data privacy, and cybersecurity matters in Oakland, California. This Long-term Contract position,that is expected to last around 6 months, is ideal for someone who brings strong executive support capabilities, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. The role blends legal administrative coordination with high-level executive assistant responsibilities and offers an excellent opportunity for a motivated candidate who is organized, adaptable, and eager to contribute as part of a collaborative team. Responsibilities:<ul><li>Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events.</li><li>Handle travel logistics and prepare expense submissions with accuracy and timely follow-through.</li><li>Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures.</li><li>Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations.</li><li>Organize legal and administrative documents so that records remain accessible, current, and properly maintained.</li><li>Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed.</li><li>Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days.</li></ul>
2026-04-30T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-05-04T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

PT Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
OverviewOur client is implementing a new audit management platform (Optro / AuditBoard) that will be used system‑wide across a large, multi‑campus environment. This role will support the initial go‑live and post‑implementation “hyper‑care” phase, helping auditors successfully adopt and use the system. This is a hands‑on role requiring both audit domain knowledge and system administration experience. The ideal candidate is someone who has worked closely with audit teams and supported or administered an audit or GRC platform. Key Responsibilities<ul><li>Provide system administration support for an audit management platform (Optro / AuditBoard or similar)</li><li>Manage user access, provisioning and deprovisioning, and day‑to‑day system administration</li><li>Support initial system configuration and maintain ongoing platform settings</li><li>Troubleshoot user and system issues during and after implementation</li><li>Support secure and consistent system use across multiple teams and locations</li><li>Assist with basic reporting and workflows</li><li>Provide training support for auditors, including: </li><li>Answering user questions during implementation</li><li>Creating job aids and standard training materials</li><li>Supporting ongoing internal training needs</li><li>Serve as a “go‑to” resource during the post‑go‑live hyper‑care period</li></ul>
2026-05-04T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-04-21T00:00:00Z

Legal Secretary

Campbell, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
OverviewWe’re seeking a legal assistant to support a small team of attorneys in a civil litigation practice. This role is ideal for someone looking to build a long‑term career in litigation while gaining hands‑on experience across multiple practice areas. The environment is collaborative, fast‑paced, and supportive, with exposure to a wide range of litigation tasks. Key Responsibilities• Assist attorneys with civil litigation matters in state and federal court• Prepare and format legal documents including pleadings, shells, and discovery materials• Handle e‑filing in state and federal courts• Maintain calendars and track litigation deadlines using Clio or a similar CMS• Support case organization, file management, and document accuracy• Communicate with attorneys, clients, and court personnel as needed• Manage tasks efficiently while meeting strict deadlines
2026-05-02T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-04-09T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment. Responsibilities:• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.
2026-04-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice. Responsibilities: · Provide secretarial support to litigation attorneys. · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. · Manage and organize case files. · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements. · Electronic filing (e-filing) procedures in state and federal courts. · Perform other administrative to support the team.
2026-05-05T00:00:00Z