We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. <br><br>Responsibilities: <br><br>• Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions.<br>• Utilize legal database software like LexisNexis for research and case management purposes.<br>• Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings.<br>• Properly file all legal documents with the courts and ensure their accuracy and timeliness.<br>• Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes.<br>• Maintain and manage client files; retrieve documents as requested by attorneys.<br>• Draft, proofread, and edit correspondence ensuring all documents are accurate.<br>• Liaise with clients, opposing council, court personnel, and others to facilitate matter progress.<br>• Perform regular administrative duties such as answering phone calls, managing emails, and data entry.<br>• Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
<p>San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice.</p><p><br></p><p>Responsibilities:</p><p> · Provide secretarial support to litigation attorneys.</p><p> · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. </p><p> · Manage and organize case files. </p><p> · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements.</p><p> · Electronic filing (e-filing) procedures in state and federal courts.</p><p> · Perform other administrative to support the team. </p><p><br></p>
<p>Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload.</p><p><br></p><p>Required qualifications: </p><p>• 2++ years of civil litigation support experience as a legal secretary;</p><p>• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;</p><p>• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and</p><p>• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills.</p><p><br></p><p>This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for a detail-oriented and organized Legal Secretary to join our team in San Jose, California. In this role, you will support attorneys by managing schedules, communicating with clients, and handling essential legal documentation. This is an excellent opportunity for someone with expertise in plaintiff personal injury cases and strong administrative skills.<br><br>Responsibilities:<br>• Coordinate and manage court calendars, ensuring deadlines and schedules are accurately maintained.<br>• Arrange and schedule depositions, including communication with all parties involved.<br>• Draft and send correspondence to clients, experts, and other relevant stakeholders.<br>• Perform electronic filing of legal documents with courts, adhering to all procedural requirements.<br>• Assist with dictation and preparation of legal documents, ensuring accuracy and professionalism.<br>• Manage case files related to personal injury litigation, maintaining organization and confidentiality.<br>• Utilize tools such as Outlook and CloudLex to support administrative functions efficiently.<br>• Ensure proper handling of court filings and other legal submissions.<br>• Serve as a point of contact for clients, providing updates and addressing inquiries.<br>• Monitor deadlines for filings and submissions, ensuring compliance with legal timelines.
<p>A respected law firm in Oakland is seeking a Legal Secretary to support their Personal Injury practice on an ongoing contract basis. The team consists of two managing attorneys and a collaborative support staff, offering a steady workflow and a hands‑on role for someone experienced in litigation support.</p><p><br></p><p>In this position, you’ll provide comprehensive secretarial support on PI matters, including case management, e‑filing, calendaring, and preparing litigation documents. The ideal candidate brings a strong civil litigation foundation and is able to commute to their office in Oakland on a fully on-site basis (we will consider remote flexibility for very experienced candidates)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct legal secretarial support to two managing attorneys within the Personal Injury practice</li><li>Handle state and federal e‑filings, ensuring accuracy and compliance with local rules</li><li>Manage litigation calendaring, including court deadlines, statutes, depositions, mediations, medical exams (IMEs), and hearings</li><li>Prepare, edit, and format legal documents including TOCs/TOAs, discovery responses, subpoenas, motions, and settlement demand packet exhibits</li><li>Assist with PI-specific tasks such as organizing medical records, tracking bills, updating case chronologies, and maintaining damages spreadsheets (if needed by the attorneys)</li><li>Coordinate with clients, medical providers, court personnel, and opposing counsel</li><li>Support case preparation for settlement negotiations, mediations, and trial preparation activities</li><li>Maintain organized case files (physical and electronic) and ensure timely follow-up on outstanding items</li><li>Provide general administrative and clerical support to help keep the PI team running smoothly</li></ul>
<p>We are looking for an experienced Legal Secretary to join our client's law firm in Emeryville, California. This is a Contract-to-Hire opportunity that requires someone with strong attention to detail and expertise in litigation support, particularly state and federal e-filings. If you thrive in a fast-paced environment and are ready to contribute immediately, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage high-volume state and federal court e-filings, ensuring accuracy and compliance with deadlines.</p><p>• Draft and format legal pleadings and documents using Microsoft Word and Adobe Acrobat.</p><p>• Maintain and organize case files, calendars, and schedules for litigation proceedings.</p><p>• Coordinate with attorneys and other legal staff to support case preparation and administrative needs.</p><p>• Conduct dictation and transcription tasks efficiently to assist in legal documentation.</p><p>• Oversee and update court filing systems to ensure timely submission of legal documents.</p><p>• Provide administrative support, including correspondence and communication with clients and court personnel.</p><p>• Monitor deadlines and ensure compliance with court requirements.</p><p>• Utilize e-filing systems and software proficiently to streamline litigation processes.</p><p>• Prepare, review, and process Table of Contents (TOC) and Table of Authorities (TOA) for briefs and other court filings with a high level of accuracy and attention to detail.</p>
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>A well-established, statewide professional association is seeking an experienced Legal Assistant to support its Legal Department on a temporary basis while a permanent search is underway. This is a fully onsite opportunity in Burlingame and is best suited for a candidate who can step in quickly and work independently in a deadline-driven legal environment. The ideal candidate will have strong litigation support experience, including state and federal e-filing, calendaring, and familiarity with administrative agency procedures. Experience with PERB filings is highly preferred.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Supporting attorneys with drafting and formatting pleadings, correspondence, and legal memoranda for review</li><li>Filing documents in state and federal courts, as well as administrative agencies</li><li>Tracking litigation and agency deadlines and maintaining attorney calendars</li><li>Conducting routine legal research related to court and agency rules</li><li>Managing electronic and paper case files</li><li>Updating case management systems, entering time and expenses, and running reports</li><li>Communicating with courts, agencies, internal staff, and external contacts as needed</li><li>Providing administrative and clerical support for department programs and legal panels</li></ul><p><br></p>
<p>Established law firm is seeking a skilled Legal Secretary to join their close-knit team in Emeryville, California. This role requires a detail-oriented individual with extensive experience in litigation and proficiency in electronic filing systems for state and federal courts. The successful candidate will play a vital role in supporting attorneys and ensuring smooth case management. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and file legal documents and pleadings using electronic filing systems for state and federal courts.</p><p>• Manage case calendars, track deadlines, and coordinate court appearances to ensure all schedules are maintained.</p><p>• Organize and maintain both physical and electronic case files, including discovery materials and correspondence.</p><p>• Draft, proofread, and edit legal correspondence such as memos, letters, and other official documents.</p><p>• Communicate effectively with attorneys, clients, and court personnel to handle procedural requirements and case updates.</p><p>• Assist in trial preparation by compiling exhibits, witness lists, and creating trial binders.</p><p>• Schedule meetings, depositions, conference calls, and oversee travel arrangements whenever necessary.</p><p>• Respond promptly to attorney and client requests, ensuring workflows are managed efficiently to meet deadlines.</p>
<p>A nationally recognized organization is seeking an experienced Employment Litigation Paralegal to join its in-house legal team on a contract-to-hire basis to support an internal transition. The legal department handles its own employment litigation and arbitration matters internally and partners closely with business leaders across a national portfolio of consumer brands. The team is seeking a litigation-forward paralegal who can step directly into active employment litigation matters with minimal ramp-up and provide hands-on support throughout the full litigation lifecycle. Strong law firm litigation experience is highly preferred. This role is based in downtown San Francisco and requires an onsite presence four days per week (Monday–Thursday). The team is focused on identifying a Bay Area–based candidate with long-term potential who can transition into a permanent role.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft various legal documents, including correspondence, pleadings, litigation templates, and memoranda; run tables of contents and authorities; create redline/blackline comparisons of documents; cite check briefs, proofread documents for errors.</li><li>Support workplace investigations by working with internal clients to collect, review, and summarize information and documents.</li><li>Coordinate agency and court filings, including filing of pleadings via electronic filing procedures as mandated and approved by courts.</li><li>Prepare responses to subpoenas, records requests, and government inquiries.</li><li>Assist with preparing written discovery and document production.</li><li>Assemble fact chronologies and key documents.</li><li>Contact outside sources (courts, government agencies, etc.) to obtain public information.</li><li>Conduct factual and legal research, support coordinating fact investigations, and prepare attorneys for depositions, hearings, and trial.</li><li>Provide trial support as needed.</li><li>Maintain and update legal files following Legal Department electronic filing system procedures.</li><li>Assist with administration of Legal Department’s e-billing software, including creation of matters and reviewing and responding to outside counsel inquiries regarding same.</li><li>Review, sort, distribute, and file mail; review and calendar due dates from documents, letters, and other mail received. Answer telephones, record messages, and return calls as necessary.</li><li>Schedule/calendar appointments such as depositions, production of documents, client meetings, trials, court hearings, and appearances.</li><li>Schedule messengers and other vendors for pick-up of documents for filings, deliveries to counsel, and related errands.</li><li>Perform administrative functions, such as preparing check requests for vendor statements, expense reports, and other administrative tasks.</li><li>Provide guidance and support for legal administrative staff as needed.</li></ul><p><br></p>
<p>Our client, a nonprofit legal services organization serving Marin County, is seeking a Bilingual Legal Assistant (Spanish/English) to provide temporary coverage in its Housing Unit while a team member is on leave. This role supports attorneys handling housing and general civil litigation matters, with a strong emphasis on client-facing work and Spanish-language communication. This is a hands-on, fast-paced position ideal for a legal assistant or paralegal who is comfortable working directly with clients, supporting discovery, and assisting with litigation workflows in a mission-driven environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support housing and civil litigation attorneys with day-to-day case activities</li><li>Communicate directly with potential and existing clients, including Spanish-speaking clients</li><li>Conduct client intakes in the office, by phone, and occasionally at off-site locations</li><li>Assist with discovery responses for plaintiff-side matters using established templates</li><li>Prepare, compile, and file legal documents and court pleadings</li><li>Maintain complete and accurate client files and data in case management systems</li><li>Apply California Civil Code and civil procedure under attorney direction</li><li>Assist with administrative tasks, including document organization, data entry, and resource materials</li><li>Participate in community outreach activities approximately 1–2 times per month</li><li>Complete additional mission-aligned tasks as needed to support the legal team</li></ul><p><br></p>
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems.<br><br>Responsibilities:<br>• Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress.<br>• Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards.<br>• Conduct e-filing and handle submissions for court filings in compliance with local and state regulations.<br>• Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes.<br>• Maintain and update case files, ensuring all documents are accurately filed and easily accessible.<br>• Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries.<br>• Support the team by monitoring deadlines and ensuring timely completion of tasks.<br>• Utilize document management systems and legal software to streamline workflows and improve efficiency.<br>• Collaborate with team members to ensure all administrative tasks are handled effectively.<br>• Perform general administrative duties, such as managing correspondence and handling incoming calls.
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
We are looking for an experienced Corporate Paralegal to join our team in San Francisco, California. In this role, you will contribute to the legal and corporate operations of multiple AI-focused companies within our portfolio. This position offers a dynamic environment where you will collaborate with internal leadership and external counsel, gaining exposure to venture-backed enterprises, corporate transactions, and fast-paced technology businesses.<br><br>Responsibilities:<br>• Assist with the formation and compliance of corporate entities across various operating companies.<br>• Draft and organize key documents, including operating agreements, board resolutions, contracts, and internal policies under attorney supervision.<br>• Manage corporate records, compliance schedules, and document repositories to ensure accurate and up-to-date filings.<br>• Support transactions and financings by coordinating signatures, tracking deliverables, and overseeing closing checklists.<br>• Collaborate with external legal counsel and internal stakeholders to facilitate the timely execution of legal processes.<br>• Maintain and update legal templates, standard documents, and workflows to streamline operations.<br>• Provide day-to-day legal support to executives and founders, ensuring efficient management of legal tasks and processes.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Join a small, collaborative legal team as a Paralegal supporting real estate litigation and transactional work at our law firm. We are seeking a certified Paralegal with a proactive work ethic and exceptional initiative for a contract-to-hire opportunity. Flexible scheduling is available: choose full-time with on-site/in-person and remote options, or part-time fully remote at six hours per day.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys' mostly in real estate litigation and on transactional matters</li><li>Prepare and manage templates and basic pleadings</li><li>Perform e-filing and calendaring for case management</li><li>Assist with discovery and respond to motions (prior motion-drafting is a plus, but not required)</li><li>Regularly communicate with clients for information/responses</li><li>Create and organize legal files; in-office work will include secretarial duties and handling physical files</li><li>Utilize knowledge of California law and court processes</li></ul><p><br></p><p><br></p>
<p>A well-known and reputable retail company is seeking an experienced Contract In-House Litigation Paralegal to support a high-volume employment and litigation function during a temporary leave. This role is critical to maintaining subpoena compliance, managing legal intake, and ensuring accurate tracking and coordination across internal stakeholders.</p><p><br></p><p>This is an excellent opportunity for a paralegal who thrives in a fast-paced, in-house legal environment and is comfortable handling large volumes of sensitive employment-related requests. This role will be contract, with potential for hire if a good fit on both ends. Candidates must be willing to work on-site in Pleasanton.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage a centralized subpoena and legal request inbox, triaging and routing matters to appropriate internal teams</li><li>Track and coordinate 1,000+ employment-related subpoenas, garnishments, and personnel record requests annually</li><li>Maintain and update legal trackers to ensure deadlines, responses, and compliance obligations are met</li><li>Coordinate with internal legal, HR, payroll, and outside counsel as needed</li><li>Support document execution workflows using DocuSign</li><li>Ensure accurate documentation, recordkeeping, and audit readiness</li><li>Assist with general litigation support and administrative legal tasks as required</li></ul>
<p>We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the management of family law cases, including divorce, child custody, and spousal support cases</p><p>• Draft and prepare legal documents, including pleadings, motions, and affidavits</p><p>• Schedule and manage client meetings and court appearances</p><p>• Effectively communicate with clients, opposing counsel, and court personnel</p><p>• Assist attorneys in trial preparation, including the organization of exhibits and witness lists</p><p>• Attend court hearings and provide assistance to attorneys during proceedings</p><p>• Perform various administrative tasks such as filing and data entry</p><p>• Utilize legal case management software for case tracking and management.</p><p>• Maintain and organize client files and case documents in an efficient manner</p>
