We are looking for an Accounts Payable Clerk to join a dynamic team in Newport News, Virginia. This contract position offers the opportunity to contribute to a well-established medical practice by managing invoice processing and ensuring accurate coding. If you have a keen eye for detail and a solid background in accounting software, we encourage you to apply.<br><br>Responsibilities:<br>• Process and input invoices into the accounting system with precision and efficiency.<br>• Verify proper coding of invoices to ensure accurate financial records.<br>• Organize and prepare medical files for storage by boxing and indexing them.<br>• Collaborate with team members to maintain seamless accounts payable operations.<br>• Utilize accounting software such as QuickBooks or Sage 100 for daily tasks.<br>• Assist with data entry duties to support financial operations.<br>• Perform Excel-based tasks, including cutting and pasting data, to streamline workflows.<br>• Adhere to company policies and procedures while handling sensitive financial information.
We are looking for a highly organized Accounts Payable Clerk to join our team in Suffolk, Virginia. This role requires a detail-oriented individual with at least two years of experience in accounts payable, strong proficiency in Sage accounting software, and advanced skills in Microsoft Excel. The successful candidate will play a key role in managing vendor relationships, processing invoices, and ensuring cost allocations are accurate and timely.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring they match purchase orders and job cost reports.<br>• Maintain accurate and up-to-date vendor records, resolving inquiries and discrepancies promptly.<br>• Reconcile accounts payable statements and prepare thorough account reconciliations.<br>• Collaborate with project teams to allocate costs appropriately to jobs and projects.<br>• Track and monitor job-related expenses for budgeting and reporting.<br>• Utilize Sage accounting software to manage payable details and generate accurate reports.<br>• Perform data analysis in Microsoft Excel, including creating pivot tables and applying formulas.<br>• Ensure compliance with company policies and procedures related to accounts payable.<br>• Support month-end and year-end closing processes by preparing necessary documentation.
We are looking for a detail-oriented Accounts Payable Clerk to join a manufacturing company in Virginia Beach, Virginia. This is a Contract-to-Permanent position, offering an excellent opportunity to contribute to a dynamic team while advancing your career. The ideal candidate will bring a strong background in accounts payable and a commitment to accuracy and organization.<br><br>Responsibilities:<br>• Process and record invoices accurately and efficiently to ensure timely payments.<br>• Perform regular check runs and confirm payment schedules.<br>• Reconcile bank accounts and resolve discrepancies in a timely manner.<br>• Maintain organized financial records and ensure compliance with company standards.<br>• Enter numeric data into accounting systems with precision and attention to detail.<br>• Collaborate with other departments to address payment inquiries and provide support.<br>• Assist in preparing reports related to accounts payable activities.<br>• Monitor vendor accounts to ensure payments are up to date.<br>• Identify and implement process improvements to enhance workflow efficiency.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Norfolk, Virginia. This role involves managing high-volume invoice processing, ensuring accurate payments to vendors, and maintaining strong communication with both external suppliers and internal departments. If you thrive in a fast-paced environment and have experience in accounts payable, this position offers an excellent opportunity to contribute your skills.<br><br>Responsibilities:<br>• Process and code invoices accurately to the appropriate jobs and accounts.<br>• Prepare check runs to ensure timely payments to vendors.<br>• Utilize multiple systems, including NetSuite, Excel, Outlook, SharePoint, and Fileform, to efficiently manage invoice workflows.<br>• Communicate with vendors and internal teams to resolve discrepancies and confirm invoice details.<br>• Handle high-volume invoice processing, managing up to 200 invoices daily with precision and speed.<br>• Maintain organized records of invoices and payments to support financial audits and reporting.<br>• Monitor and address any payment delays or errors to ensure vendor satisfaction.<br>• Collaborate with other departments to align payment schedules and resolve outstanding issues.<br>• Stay updated on company policies and procedures related to accounts payable processes.
<p>We are looking for a skilled Full Charge Bookkeeper to join a locally owned company in Yorktown, Virginia. In this role you will play a key role in managing the company's financial operations across multiple locations. The ideal candidate is an independent worker with extensive experience in bookkeeping and proficiency in QuickBooks Desktop.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.</p><p>• Prepare aging reports and oversee billing to ensure timely collection and payments.</p><p>• Handle general ledger activities, including reconciliation of accounts and maintenance of financial records.</p><p>• Perform bank reconciliations to verify the accuracy of transactions and balances.</p><p>• Process bi-weekly payroll for approximately 35 employees using QuickBooks.</p><p>• Collaborate with the controller to assist with month-end close procedures.</p><p>• Utilize accounting software systems to streamline financial operations and reporting.</p><p>• Analyze cash flow and contribute to budgeting efforts for annual financial planning.</p><p>• Ensure compliance with financial regulations and maintain organized documentation of transactions.</p><p>• Provide support for audits and other financial reviews as required </p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Norfolk, Virginia. In this Contract to permanent position, you will play a key role in managing billing processes, cash applications, and reconciliations to ensure smooth financial operations. This opportunity is ideal for individuals with a strong background in accounts receivable who are eager to contribute to a dynamic organization.<br><br>Responsibilities:<br>• Process and manage billing functions with accuracy and efficiency.<br>• Handle cash applications, ensuring timely and precise allocation of payments.<br>• Perform account reconciliations to maintain financial accuracy.<br>• Oversee commercial collections to ensure outstanding balances are resolved.<br>• Collaborate with team members to improve accounts receivable processes.<br>• Respond to customer inquiries regarding billing and payments in a detail-oriented manner.<br>• Generate reports related to accounts receivable activities for management review.<br>• Maintain organized records and documentation of all transactions.<br>• Ensure compliance with company policies and financial regulations.
<p>We’re looking for a detail-oriented and proactive <strong>Accounts Payable Specialist</strong> to join our team! In this role, you’ll be an essential part of ensuring our vendor relationships run smoothly, payments are processed accurately, and our financial records stay in top shape. You’ll collaborate with internal teams, vendors, and treasury to keep everything moving on time—and within policy.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li><strong>Own the AP cycle</strong> – process invoices, verify accuracy against purchasing documents, and resolve any discrepancies related to pricing, signatures, or supporting details.</li><li><strong>Handle payment requests with urgency</strong> – respond to vendors and internal teams to ensure time-sensitive disbursements are processed efficiently.</li><li><strong>Ensure compliance & accuracy</strong> – validate disbursements against weekly forecasts, confirm payment batches, process ad-hoc payments and refunds, and maintain adherence to company policies and internal controls.</li><li><strong>Vendor support</strong> – follow up on missing documentation such as W9s, banking details, or other requirements to ensure invoices and payments can be processed without delays.</li><li><strong>Maintain accurate records</strong> – record all payment transactions, help resolve unreconciled items, review bank reconciliations, and track AP treasury KPIs.</li><li><strong>Tax & reporting</strong> – process and maintain vendor master data for IRS 1099 and 1042 reporting requirements in the ERP system.</li><li><strong>Keep processes moving</strong> – monitor purchase orders (POs) and troubleshoot any bottlenecks in the AP workflow.</li><li><strong>Support month-end close</strong> – prepare journal entries, reconcile accounts, and assist with other close activities as needed.</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Yorktown, Virginia. This Contract-to-Permanent position is ideal for a detail-oriented individual with a strong background in managing financial transactions and ensuring the accuracy of billing and collections processes. The role requires collaboration across departments to maintain efficient cash flow and resolve discrepancies.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions accurately and in a timely manner.<br>• Manage cash applications and ensure proper allocation of payments.<br>• Oversee commercial collections, including following up on overdue accounts and negotiating payment arrangements.<br>• Prepare and review detailed aging reports to monitor outstanding balances.<br>• Handle billing functions using QuickBooks, ensuring invoices are issued correctly.<br>• Investigate and resolve discrepancies related to cash activity and account balances.<br>• Communicate effectively with clients and internal teams to address billing and payment inquiries.<br>• Maintain organized records of financial transactions and documentation for audits.<br>• Provide recommendations to improve accounts receivable processes and workflows.
We are looking for an Accounts Payable Specialist to oversee travel and business meal reimbursements, ensuring compliance with federal, state, and university policies. This position plays a key role in maintaining accuracy and timeliness in processing expense reimbursements for both domestic and international travel. Located in Williamsburg, Virginia, this is a long-term contract opportunity within the university education sector.<br><br>Responsibilities:<br>• Process travel and business meal reimbursement requests, ensuring compliance with relevant policies and procedures.<br>• Conduct audits and reviews of expense vouchers for local, nationwide, and international travel prior to payment.<br>• Verify account coding and invoice details to ensure accuracy and proper documentation.<br>• Facilitate timely payments through Automated Clearing House (ACH) transfers and check runs.<br>• Collaborate with university departments to address discrepancies or inquiries related to expense reimbursements.<br>• Maintain organized records of all processed payments and audits for reporting purposes.<br>• Monitor compliance with federal and state regulations related to travel expenditures.<br>• Provide clear communication and guidance to staff regarding reimbursement policies.<br>• Support continuous improvement initiatives to enhance efficiency in accounts payable processes.
