<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling appointments and organizing files.</p><p>• Respond to inbound calls and emails in a timely and detail-oriented manner.</p><p>• Perform data entry and maintain accurate records within office systems.</p><p>• Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</p><p>• Support team members with various office management tasks to ensure smooth operations.</p><p>• Assist in preparing reports, presentations, and business correspondence.</p><p>• Utilize modern office tools and software to streamline processes and improve efficiency.</p><p>• Coordinate virtual meetings and provide technical support during online interviews.</p>
We are looking for an experienced Executive Assistant to join a dynamic private equity firm in Los Angeles, California. In this contract position, you will work closely with the Managing Partner, providing high-level administrative and personal support. The role requires exceptional organizational skills, professionalism, and adaptability to handle a variety of tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain a complex executive calendar, including scheduling meetings and appointments.<br>• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.<br>• Prepare detailed meeting materials and act as a liaison between internal teams and external stakeholders.<br>• Handle sensitive correspondence with discretion and professionalism.<br>• Process expense reports, ensure timely vendor communications, and oversee general office management.<br>• Perform personal assistant duties such as running errands, organizing appointments, and coordinating events.<br>• Plan and execute logistics for family-related activities or occasional personal events.<br>• Serve as a gatekeeper for communication, prioritizing and filtering messages appropriately.<br>• Assist with conference calls, presentations, and other executive-level tasks.<br>• Provide support during after-hours or overtime as needed to ensure seamless operations.
We are looking for a dedicated Administrative Assistant to join our team in Laguna Beach, California. In this long-term contract role, you will play a pivotal part in managing property operations, supporting business initiatives, and providing executive-level assistance. If you thrive in a fast-paced environment and excel at multitasking, this position offers an exciting opportunity to contribute to various dynamic projects.<br><br>Responsibilities:<br>• Oversee the daily operations of residential and commercial properties, ensuring effective maintenance, tenant relations, and vendor management.<br>• Handle leasing activities, compliance requirements, and financial reporting for commercial properties.<br>• Develop and maintain systems for efficient property management, including budgeting and long-term planning.<br>• Assist with tax planning, financial documentation, and coordination of accounting processes.<br>• Provide project management support for initiatives such as e-commerce ventures, real estate developments, and investment opportunities.<br>• Conduct in-depth research, due diligence, and vendor negotiations across diverse sectors.<br>• Track timelines, budgets, and deliverables to ensure successful completion of multiple concurrent projects.<br>• Manage executive calendars, communications, and documentation for organizational and personal initiatives.<br>• Collaborate with legal, tax, and financial advisors to meet deadlines and ensure compliance.
We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including data entry, document organization, and file management.</p><p>• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.</p><p>• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.</p><p>• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.</p><p>• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.</p><p>• Assist in the planning and coordination of graduation projects and apparel-related tasks.</p><p>• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.</p><p>• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>We’re working with a property management company in Santa Monica who are looking for an Administrative Assistant to join their team on a contract to hire basis. The Administrative Assistant will be responsible for heavy scheduling and calendar management, composing correspondence, project coordination, processing expense reports, coordinating with vendors and special projects as needed. </p>
<p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
<p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
<p>Robert Half is working with a well-established glass manufacturing company in Vista, CA to find a reliable and proactive Administrative Assistant. This is a great opportunity to support a growing business with a strong reputation in the industry.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare and maintain documents, reports, and spreadsheets.</li><li>Schedule meetings, appointments, and coordinate travel arrangements.</li><li>Assist with inventory tracking and order processing.</li><li>Maintain filing systems and ensure data accuracy.</li><li>Support customer service and vendor relations as needed.</li></ul>
<p>A growing manufacturing company in Valley Center is looking for an Administrative Assistant to support its operations and production teams. This role is perfect for someone who enjoys structure, thrives in a hands-on environment, and is comfortable working in a facility where precision and timelines matter.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide administrative support to production managers and office staff.</li><li>Assist with order entry, inventory tracking, and vendor communications.</li><li>Prepare shipping documents, labels, and coordinate logistics with carriers.</li><li>Maintain accurate records of purchase orders, invoices, and delivery schedules.</li><li>Support HR and payroll documentation, including timesheet collection and employee files.</li><li>Help coordinate internal meetings, training sessions, and safety briefings.</li><li>Monitor supply levels and reorder materials as needed.</li></ul><p><br></p>
<p>A prestigious company in DTLA are looking for an Entry Level Office Assistant to support their team. The Entry Level Office Assistant will be responsible for: </p><p>· Answering and transferring calls</p><p>· Delivering office mail </p><p>· Setting up events</p><p>· Restocking office and kitchen supplies</p>
We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.<br>• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.<br>• Process invoices, payments, and purchase orders with accuracy and attention to detail.<br>• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.<br>• Assist with travel arrangements, expense account tracking, and vendor communication.<br>• Create dashboards and reports to streamline processes and improve workflow efficiency.<br>• Support training initiatives and ensure proper documentation for process improvements.<br>• Handle onsite administrative tasks such as distributing faxes and providing backup support.<br>• Collaborate with finance teams to manage specifications and review payments.<br>• Facilitate communication with vendors and coordinate logistics as needed.
We are looking for a detail-oriented Jr. Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in supporting daily operations and ensuring accurate data management. This on-site role offers an excellent opportunity to contribute to a dynamic workplace and build valuable administrative skills.<br><br>Responsibilities:<br>• Organize and manage databases by removing outdated or unused information.<br>• Coordinate with carriers to cancel unused numbers or prepare detailed spreadsheets for submission.<br>• Assist in scheduling and managing calendars to ensure smooth workflow.<br>• Arrange travel bookings and prepare necessary documents for import and export purposes.<br>• Facilitate conference calls and ensure proper documentation of discussions.<br>• Collaborate with internal teams and external vendors to maintain effective communication.<br>• Provide general administrative support to enhance team productivity.
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>A respected institution in Encinitas is seeking an Administrative Support Assistant to help keep academic operations running smoothly. This is a fantastic opportunity for someone who thrives in a structured environment, enjoys supporting faculty and students, and values education as a cornerstone of community growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Provide clerical and administrative support to academic departments and staff.</li><li>Assist with scheduling, document preparation, and internal communications.</li><li>Maintain student records and help coordinate registration and enrollment processes.</li><li>Support event planning and departmental meetings.</li><li>Handle incoming inquiries and direct them appropriately.</li></ul>
We are looking for a highly organized and proactive Executive Assistant to join our team in Long Beach, California. This long-term contract position will support multiple senior executives and assist with office events, ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and enjoy tackling diverse responsibilities, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and maintain the calendars of senior executives, including scheduling appointments and meetings.<br>• Coordinate domestic and international travel arrangements, along with preparing detailed expense reports.<br>• Organize and maintain files, documents, and internal programs for easy access and reference.<br>• Assist in planning and executing office events, including the company holiday party.<br>• Oversee licensure renewals for architects and ensure timely submission of all required documentation.<br>• Provide administrative support for meetings, including preparing materials and taking notes when necessary.<br>• Offer general office support, including reception coverage and ad hoc tasks as needed.<br>• Collaborate with team members to ensure smooth coordination of projects and events.<br>• Attend weekly staffing meetings to stay informed and contribute to team planning.
<p>We are hiring a Property Coordinator to assist with administrative and light accounting duties for a high-end building in Century City. This is a contract position to start but has potential to extend for the right candidate. As the Property Coordinator, you will support building operations, tenant relations, and light accounting tasks. Key responsibilities include: </p><p><br></p><p>Operational & Administrative Support:</p><p>• Coordinate with contractors, vendors, and tenants during the year-long lobby renovation project.</p><p>• Draft and distribute memos and updates regarding ongoing projects.</p><p>• Track and maintain tenant and vendor Certificates of Insurance (COI).</p><p>• Schedule and oversee freight elevator access for tenants and vendors as needed.</p><p>• Serve as back-up for the Tenant Service Coordinator by answering phones, delegating work orders, and maintaining the work order system.</p><p>• Provide reception and front desk coverage when required.</p><p><br></p><p>Accounting Support:</p><p>• Accounts Payable: Process and code invoices to budget categories and respond to vendor inquiries.</p><p>• Accounts Receivable: Generate monthly tenant rent invoices, apply and reconcile daily cash receipts, and perform monthly reconciliations for variance reporting.</p><p>• Allocate revenue and expenses accurately based on property budgets and income statement categories.</p><p>• Assist with variance analysis and other financial reporting needs.</p><p>• Maintain familiarity with tenant leases to ensure proper billing and charge allocations.</p><p><br></p><p>Qualifications</p><p>• Professional demeanor and ability to thrive in a high-profile corporate environment.</p><p>• Articulate communicator capable of interacting with tenants from law firms, financial institutions, and other professional organizations.</p><p>• Bright, ambitious individual with a willingness to learn and adapt to new systems, including basic accounting functions.</p><p>• Familiarity with AVID and/or YARDI accounting systems (preferred but not required – training provided).</p><p>• General understanding of tenant relations and building operations.</p><p><br></p><p>This is a fully onsite role in Century City, Monday – Friday from 8-5PM. This is an ongoing temporary position with potential to become permanent for the right candidate. Pay is based on experience, between $25-30/hr.</p>
<p>Our special client in the manufacturing and operations space in San Marcos, CA is looking for an Administrative Assistant who’s not afraid to roll up their sleeves and dive into a mix of clerical, financial, and operational support. If you enjoy variety in your day and have a knack for keeping things organized, this role offers a great blend of structure and flexibility.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with data entry and recordkeeping across multiple departments.</li><li>Support purchasing activities including vendor communication and order tracking.</li><li>Enter and maintain records in QuickBooks and internal databases.</li><li>Help with light accounting tasks and invoice processing.</li><li>Coordinate with production and operations teams on documentation and scheduling.</li><li>Provide general administrative support including filing, scanning, and correspondence.</li></ul><p><br></p>
<p>Robert Half is seeking a poised, proactive, and highly organized Executive Assistant for a distinguished client in Fallbrook, CA. This role is ideal for someone who thrives in a high-trust environment, enjoys managing complex calendars, and can anticipate needs before they arise. If you're a master of discretion and a wizard with logistics, this is your moment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Provide high-level administrative support to senior executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Handle confidential information with the utmost discretion.</li><li>Liaise with internal departments and external partners.</li><li>Assist with project coordination and follow-up tasks.</li></ul>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
We are looking for a detail-oriented Administrative Assistant to provide vital support to the Divisional Finance Director in Carson, California. This role involves managing a variety of administrative and financial responsibilities, ensuring smooth operations and organizational efficiency. As a Contract-to-permanent position, it offers an opportunity to showcase your skills while contributing to the success of the team.<br><br>Responsibilities:<br>• Organize and maintain comprehensive filing systems for audits, budgets, and financial documents to facilitate easy access and compliance.<br>• Prepare meeting agendas, schedule appointments, and record minutes for Finance Department meetings to ensure effective communication and documentation.<br>• Handle confidential HR-related paperwork, including performance reviews, onboarding processes, and timekeeping for Finance staff.<br>• Manage databases related to armored services and bank correspondence, ensuring accuracy and proper servicing of Corps/Units.<br>• Oversee the corporate card program by providing training, managing new card requests, tracking suspensions, and maintaining program compliance.<br>• Monitor office supply inventory, coordinate orders, and track department budgets to ensure operational efficiency.<br>• Support the administration of the Command Finance Council Board System by maintaining data integrity and coordinating agenda submissions.<br>• Identify discrepancies in agenda items and apply problem-solving strategies to ensure compliance and accuracy.<br>• Coordinate logistics for audits, including reserving spaces and arranging IT setup to meet audit requirements.<br>• Track and report officer and employee vehicle mileage while maintaining inventory databases for department equipment.
<p>We are looking for a detail-oriented Executive Assistant to provide support to three executives. This is a long-term contract position covering for a maternity leave and will last until March of 2026. The ideal candidate will have exceptional organizational skills and the ability to manage tasks efficiently in a fast-paced environment. In addition, you will have over five years of experience in executive support and be available to provide assistance outside regular business hours when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and maintain executives' calendars, ensuring schedules are organized and conflicts are avoided.</p><p>• Arrange and coordinate travel plans, including flights, accommodations, and transportation for business trips.</p><p>• Prepare detailed expense reports and ensure timely submission and accuracy.</p><p>• Organize executive meetings, including scheduling, agenda preparation, and logistical support.</p><p>• Provide after-hours assistance for urgent matters or scheduling needs.</p><p>• Handle communication and correspondence on behalf of the executive team with professionalism.</p><p>• Ensure confidentiality and discretion in handling sensitive information.</p><p>• Collaborate with internal teams to facilitate seamless operations and support.</p><p>• Monitor and prioritize incoming requests to ensure the executive team’s time is optimized.</p>
<p>We are looking for an experienced Executive Assistant to support four senior executives in the technology department. This is a short-term contract position based in West Los Angeles. As the Executive Assistant you will provide essential administrative support for 2-3 weeks, possibly longer. The role requires exceptional organizational skills and the ability to manage competing priorities with attention to detail.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Manage and coordinate complex calendars for senior executives, ensuring efficient scheduling.</p><p>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize executive meetings, including creating agendas and managing logistics.</p><p>• Handle communication and correspondence on behalf of executives, maintaining a high level of discretion.</p><p>• Track and follow up on key tasks and deadlines to ensure smooth workflows.</p><p>• Provide administrative support for projects and initiatives within the technology department.</p><p>• Maintain and update records and documentation as required.</p><p>• Act as a point of contact for internal and external stakeholders, ensuring clear and precise communication.</p>
