We are looking for a detail-oriented Project Coordinator to join our team in Newport Beach, California. As part of this long-term contract position, you will play a vital role in overseeing project activities, ensuring smooth coordination, and maintaining high standards of execution. This role offers an opportunity to work on diverse projects while building strong relationships across teams and stakeholders.<br><br>Responsibilities:<br>• Manage and coordinate project timelines, ensuring all tasks are completed efficiently and on schedule.<br>• Oversee document coding processes while maintaining accuracy and consistency.<br>• Collaborate with teams to support construction initiatives and related projects.<br>• Utilize the Relativity platform to organize and streamline project documentation.<br>• Engage in B2B marketing efforts, promoting brand visibility and community outreach.<br>• Facilitate communication between stakeholders to ensure alignment on project goals and progress.<br>• Monitor project budgets and resources to maintain cost-effectiveness.<br>• Provide regular updates and reports to leadership on project milestones and challenges.<br>• Identify areas for process improvement and implement solutions to enhance productivity.<br>• Ensure compliance with company standards and industry regulations throughout all project phases.
<p><strong>Job Title:</strong> Project Coordinator – Construction</p><p><strong>Location:</strong> Signal Hill, CA</p><p><strong>About Our Company:</strong></p><p>Our Signal Hill-based construction company delivers high-quality commercial and residential projects throughout the region. We pride ourselves on a collaborative team environment, a focus on safety, and opportunities for career growth.</p><p><strong>Position Overview:</strong></p><p>The Project Coordinator supports our construction leadership by managing administrative tasks, scheduling, documentation, and ensuring effective communication at every stage of our projects.</p>
Director of Project Management – Job Overview<br><br>The Director of Project Management will provide strategic oversight for a high-volume, fast-paced creative production environment supporting tours, festivals, and national and regional marketing initiatives. This role focuses on optimizing workflows, strengthening Jira Atlassian systems, and driving data-informed decision-making at scale.<br><br>Partnering closely with Project Managers and cross-functional stakeholders, the Director will assess current processes, identify opportunities for improvement, and implement system enhancements that improve efficiency, visibility, and accountability. This role requires strong technical fluency, leadership experience, and the ability to communicate operational insights at the business level.<br><br>Key Responsibilities<br>Project & Workflow Oversight<br><br>Conduct regular check-ins with Project Managers to assess progress, risks, and opportunities for improvement<br><br>Oversee project management at scale in a high-volume ticket environment (100+ tickets per day, primarily production-focused)<br><br>Provide oversight on longer-term, complex content and creative initiatives (e.g., major campaign assets, large-format creative, templates, multi-month projects)<br><br>Step in to provide continuity and oversight during Project Manager absences as needed<br><br>Jira Atlassian Systems & Data Leadership<br><br>Evaluate and optimize Jira Atlassian workflows, structure, and reporting<br><br>Lead system improvements to enhance usability, analytics, and operational insight<br><br>Support rollout and adoption of an upcoming enterprise Jira account and related tools<br><br>Strengthen reporting to provide deeper visibility into workload, performance, and execution metrics<br><br>Translate system data into clear, actionable insights for stakeholders<br><br>AI, Automation & Scalability<br><br>Thoughtfully incorporate AI into QA, automation, and task assignment (excluding AI-generated creative work)<br><br>Identify opportunities to improve accuracy, efficiency, and consistency through system-driven solutions<br><br>Support future international coordination as workflows scale globally<br><br>Cross-Functional Leadership<br><br>Act as a senior liaison across creative, marketing, operations, and leadership teams<br><br>Ensure all marketing and creative work flows through standardized project management systems<br><br>Partner with stakeholders to understand pain points, priorities, and opportunities for improvement<br><br>Team Leadership & Creative Acumen<br><br>Lead and develop a small team (1 direct report initially, with potential to grow)<br><br>Provide steady leadership in a fast-paced environment<br><br>Bring strong creative judgment and an eye for quality without hands-on design execution<br><br>Must-Have Qualifications<br><br>Proven experience managing project management at scale<br><br>Experience leading and overseeing teams<br><br>Advanced expertise in Jira Atlassian or comparable enterprise PM tools (e.g., Asana)<br><br>Strong technical and systems-oriented background<br><br>Data-driven mindset with experience improving reporting and analytics<br><br>Practical understanding of AI in operational and automation contexts<br><br>Continuous learner focused on improving tools, systems, and processes
<p>Client Program Management Associate</p><p>Location: Remote- Must live in Southern CA</p><p>Employment Type: Contract to Hire</p><p><br></p><p>About the Role</p><p>The Client Program Management Associate supports the successful execution of client programs by handling the operational and coordination work that keeps programs running smoothly.</p><p>This role sits at the intersection of program management, client services, and systems, and is ideal for someone who enjoys organization, coordination, documentation, and working across teams — without owning the client relationship or frontline service delivery.</p><p>What You’ll Do</p><p>• Execute day-to-day program management activities to keep client programs aligned with approved scope and requirements</p><p>• Maintain visibility into work performed by Client Services, Systems, and external partners</p><p>• Track program milestones, risks, dependencies, and follow-ups</p><p>• Support escalation workflows when issues have program-wide or contractual implications</p><p>• Execute approved change requests by coordinating requirements, documentation, approvals, and implementation tracking</p><p>• Maintain accurate program documentation, including requirements, workflows, and change history</p><p>• Contribute inputs and analysis to program reporting owned by Program Managers and Client Services</p><p>• Ensure escalated incidents and changes are properly documented and closed</p><p><br></p><p><br></p><p>Please do not call into the office, all qualified applicants will be reached out to</p>
We are looking for an experienced Project Manager/Sr. Consultant to lead large-scale IT initiatives and drive enterprise-level transformations. This role requires a strategic thinker who can align technology solutions with business objectives while ensuring timely delivery, quality standards, and effective stakeholder engagement. Based in Santa Ana, California, the position offers the opportunity to manage complex projects, mentor teams, and foster innovation in dynamic environments.<br><br>Responsibilities:<br>• Oversee the planning, execution, and delivery of enterprise-level IT projects, including system integrations, infrastructure upgrades, and cloud migrations.<br>• Collaborate with executive stakeholders to define project scope, objectives, and success criteria aligned with organizational goals.<br>• Develop comprehensive project plans, track progress, and maintain reporting dashboards for senior leadership.<br>• Identify risks, dependencies, and challenges, implementing proactive solutions to ensure project continuity.<br>• Manage vendor relationships, including contract negotiations, performance monitoring, and adherence to service agreements.<br>• Monitor project budgets, forecasts, and financial metrics, ensuring cost-effectiveness and benefits realization.<br>• Facilitate steering committees and provide executive-level updates to drive accountability and decision-making.<br>• Lead change management efforts to promote adoption and minimize operational disruptions.<br>• Mentor and guide less experienced project team members, fostering a culture of growth and development.<br>• Champion process improvements and implement delivery best practices across agile, predictive, and hybrid methodologies.
<p>We are looking for an experienced Senior Project Manager IT to join our team in Torrance, CA. This role is focused on leading IT projects related to customer-facing digital products, ensuring their successful delivery while fostering collaboration across various teams. As part of a long-term contract position, you will play a vital role in aligning project outcomes with business objectives and driving continuous improvement.</p><p><br></p><p><strong>Job Description</strong></p><p>The IT Project Manager will lead assigned projects and enhancements to new or existing systems following standard SDLC methodology (Agile and Waterfall). Responsibilities include full lifecycle project management, stakeholder communication, technical coordination, and the delivery of customer‑facing digital products.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage project plans, staff tasks, assignments, and progress reporting.</li><li>Track dependencies, risks, and issues; provide timely mitigation plans.</li><li>Facilitate communication between business and IT stakeholders.</li><li>Review, refine, and validate complex business requirements; develop a clear and prioritized backlog.</li><li>Partner with Solution Architects and Technical Leads to review designs.</li><li>Oversee QA planning and execution; coordinate test schedules and timelines.</li><li>Schedule, coordinate, and chair meetings; distribute meeting minutes.</li><li>Create presentations and communication materials for various stakeholders.</li><li>Manage release cycles and post‑launch activities end‑to‑end; support production systems.</li><li>Monitor team performance and provide feedback to ensure transparency for Product Owners and executives.</li><li>Support delivery teams and/or Product Owners in story and task definition.</li><li>Lead continuous improvement through data‑driven Agile retrospectives.</li><li>Maintain accurate and updated team documentation and project artifacts.</li><li>Collaborate with the Product Owner on backlog definition, prioritization, and visibility.</li><li>Partner with developers, designers, QA engineers, and cross‑functional teams to deliver product features.</li><li>Collaborate with other project teams to remove impediments.</li><li>Support Product Owners in stakeholder meetings and solution development.</li></ul><p><strong>Scope of Work</strong></p><p>The Project Manager will work with digital and consumer‑focused applications, supporting Agile delivery and cross‑functional coordination across internal teams, consultants, and vendors.</p><p><br></p><p><strong>What This Person Will Be Working On</strong></p><ul><li>Leading digital‑focused delivery teams aligned with departmental objectives.</li><li>Supporting Agile practices across customer‑facing digital applications.</li><li>Collaborating with IT teams, consultants, and vendors to define goals, backlogs, and roadmaps.</li><li>Managing one or more medium‑ to large‑scale, moderately to highly complex projects.</li><li>Ensuring projects are delivered on time, within budget, and with high quality.</li><li>Creating project plans, assigning tasks, identifying resource needs, conducting quality reviews, and escalating issues as needed</li></ul>
<p><strong>About the Team</strong></p><p>This role supports a large-scale connectivity initiative expanding across international markets. The team spans the U.S., Taiwan, and India, requiring strong coordination across global time zones and multiple workstreams. You will partner closely with cross‑functional groups to track deliverables, manage workflows, and support successful execution of key project milestones.</p><p><strong>Position Overview</strong></p><p>The <strong>Project/Program Manager I</strong> will be responsible for managing schedules, deliverables, and communication for 15–20 distributed teams. This role requires strong organization, attention to detail, and experience working within large, complex environments.</p><p> <strong>Key Responsibilities</strong></p><ul><li>Manage project schedules, delivery plans, and documentation.</li><li>Coordinate cross‑functional teams across multiple countries and time zones.</li><li>Track deliverables, risks, and progress for several workstreams.</li><li>Facilitate communication across internal groups using standard project tools.</li><li>Build and maintain reports on deliverables, timelines, and team status (weekly or bi-weekly).</li><li>Organize team meetings and support project administrative tasks.</li><li>Ensure clear communication and alignment across 15–20 internal teams.</li><li>Provide consistent documentation and time management support.</li></ul><p><strong>Daily Workflow</strong></p><ul><li>Meetings with U.S., India, and Taiwan teams.</li><li>Scheduling and coordination activities.</li><li>Tracking and reporting project updates.</li><li>Supporting the hiring manager to ensure deadlines are met.</li><li>Working within a collaborative, responsible team environment.</li></ul><p><strong>What Makes This Role Exciting</strong></p><ul><li>Opportunity to support one of the largest connectivity initiatives of its kind.</li><li>High impact through coordination across numerous global teams.</li><li>Exposure to international project and program management.</li></ul>
<p>We are looking for an experienced IT Project Manager to join our team in Southern California. This role involves overseeing complex projects focusing on supply chain systems and procurement-related processes. As a long-term contract position, you will play a key role in driving successful project delivery while collaborating across multiple disciplines and adhering to Agile or hybrid methodologies.</p><p><br></p><p>Responsibilities:</p><p>• Lead the implementation of large-scale, end-to-end supply chain systems, ensuring seamless integration into mainframe environments.</p><p>• Manage procurement-related projects, including forecasting, purchase orders, and advanced shipment notifications.</p><p>• Collaborate with cross-functional teams to analyze requirements, design solutions, and document processes.</p><p>• Oversee project schedules, budgets, resource allocation, and risk mitigation strategies.</p><p>• Perform business analysis tasks such as requirements gathering, design documentation, and testing.</p><p>• Facilitate supplier collaboration initiatives to optimize order fulfillment and procurement processes.</p><p>• Apply Agile or hybrid project management methodologies to transition from waterfall processes.</p><p>• Ensure alignment with technology strategies, standards, roadmaps, and emerging trends.</p><p>• Provide leadership and clear communication to drive project success across multiple disciplines.</p><p>• Monitor and report on project progress, ensuring timely delivery and adherence to quality standards.</p>
<p>We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones.</p><p>• Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials.</p><p>• Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively.</p><p>• Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination.</p><p>• Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs.</p><p>• Uphold strict confidentiality and integrity standards when handling sensitive company information.</p><p>• Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration.</p><p>• Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy.</p><p>• Manage expense reporting and travel arrangements in alignment with company policies.</p><p>• Contribute to process improvements and identify opportunities to enhance administrative efficiency.</p>
We are looking for an experienced Operations Manager to oversee various aspects of operations and project management for our organization based in Long Beach, California. The ideal candidate will bring expertise in process improvement, financial oversight, and cross-functional collaboration to ensure the seamless execution of operational and asset management initiatives. This role requires a strategic thinker who can lead projects, streamline procedures, and support the organization's mission through effective management.<br><br>Responsibilities:<br>• Lead the development and execution of operational strategies to improve efficiency and align with organizational goals.<br>• Oversee multi-phase projects, including housing development and renovation initiatives, ensuring timely completion within budget.<br>• Collaborate closely with finance teams to manage budgets, track financial performance, and ensure fiscal accountability.<br>• Analyze and redesign processes to optimize workflows and enhance operational effectiveness.<br>• Implement and manage technology solutions, such as property management or resident-service platforms, to support organizational needs.<br>• Develop and enforce policies, procedures, and standards to maintain compliance and operational excellence.<br>• Foster communication and collaboration across departments, working with leadership teams to ensure alignment and information sharing.<br>• Support grant management and fundraising efforts by contributing to operational planning and execution.<br>• Provide leadership and mentorship to teams, promoting a culture of accountability and continuous improvement.<br>• Monitor and report on key performance indicators to evaluate operational success and identify areas for improvement.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, multitasking abilities, and a strong aptitude for managing schedules and projects. Based in Irvine, California, this role offers an excellent opportunity to work closely with leadership and contribute to the success of the organization.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for senior executives, ensuring all appointments, meetings, and deadlines are efficiently organized.<br>• Coordinate and communicate effectively with executives and their teams to streamline operations and ensure seamless collaboration.<br>• Utilize advanced spreadsheet skills to create, edit, and analyze documents, supporting executive decision-making processes.<br>• Handle multiple tasks simultaneously, maintaining accuracy and attention to detail in a dynamic work environment.<br>• Assist with project management tasks, ensuring timely completion and alignment with organizational goals.<br>• Provide exceptional customer service, including managing inquiries and addressing concerns promptly and professionally.<br>• Facilitate communication by answering inbound and outbound calls, ensuring messages are relayed accurately and efficiently.<br>• Support order entry and administrative tasks, maintaining organized records and documentation.<br>• Collaborate with internal and external stakeholders to ensure smooth execution of executive-level initiatives.<br>• Adapt to changing priorities and maintain a proactive approach to problem-solving and task management.
<p><strong>Position Summary</strong></p><p>The Assignment Coordinator is responsible for managing student housing assignment processes, including applications, license agreements, room assignments, and related data administration. This role provides administrative and operational support for on-campus and off-campus residential properties, serves as a primary point of contact for students and families regarding housing assignments, and supports reporting, communications, and system management to ensure accurate and timely housing operations.</p><p><strong>Key Responsibilities</strong></p><p><strong>Housing Assignments & Coordination</strong></p><ul><li>Coordinate the processing of residential housing applications and license agreements.</li><li>Assign rooms and roommates for students across apartments, residence halls, and leased or owned off-campus properties.</li><li>Process housing requests for new and returning students in accordance with established criteria and timelines.</li><li>Coordinate placement of new residents and room selection processes for returning residents.</li><li>Process and manage room change requests, including gathering information, advising students on options, and updating assignments in housing systems.</li><li>Participate in assignment audits to identify and correct errors or inconsistencies.</li></ul><p><strong>Systems, Data & Reporting</strong></p><ul><li>Utilize housing management and project tracking systems (e.g., housing assignment software, project management tools) to administer assignments, manage forms, track communications, and support workflow.</li><li>Maintain accurate housing data to support billing, mailings, confirmations, rosters, and occupancy tracking.</li><li>Create, manage, and distribute reports and statistics, including occupancy reports, resident rosters, and dashboards.</li><li>Anticipate reporting needs and recommend new reports or process improvements.</li></ul><p><strong>Communication & Customer Support</strong></p><ul><li>Serve as a primary point of contact for students and parents regarding housing assignments, room changes, and related concerns.</li><li>Respond to daily correspondence related to assignments and occupancy questions in a timely and professional manner.</li><li>Share relevant information with internal stakeholders to ensure coordinated support for residents.</li><li>Assist with front office operations as needed.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Support communication and publication of housing information, including applications, agreements, cost information, and general housing materials.</li><li>Maintain housing-related website content to ensure accuracy and timeliness.</li><li>Coordinate with internal departments to support placement needs, including accommodations and special considerations.</li><li>Supervise student employees as assigned.</li><li>Perform additional duties as assigned to support housing operations.</li></ul><p><br></p>
<p>Robert Half Management Resources is recruiting for an experienced Compensation Manager to support a prestigious client located in Beverly Hills, CA. This interim opportunity will play a vital role in shaping and administering compensation programs that are competitive, compliant, and aligned with organizational strategy.</p><p><br></p><p>Responsibilities:</p><p>• Manage the development and implementation of compensation programs, including salary benchmarking, job evaluations, and incentive plans.</p><p>• Lead the annual compensation cycle, ensuring seamless project execution, system management, and post-cycle reviews.</p><p>• Collaborate with HR, Finance, and executive teams to provide strategic recommendations based on data-driven insights.</p><p>• Offer expertise on pay equity, compliance, and market trends, advising senior leadership on complex compensation issues.</p><p>• Refine job architecture and career ladder frameworks to enhance role alignment and organizational growth.</p><p>• Conduct market data analysis to inform compensation decisions and implement process improvements.</p><p>• Partner with technology teams to optimize compensation systems and maintain data accuracy.</p><p>• Mentor team members on best practices and emerging trends in compensation and total rewards.</p><p>• Drive initiatives to improve efficiency, consistency, and overall effectiveness of compensation practices.</p>
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p>A private real estate organization in Rancho Santa Fe is seeking a polished and proactive <strong>Executive Assistant</strong> to support executive leadership and high-level projects. This role blends administrative excellence with project coordination and requires someone who is confident, detail-oriented, and adaptable.</p><p><strong>Responsibilities</strong></p><ul><li>Provide direct executive support including scheduling and correspondence</li><li>Coordinate meetings, presentations, and external communications</li><li>Assist with project tracking and deadline management</li><li>Prepare documents, reports, and executive summaries</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Maintain organized records and confidential files</li><li>Support day-to-day office operations as needed</li></ul>
We are looking for a detail-oriented and proactive Executive Assistant to support a senior leader within our organization. This long-term contract position is based in Ontario, California, and offers the opportunity to contribute to the success of a financial services company by ensuring seamless operations and effective communication. The role requires excellent organizational skills, adaptability, and professionalism in managing schedules, correspondence, and administrative tasks.<br><br>Responsibilities:<br>• Manage the executive’s inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups.<br>• Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners.<br>• Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation.<br>• Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses.<br>• Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines.<br>• Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes.<br>• Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently.<br>• Collaborate with stakeholders to maintain effective communication and facilitate project coordination.<br>• Anticipate the executive’s needs and proactively address potential issues to improve workflow.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p><strong>Marketing Associate / Coordinator / Assistant (Temporary)</strong></p><p><strong>Service Type:</strong> 52 Week Contract</p><p><strong>Location: </strong>Glendale, CA 91201</p><p><strong>Overview</strong></p><p>We are seeking a highly organized, proactive, and creative <strong>Marketing Associate</strong> to support retention and innovation initiatives within a dynamic retail marketing team. This junior-level role is ideal for someone eager to learn, collaborate, and contribute to high-impact campaigns that drive customer loyalty, engagement, and growth.</p><p>The Marketing Associate will work closely with cross-functional partners across Marketing Strategy, PR, Digital Marketing, Creative, Digital Product, Data/Tech, and E-Commerce Site teams to help execute strategies that elevate the overall customer experience.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in developing and rolling out retention-focused campaigns, including loyalty programs, seasonal activations, and personalized outreach.</li><li>Coordinate timelines, asset delivery, and stakeholder communication for smooth execution of marketing initiatives.</li><li>Help identify innovative messaging and incremental editorial approaches to increase audience engagement.</li><li>Support planning and execution of CRM activations across email, SMS, push notifications, and app channels.</li><li>Maintain the CRM benefits calendar and ensure alignment with broader promotional and marketing timelines.</li><li>Manage the TikTok content calendar and assist in coordinating content with internal teams, PR partners, and cross-functional business units as needed.</li><li>Assist in reviewing and monitoring TikTok content creators to support brand safety standards.</li><li>Contribute to pilot programs and A/B testing across new and emerging marketing tactics (e.g., SMS, experimental activations).</li><li>Track campaign performance metrics and compile insights to inform future innovation efforts.</li><li>Assist in identifying key customer lifecycle moments—such as welcome, post-purchase, winback, and price-drop opportunities—to support engagement and retention.</li><li>Collaborate with CRM and analytics teams to analyze performance data and uncover gaps or friction points.</li><li>Support the development of journey-based campaigns across email, SMS, site, and social channels that align with seasonal priorities and product launches.</li><li>Partner with Email, SMS, and Site teams to ensure cohesive messaging and strategic alignment.</li><li>Work with creative and digital teams to ensure assets and functionality support campaign goals and brand standards.</li><li>Coordinate with Consumer Insights and Analytics teams to measure campaign results and extract key learnings.</li><li>Maintain tracking documents and prepare weekly performance summaries.</li><li>Prepare meeting agendas, document action items, and capture next steps.</li><li>Provide project management support, activation follow-ups, and logistical coordination.</li></ul>
<p>A growing construction and development company in San Marcos is seeking a proactive <strong>Executive Assistant</strong> to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and schedules</li><li>Coordinate internal and external meetings with project managers, vendors, and clients</li><li>Prepare reports, meeting agendas, and executive summaries</li><li>Assist with contract documentation, change orders, and project files</li><li>Track deadlines, permits, and compliance documentation</li><li>Support leadership with follow-ups and task coordination</li><li>Maintain organized digital and physical records</li><li>Serve as a communication bridge between office and field teams</li></ul>
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
<p>Robert Half Management Resources is seeking a Senior Manager of Benefits to lead a team and oversee our client’s global benefits program on a 3+ month engagement. As a key leader, you will drive strategies that enhance the employee experience, deliver innovative solutions in a fast-paced environment, and partner with stakeholders to align benefits programs with organizational goals. The ideal candidate will have a proven track record in implementing global benefits solutions, possess strong leadership capabilities, and demonstrate a passion for building accessible and impactful benefits and wellness offerings for employees worldwide.</p><p><br></p><p>Responsibilities:</p><p>• Design and manage a comprehensive global benefits portfolio, ensuring alignment with local practices and market competitiveness.</p><p>• Oversee and maintain plan designs for medical, dental, vision, life insurance, FSAs, 401(k), and other benefit programs.</p><p>• Monitor and manage the benefits budget, analyzing costs and exploring options such as self-insured or fully insured plans.</p><p>• Conduct thorough reporting on benefit utilization and provide insights to support decision-making processes.</p><p>• Build and maintain strong relationships with benefit providers to ensure efficient service delivery.</p><p>• Administer leave policies, including paid family and medical leave, while ensuring compliance with relevant laws and regulations.</p><p>• Collaborate with facilities teams to ensure adherence to compliance standards.</p><p>• Manage the integration of leave policies with insurance plans and reconcile benefits accounts.</p><p>• Evaluate and negotiate with vendors to optimize benefits offerings and enhance employee experience.</p><p>• Partner with leadership teams and Employee Resource Groups (ERGs) to develop benefits strategies that attract and retain talent.</p>
<p>Robert Half is seeking a highly skilled Corporate Finance Consultant with extensive experience analyzing potential acquisitions, navigating deal-making processes, and driving strategic financial initiatives. The ideal candidate will bring a strong background from a private equity firm, investment bank, or corporate finance team within a large enterprise. This interim M& A consultant will play a key role in supporting deal evaluation, structuring and execution, and delivering critical financial insights to guide strategic decision-making.</p><p>This role will be part time hours and approximately 20-30 hours per week and can be done remote.</p><p><br></p><p>-Key Responsibilities:</p><p>Acquisition Analysis: Conduct in-depth financial analysis of potential acquisitions, including preparing valuations, modeling pro forma financial impacts, and assessing synergy potential.</p><p>Deal Structuring and Execution: Manage the entire deal lifecycle—from due diligence and identifying opportunities to negotiation, structuring, and closing transactions.</p><p>Market Research: Perform market, industry, and competitive analysis to identify strategic opportunities aligned with corporate growth objectives.</p><p>Financial Modeling: Develop robust financial models, including discounted cash flow (DCF), leveraged buyout (LBO), and merger analysis models to evaluate financial viability.</p><p>Due Diligence: Lead financial and operational due diligence efforts, coordinating with external advisors and cross-functional teams to assess risks and integrate findings into actionable recommendations.</p><p>Presentation Development: Prepare investment memos and presentations for executive leadership teams, boards of directors, and capital partners.</p><p>Collaboration with Teams: Work closely with internal teams, including strategy, legal, and operations, to ensure seamless execution of transactions and integration plans.</p><p>Strategic Advisory: Provide recommendations to senior executives on corporate financial strategies, capital allocation, and portfolio optimization.</p><p>Trend Monitoring: Stay updated on M& A market trends, sector dynamics, and regulatory developments to align deals with emerging opportunities.</p><p>-Key Skills and Qualifications:</p><p>Education: Bachelor's degree in finance, economics, accounting, or a related field. MBA or CFA designation preferred.</p><p>Experience: Minimum of 5–7 years of experience in private equity, investment banking, or corporate finance, with a focus on mergers and acquisitions.</p><p>Technical Expertise: Proficiency in financial modeling, valuation techniques, and excel analytics. Experience with financial databases such as Bloomberg, Capital IQ, or PitchBook is a plus.</p><p>Analytical Skills: Strong aptitude for problem-solving, along with the ability to distill complex financial data into actionable insights.</p><p>Communication: Exceptional written and verbal communication skills, with the ability to present findings clearly to both technical and non-technical stakeholders.</p><p>Project Management: Adept at managing multiple projects and priorities in a fast-paced, deadline-driven environment.</p><p>Attention to Detail: A meticulous eye for accuracy in financial analysis, modeling, and reporting.</p><p>Negotiation Skills: Experience in structuring and negotiating complex financial transactions.</p>
We are looking for an experienced Accounting Manager to join our team in Irvine, California. This role is essential to overseeing key accounting functions, including general ledger management, accounts payable, and procurement. With a focus on leases, fixed assets, and Oracle Projects, the Accounting Manager will play a critical role in ensuring accurate financial reporting and analysis.<br><br>Responsibilities:<br>• Oversee daily general ledger accounting activities to ensure accuracy and compliance with regulations.<br>• Manage accounts payable and procurement processes, with a focus on leases, fixed assets, and Oracle Projects.<br>• Lead and mentor a team of accounting professionals, fostering growth and collaboration.<br>• Coordinate and execute the monthly, quarterly, and annual financial close processes.<br>• Prepare and review financial statements, ensuring timely and accurate reporting.<br>• Collaborate with cross-functional teams to resolve complex accounting issues and improve processes.<br>• Support the Assistant Controller with internal and external reporting requirements.<br>• Ensure compliance with relevant accounting standards and internal policies.<br>• Provide updates and insights to accounting leadership on financial matters.<br>• Participate in audits, ensuring all documentation and reconciliations are completed accurately.
We are looking for an experienced Change Manager to lead and mentor teams while overseeing organizational transformation initiatives. This role involves guiding businesses through change management processes, ensuring smooth transitions, and fostering collaboration across diverse stakeholders. Based in Los Angeles, California, this position requires a strategic thinker with proven expertise in driving change and influencing positive outcomes.<br><br>Responsibilities:<br>• Develop and implement comprehensive change management strategies tailored to organizational needs.<br>• Mentor and guide team members on best practices in change management methodologies.<br>• Collaborate with cross-functional teams to ensure alignment on project goals and transitions.<br>• Lead training sessions and workshops to prepare stakeholders for upcoming changes.<br>• Communicate complex ideas effectively to diverse audiences, ensuring clarity and engagement.<br>• Analyze organizational challenges and provide solutions to support successful transitions.<br>• Monitor progress and adjust strategies to meet evolving project requirements.<br>• Establish strong relationships with stakeholders to foster trust and cooperation.<br>• Utilize project management tools to track progress and facilitate smooth execution.<br>• Ensure adherence to change management principles, maintaining a forward-thinking approach.
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
