<p>We are looking for an experienced Payroll Administrator to join our team in Los Angeles, California. In this contract-to-permanent role, you will be responsible for overseeing payroll operations to ensure timely and accurate processing for an employee base of over 100 individuals. This fully onsite position offers an opportunity to work in a fast-paced environment and contribute to maintaining compliance with payroll regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for a workforce of over 100 employees, focusing on accuracy and meeting deadlines.</p><p>• Ensure adherence to California payroll laws and manage compliance for employees located in other states.</p><p>• Collaborate with HR and Finance departments to handle payroll closures, termination payments, and unique payroll requests.</p><p>• Manage onboarding, wage adjustments, and employee separations in line with company policies.</p><p>• Create and maintain digital payroll records, supporting a fully paperless system.</p><p>• Utilize Paylocity software to consolidate, verify, and process payroll data efficiently.</p><p>• Address employee payroll concerns promptly, delivering exceptional internal customer service.</p><p>• Assist HR and Finance teams with payroll tax filings, benefits deductions, and audit preparations.</p>
<p>We are on the lookout for a diligent Payroll Administrator to join our team in the Engineering industry, stationed in Pasadena, California. As a Payroll Administrator, your role will encompass the management of employee payroll data, ensuring its accuracy and integrity, along with the responsibility of adhering to the legal requirements and company policies. This role offers a contract to permanent employment opportunity, where you will be expected to handle an array of tasks from auditing time data to processing manual wires as per business requirements. </p><p><br></p><p>Responsibilities:</p><p>• Safeguard the integrity and accuracy of employee payroll data through established controls.</p><p>• Ensure payroll is processed in a timely manner, complying with legal requirements and company policies.</p><p>• Audit time data from Oracle Time and Labor (OTL) or other sources like Excel spreadsheets.</p><p>• Handle the flow of data from HR, OTL through to the general ledger.</p><p>• Process manual wires and check requests as needed, following legal and business units’ requirements and company policies.</p><p>• Execute special payroll related calculations such as retroactive payments and time off accruals.</p><p>• Foster excellent working relationships and communication with business unit HR and payroll contacts.</p><p>• Input and maintain payroll data like direct deposit, garnishments, bonuses, etc.</p><p>• Review and coordinate payroll processing calendar/schedules.</p><p>• Conduct audits pre and post payroll process.</p><p>• Apply and interpret company policies, union contracts, and legal regulations as they relate to payroll.</p><p>• Address HR staff and employees regarding payroll matters.</p><p>• Assist in the review and input of federal and state W4 data and local tax withholding set up.</p><p>• Create and maintain Excel reports.</p><p>• Perform general ledger analysis related to payroll accounts.</p><p>• Conduct data analysis and testing of new extensions.</p><p>• Support Management with any special payroll requests and projects.</p>
We are looking for a skilled and dedicated Payroll Specialist to join a dynamic team in Santa Monica, California. In this long-term contract position, you will play a key role in ensuring accurate and compliant payroll processing for a growing organization with employees across multiple states. This hybrid role requires working onsite two to three days per week, with remote flexibility for the remaining days.<br><br>Responsibilities:<br>• Process weekly payroll for a workforce of 300–350 employees, primarily non-exempt staff, ensuring accuracy and timeliness.<br>• Maintain compliance with California payroll regulations and support wage requirements for employees in other states.<br>• Collaborate with HR and Finance teams to manage payroll closings, termination checks, and special payroll requests.<br>• Assist with transitioning from a semi-monthly to weekly payroll cycle, ensuring smooth implementation.<br>• Accurately handle onboarding of new employees, separations, and wage adjustments in accordance with company policies.<br>• Prepare digital payroll reports and maintain an entirely paperless documentation system.<br>• Utilize ADP Workforce Now efficiently to consolidate, verify, and manage payroll data.<br>• Respond promptly to employee inquiries regarding payroll issues, providing excellent internal customer service.<br>• Work closely with HR and Finance teams on payroll tax filings, benefits deductions, and audit preparations.
<p>We are looking for an experienced Payroll Manager to oversee and optimize payroll operations at our healthcare organization in Torrance, California. This role involves ensuring accurate wage processing, compliance with payroll laws, and maintaining robust payroll systems. The ideal candidate will bring strong leadership skills, technical expertise, and a commitment to delivering exceptional service to employees and management.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily payroll process, ensuring accurate calculations for wages, benefits, and deductions.</p><p>• Review payroll reports to confirm accuracy and proper account distribution.</p><p>• Maintain comprehensive payroll records while ensuring compliance with recordkeeping and reconciliation standards.</p><p>• Ensure adherence to federal, state, and local payroll regulations.</p><p>• Prepare and distribute W-2s, quarterly, and year-end payroll reports, and respond to audit or agency inquiries.</p><p>• Reconcile and balance quarterly payroll reports and assist Finance with payroll-related audits.</p><p>• Collaborate with IT to implement, test, and maintain payroll and timekeeping system updates and improvements.</p><p>• Update and refine payroll procedures and documentation to ensure consistency and accuracy.</p><p>• Provide payroll-related data and reports to support decision-making for Finance, HR, and leadership.</p><p>• Lead, train, and develop payroll staff to ensure high performance and efficient service delivery.</p><p><br></p><p>**For confidential consideration, please apply directly with your resume or call Allysa Bayly at (562) 800-3770. If you are already working with a recruiter from Robert Half, please contact him or her directly to expedite your candidacy for this role.**</p>
We are looking for an experienced Payroll Specialist to join our team in Montebello, California. This Contract position offers an excellent opportunity to apply your expertise in payroll processing and database management within a non-profit environment. The role requires someone who is attentive to detail and capable of handling sensitive financial information while ensuring compliance with all relevant laws and regulations.<br><br>Responsibilities:<br>• Process payroll efficiently and accurately, ensuring all salary and wage data is up to date.<br>• Maintain and update payroll databases, including employee information and pay records.<br>• Record hours worked, compile payroll statistics, and calculate wages in accordance with Federal, State, and local regulations.<br>• Prepare and support accounting journal entries related to payroll operations.<br>• Collaborate with internal and external stakeholders to ensure compliance with regulatory requirements.<br>• Address payroll-related inquiries and resolve discrepancies promptly.<br>• Safeguard sensitive and confidential employee information in all payroll operations.<br>• Work closely with other departments to enhance payroll service performance.<br>• Utilize payroll software such as ADP Workforce Now and Paychex to manage payroll for over 500 employees.<br>• Ensure accuracy and efficiency in multi-state payroll processing.
<p>A well-established <strong>healthcare company</strong> in Carlsbad is looking for a meticulous and experienced <strong>Payroll Specialist</strong> to manage payroll processing for a multi-location organization. This is a vital role for someone who enjoys accuracy, compliance, and the satisfaction of ensuring employees are paid correctly and on time.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly and semi-monthly payroll for 200+ employees across multiple locations.</li><li>Review and reconcile timecards, ensuring compliance with California labor and overtime laws.</li><li>Maintain payroll records, earnings, and deductions in accordance with state and federal regulations.</li><li>Calculate commissions, bonuses, and special pay adjustments.</li><li>Manage wage garnishments, benefit deductions, and leave accruals.</li><li>Coordinate with HR to process new hires, terminations, and pay rate changes.</li><li>Generate payroll reports for accounting and management.</li><li>Support year-end payroll activities, including W-2s and ACA reporting.</li></ul>
<p>A rapidly scaling biotech company in Carlsbad is seeking an experienced <strong>Senior Payroll Specialist</strong> to join their growing Finance & HR operations team. This is a high-impact role supporting a workforce of exempt, non-exempt, lab personnel, field teams, and remote employees across multiple states. The ideal candidate is someone who can thrive in a compliance-heavy environment, understands the nuances of payroll in a regulated industry, and can operate with a high level of confidentiality and accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle, multi-state payroll processing for 300+ employees on a biweekly and semi-monthly schedule</li><li>Validate timesheets, earnings, deductions, bonuses, and equity-related payroll entries</li><li>Ensure payroll compliance with federal, state, and local labor/payroll laws (with emphasis on CA, WA, CO)</li><li>Collaborate with HR and Accounting to reconcile payroll reports and GL entries</li><li>Oversee year-end processing including W-2s, taxable fringe benefits, and audit documentation</li><li>Respond to employee inquiries with professionalism and excellent customer service</li><li>Assist with process improvements, payroll system upgrades, and SOP development</li></ul>
<p>Our client, a well-established manufacturing company in Vista, is looking for a reliable and detail-oriented <strong>Payroll Specialist</strong> to handle day-to-day payroll operations for their production, warehouse, and corporate teams. This company moves quickly, values accuracy, and needs someone who can balance structure with the fast pace of a manufacturing environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for hourly production staff and biweekly payroll for corporate teams</li><li>Validate timesheets and ensure accurate tracking of overtime, shift differentials, and meal/rest break compliance</li><li>Assist with onboarding payroll setup and termination processing</li><li>Handle wage garnishments, child support orders, and other payroll deductions</li><li>Reconcile payroll reports and assist Accounting with month-end duties</li><li>Support HR with benefits deductions, PTO accrual tracking, and employee verification requests</li><li>Maintain confidentiality while delivering excellent service to employees at all levels</li></ul>
We are looking for an experienced Payroll Tax Administrator to join our team in Downey, California. This long-term contract position offers an opportunity to work on complex payroll processes, including tax reconciliation, compliance, and reporting for a multi-entity environment. The ideal candidate will bring expertise in payroll processing, tax filings, and year-end reconciliation, ensuring accuracy and adherence to federal and state regulations.<br><br>Responsibilities:<br>• Conduct quarterly tax reconciliations to verify the accuracy of federal, state, Medicare, and local tax reporting.<br>• Analyze payroll reports to confirm gross-to-net alignment and resolve discrepancies in deductions.<br>• Perform year-end adjustments and reviews to ensure compliance with organizational policies and accurate quarter-to-quarter reporting.<br>• Reconcile W-2 forms, including taxable wages, retirement deductions, benefits, and imputed income, identifying and correcting discrepancies.<br>• Prepare and validate payroll reporting data for state and federal filings, troubleshooting submission errors for timely acceptance.<br>• Collaborate with district payroll teams to manage quarterly reviews, year-end processes, and adjustment entries.<br>• Lead training sessions and documentation reviews to enhance reconciliation procedures across payroll teams.<br>• Ensure compliance with retirement plan deductions and overtime calculations, adhering to organizational and bargaining agreement guidelines.<br>• Support system onboarding processes by developing scalable workflows and documentation for new district integrations.
<p>Robert Half Management Resources is recruiting for a Payroll Manager to assist our multi-location automotive client in the West Los Angeles area for an interim engagement lasting approximately 3+ months. This hybrid role presents an excellent opportunity to lead and enhance payroll operations, ensuring efficiency and compliance across the organization. The ideal candidate will be a proactive and detail-oriented professional with extensive experience in payroll compliance, proven leadership capabilities, and expertise in payroll system optimization.</p><p><br></p><p>Responsibilities:</p><p>• Lead the implementation of audit recommendations to enhance payroll compliance and operational efficiency.</p><p>• Assess and refine payroll processes, workflows, and internal controls across multiple locations.</p><p>• Establish standardized payroll policies and procedures that align with multi-state regulations.</p><p>• Ensure accurate and timely payroll processing and come up to speed with learning dealership-specific pay structures and commission types.</p><p>• Train and develop the payroll team to improve overall performance and expertise.</p><p>• Collaborate with HR, Accounting, and Operations teams to maintain data consistency and alignment.</p><p>• Optimize the use of payroll systems to improve functionality and efficiency.</p><p>• Develop and document standard operating procedures (SOPs) to support compliance and audit readiness.</p><p>• Provide expert guidance on wage and hour laws, overtime regulations, and industry-specific payroll practices.</p>
We are looking for a skilled Payroll & Benefits Specialist to join our team in California. This Contract-to-permanent position offers an exciting opportunity to manage payroll and benefits for a growing organization with over 1,100 employees across six states. The role is primarily focused on payroll operations, with additional responsibilities in benefits administration. This position requires someone who thrives in a fast-paced environment and is ready to contribute to the success of a dynamic team.<br><br>Responsibilities:<br>• Oversee and execute full-cycle payroll processes for multi-state operations, ensuring accuracy and compliance.<br>• Manage payroll for over 1,100 employees, including W2 and hourly staff across six states.<br>• Supervise two payroll analysts and provide guidance to strengthen payroll operations.<br>• Administer employee benefits programs, including enrollment, coordination, and communication of benefit packages.<br>• Utilize Paycom for payroll processing while preparing for future system transitions.<br>• Collaborate with the HR department to address payroll and benefits-related inquiries.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Analyze payroll data using Excel functions such as pivot tables and VLOOKUP to generate reports and insights.<br>• Maintain accurate records and documentation related to payroll and benefits.<br>• Support international expansion efforts by aligning payroll and benefits processes with global standards.
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>We are looking for an experienced Sr. Payroll Analyst / Lead to oversee and manage the majority of most aspects of payroll operations for a large-scale organization. This role requires someone with a strong attention to detail, along with a solid understanding of payroll systems, compliance, and process optimization, ensuring timely and accurate payroll processing for over 500 employees.</p><p><br></p><p>Responsibilities:</p><p>• Manage the entire payroll cycle, including bi-weekly payroll processing, ensuring accuracy and compliance with regulations.</p><p>• Utilize ADP Workforce Now to efficiently administer payroll activities and maintain employee records.</p><p>• Process garnishments and other payroll deductions with precision and adherence to legal requirements.</p><p>• Prepare and reconcile payroll entries, ensuring alignment with general ledger accounts.</p><p>• Handle adjusting journal entries to correct discrepancies and maintain accurate financial records.</p><p>• Oversee payroll-related accounts, including Flexible Spending Accounts (FSA), and ensure proper administration.</p><p>• Collaborate with internal teams to address payroll inquiries and provide timely resolutions.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying updated on changes in legislation.</p><p>• Optimize payroll processes to improve efficiency and accuracy, incorporating best practices.</p><p>• Generate payroll reports and analyses to support organizational decision-making.</p>
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
We are looking for an experienced Assistant Controller to join our team in Signal Hill, California. The ideal candidate will bring strong accounting expertise and leadership skills to support the financial operations of our organization. This role offers an excellent opportunity to contribute to the success of a dynamic company in the oil and gas industry.<br><br>Responsibilities:<br>• Oversee accounts payable and receivable processes to ensure accuracy and timeliness.<br>• Manage cost accounting, fixed asset tracking, and general ledger entries.<br>• Prepare and analyze financial statements for reporting purposes.<br>• Supervise payroll processing, including filing payroll tax, sales/use tax, and property tax reports.<br>• Utilize QuickBooks and advanced Excel features, such as pivot tables and data analysis, to create and maintain detailed financial reports.<br>• Support month-end close procedures and ensure compliance with financial audits.<br>• Collaborate with stakeholders to streamline accounting practices across multiple entities.<br>• Provide insights and recommendations to improve financial performance and operational efficiency.<br>• Maintain compliance with industry-specific regulations and standards.<br>• Assist with financial reporting and budgeting in alignment with organizational goals.
We are looking for a detail-oriented Accounting Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a vital part in managing daily financial operations and maintaining accurate records for accounts payable and receivable. This role offers an excellent opportunity to contribute to a growing organization while advancing your accounting career.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions, ensuring invoices are accurately entered and payments are completed on time.<br>• Maintain and reconcile general ledger accounts to ensure financial data integrity.<br>• Support payroll activities, including expense reporting and tracking employee reimbursements.<br>• Assist in preparing financial reports and spreadsheets to meet accounting and auditing requirements.<br>• Collaborate with vendors and clients to address and resolve billing issues.<br>• Contribute to month-end and year-end close procedures by performing reconciliations and journal entries.<br>• Provide administrative support to accountants by handling ad hoc financial tasks.<br>• Utilize accounting software, such as QuickBooks, for coding invoices and managing entries.<br>• Streamline financial processes by identifying areas for improvement and implementing solutions.
<p>Payroll Processor with strong Microsoft Excel skills need for a company in Culver City. The Payroll Processor will oversee payroll operations for approximately 300 employees, ensuring accuracy and compliance with California labor laws. The Payroll Processor will have an excellent opportunity to collaborate with a dedicated team of professionals.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for a workforce of approximately 300 employees, ensuring accuracy and timeliness.</p><p>• Must have strong Microsoft Excel experience (V looks up, Pivot tables) </p><p>• Apply California overtime regulations to payroll calculations.</p><p>• Utilize Paychex or similar web-based payroll systems to manage payroll operations efficiently.</p><p>• Work with Kronos or comparable timekeeping systems to track employee hours and attendance.</p><p>• Collaborate with two other payroll processors to ensure smooth payroll operations.</p><p>• Maintain compliance with 401k and RRSP administration requirements.</p><p>• Leverage Excel to organize and analyze payroll data effectively.</p><p>• Adapt quickly to new tasks and meet deadlines in a fast-paced environment.</p><p>• Address payroll-related inquiries and resolve discrepancies as needed.</p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>A dynamic<strong> agency</strong> in Solana Beach is seeking a proactive and strategic <strong>HR Manager</strong> to oversee all aspects of human resources, including employee relations, recruitment, compliance, and organizational development. The company is known for its collaborative culture, creative energy, and commitment to its people. This role is ideal for an experienced HR professional who thrives in a fast-moving environment, enjoys partnering with leadership, and takes pride in fostering a strong company culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full employee lifecycle, from recruitment to offboarding.</li><li>Manage employee relations, conflict resolution, and performance management.</li><li>Maintain compliance with California labor laws and employment regulations.</li><li>Administer benefits, payroll coordination, and leave management.</li><li>Develop and implement HR policies and procedures to support company growth.</li><li>Partner with management to enhance employee engagement and retention.</li><li>Support professional development and training programs.</li><li>Maintain HRIS data integrity and generate reports as needed.</li><li>Lead diversity, equity, and inclusion initiatives.</li></ul>
We are looking for a detail-oriented Payroll Clerk to join our team in Palos Verdes Estates, California. This contract-to-permanent position offers a unique opportunity to manage payroll processes for a local government organization with a mix of union and non-union employees. The role involves working part-time, 20 hours a week, with a schedule of four hours per day from Monday through Thursday.<br><br>Responsibilities:<br>• Process payroll for approximately 50 employees, ensuring accuracy and compliance with regulations.<br>• Handle full-cycle payroll tasks, including entering and verifying employee timesheets.<br>• Manage manual payroll entries, specifically for overtime sheets from the police department.<br>• Address payroll-related inquiries and provide exceptional support to employees.<br>• Ensure garnishments and other deductions are applied accurately and on time.<br>• Maintain and update payroll records in the Central Square Finance Plus system.<br>• Collaborate with HR and other departments to ensure seamless payroll operations.<br>• Monitor and ensure compliance with all local, state, and federal payroll laws.<br>• Assist in preparing payroll reports and summaries for management review.
<p>We are looking for an experienced Accounting Manager to join our CPA firm client in Los Angeles, California. This role is ideal for someone who excels in managing financial processes, analyzing complex financial data, and ensuring compliance with accounting standards for a book of clients. You will play a vital role in overseeing bookkeeping operations, conducting year-end reviews, and preparing accurate financial reports. This is hybrid role with 2 days in the office and 3 days WFH. </p><p><br></p><p>Responsibilities:</p><p>• Review financial files and ensure accuracy during year-end processes.</p><p>• Manage off-cycle payroll and oversee 401(k) contributions.</p><p>• Analyze profit and loss statements and balance sheets for multiple clients.</p><p>• Transition accounting processes from cash-based to accrual-based systems.</p><p>• Conduct month-end close procedures and reconcile accounts.</p><p>• Prepare journal entries and maintain the general ledger.</p><p>• Collaborate with bookkeeping staff to ensure timely and accurate client deliverables.</p><p>• Oversee financial audits and ensure compliance with regulatory standards.</p><p>• Utilize QuickBooks Online for efficient bookkeeping and accounting operations.</p><p>• Provide leadership and support to entry-level accounting staff.</p>
<p>Our client, a well-established <strong>construction and field services company</strong>, is searching for a <strong>Billing Specialist</strong> who loves variety, complexity, and project-driven workflows. In this role, you’ll manage everything from progress billing to job costing to compliance documentation. This position requires someone who thrives in an environment where no two invoices look the same and where accuracy is everything. You’ll be working closely with project coordinators, field supervisors, and clients to ensure billing aligns with schedule-of-values, labor hours, materials, equipment usage, and approved change orders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare accurate progress billings, T& M invoices, and final invoices based on project phase completion</li><li>Review certified payroll reports, equipment logs, and project notes for billing accuracy</li><li>Coordinate and submit required paperwork including lien releases, W-9s, insurance documents, and compliance forms</li><li>Maintain job cost breakdowns and verify that costs are billed to correct phases or cost codes</li><li>Track subcontractor billing, retention amounts, and related supporting documents</li><li>Communicate with project managers to confirm labor hours, materials, and change orders</li><li>Support month-end close processes including revenue accruals and reconciliations</li><li>Assist with contract setup and ensure billing aligns with contract terms</li></ul>
<p>Our client, a growing <strong>healthcare organization</strong>, is seeking a detail-oriented <strong>Human Resources Assistant</strong> to join their collaborative HR team. This hybrid role offers the opportunity to support essential HR functions while contributing to a mission-driven environment that values patient care and employee well-being.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to the HR department.</li><li>Assist with onboarding, new hire paperwork, and benefits enrollment.</li><li>Maintain employee files and ensure confidentiality of sensitive information.</li><li>Support payroll preparation and timekeeping corrections as needed.</li><li>Respond to general HR inquiries from employees and managers.</li><li>Coordinate interviews, background checks, and credential verifications.</li><li>Assist with HR reporting and compliance documentation.</li></ul>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
Duties/Responsibilities:<br>• Establishes internal controls and guidelines for accounting transactions.<br>• Prepares and runs all payroll operation, including regualr and additional payrolls <br>• Oversees the production of periodic financial reports; ensures that the reported results comply with US GAAP, and prepares consolidated financial reporting for HQ. Responsible for managing chart of accounts/business units and running year end process.<br>• Ensures timely completion of all account reconciliations.<br>• Responsible for tax planning throughout the fiscal year; files annual corporate tax return. Responsible for Sales and Use Tax filing to States in a monthly, quarterly, or annual basis.<br>• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.<br>• Ensures compliance with local, state, and federal government requirements.<br>• Oversees ship & debit (rebate program) to ensure accurate processing and accounting.<br>• Reviews and approves outgoing payments.<br>• Oversight of the accounts receivable function, including aging and credit terms.<br>• Responsible for preparing internal commission and offshore commission.<br>• Provides training, guidance, and support to Staff Accountant and Associate Accountant.<br>• Optimizes accounting systems and workflows.<br>• Provide financial insights to leadership for decision-making.<br>• Performs other related duties as necessary or assigned.<br><br>Required Skills/Abilities: <br>• Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.<br>• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.<br>• Managing Customer Focus - Develops new approaches to meeting customer needs. Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus. Provides training in customer service delivery.<br>• Managing People - Develops subordinates' skills and encourages growth. Includes subordinates in planning. Makes self-available to subordinates. Provides direction and gains compliance. Provides regular performance feedback. Takes responsibility for subordinates' activities.<br>• Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.<br>• Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.<br>• Kowledge of U.S. GAAP.<br>• Profeiciency with SAP.
