<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare expense reports using Concur and ensure timely submission and accuracy.<br>• Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled.<br>• Support the creation and refinement of presentations and other executive-level materials.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Interface with internal teams and external partners to ensure clear communication and collaboration.<br>• Monitor and order office supplies to ensure the workplace remains fully equipped.<br>• Assist in planning and executing company events, including logistics and vendor coordination.<br>• Process vendor invoices and ensure timely payments in alignment with company policies.
<p>We are looking for an Executive Assistant to join our team on a Contract basis in Long Beach, California. In this role, you will provide high-level administrative support, including managing schedules, organizing travel, and ensuring smooth day-to-day operations for executives. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring all appointments, meetings, and events are scheduled and updated efficiently.</p><p>Background in logistics and/or trucking industry </p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documents and information are available.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining clear and effective communication at all times.</p><p>• Handle confidential information with discretion and maintain a high level of professionalism.</p><p>• Assist with logistics and administrative tasks to support the smooth operation of the executive team.</p><p>• Monitor emails and correspondence, prioritizing and responding on behalf of executives when appropriate.</p><p>• Prepare reports, presentations, and other documents as needed to support executive decision-making.</p><p>• Collaborate with other departments to ensure alignment and effective communication across the organization.</p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
<p>The Executive Assistant is a high-level administrative position that works closely with and supports the Office of the Chief Financial Officer (CFO) and the agency board committee assigned to the Office of the CFO. This position coordinates and manages schedules and special projects, prepares and organizes business management materials and plans, prepares board materials and supports board meetings as applicable. </p><p><br></p><ol><li>Completes a variety of executive-level administrative tasks for the CFO including but not limited to handling highly sensitive and confidential financial, legal, personnel and institutional information, managing an active calendar of appointments; completing expense reports and invoices; drafting confidential correspondence; arranging complex and detailed travel, itineraries, and agendas; taking clear and concise minutes; compiling documents for meetings and facilitating follow-ups.</li><li>Creates and edits presentations, documents and reports for finance & program operations leadership as required.</li><li>Assists with duties in connection with the Board of Trustees and its committees, including arrangement and set-up of meetings; facilitation of meeting coordination (online or in person); records meeting minutes; and manages and disseminates relevant information to board members and staff via board portal management software.</li><li>Responsible for internal communications from the finance department including, but not limited to, establishing and maintaining templates, sending internal communications, preparing slide decks for agency-wide meetings, managing the finance department calendar and management of online (intranet) content related to Finance information distributed internally internal organization site. </li><li>Prepares materials for team meetings including agendas, presentations, as well as analysis and synthesis of relevant data and required follow-up.</li><li>Plans for divisional events such as offsites and department or cross-functional workshops; responsible for collecting, organizing and synthesizing outputs from those discussions and facilitating follow-ups, as needed.</li><li>Manages finance leadership’s team master calendar, plans, and action items and support the management of the department’s task and meeting agenda management tools.</li><li>Builds relationships with key agency contacts, both internal and external.</li><li>Processes department specific vendor payments and incoming check deposits to the agency; manages department supplies, coordinates mail and other related activities.</li><li>Develops and maintains a working knowledge of departmental operating procedures, responds to related questions and supports the effective functioning of the department. Participates in streamlining and documenting procedures as appropriate.</li></ol>
<p>We are looking for an experienced Executive Assistant to provide high-level support to newly appointed COO. This is a Contract position based in Los Angeles, California, requiring a proactive individual with excellent organizational and communication skills. The role involves managing executive schedules, facilitating collaboration with the Board of Directors, and ensuring seamless operations across leadership functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complex calendars and schedules of multiple executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Facilitate communication and collaboration with the Board of Directors, including organizing meetings and coordinating efforts with external executive search firms.</p><p>• Communicate professionally with policymakers, stakeholders, and other high-level contacts on behalf of the executives.</p><p>• Utilize collaboration tools like Airtable, Microsoft Teams, Loop, and Planner to streamline workflows and enhance productivity.</p><p>• Provide technical assistance to executives and ensure all equipment and communication platforms are functioning effectively.</p><p>• Arrange travel plans, including booking transportation and accommodations, for executives as needed.</p><p>• Support the preparation and execution of executive meetings and presentations.</p><p>• Serve as a reliable point of contact for internal and external inquiries, maintaining confidentiality and professionalism.</p><p>• Ensure timely follow-ups and task completion by tracking and managing priorities across leadership.</p><p>• Assist in streamlining communication and operations between executives and external partners.</p>
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level administrative support to a senior leader within our financial services organization. In this long-term contract role, you will play a pivotal part in ensuring smooth daily operations by managing schedules, handling communications, and coordinating with internal and external stakeholders. This position is based in Ontario, California, and offers an excellent opportunity for someone who thrives in a fast-paced, dynamic environment.<br><br>Responsibilities:<br>• Manage the executive’s email inbox by organizing non-critical messages, flagging high-priority communications, and ensuring prompt attention to urgent matters.<br>• Coordinate and maintain the executive’s calendar, resolving scheduling conflicts and organizing meetings with internal teams and external partners.<br>• Facilitate the planning and execution of one-on-one sessions between the executive and their team members.<br>• Prepare and submit expense reports in compliance with company policies, and track receipts to ensure accurate financial records.<br>• Approve and process routine expenses for the executive’s direct reports while ensuring adherence to company guidelines.<br>• Arrange and manage travel plans, including booking flights, hotels, and ground transportation.<br>• Serve as a point of contact between the executive and external stakeholders, ensuring clear and effective communication.<br>• Assist with the preparation of materials for executive meetings, ensuring all necessary information is organized and available.<br>• Proactively identify and resolve administrative challenges to maintain efficiency and productivity.
<p>We are looking for a dedicated and organized Executive Assistant to support the President of a leading non-profit organization based in Beverly Hills. This role offers a unique opportunity to contribute to meaningful work that positively impacts lives while developing your organizational skills. This is a contract-to-permanent position and requires you to have a car for minimal off-site duties. The ideal candidate will enjoy working in a small office environment. We are looking for someone who can wear multiple hats, has excellent writing skills and exceptional follow up skills. You will communicate with the mayor's office, governor's office as well as the department of health, previous experience with similar work is preferred. You should be well versed in Mac Mail, Word and Excel. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage executive-level administrative tasks, including scheduling, correspondence, and project coordination.</p><p>• Draft and refine high-quality communications tailored to executive standards.</p><p>• Liaise effectively with hospital administrators, medical offices, and government agencies to maintain strong relationships.</p><p>• Handle offsite duties as required, ensuring seamless operations.</p><p>• Uphold strict confidentiality in all aspects of the role.</p><p>• Organize and coordinate travel arrangements, including booking flights and accommodations.</p><p>• Prepare and facilitate executive meetings, ensuring all materials and logistics are in place.</p><p>• Utilize digital platforms, including X (formerly Twitter), for communication and organizational purposes.</p><p>• Proactively address challenges and streamline processes to support the President's day-to-day activities.</p>
<p>Our client, a finance-based firm located in Century City, is looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior executives in their organization. This role involves managing schedules, coordinating meetings, and handling confidential information to ensure seamless day-to-day operations. This is a direct hire position that is mostly on-site daily, with some hybrid work flexibility. The ideal candidate will be an "up and comer" with at least 3-5 years of administrative support experience under their belt. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee executive calendars by scheduling and coordinating meetings, appointments, and travel plans (mostly domestic).</p><p>• Organize and manage logistics for internal and external meetings, including agenda creation and distribution of relevant materials.</p><p>• Coordinate executive offsite events, such as lunch and dinner meetings, ensuring all arrangements are completed flawlessly.</p><p>• Prepare, send, and track official documents using platforms like DocuSign, as well as draft and review communications, reports, and presentations.</p><p>• Act as the main point of contact between the executive team and stakeholders, maintaining attention to detail and timely communication.</p><p>• Draft, proofread, and finalize business documents, including memos, reports, and presentations, ensuring accuracy.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while handling last-minute changes effectively.</p><p>• Maintain and optimize executives' daily schedules to prioritize tasks and improve efficiency.</p><p>• Monitor deadlines and follow up on action items to ensure timely completion of projects and deliverables.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p>
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
<p>An established <strong>executive team in Solana Beach</strong> is seeking a highly organized and professional <strong>Executive Assistant</strong> to provide comprehensive support in a fast-paced, dynamic environment. This role requires exceptional judgment, discretion, and a polished communication style to manage priorities and ensure seamless day-to-day operations. The ideal candidate is resourceful, proactive, and thrives in an environment where no two days are the same. You’ll handle complex scheduling, correspondence, event coordination, and confidential matters — helping leadership stay focused on strategy and growth.</p><p><br></p><p><u>🌟 </u><strong><u>Responsibilities</u></strong></p><ul><li>Manage calendars, meetings, and travel arrangements with precision and attention to detail.</li><li>Serve as the point of contact between executives, clients, and internal teams.</li><li>Prepare correspondence, presentations, and reports for leadership.</li><li>Organize and coordinate board meetings, team events, and offsite activities.</li><li>Handle confidential information with integrity and professionalism.</li><li>Track deadlines, follow-ups, and action items to ensure timely completion.</li><li>Anticipate executive needs and resolve issues proactively.</li></ul>
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>We are looking for an experienced Administrative Assistant to join our team in Beverly Hills, California. This is a long-term contract position requiring strong organizational skills and attention to detail in handling confidential documents. The role is integral to supporting the team’s administrative operations and ensuring smooth workflow within the office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage confidential documents with accuracy and discretion.</p><p>• Utilize internal systems to pull and upload records into spreadsheets efficiently.</p><p>• Assist in managing public records requests and other administrative tasks as needed.</p><p>• Collaborate with team members and supervisors to maintain a relaxed yet detail-oriented office environment.</p><p>• Ensure compliance with office protocols and confidentiality standards.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
<p>A creative and design-driven <strong>architecture firm in Encinitas</strong> is searching for an experienced <strong>Administrative Assistant</strong> to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.</p><p>You’ll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that’s shaping the built environment across Southern California.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meeting coordination, and office communications.</li><li>Support project teams with proposal preparation, client correspondence, and documentation.</li><li>Maintain filing systems (digital and hard copy) for project and administrative records.</li><li>Assist with vendor coordination, expense tracking, and office supply management.</li><li>Help prepare presentation materials and reports for clients and internal meetings.</li><li>Act as a welcoming point of contact for clients, contractors, and visitors.</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>Looking to kickstart or advance your career in the healthcare or enrollment industry? Our client is seeking a dedicated <strong>Enrollment Associate</strong> to assist with the enrollment process for new members. This individual will play a key role in ensuring a smooth and efficient onboarding experience for those joining the plan. If you’re organized, detail-oriented, and thrive in a fast-paced environment, this role could be the perfect fit for you!</p><p><strong>Primary Responsibilities:</strong></p><ul><li>Respond promptly to internal and external customer inquiries.</li><li>Address and resolve enrollment-related issues or concerns via claims, call tracking, or email.</li><li>Create, maintain, and update records in the eligibility transactional system.</li><li>Enter enrollment applications into the company’s database system with accuracy.</li><li>Process and manage enrollments and dis-enrollments.</li><li>Verify enrollment status with clients and resolve enrollment system rejections.</li><li>Collaborate with colleagues to manage exceptions, ensuring proper enrollment processes.</li><li>Conduct daily and monthly reconciliation of enrollment files.</li><li>Verify the accuracy of entered data against source documents.</li><li>Handle member eligibility change data and maintain enrollment database records.</li><li>Perform other related responsibilities as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a skilled and detail-oriented Administrative Assistant to support daily operations for a dynamic organization. This role is ideal for a resourceful and organized professional who thrives in an administrative position and can manage diverse tasks efficiently. If you enjoy multitasking, maintaining organization, and providing exceptional support to a team, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform administrative and clerical tasks, including answering phones, managing emails, and scheduling meetings.</li><li>Arrange travel and lodging for managers/staff as required.</li><li>Maintain and organize filing systems (digital and physical) to ensure easy access to important documents.</li><li>Create and edit reports, correspondence, and presentations on behalf of managers or department leads.</li><li>Manage office inventory, equipment orders, and vendor relations.</li><li>Provide customer service support to internal and external stakeholders by responding to inquiries professionally and promptly.</li><li>Prepare expense reports and perform basic bookkeeping tasks as necessary.</li><li>Collaborate with various departments to assist with special projects and tasks.</li></ul><p><br></p>
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Service Coordinator to support our operations in a fast-paced environment. The ideal candidate will manage scheduling, dispatching, and administrative tasks to ensure seamless service delivery and optimal technician productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule appointments and dispatch technicians for service and inspections, maximizing efficiency and productivity.</li><li>Create and manage work orders, update customers on status, and follow up with technicians.</li><li>Verify completion of work orders by reviewing notes and addressing any pending items.</li><li>Prepare contract and quality control paperwork.</li><li>Schedule and coordinate subcontractor work.</li><li>Ensure all paperwork is accurately completed by technicians within designated timelines.</li><li>Maintain appointment schedules and manage daily reports.</li><li>Order, receive, and distribute materials and equipment to technicians.</li><li>Assist with coordinating scheduling, customer notifications, and equipment procurement.</li><li>Conduct physical inventory as required.</li><li>Serve as a liaison between Sales, Project Managers, and Technicians.</li><li>Bill service and inspection jobs daily and respond to a high volume of emails.</li><li>Collaborate with the sales team to ensure timely job scheduling.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
